FY2012 CoC Program NOFA and Application … NOFA and Application Broadcast November 13, 2012 1 Presenters Ann Oliva, Director of the Office of Special Needs Assistance Programs (SNAPS)

FY2012 Continuum of Care

Program NOFA and

Application Broadcast

November 13, 2012

1

Presenters

Ann Oliva, Director of the Office of Special Needs

Assistance Programs (SNAPS)

Lora Routt, SNAPS Deputy Director

Brian Fitzmaurice, SNAPS Division Director

Tonya Proctor, SNAPS Division Director

Mike Roanhouse, SNAPS Division Director

Tracy Turner, SNAPS Desk Officer

2 2

Broadcast Overview

1. CoC Registration Overview

2. FY2012 CoC Program NOFA

3. Changes and Highlights for FY2012 CoC

Program

• Definitions and Concepts

• Eligibility Information

3 3

Broadcast Overview (cont.)

4. CoC Application Process

• CoC Consolidated Application

• Scoring

5. Resources

6. Closing Remarks

4 4

CoC Registration Overview

5

CoC Registration

• CoC Registration closed October 1, 2012 and

provided CoCs with final HUD-approved

amounts for:

– PPRN

– ARD

– PH Bonus

– Planning

6

CoC Registration

• All CoCs received notification of:

– Approval

– Disapproval

• Approved CoCs have access to the FY2012

CoC Consolidated Application in e-snaps

7

CoC Registration – Reminders

• Collaborative Applicant

– CoC Registrations were not submitted by a

eligible Collaborative Applicants

• For next year, make sure that your registration

was successfully submitted

• Do not wait until the last minute to submit

8

FY2012 CoC NOFA

9

FY2012 CoC NOFA

• Approximately $1.61 billion is available for

the CoC Program Competition

• CoCs with approved FY2012 CoC

Registration are eligible to apply

• Eligible Project Applicants

• PHA’s

10 10

Eligible Costs

• CoC Planning Activities

• Acquisition

• Rehabilitation

• New Construction

• Leasing

• Rental Assistance

• Supportive Services

• Operating Costs

• HMIS

• Relocation Costs

• Indirect Costs

• UFA Costs

11 11

FY2012 CoC NOFA

• NOFA is available on www.hudhre.info

CoC Competition

Announcement of opening via listserv

Will close at 7:59:59 PM (EST) on January

18, 2013

12

FY2012 CoC NOFA

• Overview of the NOFA

– Section I. - Funding Opportunity Description

– Section II. - CoC Program Requirements

– Section III. – Eligibility Information

– Section IV – Application and Submission

Information

13 13

FY2012 CoC NOFA

• Overview of the NOFA

– Section V – Application Review Information

– Section VI – Award Administration

Information

– Section VII – Agency Contacts

– Section VIII – Other Information

– Appendix A - List of CoC’s Annual Renewal

Demand (ARD), Annual Renewal Demand

with a 3.5 percent reduction, and Final Pro

Rata Need (FPRN) 14 14

Changes and Highlights for

FY2012 CoC Program

15

Changes and Highlights for FY2012

CoC Program

• Awards made under the Supportive

Housing Program (SHP) and Shelter Plus

Care Program (S+C) are renewable under

the CoC Program Competition as set forth

in 24 CFR 578.33 to continue ongoing

leasing, operating, supportive services,

rental assistance, HMIS, and project

administration costs.

16


CoC Program

• Applicants that were eligible under the

SHP and S+C programs but are no longer

eligible under the CoC Program, will

continue to be eligible for the renewal of

leasing, operating, supportive services,

rental assistance, HMIS, and project

administration costs under 24 CFR

578.33(d)(1), so long as the recipient does

not change the project 17 17


CoC Program

• S+C Rental Assistance Funds are

included in the CoC’s ARD

• Project Applicants approved to change

from leasing and rental assistance must

provide a commitment letter.

• New projects may request funding for 1

year grant term in order to increase the

number of persons moving into PH

18 18


CoC Program

• HUD will limit the grant term for renewal

projects including rental assistance to 1

year grant term and 1 year of fundng

• A renewal’s project demonstrated ability to

drawdown and spend grant funds timely

will be a factor in evaluating performance

of each grant

19 19


CoC Program

• HUD will allow all CoCs to reallocate

renewal projects

– Including renewal S+C

– New PSH, RRH or HMIS

– Renewal SSOs can be reallocated to create

new SSO coordinated assessment system if

the CoC does not already have one

20 20


CoC Program

• High Need Communities Prioritized

– Foreclosures

– Number of homeless persons

– Unemployment

– The ratio of unsheltered to sheltered

homeless persons

– PPRN; and

– The number of chronically homeless

21 21


CoC Program

• PH Bonus

– Up to 10% of a CoC’s PPRN

– PSH projects that serve chronically homeless

individuals and families

• HIC Data and PIT entered into HDX on or

before April 30, 2012

22 22


CoC Program

• CoC must notify project applicants of

acceptance or rejection

• CoCs must rank projects on Project

Listing in two tiers

– Tier 1

– Tier 2

23 23

Ranking Projects in 2 Tiers

• CoCs must rank all projects – new, renewal, and planning, in two tiers

• The tiers are financial thresholds:

– Tier 1 = a CoC’s approved ARD, less 3.5%

– Tier 2 = a CoC’s FPRN, plus any additional approved funds for CoC Planning and PH Bonus

• Projects submitted completely outside of the Tier 2 threshold will be automatically rejected

24

Strategy for Ranking Projects

• Factors to consider

– High Priority

– High Performing

– Meet the Needs and Gaps Identified by CoC

• Remember: tiers are financial thresholds

25


CoC Program

• HUD will announce awards in two-step

process

– First announcement – renewal projects in

Tier 1 that pass threshold review in rank

order

– Second announcement – renewal projects in

Tier 2 that pass threshold review, as well as

eligible new projects in Tier 1 and Tier 2

26 26


CoC Program

• Only one planning application per CoC

• HEARTH Act requires CoCs consult with

state and local government ESG

recipients

• HEARTH Act requires that all

communities have an HMIS

27 27


CoC Program

• 10% of funds may be used to serve

families with children and youth defined as

homeless under other federal statutes

– Limited to TH and SS

– Section 576.89

28 28


CoC Program

• CoC and HMIS lead must assess

adequacy of funding and staffing for HMIS

– Increased Participation

– Enhancements to current HMIS Software

– Compliance with HMIS Data Standards

– Assessing software functionality to generate

HUD reports

29 29

Definitions and Concepts

• Centralized or Coordinated Assessment

System

• Collaborative Applicant

• Permanent Housing

• Permanent Supportive Housing

30

Definitions and Concepts

• Project

• Project Applicant

• Rapid Re-housing

• PH Bonus

• Reallocation

31 31

Eligibility Information

32

Eligible Project Applicants

• 578.15

• Non Profit Organization

• States

• Local Governments

• Instrumentalities of State Governments

• Public Housing Authorities

• For-profit entities not eligible

33

Renewal Projects

• Additional eligibility requirements

– Any award from a preceding competition

which expires in Calendar Year (CY)2013

– Any grant awarded prior to FY2002 for which

funding is expected to run out in CY2013 and

has never applied for renewal funding.

– Funds for these grants will no longer be

available after September 30, 2013

34 34

Renewal Projects

• Additional eligibility requirements

– Any award funded in FY2006 that has not

been renewed yet. Additional eligibility

requirements

• All renewal projects including rental

assistance are limited to 1 year grant

term and 1 year of funding

35 35

Renewal Projects

• HUD encourages the consolidation of

renewal grants

– Same grantee

– Same component

– Expire in the same year

– Consolidate at the point of renewal grant

agreement execution

36 36

New Projects

• Initial term

– 1 year

– 2 years

– 3 years

– 4 years

– 5 years

– 15 years

37 37

New Projects

• Following exceptions apply to the Initial

term

– Leasing can only request 3 years

– Operations, SSO, HMIS, Project

Administration can request 1, 2, 3, 4 or 5

years

38 38

New Projects

– Project Based Rental Assistance or Sponsor

Based Rental Assistance 15-year grant term

and may request 1, 2, 3, 4, 5 or 15 years

• 15 year term – funds are only awarded for the first

5 years of term

• Funding for the remainder of the term subject to

availability; applicants will have to apply for

additional funds

39 39

New Projects

• New Construction, Acquisition or

Rehabilitation

– 3-year grant term plus the time to acquire

property, complete construction and begin

operating

– HUD will require recordation of use and

repayment covenant for all hard costs

40 40

New Projects

• Sponsor-Based and Project-Based Rental

Assistance

– Must execute grant award and begin

providing rental assistance within 2 years

– HUD strongly encourages all rental

assistance to begin within 12 months

41 41

Match

• 578.73

• 25% of all budget line items except

leasing

• Cash Sources

• In-Kind

• MOU

42 42

Other Project Eligibility Requirements

• Project Applicants must meet all statutory

and regulatory requirements in the CoC

Program Interim Rule and the General

Section

– www.hudhre.info

– http://portal.hud.gov/huddoc/2013nofagensec

.pdf

43 43

http://www.hudhre.info/

http://portal.hud.gov/huddoc/2013nofagensec.pdf

http://portal.hud.gov/huddoc/2013nofagensec.pdf

Threshold Requirements

• Ineligible Applicants

• DUNS Number Requirement

• Active Registration in SAM

44 44

Project Eligibility Threshold

• Project applicants and potential

subrecipients must

– Meet eligibility requirements of specific

program in the Act and CoC Program Interim

Rule

– Must demonstrate the financial and

management capacity and experience to

carryout the project and to administer federal

funds

45 45


• Project applicants and potential

subrecipients must

– Submit the required certifications as specified

in the NOFA

46 46


• Populations to be served must meet

program eligibility requirements as

described in the act

– Project application must clearly establish

eligibility of project applicants. This includes

the following eligibility for certain types of

projects

47 47

• PSH

– Streets

– Emergency Shelters

– Safe Havens or Transitional Housing

48


• Transitional Housing

– Streets

– Emergency Shelters

• Disabled Individuals and Families

Fleeing/Attempting to Flee Domestic

Violence

– If they are living in TH, eligible for PSH even

if they did not live on the streets, emergency

shelters or safe havens prior to entry in TH

49

Project Eligibility Threshold (PSH

Continued)

49

• Persons exiting institutions less than 90

days and came from streets, emergency

shelter, or safe havens immediately prior

to entering the institution are eligible PSH

• PH Bonus must exclusively serve 100%

chronically homeless individuals and

families

50


50

• Transitional Housing and SSO only

projects may be eligible to use up to 10%

of the CoC funds to serve persons defined

as homeless under other federal

definitions.

51


51

• Project must be cost-effective

• Project applicants must agree to

participate in a local HMIS system

– Victim Service Provider are exempt from

entering into HMIS, due to VAWA, however

they must use a comparable database

52


52

• Type and scale of housing and its

accessibility to community amenities

• Type and scale of supportive services and

how it fits the needs of the participants

and accessibility of the services

• Mainstream Resources

• Obtain and Remain in Permanent Housing

53

Project Quality Threshold

53

• Increase income and live independently

• Satisfactory capacity, drawdowns and

performance for existing grants

• Justification for expansion projects

• Timeliness Standards

– APR

54

Project Quality Threshold

54

• Performance against plans and goals

established in initial application

• Timeliness Standards

• Independent Living

• Capacity/Non Compliance

– Refusal of technical assistance

– Inadequate financial accounting practices

– Serving ineligible applicants

– Lack of timeliness 55


55

• Resolution of Outstanding Civil Rights

Matters

• Certification of Consistency with

Consolidated Plan

56


56

CoC Consolidated Application

57 57

CoC Consolidated Application

• The CoC Consolidated Application has

three parts:

– CoC Application

– CoC Priority Listings

– Project Applications

58 58

CoC Application Major Change

• The CoC Application has a two part

submission

– CoC Application

– CoC Priority Listings

• The Collaborative Applicant MUST submit both

the CoC Application AND the CoC Priority

Listing

59 59

CoC Application Training

• The following training materials for the

CoC Application and CoC Priority Listings

can be found on the HUD HRE website,

CoC Training page at:

https://esnaps.hudhre.info/coctraining.cfm

– CoC Application Detailed Instructions

– CoC Application Training Module

– CoC Priority Listing

– FAQs

60 60

https://esnaps.hudhre.info/coctraining.cfm

FY2012 CoC Application

Scoring

61

CoC Score

• The CoC Application will be competitively

scored on a 130 point scale

• The minimum score threshold is 97

• Need is accounted for through the Pro

Rata Need Process

• NEW – Each part of the CoC Application

has an overall total score

– Scores are broken down for each area within

the overall section

62 62

CoC Score Breakdown

• 34 Points: CoC Performance

• 55 Points: CoC Strategic Planning

• 14 Points: CoC Housing, Services, and

Structure

• 6 Points: Leveraging

• 13 Points: Homeless Management

Information System

• 8 Points: Point-in-Time

63 63

Performance – 34 Points

• CoC’s overall progress in reducing

homelessness in its geographic area.

• Decreasing the number of recurrences of

homelessness, including chronic

homelessness.

• Evaluation on previous performance

• Note: Robert T. Stafford Act – CoCs

impacted by major natural disasters.

64 64

CoC Strategic Planning – 55 Points

• Reduction in the number of individuals

and families who become homeless.

• Reduction in the length of time individuals

and families remain homeless.

• Collaboration with local educational

authorities.

• Addressing the needs of all relevant

subpopulations

65 65

CoC Strategic Planning (cont.)

• Comprehensive strategies for reducing

homelessness.

• Setting quantifiable performance

measures and timelines for completion.

• Coordination and/or assisting with

discharge planning.

66 66

CoC Housing, Services, and

Structure – 14 Points

• Demonstrating existence of:

– Coordinated, inclusive, and outcome-oriented

community process;

– Inclusive of representatives from both the

private and public sectors;

– Fair and impartial project review and

selection process; and

– Has created, maintained and built upon a

community-wide inventory of housing for

homeless individuals and families.

67 67

Leveraging – 6 Points

• Demonstrate the extent to which the

amount of assistance to be provided to

the CoC will be supplemented with

resources from other public and private

resources.

68 68

Homeless Management Information

System – 13 Points

• Demonstrate a functioning HMIS that

facilitates the collection of information on

homeless individuals and families in an

electronic format.

• Close collaboration among the HMIS Lead

Agency, CoC, and participating

organizations.

69 69

Point-in-Time – 8 Points

• Collection, use, and submission of 2012

point-in-time data.

• Conducted a sheltered and unsheltered

point-in-time count in last 10 days of

January 2012.

• Successful submission of information in

the Homelessness Data Exchange (HDX)

by April 30, 2012.

70 70

Bonus Points

• 4 Bonus Points Total:

– 2 Bonus Points: 7 percent or less

administration costs requests by project

applicants

– 2 Bonus Points: 100 percent of ALL new

projects propose to serve chronically

homeless individuals and families

71 71

Competing CoCs

• 24 CFR 578.35(d)

– If one or more CoC claims the same

geographic area, HUD will award funds to the

Collaborative Applicant whose application

has the highest overall score.

– Projects from the lower rated CoC will not be

awarded funds.

72 72

Ranking Projects in 2 Tiers

• CoCs must rank all projects – new, renewal, and planning, in two tiers

• The tiers are financial thresholds:

– Tier 1 = a CoC’s approved ARD, less 3.5%

– Tier 2 = a CoC’s FPRN, plus any additional approved funds for CoC Planning and PH Bonus

• Projects submitted completely outside of the Tier 2 threshold will be automatically rejected

73

Conditional Selection Criteria

Conditional Selection Criteria for Tier 1

Within the rank order established by the CoC, by

CoC Score, HUD will select Tier 1 projects in the

following order:

74

1. Renewal projects 6. New PH projects

2. New Reallocated Projects 7. New SSO projects for coordinated

assessment

3. CoC Planning Projects 8. New HMIS projects

4. PH Bonus Projects in “Extreme

High Needs” communities

9. New TH projects

5. PH Bonus projects 10. New SSO Projects

Conditional Selection Criteria

Conditional Selection Criteria for Tier 2

Within the rank order established by the CoC, by

CoC Score, HUD will select Tier 1 projects in the

following order:

75

1. Renewal projects 6. New PH Projects

2. New Reallocated Projects 7. New HMIS Projects

3. CoC Planning Projects 8. New TH projects

4. PH Bonus Projects in “Extreme

High Needs” communities

9. New SSO Projects

5. New SSO Projects for coordinated

assessment

Important Information on Tiers

76 76

Tier 1 Tier 2

Definition

of Tier

Threshold

ARD

-3.5% of ARD

Adj. ARD

+ FPRN

+ PH Bonus

+ Planning

Amount in

Tier Avail.

for Funding

Projects

Tier 1

Threshold

Tier 2 Threshold MINUS

Tier 1 Threshold

Example – Tier 1/Tier 2

77 77

Tier 1 Tier 2

Tier Threshold $96,500 $230,000

Calculation of Tier

Threshold

ARD MINUS 3.5%

($100,000 - $3,500)

= $96,500

+ FPRN ($200,000)

+ PH Bonus($20,000)

+ Planning ($10,000)

= $230,000

Funds Available in Tier $ 96,500 $133,500

Projects Submitted Outside

Tier 2 Amount will be

Rejected

$230,000

Example CoC A (Data from Registration):

PPRN = $200,000 ARD = $100,000 FPRN = $200,000

PH Bonus = $20,000 Planning = $10,000

Project Application

78

No Import of Data

• No importing from FY2011 application

79

Project Application – e-snaps

Available after the Applicant Profile is

completed

Select:

Project Type

CoC Program component type

These “drive” the visibility of forms

80

Project Application –

Changes/Corrections

Applicants can do the following until the

Project Application is submitted to the

CoC:

Make Changes, and

Corrections

81

Project Application – Rapid Re-Housing

For Families Demonstration Program

Originally funded in FY2008

Former SHP(Leasing)-TH: 3-year grant terms

Funded:

Leasing up to 18 months

Supportive Services

Admin Costs

Projects expiring in CY2013

MUST have been reflected on the GIW

Renew funding in the FY2012 CoC Competition

82

Project Application – Threshold Review

New Projects Project applicant

Subrecipient – if applicable

Eligibility

Capacity

Quality

Renewal Projects Project applicant

Subrecipient – if applicable

Capacity

Eligibility

83

Project Application - Consolidations

• Grant consolidations are NOT allowed during the application process

• Must be approved by the local HUD field office and approved prior to renewal request; or accomplished at grant agreement execution.

• Approved consolidations: – Applicant MUST submit only one application

– Applicant MUST reflect the consolidated project information

– Applicant MUST reflect the consolidated budget amounts (Leasing)

– Applicant MUST reflect the consolidated units (Rental Assistance)

84

Project Application – Performance

Measures

All new and renewal projects

All projects must include measures for: Length of time in project

Returns to Homelessness

Movement to and stability in permanent housing

Job and income growth

Applicant may indicate additional measures to

chart success

85

Project Application – Budget Line Items

Renewals:

Budget Line Items and Annual Renewal Amount

(ARA) should match the amount on the final HUD-

approved GIW

Leasing Projects reduced through the Reallocation

process must match the reduced amount determined

by the CoC

Rental Assistance Renewals should match the total

number of units and bedroom distribution on the final

GIW

Additional changes should reflect in grant agreement 86

Project Applications - Attachments

Applicant Certification

HUD-2880

SF-LLL – Disclosure of Lobbying Activities

HUD-50070 – Certification for a Drug-free Workplace

Non-profit Status Documentation for subrecipients

Code of Conduct

PHA Letter (Projects transitioning to rental assistance)

87

Additional Resources

• HUD HRE

• Training Modules

• Frequently Asked Questions

• Upcoming Webinars

88

Documents

FY2012 CoC Program NOFA and Application … NOFA and Application Broadcast November 13, 2012 1 Presenters Ann Oliva, Director of the Office of Special Needs Assistance Programs (SNAPS)