General Election

FACULTY OF COMPUTER &

MATHEMATICAL SCIENCES

PROJECT 2 UMNO GENERAL ELECTION

QMT 725 - PM DR MUHAMMAD ROZI MALIM

1ST ISSUE UMNO General Election

ON 1ST OCT, WE HAVE BEEN ASSIGNED AS THE MANAGER FOR VOTING AND COUNTING PROCESSES FOR UMNO GENERAL ELECTION TO BE HELD ON 1ST NOV (WANITA,PEMUDA,PUTERI) AND 8TH (UMNO DIVISIONS AND UMNO

MALAYSIA) SIMULTANEOUSLY AT 191 DIVISIONS

PART 1 : Vision, Mission and Strategies

PART 2 : Preparation-Gathering Data

PART 3 : Design Processes and Budgeting

PART 4 : Prepare Materials and People

PART 5 : Planning and Control

Ensure the counting process for UMNO General

Election at 191 divisions, to be held on1st and

8th Nov running smoothly

Part 1 Vision

1. Conduct free and fair elections in an innovative, cost effective and professionally competent way and reduce spoilt vote.

2. To fairly, efficiently and effectively administer UMNO General Election 2014 process plan and enforce propose process as a guideline in counting process, a proofs that this election can be carried out smoothly.

Part 1 Mission

1. Identify the place for polling station and counting of votes.

2. Proposals of counting central through CEO to Electoral Commission for approval.

3. Assess the requirement of counting staff.

4. Get the details arrangement of logistic, media and security.

5. Communication and furnishing the data.

Part 1 Strategies

Data collection has been done at this stage. Data collection can be defined as the formal process using tools such as

research, interview, observations and other technique to collect information gathering or fact finding

Bahagian UMNO Negeri

Senarai Ketua Dan Naib Ketua Mengikut Negeri

AJK Wanita Umno

AJK Pemuda Umno

Part 2 Preparation : Gathering Data

BAHAGIAN UMNO NEGERI.xlsxBAHAGIAN UMNO NEGERI.xlsxBAHAGIAN UMNO NEGERI.xlsxBAHAGIAN UMNO NEGERI.xlsxBAHAGIAN UMNO NEGERI (1).xlsxBAHAGIAN UMNO NEGERI (1).xlsxBAHAGIAN UMNO NEGERI (1).xlsxBAHAGIAN UMNO NEGERI (1).xlsxBAHAGIAN UMNO NEGERI (1).xlsxBAHAGIAN UMNO NEGERI (1).xlsxBAHAGIAN UMNO NEGERI (1).xlsxBAHAGIAN UMNO NEGERI (1).xlsxBAHAGIAN UMNO NEGERI (1).xlsxBAHAGIAN UMNO NEGERI (1).xlsxBAHAGIAN UMNO NEGERI (1).xlsxBAHAGIAN UMNO NEGERI (1).xlsxAHLI JAWATANKUASA PERGERAKAN WANITA UMNO.xlsxAHLI JAWATANKUASA PERGERAKAN WANITA UMNO.xlsxAHLI JAWATANKUASA PERGERAKAN WANITA UMNO.xlsxAHLI JAWATANKUASA PERGERAKAN WANITA UMNO.xlsxAHLI JAWATANKUASA PERGERAKAN PEMUDA UMNO.xlsxAHLI JAWATANKUASA PERGERAKAN PEMUDA UMNO.xlsxAHLI JAWATANKUASA PERGERAKAN PEMUDA UMNO.xlsxAHLI JAWATANKUASA PERGERAKAN PEMUDA UMNO.xlsx

Part 3 Design Process & Budgeting

Supply Chain Network

Committee of UMNO

Central Election

Committee of Voting And Counting Votes In The

Central

13 Committee of Voting And Counting Votes In State

Election

191 Committee of Voting & Counting Votes In Divisions

Election Chief Supervisor, Supervisor & Counting officer

13 Committee of UMNO State Election

191 Committee of UMNO Divisions Election


Voters Registration & Election Process


No. Ballot Box Category

Ballot Box Number Vacant Positions

1

Central Ballot Box

1 Deputy Chairman

2 2 Vice President

3 3 Supreme Council

Members

4

Division Ballot Box

4 Chairman

5 5 Deputy Chairman

6 6 Division Chief

7 7 Deputy Division Chief

8 8 Vice Division Chief

9 9 Division Committee

10 10 G7 Division

Representatives

Voters Registration & Election Process


Counting Central

Also known as Instant Runoff Voting candidate with absolute

majority (more than 50%) of the formal vote is elected. Voters set the preferences for candidates by using number

1,2,3 etc. in the ballot paper. First, votes with first choice preference are counted. If no candidate has more than half of formal votes, then the

candidate with fewer number of votes is eliminated. The votes of the eliminated candidate are transferred to other

candidates, in accordance of next preference of eliminated candidate.

Process will continue until a candidate that has more than half of formal votes or only two candidates remain.

The candidate with absolute majority votes is declared elected/winner.


Single Seat Ranked Choice Voting


Flowchart of Process


Example

Total Formal Vote: 49,805 Absolute Majority (50% + 1): 24,903

Abu Joyah Leman Senin Bedah

Count Votes % Votes % Votes % Votes % Votes % Total

First 12,025 24.14 3,113 6.25 8,282 16.63 3,583 7.19 22,802 45.78 49,805

Second 810 1.63 Excluded 1,980 3.98 138 0.28 185 0.37 3,113

Total 12,835 25.77 10,262 20.60 3,721 7.47 22,987 46.15 49,805

Third 391 0.79 3,144 6.31 Excluded 186 0.37 3,721

Total 13,226 26.56 13,406 26.92 23,173 46.53 49,805

Fourth Excluded 12,690 25.48 536 1.08 13,226

Total 26,096 52.40 23,709 47.60 49,805

Elected

Also know as Proportional Representation It would be more complex than other counting system and

may take longer to finalize but it is assessed as a fair system for counting the votes.

Voters set the preferences for candidates by using number 1,2,3 etc in the ballot paper.

A candidate that get more than a quota or proportion of the formal vote is elected immediately

Quota is calculated by dividing the total number of formal ballot papers by one more than the number of vacancies

=.

. + +

Rule: If a candidate is elected with a surplus of votes, the surplus votes are transferred before elimination take place.


Multi-Seat Ranked Choice Voting

Surplus votes are transferred to candidates who were voters second choice.

Problem: Not possible to determine which votes actually elected the candidate and which votes are surplus All elected candidates votes are transferred at a reduced rate

=. ( )

.

After all surpluses of elected candidates have been distributed and if vacancies remain, candidate (unelected) with fewer number of votes is eliminated.

The votes of the eliminated candidate are transferred to other candidates, in accordance of next preference of eliminated candidate.

If any of remaining candidates obtain a quota, then declared elected and their surplus (if any) is transferred before any other candidates are eliminated.

Process continue until all vacancies are filled.


Multi-Seat Ranked Choice Vote-Counting (Cont.)


Flowchart of Process

STEP 1 : Count all candidates 1st preference votes on the formal ballot

papers.

STEP 2 : =.

. ++

STEP 3 : Candidates who gain votes equal to or more than the quota are elected. If all vacancies have been filled, the election is finished. If vacancies remain, check if any of the elected candidates received

more votes than the quota (surplus votes)? YES OR NO


Flowchart of Process (Cont.)

If there are more candidates still in the count than there are vacancies remaining unfilled, exclude the candidate with the least votes and distribute that candidates votes to continuing candidates according to next available preference indicated by the voters.

Calculate each continuing candidates total votes.

Go to Step 3 or if the number of continuing candidates is equal to the number of vacancies remaining, all those candidates are declared elected and the election is finished.

Distribute the successful candidates surplus votes (those in excess of quota) at

=.

( )

.

Calculate continuing candidates

total votes Go to Step 3

If YES ; If NO ;


Budgeting (3 Wings)

Consider 3 Wings (1st Nov) which are Wanita, Pemuda, Puteri

Consist of 1 head supervisor, 2 supervisor for each wing

In total 3 people including head supervisor

RM 200/person

SUPERVISOR

If representatives is less than 300 people, we consider 300 counting officer

If representatives is more than 300 people, we consider 35 counting officer

MAXIMUM : 35 people

RM 110 (Including food allowance & back to campus allowance)

COUNTING OFFICER


Budgeting (Divisions)

For Division (8th Nov), consist of 1 head supervisor, 2 supervisor for each divisions.

In total 3 people including head supervisor

RM 200/person

SUPERVISOR

If representatives more than 300 people, we consider 300 counting officer

If representatives is If representatives is more than 300 people, we consider 45 counting officer

MAXIMUM : 45 people

RM 110 (Including food allowance & back to campus allowance)

COUNTING OFFICER

Click Me

BUDGET PEMILIHAN UMNO.xlsx

1. Materials that need to be prepare include premises, office

equipment, communications fee, transports, stationery items and foods for staff : Premises: school and other public locations (free access) Office equipment: chairs, tables Communication fees: personal computers, scanners, internet

service, intranet, cell phones Transport: bus, boats, van, others Stationery items: ink, pens, pencils, rulers, rubber bands,

calculators, envelopes, writing paper, labels, and ID-badges for staff.

Foods: water, snack, mee/mehun/rice/kuih-muih

2. Peoples that need to be prepare include counting officer, chief counting supervisor, counting supervisor, election organizer, observer, door controller, security control, ballot box officer, secretariat, transport driver and police officer.

Part 4 Prepare Materials and People

PEOPLE RESPONSIBILITY Counting officer (5 people per branch)

Ensure that the verification and count processes are fully addressed, and is carried out in clear view of all those entitled to attend.

Chief counting supervisor Take charge in every section where each section was appointed by each state. Each state has its own state committee. Responsible to finalize and announce the results of the election.

Counting supervisor Counting supervisor was appointed by the state election and voting committee. (5 people for each state.) Has the power to give general or specific directions to Counting Officers relating to the discharge of their functions, including directions requiring Counting Officers to take specified preparatory steps or to provide any information that they have or are entitled to have.

Election organizer Coordinates the election, making sure that the all of the staff involved are focused effectively on the election.

Observer Ensure the transparency of an election and ensure the credibility and impartiality of the election.

Door controller Control how many voters can enter the hall during voting process. Security control Ensure the security of the polling station. Ballot box officer Responsible for the ballot box and make sure the voters insert ballot

paper in the correct box. Secretariat Provide help in election so that the election runs smoothly. Police officer Responsible for the security and safety of people involved during the

election. Transport driver (bus driver/ boats driver/ van driver)

Provide transportation for the voters and staffs to the polling station.

BEFORE VOTING PROCESS Meeting representatives division / wing: Registration of representatives start at 8.00 am, by produce

identification cards. Conference starts by meeting agenda included the presentation of

the annual statement, statement presentation about before handing over to the Chairman of the Selection Committee meeting of the Division for the election process.

Notify standard operation procedure for 2 election date (1/11/2014 & 8/11/2016), of the wings (princess, women, youth) and divisions (191) respectively.

Part 5 Planning and Control

DURING VOTING PROCESS Voting process Representatives applying for a ballot paper set from 8.00 am by

produce identification cards. Fill in the number of Representatives candidate of their choice at the

ballot box by post contested. Representatives inserting ballots into the ballot box by post and

levels (central / share). After the election, the representatives will proceed to the agenda of

the next meeting, while carrying ballot boxes to the counting hall. The voting process is done separately for each wing of the party.


AFTER VOTING PROCESS At the close of voting, authorized persons and counting officers stay

in the voting station and start the counting process. Generally, an average of two hours is needed to complete a count of

approximately four hundred to five hundred ballots, if no serious objections are encountered.

The time taken to count ballots will depend on the number of staff and the complexity of the voting system and counting procedures.

1. Counting Process 2. Announcement of results 3. Documentation


1. Counting Process:

Counting of ballot papers done in their respective divisions. Checking of ballot papers done by category of valid votes cast,

spoiled votes, the votes hesitate in the presence of representatives of candidates and sorted according to the number of candidates.

The counting is done using ballot counting machine. Head of the regional center makes total of the overall vote and

will be approved by the counting officer / auditor appointed. Counting of votes for the office of the Supreme Council and Exco

members of the three wings done in divisions. 2. Announcement of results:

Announcement of results for the division made by permanent chairman for that divisions.

Announcement of results for the centres position of election is conducted by the UMNO headquarters.


3. Documentation:

All ballots will be recorded and kept for a certain period of time for reference purposes.

All documents of the selection process will be kept at UMNO headquarters in Kuala Lumpur.


We hope that Voting and Counting Process for UMNO General Election can move faster, transparent, fair, and smooth in the future.

Conclusion

We hope that Voting and Counting Process for UMNO General Election can move faster, transparent, fair, and

smooth in the future.

Conclusion

THANK YOU

Documents

General Election