FY 2015 Regional FY 2015 Regional Administrator MeetingsAdministrator Meetings

Chancellor – John CareySenior Vice Chancellor – Gary Cates

State ABLE Director – Jeff GoveABLE staff – Donna Albanese, Sharon Brannon, Cheryl Brueggeman, Nikia Fletcher,

Marquita Mitchell, Cindy ZenglerPDN staff – Jody Angelone, Beth Crawford, Kate Fergus, Melissa Ross, Christina Terrell

Meeting Itinerary 9:30 – 10:15 a.m. Welcome, introductions,

updates from state ABLE 10:15 – 10:45 a.m. FY 2014 Program

Improvement Consultation Plan (PICP) Debrief

10:45 – noon Review PICP directions, clarify overarching goal, review program data

Noon – 1:15 p.m. Lunch 1:30 – 3:30 p.m. Strategies and action steps

Regional Meeting Objectives Provide information for a successful start to the new

fiscal year Define the PICP process and the overarching goal Finalize sub-goal selection for local programs Review data relevant toward strategy selection Create action plans for goal completion Develop measures of program success

Expected Outcome The goal is for every local program to leave

the regional meeting with a solid draft of their FY 2015 PICP.

Draft plans should be shared with individual program staff members before submission to able-grants@regents.state.oh.us .

FY 2015 POLICY CLARIFICATIONS

NRS Cohort Definitions, Assessment, Distance Education, Professional Development and Learning Disabilities (LD)

NRS Cohort DefinitionThe clarification impacts the cohorts “obtained employment” and “retained employment”.

AssessmentApproved Assessments:WorkKeys and CASAS Employability (ECS) may not be used for National Reporting System (NRS) reporting CASAS Life and Work is still an NRS approved test

AssessmentContinuing students in ABLELink:Test scores may be rolled forward and reported in ABLELink for the new fiscal year. Enter a copy of the most recent assessment as a new progress record with the original scores and a date of 07/01/2014.The first assessment of each fiscal year becomes the initial assessment, although ABLELink will continue to refer to assessments rolled forward as progress.

AssessmentStudent initial placement:If the student scores at the highest scale score for level 6 completion in all subject areas at placement, he/she is not eligible for ABLE services. This includes students with or without a high school credential.

AssessmentScale scores:Test scores are most reliable when they fall near the middle of the distribution of scores.Retest as soon as possible if the scores are outside the standard error of measure – either too high or too low

Confidentiality/ABLELinkPersonally-identifiable information (PII)Records may be transmitted electronically using secure (encrypted) transmission methods. Data containing PII cannot be stored in cloud storage such as Google Docs, Dropbox, iCloud, or OneDrive.

Confidentiality/ABLELink Data stewards responsible for PII or other

institutional data should designate where sensitive information should be stored. Generally, this is in approved folders on the agency’s secured server.

Communicate this policy to all of your ABLE staff and partners. Fiscal agents are responsible for ensuring confidentiality of records.

Distance EducationFY2015 Approved Curricula

Acellus GED Academy

Ohio eTutoring(approved pilot only)

ALEKS Numeracy* i-Pathways PLATO

Aztec KeyTrain Rosetta Stone*

Common Core Achieve Khan Academy Math

SkillsTutor*

Contemporary ITTS*

Odysseyware

USA Learns*

REMOVED - Contemporary GED, Ed2Go Medical Terminology Online course, English for All, GED Connection, PreGED Connection

Distance Education Programs wishing to

recommend distance learning curriculum for approval may submit a New Curriculum Approval Application

New Curriculum Approval Application is on the web at www.ohiohighered.org/able/reference

Professional Development New Staff Orientation (NSO), New Administrator

Orientation (NAO) and New Teacher Orientation (NTO) – online - are currently under revision.

Assessment Fundamentals is a required course for new administrators and new teachers and any new or existing staff prior to administering assessments.

Trainings for specific assessments (TABE 9&10, TABE CLAS-E, BEST PLUS, CASAS Life and Work) are required for all staff (new or existing) prior administering assessments.

Professional Development Distance Education (DE) Basics is required of all new

administrators and Distance Education (DE) 101 is required of all DE teachers.

Intro to Learning to Achieve is required for new administrators and new teachers.

Teachers’ Academies will be held fall of 2014 and spring of 2015 with dates and locations to be determined.

Learning Disabilities (LD) There is no longer an LD Portal or an LD Directory.

The LD Plan has been redesigned as a fillable PDF form and the LD Guide has been updated as a separate document, both of which are available at www.ohiohighered.org/able/reference .

Requests for services regarding LD support should be emailed to OhioPDN@literacy.kent.edu. Be sure to include “LD” in the subject line.

The “free” psychological assessments are no longer available due to marginal utilization.

PICP PLANNINGSMART GOALS REVISITED

THE PIT AND THE PEACH

Measurable

Relevant

Specific

Timely

Achievable

Is the goal unambiguous, significant, precise, and sustainable?

How will you demonstrate and evaluate the extent to which the goal has been met?

Can the goal be accomplished? Is it appropriate, agreed upon, attainable and actionable?

Are the goals feasible, rational, practical, and important to my overall organization?

What are the timelines, milestones, deadlines, and delivery dates?

SMART Goal Setting

PRELIMINARY FY 2014 DATAA snapshot of the local program data

EVALUATION OF FY 2014 GOALS

SMART Goal Evaluation Assist teachers in using technology on a

weekly basis to support instruction.Is this goal…Specific? YesMeasurable? NoAchievable? MaybeRelevant? YesTimely? No

SMART Goal Evaluation Increase the number of classes structured as

managed enrollment to at least 3 classesIs this goal…Specific? YesMeasurable? Yes but…Achievable? MaybeRelevant? YesTimely? No

SMART Goal Evaluation Increase student average hours to 45 hours

per student.Is this goal…Specific? YesMeasurable? YesAchievable? MaybeRelevant? YesTimely? No

SMART Goal Evaluation To increase student persistence to meet or

exceed all EFLs at the acceptable level.Is this goal…Specific? YesMeasurable? YesAchievable? MaybeRelevant? NoTimely? No

SMART Goal Evaluation Students in all program classes will practice the skills

required for success in post-secondary education.

Is this goal…Specific? YesMeasurable? NoAchievable? MaybeRelevant? YesTimely? No

SMART Goal Evaluation Increase student persistence by 14% over FY2013 reported data for

an overall average of 57 hours per student by the close of the current fiscal grant year (June 30,2014).

Is this goal…Specific? YesMeasurable? YesAchievable? YesRelevant? YesTimely? Yes

Think-Pair-Share Do your goals meet the criteria of a SMART Goal? Is there opportunity for refinement to include the

elements of a SMART goal?

SMART GOALS AND THE PICP

Our Process Definitions

Overarching goal – Broad vision for the process, the mission

Goals/Sub-Goals – General statements of what the program seeks to accomplish; outcomes based

Strategies – Plan for accomplishing goals Action Steps – Actual steps that must occur for

successful completion of the goals

ABLE Overarching Goal Increase student transitions to post-secondary

education by 10% over FY 2014

Successful completion of the overarching goal is measured by achieving an additional 6 students in this measure (69 students) reported in the desk review of FY 2015

Let’s say that this is a snapshot of your program’s Core Indicators of Performance FY 2014 Desk Review…

2a. Placement in post-secondary education or training, including adult career-technical education

18% of students as defined in this new cohort

42%

+24 MET63 of 150

Let’s reflect How do you believe your goals contribute to

the overarching goal? What led you to believe that selecting this

goal will help you achieve your overarching goal?

FY 2015 PICP FORM

Page 4…

WORKING LUNCH

Let’s continue to reflect…

Status Check:We understand the implications of our overarching

goal to our local programWe have SMART goals/sub-goals and our peers agree

that they are SMART.We are ready to begin drafting strategies and action

steps.

THE PIT AND THE PEACH

STRATEGIES AND ACTION STEPSWork Session

Resources Available State ABLE staff including the PDN Administrators from other local programs Strategy and source matrix information from

the FY 2014 Administrator Summit

MEETING WRAP UP

Next Steps Communities of Practice (CoPs) – Will be

determined once the program goals are set There will be 1 CoP with multiple discussion

threads. There will be a virtual focus group to debrief

on the CoPs from FY 2014. If you are interested in participating in the focus group, there is a sign up sheet circulating.

PICP TimelineSubmit the initial PICP form no later than September 5, 2014. During this first quarter, the plan will be developed and implementation will begin. Quarterly form updates are due –

October 15, 2014 December 31, 2014 March 31, 2015 June 30, 2015

All PICP submissions should go to able-grants@regents.state.oh.us .

Regional Meeting ObjectivesProvide information for a successful start to the new

fiscal yearDefine the PICP process and the overarching goalFinalize sub-goal selection for local programs Review data relevant toward strategy selectionCreate action plans for goal completion Develop measures of program success

THANK YOU FOR PARTICIPATING!!

A special THANK YOU to our hosts - Miami Valley Career Technology Center, Great Oaks Institute of Technology & Career Development, Penta Career

Center, DAS Training Bldg., Buckeye Career Center, Pike County Career Center, Trumbull County Career Center, Marion Technical College, and

Polaris Joint Vocational School District