General Information

Venue

The conference will be held in the Faculty of Science, on the Kent Ridge Campus of the National University of Singapore. The exact venue of ICCP9 is Block S16 6 Science Drive 2 Singapore 117546 Plenary lectures will be held in Lecture Theatre 26 (LT26) on 7 January and LT27 in subsequent days. Parallels sessions will be held in various seminar/tutorial rooms at Levels 3, 4 and 5 in Block S16. Venue for registration 6 January: Level 3, Blocks S16 Morning of 7 January: In front of LT27 All other time: Secretary Room (S16-03-04) Venue for banquet Ban Heng Pavilion Restaurant HarbourFront Centre #04-01 1 Maritime Square, Singapore 099253 Website: http://www.banheng.com.sg/ Accommodation There are many hotels in Singapore and booking your accommodation should be very easy. Participants of ICCP9 are free to explore various options on your own. However, for your convenience, special arrangements have been made with the following two hotels. Transport between NUS campus where the conference will be held and both hotels will be provided. Park Avenue Rochester Singapore 31 Rochester Dr, Singapore 138637 Website: www.parkavenuerochester.com This is a 4-star hotel, relatively close to NUS campus. It is near the Buona Vista MRT (Mass Rapid Transit or subway) Station where you can access the East-West Line (goes all the way to Changi Airport) and the Circle Line (NUS Campus is two stops away). Bay Hotel Singapore 50 Telok Blangah Rd, Singapore 098828 Website: www.bayhotelsingapore.com This hotel is located a bit further away from NUS Campus but they offer a slightly cheaper rate. The HarbourFront MRT station is within walking distance from where you can reach NUS Campus directly by the MRT Circle Line. Please refer to information given at the conference web site for booking. Transportation

Traveling within Singapore is easy. Therefore, no airport pick up will be arranged. The easiest way to come to NUS campus or go to a hotel from the Changi Airport is by taxi. Depending on the location of your hotel and the time of your travel, a single trip from the airport to the city may cost 20-30 Singapore dollars. NUS and the Park Avenue Rochester Singapore are a bit further away from the Airport but a single trip by taxi should not cost more than $35. Extra charges apply for trip originating from the Airport, peak/rush hours, late night, and phone booking.

NUS campus can be reached by the following public transportation. (i) Mass Rapid Transit (subway): take the Circle Line (orange) and alight at the Kent Ridge station. You will arrive at the National University Hospital (NUH) from there you can walk to the Faculty of Science, or take the free internal shuttle bus, either route A1 (alight at the second stop), or route D2 (alight at the first stop). Watch out for our conference banner at the bus stop. Please use exit A from the MRT station and look for bus stop 3. (ii) SBST Transit Bus No. 95 goes through NUS Kent Ridge Campus and stops by Faculty of Science (near LT27). NUS Kent Ridge Campus can also be reached by SBST Transit Bus Nos. 10, 33, 151, 151E and 200, and SMRT Bus No. 201. The bus stops are located at various parts on or around the campus. You can take the internal shuttle bus to come to Faculty of Science.

For more information about public transportation to NUS Kent Ridge Campus, please visit http://www.nus.edu.sg/oca/Transport-and-Parking/Getting-to-NUS.html#krc

For more information about how to get around NUS Kent Ridge Campus, please visit http://www.nus.edu.sg/oca/Transport-and-Parking/Getting-around-NUS.html

Transportation between Park Avenue Rochester and NUS Campus, and between Bay Hotel and NUS campus will be provided. The following are the schedules (subject to change)

Bus transport between Park Avenue Rochester and NUS Campus

Date Bus Service Departure time Wait for Bus at Tue 6 Jan From Park Avenue Rochester to NUS Campus 5:00 pm Hotel Lobby

From NUS to Park Avenue Rochester 7:00 pm LT27 Bus Stop Wed 7 Jan From Park Avenue Rochester to NUS Campus 8:00 am Hotel Lobby

From NUS to Park Avenue Rochester 6:30 pm LT27 Bus Stop Thu 8 Jan From Park Avenue Rochester to NUS Campus 8:15 am Hotel Lobby

From NUS to Park Avenue Rochester 9:00 pm LT27 Bus Stop Fri 9 Jan From Park Avenue Rochester to NUS Campus 8:15 am Hotel Lobby Sat 10 Jan From Park Avenue Rochester to NUS Campus 8:15 am Hotel Lobby

From NUS to Park Avenue Rochester 6:30 pm LT27 Bus Stop Sun 11 Jan From Park Avenue Rochester to NUS Campus 8:15 am Hotel Lobby

From NUS to Park Avenue Rochester 1:30 pm LT27 Bus Stop Bus transport between Bay Hotel and NUS Campus

Date Bus Service Departure time Wait for Bus at Tue 6 Jan From Bay Hotel to NUS Campus 4:00 pm, 5:00 pm Hotel Lobby

From NUS to Bay Hotel 7:00 pm LT27 Bus Stop Wed 7 Jan From Bay Hotel to NUS Campus 7:45 am Hotel Lobby

From NUS to Bay Hotel 6:30 pm LT27 Bus Stop Thu 8 Jan From Bay Hotel to NUS Campus 8:00 am Hotel Lobby

From NUS to Bay Hotel 9:00 pm LT27 Bus Stop Fri 9 Jan From Bay Hotel to NUS Campus 8:00 am Hotel Lobby Sat 10 Jan From Bay Hotel to NUS Campus 8:00 am Hotel Lobby

From NUS to Bay Hotel 6:30 pm LT27 Bus Stop Sun 11 Jan From Bay Hotel to NUS Campus 8:00 am Hotel Lobby

From NUS to Bay Hotel 1:30 pm LT27 Bus Stop Bus transport to Banquet Venue

Date Bus Service Departure time Board bus at Fri 9 Jan From NUS to Ban Heng Pavilion Restaurant 6:15-6:30 pm LT27 Bus Stop Fri 9 Jan From Ban Heng Pavilion Restaurant to MRT stations

and Park Avenue Rochester 9:30 pm Bus Bay,

HarbourFront Centre

Food and Beverages

Lunch, tea/coffee breaks will be provided at the conference venue from Wed 7 Jan through Sun 11 Jan.

Reception

There will be a simple reception from 6 pm to 7 pm on 6 January. Onsite registration will be open from 2 pm on the same day (Tuesday 6 January).

Registration

Participants are strongly encouraged to register and pay their registration fee online. If you have any difficulty in doing this online, we would like to urge you to come to the conference venue and register in the afternoon of 6 January. Pre-registered participants are also advised to collect their badge and conference bag on 6 January. Due to large number of participants, big crowd and long registration queues can be expected in the morning of 7 January.

Banquet

A conference banquet will be held on Friday 9 January in the Ban Heng Pavilion Restaurant, HarbourFront Centre. All participants are invited to the banquet. Please indicate your attendance when you register/collect your badge. Transport from NUS campus to HarbourFront will be arranged. Please refer to the bus schedule given above. Best poster awards will be presented during the banquet.

Poster Session

The poster session will be from 7 pm to 9 pm on Thursday 8 January. Food and drinks will be provided.

Excursion

A half-day city tour will be arranged in the afternoon of Sunday 11 January. The tour is free of charge. If you are interested, please sign up at the registration desk. The following is the tentative programme for the tour.

13:00 Departure from NUS 14:00 Mount Faber (photo-taking) 14:30 Departure for Asian Civilization Museum (ACM) 15:00 Arrival at ACM 16:00 Stroll to Merlion Park 17:00 Short trip to Gardens by the Bay 18:00 Leave for Vivocity

Currency

The currency used in Singapore is Singapore dollar (SGD). No other currency is accepted. If necessary, you can change your currency to Singapore dollar at Changi Airport or in the city. The exchange rate between Singapore dollar and US dollar is 1USD|1.3SGD, and that between SGD and Chinese Yuan is 1SGD|4.7CNY.

Weather

Weather in Singapore in general is hot and humid. Temperature in January may range from 23qC to 31qC. Be prepared for frequent rain since January is in the middle of the Northeast Monsoon season.

Contacts

If you need any help during the conference period, please approach any of the voluntary helpers who can be easily identified by the conference T-shirt they ware and their name badges with a red bar labeled “Organizing Committee”. Please also feel free to contact the following staff.

Ms Hilary Ng Secretary of ICCP9 Email: iccp9@nus.edu.sg The Secretary Room is S16-03-04 (Level 3, Block S16) Prof. Yuan Ping Feng Chair of ICCP9 Email: phyfyp@nus.edu.sg Mobile phone: 90729680

Prof. Weizhu Bao Co-Chair of ICCP9 Email: matbaowz@nus.edu.sg

Student helpers Facebook: https://www.facebook.com/iccp9 WeChat ID: ICCP9-NUS

Taxi Booking City Cab Pte Ltd: 6552 2222 NTUC Comfort: 6552 1111 TIBS Taxis Pte Ltd: 6481 1211

Emergency Contacts Fire/Ambulance: 995 Police: 999

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Guidelines for Presenters

Oral Presentation

1. Determine Your Audio-Visual Needs Each meeting room comes equipped with a computer, LCD projector and screen. The computers in the meeting rooms are being provided to Windows-based PC users. The PC will be configured with Windows Operating System. Even though an extra cable will be available for you to connect your own laptop computer to the projector, you are encouraged to bring your presentation files in thumb drives and upload them on the computer provided before your session starts. At the end of the meeting, all presentation files uploaded on the provided computers will be deleted. For MAC-laptop users, please bring your own VGA adapter cable.

2. Prepare your presentation Length of presentation materials should be in accordance with your time allocated. Each plenary presentation is 45 minutes. There will be no discussion following a plenary talk. Each keynote or invited presentation is limited to 30 minutes, including 5 minutes discussion time, while a contributed talk is limited to 15 minutes, including 3 minutes discussion. Please refer to the Program and Abstract Book for actual presentation times. You are kindly requested to be at the presentation room at least 15 minutes before the session starts. Please discuss the same material as reported in your abstract submission.

3. Create a Backup Copy of Your Presentation We recommend that you bring at least 2 copies of your presentation to the meeting for backup purposes. Only thumb drives are acceptable.

4. Manage your time Be considerate to the other speakers and audience by staying within your allocated time. The allocated time for your presentation includes a discussion and a changeover to the next speaker. You are also advised to test your presentation before the session starts, particularly if you want to use your own computer. There will be no make up for time lost due to technical problem caused by your own equipment. Session chairs will hold you to the allotted time. This is essential to ensure adequate time for questions and discussion as well as adherence to the schedule.

Poster Presentation

1. Prepare Your Poster All posters should be A0 size (85 cm by 120 cm), portrait format. Please discuss the same material as reported in your abstract submission.

2. Set Up Your Poster There will be one common poster session for all mini-symposia, at 7pm on Thursday, 8 January. Your assigned poster board will be marked with your Abstract ID which can be found in the Program and Abstract Book. You should mount your posters before lunch on 8 January. Standard mounting materials including poster pins, blue tack, and Velcro tape (male/hook portion) will be provided. Please feel free to approach the help desk for assistance. You are advised to keep your poster up until the end of the conference so that it can be viewed by participants throughout the conference period.

3. Present Your Poster You are requested to stay close to your poster during the poster session, to present your work to viewers, to interact with them. Judges of poster awards may come to view your poster anytime and ask you questions.

4. Poster Awards A number of poster awards will be presented to those authors who best demonstrate high-quality research, display strong understanding of the material, and with excellent oral and visual presentation of their work.

Guidelines for Session Chairs

1. Session chairs are requested to be in the respective meeting room at least 15 minutes before the session starts, to check presence of speakers of the session and remind them to upload their presentations to the computer provided, or test their laptop computers to ensure they function properly, to minimum switch over time later.

2. There might be last minute changes to the programme of the session. In such a case, you will be provided with a revised programme. Please inform the participants of the changes and proceed with the updated programme.

3. It is the job of a session chair to ensure that the session he/she is assigned to chair progresses orderly. At the end of each presentation, the session chair should facilitate discussion, if time permits.

4. It is extremely important for the session chairs to control the presentation time. All presentations should strictly follow the programme schedule. Session chairs should remind speakers to finish their presentation within the stipulated time and leave sufficient time for discussion. Since ICCP9 is a relatively large conference and there are many parallel sessions going on at any given time. Participants may move from one parallel session to another to catch talks of their interest. Any delay or change to the schedule will cause inconvenience to them.

5. In the event of a presenter not showing up or unable to present his/her work, the session chair can make a decision to have a break, or organize a discussion, or proceed with the next presentation. However, you are reminded to be cautious in exercising the last option, due to the reason mentioned above. There might be participants who are not present when you decide to proceed but they may show up later for subsequent talks. We do not want to disappoint them.