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Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002
UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)
Greater Noida – 201 312, Ph. 0120-2344200 Website : www.gbu.ac.in
TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt. 02.12.2016) Page 1
BID FORM
FOR THE RATE CONTRACT FOR ANTI TERMITE TREATMENT (One Year
Period), RODENT AND PEST CONTROL WORK (Two Years Period)
Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002
UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)
Greater Noida – 201 312, Ph. 0120-2344200 Website : www.gbu.ac.in
TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt. 02.12.2016) Page 2
Tender RATE CONTRACT FOR ANTI TERMITE TREATMENT (ONE
YEAR), RODENT AND PEST CONTROL WORK (TWO YEARS
PERIOD)
Opening Date of Bid 02nd December 2016
Closing Date & Time of Bid 29th December 2016 upto 3.00 p.m.
Last date & Time of Bid
Submission
29th December 2016 upto 3.30 p.m..
Technical Bid Opening
Date, Time & Place
29th December 2016 at 04.00 p.m.
Venue : Conference Room of the Registrar Office, 1st Floor,
Administrative Building, G.B.U., Gr. Noida.
(Bidder/authorized representative of bidders may attend the
bid opening proceedings on the above mentioned day and
time).
Earnest Money Deposit
Tender Fee
Rs.1,15,000.00 (One Lakh Fifteen Thousand)- (Refundable)
Rs.1050.00 (One Thousand Fifty) - (Non-refundable)
Completion Period Within contractual period
Bid System Two Tier : 1) Technical Bid 2) Financial Bid
Technical Bid Shall
Contain
i. Technical specifications of each equipment quoted ii. All documents in support of commercial terms &
conditions and eligibility criteria. iii. Bidders Proforma with Complete Tender set. iv. EMD in form of FDR/BG only
v. Tender Fee in form of demand drafts / pay orders.
Financial Bid The Financial Bid shall contain rate schedule only. The price
shall be in words as well as in numeric numbers.
Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002
UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)
Greater Noida – 201 312, Ph. 0120-2344200 Website : www.gbu.ac.in
TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt. 02.12.2016) Page 3
“TECHNICAL BID (BIDDER’S PROFORMA)”
(To be submitted in separate envelope)
Name of the Organization
Pl. mentioned whether a Government Company /
Public Ltd. / Private Ltd. / Partnership /
Proprietorship
Date of incorporation/registration (pl. enclose
photocopy of cert.)
Specify the number of years in this line of activity by
the company
PAN/TIN registration No. (pl. enclose photocopy of cert.)
Service Tax, Sales Tax/VAT registration No. (pl. enclose photocopy of cert.)
Provide the postal address, telephone & fax
numbers, and email address of the nearest
service center.
Turnover in the last three financial years (Figures should be in Indian Rupees in Lakhs; please attach the certified copies of balance sheet with trading, profit & loss account.
2013-14 2014-15
2015-16
Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002
UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)
Greater Noida – 201 312, Ph. 0120-2344200 Website : www.gbu.ac.in
TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt. 02.12.2016) Page 4
Detail of the similar work completed during last three financial years at IITs, NIT’s or
Central / State Universities / Organization / any Academic Institute of National Repute /
Reputed private organizations etc.
(Please enclose Performance Certificates & Purchase Orders)
Name of the
item(s)
P.O. Value (Rs.) Completion
value (Rs.)
Name of the Institution / organization with
name and designation of contact person
including phone and email id.
Whether your firm has been blacklisted by any
Government Organization including Universities,
Institutions and Colleges during last three
financial years.
(Yes / No)
Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002
UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)
Greater Noida – 201 312, Ph. 0120-2344200 Website : www.gbu.ac.in
TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt. 02.12.2016) Page 5
DECLARATION
I/We hereby declare that the information given in the technical bid by the undersigned is correct
and fulfill all conditions as published in the tender document.
(SIGNATURE OF THE BIDDER)
WITH SEAL
NAME: ………………………………………………………………..
ADDRESS :……………………………………………………………
Tel./Mobile No.: …...................................................................................
Email ID : ……………………………………………………………………….
Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002
UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)
Greater Noida – 201 312, Ph. 0120-2344200 Website : www.gbu.ac.in
TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt. 02.12.2016) Page 6
DETAIL OF ANIT TERMITE WORK – PART ‘A’ (ONE YEAR)
B.O.Q
Name of Work- Post construction anti termite treatment in Gautam Buddha University Campus of fixed wooden cupboards/Cabinets, wall panel fixed on wall structures and room floor.
Sr.No DSR/AR Description Unit Qty. 1 AR-1 Treatment of fixed wooden cupboard /cabinets, wall
panel fixed on wall structure by applying the insecticide emulsion making holes on back of wooden cupboard internal side along wall including drilling and plugging holes up to required depth at spacing 300mm center by center. The same treatment will be done all along the junction point of wooden frame on wall structure. These holes will be then filled up with cement. The Wooden surface of cupboard then be treated with oil based wood preservative cum insecticide. Measurement of wooden cupboard/cabinet will be measured and paid on actual front surface area per s.ft. Rate will be inclusive of all Govt. tax conveyance charges, supervision with service warranty for a period of one year.
sft. 178359
2 AR-2 Along external wall where the apron is not provided using chemical emusltion @ 7.5 liters/ sqm of the vertical surface of the substructure to a depth of 300mm including excavation channel along the wall & rodding et. Complete. With Chlorpyriphos/Lindane E.C 20% with 1% concentration
Mtr. 37000
Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002
UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)
Greater Noida – 201 312, Ph. 0120-2344200 Website : www.gbu.ac.in
TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt. 02.12.2016) Page 7
DETAIL OF RODENT AND PEST CONTROL WORK – PART ‘B’ (TWO YEARS)
S.No. Work required Period of work Chemical to be used for
work
01. General Pest Control like mosquito
control, fly’s, cockroach, lizards, Ants
etc. Rodent Control.
Twice in a Month For mosquito K - othrine,
Maxforte gel for
cockroach, Propaxer for
bedgugs and biflextc for
all insects
02. Thermal Fogging motorized (as and
when required)
two hours per day, for
two day in a week, 104
hours in a year
King Fogg
03. Honey bee Control (Tataiya) (as and
when required)
per chhatta (max. 25 qty.)
Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002
UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)
Greater Noida – 201 312, Ph. 0120-2344200 Website : www.gbu.ac.in
TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt. 02.12.2016) Page 8
Name of Buildings/ Area work to be done for Rodent and Pest Control
S.N S.N. as per Univ. Drawing List
Description Total built up area
1 1 Auditorium/ Convention Center 16961.00
2 2 Administration 7834.37
3 3 Faculties 00.00
4 3B4 Applied science 10500.00
5 3B1 School of Architechure & Built Environment 10500.00
6 3A1 School of ICT 9962.37
7 3A2 School of management 11576.00
8 3B2 School of Engineering 9969.75
9 3B3 School of law justice & Governance 10000.00
10 3A3 School of Social Sciences & Buddhist Studies 10000.00
11 3A4 Bio-technology 11572.59
12 4 Library 16460.68
13 5 Library (Future) Computer Centre 2988.00
14 6 Meditation Pavillion 3607.95
15 8 Student Housing (Residential)-18 Nos 165000.00
16 9 Dining (Residential)- 9 Nos 12283.00
17 10 Practice Field Change Room 275.00
18 11 Sports Centre 4132.00
19 11a Pavilion Change Room (Hokey) 2156.87
20 11b Pavilion Change Room (Football) 2642.88
21 11c Pavilion Change Room (Cricket) 2386.53
22 12 Faculty Housing (Residential) 2864.00
23 13 Married Research Scholar Hostel (Residential) 13544.00
24 14 International Centre 8266.24
25 15 VC Bungalow (Residential) 969.90
26 17 Main Receiving Station 223.44
27 17a ESS -1 Utility-1/AC Plant 2581.07
28 17b ESS -7/Utility2/AC Plant 2403.79
29 17c ESS-6 INCl M.RS-2 1695.54
30 17d ESS-5 1695.54
31 17e ESS-3332Utility-3/ AC Piant 2403.79
32 17f ESS-2 (in Auditorium) 1237.84
33 17a.2 ESS-4/ Utility-4 2403.79
34 23 Indoor Stadium 18338.85
35 26 Open Air Theatre 384.00
Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002
UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)
Greater Noida – 201 312, Ph. 0120-2344200 Website : www.gbu.ac.in
TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt. 02.12.2016) Page 9
36 33 Guest House Complex (Residential) 8567.00
37 34 Amenities Shops Bank ATM Post Office 1695.96
38 35 Dispensary 1533.28
39 37 Faculty Club 2824.00
40 40 Work Shop 3547.00
41 41 Reception Block 46.00
Total Area (in Sq. Mtr.) 398034.02
Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002
UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)
Greater Noida – 201 312, Ph. 0120-2344200 Website : www.gbu.ac.in
TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt. 02.12.2016) Page 10
GENERAL TERMS AND CONDITIONS
1. Detailed information about the items and their specifications are available in tender
document, which can be downloaded from the University website www.gbu.ac.in.
2. Two bids system of tender will be adopted.
(i) The bid containing technical specifications, EMD, Tender Fee and eligibility documents.
(ii) Bid containing financial offer only.
Technical and financial bids should be submitted in separate covers. These two envelops shall
be sealed in a common cover and addressed to The Registrar, Gautam Buddha University,
Greater Noida, Gautam Budh Nagar-201312 (U.P.) superscribing “Tender against
Notification Advt. GBU/S&P/07/2016 dt. 02.12.2016, Name of Work : Post Construction
Anti-termite, Rodent & General Pest Control in GBU” so as to reach us on or before last date
of bid submission.
3. The Technical Bid and Financial Bid should be duly filled-up.
4. These bids will be opened in two stages. The bid containing technical specifications, EMD, TF
and eligibility documents will be opened at first stage and if same is found according to
required specifications, the bid containing financial offer shall be opened in second stage.
5. The “Technical Bid” shal l contain all documents in support of quoted item ,
their specifications, EMD, Tender Fee, terms & conditions and eligibility criteria along with
the page number for cited specifications in the company brochure for the particular item.
6. The “Financial Bid” shall contain price schedule only. The rates and units shall not be
overwritten in the price schedule. The price shall be both in words and figures.
7. Eligibility Criteria: All the participating suppliers/firms or principal manufacturer- should
meet the following qualifying criteria. The firm should be a registered supplier for such
supplies. Following documents are required to be submitted with Technical Bid, to qualify
eligibility criteria:
a) PAN Card Copy (self attested). b) Service Tax/Sales Tax/VAT/TIN registration certificate (self attested). c) Earnest Money Deposit (EMD) in form of FDR/BG only pledged in favour of “Gautam
Buddha University” alongwith the Technical Bid. The FDR/BG should be valid atleast for six months period. (Note : If work is not completed within the prescribed period EMD would be forfeited).
Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002
UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)
Greater Noida – 201 312, Ph. 0120-2344200 Website : www.gbu.ac.in
TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt. 02.12.2016) Page 11
d) Tender Fee in form of DD/Pay Order in favour of “Gautam Buddha University” alongwith the Technical Bid.
e) Audited copy of balance sheet with trading, profit & loss account for the last three financial years should be submitted (self attested).
f) The firm/company should have experience of similar type of items supply & installation in institutes/organization of National repute, as mentioned above in bid proforma.
g) The bidder must be either sole Manufacturer of the tools or the authorized agent/representative of the OEM. In the case of agent/representative, certified copy of the agency/authorization issued by the OEM should be enclosed with the tender.
h) Authorized signatory should sign with rubber seal on all pages. Bids without authorized seal and signature will be rejected.
i) The vendor shall submit an affidavit (duly notarized) on Rs.10/- stamp paper to the effect that the firm has never been blacklisted by any Government organization including Universities, Institutions and Colleges.
8. Offer should be sent in a sealed envelope, submitted either in person or by post on which name and address of the supplier/firm shall be written. Tenders received through E- mails or FAX will not be considered.
9. The technical bids will be opened on scheduled date and time. Bidders/authorized representatives of the bidders intending to attend the tender opening should intimate in advance.
10. The cost of the tender is Rs.1050/- (Nonrefundable) and it shall be paid separately in the form of DD/Pay Order drawn in favour of “Gautam Buddha University” payable at “Delhi” and should be attached with technical bid envelope.
11. The EMD of the successful bidder will be refunded after getting the “Performance Security Deposit (i.e. 10% of PO/WO value)”. The Performance Security Deposit shall be deposited in the form of FDR/Bank Guaranty only, pledged in favour of “Gautam Buddha University” and should be valid for whole contract/warranty period. The PSD will be returned only after expiry of the successful contract/warranty period. The EMD of the unsuccessful bidders will be returned to the firm(s) immediately after finalization of the tenders. No interest will be paid on EMD in any case.
12. The Small Scale Units registered with National Small Industries Corporation (NSIC) are exempted from Tender Fee & EMD subject to provide a copy of registration certificate.
13. The chemicals used for the process of Rodent & Pest Control should not be hazardous to the health of inhabitants an in consequence with environmental laws and statues prescribed by the Government.
14. Offered prices should be valid for at least 180 days from the last date of receipt of tenders.
15. The monthly payment shall be made only after the completion of work in good condition
and putting those in satisfactory working conditions. No advance payment shall be released.
16. No revision of price bid will be allowed once the price bids are opened. In case
firm/company quoted in foreign currency the price will be converted into Indian Rupee at
the conversion rate on the basis of the last day of the bid submission.
Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002
UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)
Greater Noida – 201 312, Ph. 0120-2344200 Website : www.gbu.ac.in
TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt. 02.12.2016) Page 12
17. No increase in price will be allowed after our purchase order(s) are placed.
18. Failure to comply with all the terms and conditions mentioned herein would result in the tender
being summarily rejected.
19. Vendors are informed that once the firms are shortlisted based on the eligibility criteria and
technical specifications, only then the financial bids of the firms meeting eligibility criteria,
technical specifications / requirements would be opened.
20. Conditional tenders will not be accepted.
21. Any cutting and overwriting in the financial bid will not be accepted.
22. GBU reserves the right to change the order quantity or split the orders among multiple
vendors without assigning any reason (s) whatsoever.
23. GBU reserves the right to reject any or all the tenders without assigning any reasons
whatsoever.
24. All legal proceedings, if necessity arises to the University may be any of the parties (University
or Contractor/Supplier) shall have to be lodged in the courts situated at Distt. Gautam Budh
Nagar and not elsewhere.
Registrar
Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002
UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)
Greater Noida – 201 312, Ph. 0120-2344200 Website : www.gbu.ac.in
TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt. 02.12.2016) Page 13
ACCEPTANCE
I/We accept the above terms and conditions and shall comply with them strictly.
SIGNATURE OF THE BIDDER)
WITH SEAL
NAME: ………………………………………………………………..
ADDRESS :……………………………………………………………
Tel./Mobile No.: …...................................................................................
Email ID : ……………………………………………………………………….
Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002
UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)
Greater Noida – 201 312, Ph. 0120-2344200 Website : www.gbu.ac.in
TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt. 02.12.2016) Page 14
FINANCIAL BID FOR ANTI TERMITE – PART ‘A’ for One Year
S.No. Work required Price Tax@ Total Price
(per Sq.
ft./mtr.)
01. Treatment of fixed wooden cupboard /cabinets, wall
panel fixed on wall structure by applying the
insecticide emulsion making holes on back of
wooden cupboard internal side along wall including
drilling and plugging holes up to required depth at
spacing 300mm center by center.
The same treatment will be done all along the
junction point of wooden frame on wall structure.
These holes will be then filled up with cement. The
Wooden surface of cupboard then be treated with oil
based wood preservative cum insecticide.
Measurement of wooden cupboard/cabinet will be
measured and paid on actual front surface area per
s.ft. Rate will be inclusive of all Govt. tax conveyance
charges, supervision with service warranty for a
period of one year.
…………………
(per Sq. ft)
…………
………………….
(per Sq. ft.)
Along external wall where the apron is not provided
using chemical emusltion @ 7.5 liters/ sqm of the
vertical surface of the substructure to a depth of
300mm including excavation channel along the wall
& rodding et. Complete.
With Chlorpyriphos/Lindane E.C 20% with 1%
concentration
………………
(per Sq.
Mtr.)
…………
……………….
(per Sq.
Mtr.)
(SIGNATURE OF THE BIDDER)
WITH SEAL
Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002
UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)
Greater Noida – 201 312, Ph. 0120-2344200 Website : www.gbu.ac.in
TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt. 02.12.2016) Page 15
FINANCIAL BID FOR RODENT AND GENERAL PEST CONTROL ETC. – PART ‘B’ for A
PERIOD OF TWO YEARS
S.No. Work Required Period of
Work
Chemicals to be
Used for Work
Price Tax, if
any
Total Price
01. General Pest Control like
mosquito control, fly’s,
cockroach, lizards, Ants
etc. Rodent Control.
Twice in a
Month
For mosquito K -
othrine, Maxforte
gel for cockroach,
Propaxer for
bedgugs and
biflextc for all
insects
………………….
(per Sq. Mtr.)
…………
………………….
(per Sq. Mtr.)
02. Thermal Fogging
motorized (as and when
required)
two hours
per day, for
two day in
a week, 104
hours in a
year
King Fogg
………………….
(per Hour)
…………
………………….
(per Hour)
03. Honey bee Control
(Tataiya) (as and when
required)
per chhatta (max. 25 qty.)
………………….
(per Chatta)
…………
………………….
(per Chatta)
(SIGNATURE OF THE BIDDER)
WITH SEAL
NAME: ………………………………………………………………..
Gautam Buddha University (Established by the Uttar Pradesh Gautam Buddha University Act 2002
UP Act No. 9 of 2002, passed by the Uttar Pradesh Legislature)
Greater Noida – 201 312, Ph. 0120-2344200 Website : www.gbu.ac.in
TENDER BID : ANTI TERMITE, RODENT & PEST CONTROL WORK (GBU/S&P/07/2016 dt. 02.12.2016) Page 16
ACCEPTANCE
I/We accept the terms and conditions and shall comply with them strictly.
DECLARATION
1. The rates quoted are inclusive of all and F.O.R University site.
2. The information given in the financial bid by the undersigned is correct.
(SIGNATURE OF THE BIDDER)
WITH SEAL
NAME: ………………………………………………………………..
ADDRESS :……………………………………………………………
Tel./Mobile No.: …...................................................................................
Email ID : ……………………………………………………………………….