FY 02-03 F-196 system is currently available

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FY 02-03 F-196 system is currently availableABFR, Chapter VI, Annual Financial Report is now available @ www.k12.wa.us/safs/INS/ABF/0304/hb.aspSubmission Dates: If the date is a non business day, the following business day becomes the due date October 25 – Final date for submission to ESD November 1 – Final date for ESD to review and forward back

to the district November 8 – Signed cert page is due from SD to ESD November 15 – Final date signed cert page is due at OSPI

(Monday, November 17th this year)

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WASBO ACCOUNTING & BUDGETING COMMITTEE

Financial Reporting (F-196) FY 02-03

Funds are reported in GAAP order (GF, ASB, DSF, CPF, TVF)

Removed Expendable & Non Expendable Trust Funds

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Removed General Long Term Debt Account Group & General Fixed Asset Account Group

Added Trust & Agency Funds (Fund 7, Private Purpose Trust and Pension & Other Employee Benefit Trust Funds)

Added Permanent Fund (Fund 8)

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Five recent changes:1. Opened GL 855, Reserved for Trust Principal, in

the Permanent Fund (8), manual input item 4848.2. Added manual input item 1561 on Page 18, #2D;

The district has implemented the Excess Cost Methodology for Special Education (1077 method). Districts will enter a value of 1 for YES or a 2 for NO. Edit error 1.079 will display to remind districts that a value is required.

3. Added informational edit for all applicable funds; Due From Other Funds, GL 320, must equal Due To Other Funds, GL 640.

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Five recent changes (con’t.):4. Revised the Traffic Safety Education manual

input items. This data is no longer required for state recovery. However, the OSPI Traffic Safety Education section needs this information for their reporting purposes. Please remember to enter these manual input items on page 19.

5. Added information edit for all applicable funds which will remind the district to send a letter of explanation if the district has a negative Ending Total Fund Balance.

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Certification Sheet Combined Total Revenues and Other Financing

Sources Retitled Transfers In/Out to Other Financing Uses After the ESD Chooses the Final Lock and Print

option the following sentence will display:

The information included in this system is final and this form was printed MM/DD/YY.

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Balance Sheet (page 2) Rolled up GL’s.

Added page 2A & 2B in the ABFR listing the GL’s and corresponding item numbers. Page 2A & 2B do not appear on the F-196 system or report.

Trust & Agency Funds and Permanent Fund are manual input items.

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Statement of Revenues, Expenditures, and Changes in Fund Balance (page 3) Removed Trust Fund

Added Permanent Fund (manual input required)

Removed Residual Equity Transfers (GL 899)

Retitled Transfer In to Other Sources

Retitled Transfer Out to Other Uses

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Budgetary Comparison Schedule – All Funds (pages 4-8 are not included in presentation packet)

Retitled Transfers In to Other Sources for all applicable funds

Retitled Transfer Out to Other Uses for all applicable funds

Removed Residual Equity Transfers for all applicable funds

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Statement of Changes in Fiduciary Net Assets Trust & Agency Funds (page 9) New report in FY 02-03 Item numbers without C/S are manual input

items for both Private Purpose Trust and Other Trust

Other Trust column will be used by districts with a Pension & Other Employee Benefits Trust or Agency Trust Fund

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Schedule of Long-Term Debt (page 10) Beginning Outstanding Debt, as of 09-01-02,

are manual input items for all data

QZAB = Qualified Zone Academy Bonds

Item numbers without C/S are manual input items

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Revenue Account Changes(pages 12-14 are not included in presentation packet)

Retitled 4175 to Flexible Ed (formerly Local Education Program Enhancement)Retitled 6151 to Disadvantaged (formerly Remediation)Opened 5200 (General Purpose Direct Federal Grants-

Unassigned) in CPFOpened 5300 (Impact Aid, M&O) in DSF, CPF & TVFOpened 9900 (Operating Transfers) in GF

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Revenue Account Changes (con’t.)Closed 4162 (Better Schools-Staff)

Closed 4163 (Better Schools-Profess. Dev.)

Added 5329 (Impact Aid, Sp. Ed. Funding)

Added 6152 (School Improvement)

Added 6154 (Reading First)

Added 6164 (Limited English Proficiency)

Added 6310 (Medicaid Administrative Match)

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Expenditure Account Changes(Page15 is not included in presentation packet)

Retitled Program 51-Disadvantaged, Fed (formerly Remediation)

Retitled Program 64-Limited English Proficiency, Fed (formerly Bilingual, Fed)

Retitled Program 75-Flexible Education, State (formerly Local Ed Program Enhancement)

Closed Program 49 (Skills Center, Other Categorical)

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Expenditure Account Changes (con’t.)Closed Program 62 (Better Schools-Staff)Closed Program 63 (Better Schools-Prof. Dev.)Added Program 52 (School Improvement, Federal)Added Program 54 (Reading First, Federal)

Closed Activity 29 in Program 97 (District-wide Support)

Removed Activity 43 (Commodities)

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Data Requirements For Supplemental Reports (page 18) The number of learning improvement days for FY

02-03 changed from 3.00 to 2.00 (manual input item 2021)

*NEW* Added #2D (manual input item 1561)

The district has implemented the Excess Cost Methodology for Special Education (1077 method).

Enter a value of 1 for YES or a 2 for NO

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Data for January Apportionment (page 19)*NEW* Removed Traffic Safety Ed. manual input item 1931.

*NEW* Revised the WAC references for Traffic Safety Education. The item numbers for TSE are not required entries in FY 02-03. However, the OSPI TSE section needs this information for their reporting purposes.

Removed manual input items for Program 75.

Teacher Assistance Program expenditures-period of July 1 through June 30 of this reporting year.

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Schedule For Determining Federal Indirect Fixed With Carry-Forward Rate (page 22)Added a Fixed With Carry-Forward Calculation Worksheet For Federal Indirect Cost Rates in the ABFR Handbook, page 22A, to assist districts in manually calculating the restricted and unrestricted indirect rates. This worksheet is not displayed in the F-196 system or report.

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Resource to Program Expenditure Report (page 23)The system will not allow data entry of negative numbersState Revenue Resources item number changes (column 2)Added Item numbers for Programs 52 and 54 (S/F/O)Removed Item numbers for Programs 49, 62 and 63 (S/F/O)New informational edits (1.575, 1.576, 1.577) will display when edits are run to assist the district in balancing the revenue sources to program expenditures.

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Potential Recoveries Report (page 26)ALL districts reporting revenue 4121, 4155, 4174, 4199, 4126, or 4156 will receive informational edits with guidance on the formula used for potential recoveries:

REVENUE EDIT4121 1.5654155 1.5664165 1.5674174 1.5684199 1.5704126 1.5714156 1.572

Please refer to the BUDPREP chapter of the ABFR Handbook for the complete recovery calculations.

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Special Education Maintenance of Effort Test (page 27)Clarification has been added to the Notes section at the bottom of the page for the preliminary pass/fail calculation.

Federal Cross-Cutting Maintenance of Effort Test (page 28 is not included in presentation packet)Added Programs 52 and 54

Vocational Education Maintenance of Effort Test (page 29 is not included in presentation packet)

Removed Program 49

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Edits *NEW* Added new information edit for all applicable funds:On the Balance Sheet, Page 2, GL 320 (item 403X) Due From Other Funds, is not equal to GL 640 (item 430 X) Due To Other Funds.

*NEW* Added new information edit for all applicable funds:On the Cert. page, item 439X, Ending Total Fund Balance, is negative. Please send letter of explanation.*NEW* Added new edit error # 1.079, Manual input number 1561:The district has implemented Excess Cost Methodology for Special Education (1077 method). A value of 1 for YES or a 2 for NO is required.

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FY 02-03 F-196 system is currently available