GENERAL MEETING MINUTESinfo.gladstonerc.qld.gov.au/meetings/20140603/attachments/Genera… · Mr C F Dendle (Director Corporate and Community Services) Mr P J Keech (Director Engineering

GENERAL MEETING MINUTES

TO BE HELD AT THE COUNCIL CHAMBERS - CIVIC CENTRE 101 GOONDOON STREET, GLADSTONE

On Tuesday 20 May 2014

Commencing at 9.00am

Stuart Randle CHIEF EXECUTIVE OFFICER

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GENERAL MEETING MINUTES TABLE OF CONTENTS

ITEM SUBJECT PAGE

G/1 MAYORAL STATEMENT ON CURRENT ISSUES ......................................... 4

G/2 MESSAGES OF CONDOLENCE .................................................................... 4

G/3 CONFIRMATION OF MINUTES ...................................................................... 5

G/3.1 Confirmation of General Meeting Minutes for 6 May 2014. ....................... 5

G/4 BUSINESS ARISING FROM MINUTES .......................................................... 5

G/5 OFFICERS' REPORTS .................................................................................... 5

G/5.1 OFFICE OF THE CEO ..................................................................................... 5

G/5.1.1 Delegation of Council Powers ............................................................... 5

G/5.2 ENGINEERING SERVICES ............................................................................. 8

G/5.2.1 Traffic Environment Advisory Committee (TEAC) Major Items 13 March 2014 ............................................................................................................... 8

G/5.2.2 Norton Road Realignment Proposal .................................................... 10

G/5.2.3 Agnes Street Agnes Water Land Resumption ..................................... 11

G/5.3 CORPORATE AND COMMUNITY SERVICES ............................................. 13

G/5.3.1 Water Charges - BITS Saints AFL Club .............................................. 13

G/5.3.2 Expression of Interest 115/14 - Lease of land for telecommunication Tower - Lot 7 SP 133050 ....................................................................................... 14

G/5.4 PLANNING AND ENVIRONMENT ................................................................ 15

G/5.4.1 Commercial Activities - Expression of Interest Applications 2014/2015 Licensing Period .................................................................................................... 15

G/5.4.2 Illegal Dumping and Litter Prevention Strategy ................................... 17

G/5.4.3 Siding Road Beecher Environmental Reserve .................................... 17

G/5.4.4 Renaming of Palm Drive Sports Field ................................................. 18

G/5.4.5 Renaming of Horseshoe Bend Park .................................................... 19

G/5.4.6 Cemetery and Crematorium Policy ...................................................... 19

G/5.4.7 Pest Survey Program - Rural Land Protection .................................... 20

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G/5.5 CHIEF FINANCIAL OFFICER ....................................................................... 20

G/5.5.1 Assessment of the implementation of the 2013/2014 Operational Plan - Period ending 30 April 2014. ................................................................................. 20

G/5.5.2 Financial Statements - period ended 30 April 2014. ............................ 21

G/5.5.3 Revenue Policy .................................................................................... 21

G/6 COUNCILLOR REPORTS ............................................................................. 22

G/6.1 Councillors' Report - Mayor Gail Sellers ................................................. 22

G/7 NOTICE OF MOTION .................................................................................... 24

G/8 QUESTIONS FROM THE PUBLIC GALLERY .............................................. 24

G/9 CONFIDENTIAL ITEMS ................................................................................. 24

ATTACHMENTS ....................................................................................................... 25

GLADSTONE REGIONAL COUNCIL GENERAL MEETING MINUTES - 20 MAY 2014

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PRESENT Elected Members

Councillor - Mayor G M Sellers Councillor M M Brushe Councillor M J Burnett Councillor C R Chapman Councillor R A Hansen Councillor R F Lanzon Councillor G E McDonald Councillor L J Neill-Ballantine Councillor K F Porter

Officers

Mr S J Randle (Chief Executive Officer) Mrs T J Dykstra (Executive Assistant)

Mr C F Dendle (Director Corporate and Community Services) Mr P J Keech (Director Engineering Services) Mrs L A Dowling (Director Planning and Environment) Mr M D Holmes (Chief Financial Officer) Mr C T Phillips (Manager People and Performance) Mr C M Ross (Media and Communications Officer) APOLOGIES Nil G/1 MAYORAL STATEMENT ON CURRENT ISSUES Today I speak of an exciting accomplishment for our Gladstone Region, a very welcome addition, one which will, it is hoped, improve life for the residents, and in particular - Our Youth. It is our newly formed Gladstone Region Youth Council. The previous Gladstone City Council formed a Youth Council but it has not functioned since 200l. Departments across our organisation will be able to utilise the members of the Youth Council to gain the youth perspective on projects that are being planned. It is indeed an exciting and historic event and Councillors look forward to working with the team of Youth Councillors. G/2 MESSAGES OF CONDOLENCE Nil.


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G/3 CONFIRMATION OF MINUTES G/3.1 CONFIRMATION OF GENERAL MEETING MINUTES FOR 6

MAY 2014. Purpose: Confirmation of the minutes of the General Meeting held on 6 May 2014. Officer's Recommendation: That the minutes of the General Meeting of Council held on the 6 May 2014 be confirmed. G/14 / 1994 Council Resolution: Moved Cr Hansen Seconded Cr Neill-Ballantine That the Officer's Recommendation be adopted.

CARRIED G/4 BUSINESS ARISING FROM MINUTES Nil. G/5 OFFICERS' REPORTS G/5.1 OFFICE OF THE CEO G/5.1.1 DELEGATION OF COUNCIL POWERS Purpose: This report seeks Council's approval of delegations of power to the Chief Executive Officer under State legislation and Council's Local Laws to replace all previous delegations made under the relevant legislation.


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Officer's Recommendation: Council proceed with the reforms outlined in this Report and resolve to:- 1. Delegate to the Chief Executive Officer, the exercise of its powers under the

following Acts and Local Laws in the terms of the Instruments of Delegation contained in Appendix 2 to the Officer's Report:

Aboriginal Cultural Heritage Act 2003 Acquisition of Land Act 1967 Animal Management (Cats and Dogs) Act 2008 Animal Care and Protection Act 2001 Body Corporate and Community Management (Accommodation Module)

Regulation 2008 Body Corporate and Community Management (Commercial Module)

Regulation 2008 Body Corporate and Community Management (Small Schemes Module)

Regulation 2008 Body Corporate and Community Management (Standard Module) Regulation

2008 Body Corporate and Community Management Act 1997 Building Act 1975 Building Units and Group Titles Act 1980 Coastal Protection and Management Act 1995 Dangerous Goods Safety Management Act 2001 Dangerous Goods Safety Management Regulation 2001 Disaster Management Act 2003 Environmental Protection (Waste Management) Policy 2008 Environmental Protection (Waste Management) Regulation 2000 Environmental Protection (Water) Policy 2009 Environmental Protection Act 1994 Environmental Protection Regulation 2008 Fire and Rescue Service Act 1990 Fisheries Act 1994 Fisheries Regulation 2008 Food Act 2006 Food Production (Safety Act) 2008 Food Regulation 2006 Health (Drugs and Poisons) Regulation 1996 Health Act 1937 Information Privacy Act 2009 Land Act 1994 Land Protection (Pest and Stock Route Management) Act 2002 Land Title Act 1994 Liquor Act 1992 Local Government Regulation 2012 Local Government Act 2009 Mineral Resources Act 1989 Neighbourhood Disputes (Dividing Fences and Trees) Act 2011 Peaceful Assembly Act 1992 Plumbing and Drainage Act 2002 Prostitution Act 1999


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Public Health (Infection Control for Personal Appearance Services) Act 2003 Public Health Act 2005 Queensland Competition Authority Act 1997 Queensland Heritage Act 1992 Residential Services (Accreditation) Act 2002 Right to Information Act 2009 Standard Plumbing and Drainage Regulation 2003 State Penalties Enforcement Act 1999 Stock Act 1915 Sustainable Planning Act 2009 Tattoo Parlours Act 2013 Tobacco and Other Smoking Products Act 1998 Transport Infrastructure Act 1994 Transport Operations (Road Use – Road Rules) Regulation 2009 Transport Operations (Road Use Management) Act 1995 Waste Reduction and Recycling Act 2011 Water Act 2000 Water Supply (Safety and Reliability) Act 2008 Gladstone Regional Council Local Law No. 1 (Administration) 2010 Gladstone Regional Council Local Law No. 2 (Animal Management) 2011 &

Sub-Ordinate Local Law No. 2 (Animal Management) 2011 Gladstone Regional Council Local Law No. 3 (Community and Environmental

Management) 2011 Gladstone Regional Council Local Law No. 4 (Local Government Controlled

Areas, Facilities and Roads) 2011 Gladstone Regional Council Local Law No. 5 (Parking) 2011 Gladstone Regional Council Local Law No. 6 (Bathing Reserves) 2011.

2. That all prior resolutions delegating powers under these Acts and Local Laws to

the Chief Executive Officer be repealed. G/14 / 1995 Council Resolution: Moved Cr Neill-Ballantine Seconded Cr Brushe That the Officer's Recommendation be adopted.

CARRIED


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G/5.2 ENGINEERING SERVICES G/5.2.1 TRAFFIC ENVIRONMENT ADVISORY COMMITTEE (TEAC)

MAJOR ITEMS 13 MARCH 2014 Purpose: The purpose of this report is to allow Council to review the minutes and consider the major recommendations identified at the Traffic Environment Advisory Committee (TEAC) meeting held on 13 March 2014. Officer's Recommendation: That Council:- 1. Note the TEAC minutes from the meeting held on 13 March 2014. 2. Adopt the concept plan prepared by Gladstone Drafting - Drawing No. GD0436-

C12 (Rev A), as the preferred arrangement for the entry and exit points for heavy and light vehicles along the northern side of the Dawson Highway between Aerodrome Road and Penda Avenue, Gladstone.

3. Install a full length median between the existing median at the intersection of

Kirkwood Road and Dixon Drive and the roundabout at the intersection of Kahler Close and Dixon Drive, as shown in Technical Drawing - 13-096-602 Rev 1, thus addressing the concerns in relation to the existing road arrangement.

The estimated cost of these works is $52,500 and the project is to be added to Council's Long Term Financial Plan as a 2015/ 2016 project.

4. Address the safety concerns at the corner of Kellett Street and Higgins Street,

Gladstone by carrying out the following works in accordance with Technical Drawing 13-027-003:-

(a) Install stop signs and stop line marking; and (b) Relocate the existing "No Through Road" sign located on the western

approach to the intersection.

The estimated cost of this works is $1,200 and shall be funded from the 2013/ 14 Road Services Budget - RDC0332 - Various TEAC Resolutions.

5. Install two (2) rural bus set down areas, as per Concept Drawing No. 13-117-

002 (Rev 0), on either side of the road reserve approximately 270 metres from the intersection of Schulze Road on Wyndham Road, Beecher.



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G/14 / 1996 Council Resolution: Moved Cr Chapman Seconded Cr Neill-Ballantine That Council:- 1. Note the TEAC minutes from the meeting held on 13 March 2014. 2. Install a full length median between the existing median at the intersection of

Kirkwood Road and Dixon Drive and the roundabout at the intersection of Kahler Close and Dixon Drive, as shown in Technical Drawing - 13-096-602 Rev 1, thus addressing the concerns in relation to the existing road arrangement.


3. Address the safety concerns at the corner of Kellett Street and Higgins Street,

Gladstone by carrying out the following works in accordance with Technical Drawing 13-027-003:-

(a) Install stop signs and stop line marking; and (b) Relocate the existing "No Through Road" sign located on the western

approach to the intersection.

The estimated cost of this works is $1,200 and shall be funded from the 2013/ 14 Road Services Budget - RDC0332 - Various TEAC Resolutions.

4. Install two (2) rural bus set down areas, as per Concept Drawing No. 13-117-

002 (Rev 0), on either side of the road reserve approximately 270 metres from the intersection of Schulze Road on Wyndham Road, Beecher.


CARRIED


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G/5.2.2 NORTON ROAD REALIGNMENT PROPOSAL Purpose: The purpose of this report is to allow Council to consider a request from Mr Charlton Doblo of "Eden" Norton Road to realign a Norton Road segment which is continually damaged as a result of flooding and therefore isolating residents. Officer's Recommendation: That Council seek a firm quotation from "Charlton Earthmoving" to construct a deviation of Norton Road, between chainage 5.47km to 7.14km as per Concept Design (ECM Document # 3632447) "Attachment 2" to the Officer's Report without calling open tenders, in accordance with Section 234, and Section 235, of the Local Government Regulation 2012. The reasons being that because of the location of this work, the conceptual nature of the design, the intimate knowledge required of the site, the Queensland Reconstruction Authority deadline for expenditure of funds, the time available until the next wet season and Council considers that this work is specialised in nature and thus it would be impractical and disadvantageous for Council to proceed to an open tender process. G/14 / 1997 Council Resolution: Moved Cr Porter Seconded Cr Lanzon That the Officer's Recommendation be adopted.

CARRIED All elected members voted unanimously in favour of the motion.


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G/5.2.3 AGNES STREET AGNES WATER LAND RESUMPTION Purpose: To obtain a Council resolution to proceed with the resumption required to acquire the land required to allow for the widening of Agnes Street. Officer's Recommendation: Council will be asked to resolve as follows: That because:

a) the registered proprietor of Lot 1 on RP856970, Kenneth John Tucker, notified Council that he was constructing a fence along the boundary of his property. As part of the construction, Mr Tucker arranged for a surveyor to survey Lot 1’s boundaries;

b) the survey of Lot 1 indicated that the roadside boundary of Lot 1 was approximately 150 millimetres from the south-eastern edge of the sealed road surface;

c) in order to improve sight distances and safe travel movements in the area, on 21 May 2013, Council resolved to acquire, by agreement, an area of 200m2 for the creation of a 6 metre wide footway along the south-east frontage generally in accordance with Concept Plan (ECM document No: 3111649) and if agreement could not be reached then a compulsory acquisition be pursued;

d) during the course of the negotiations, Mr Tucker contacted Council to advise that he was no longer concerned with having footpath frontage to Lot 1;

e) to increase pedestrian safety, Council implemented measures by changing the road area fronting Lot 1 to a “Share Zone” and installed an official traffic sign for a 10kph speed zone;

f) subsequent Council investigations indicate that, despite the implementation of the foregoing measures, safety concerns for pedestrians and sight distance for vehicles remained a risk issue;

g) having regard to the implemented measures and Council’s subsequent investigations, Council Officers redesigned the proposed area to address the remaining risks relating to sight distances and safe pedestrian travel movements. The redesigned area equates to a proposed acquisition area of 13m2 as per Concept Drawing No. 13-118-902[Revision 2] attached to the Officer's Report;

h) negotiations between Council and Mr Tucker and the parties’ respective solicitors have failed to reach an agreement to acquire, by private treaty, the area of either 200m2, 119m2 or the subsequent 13m2,

Council resolves:

1. to amend the resolution G/5.2.1 Agnes Street/Tom Jeffrey Park/Lot 1 RP856970 Access, Footpath, Pedestrian Safety Concerns by


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reducing the area proposed to be acquired from 200m2 to 13m2 generally in accordance with Concept Drawing No. 13-118-902[Revision 2];

2. to acquire, in accordance with the Acquisition of Land Act 1967 and the Local

Government Act 2009, the part of Lot 1 on RP856970 that comprises the pink hatched area depicted on Concept Drawing No. 13-118-902[Revision 2];

3. to serve a Notice of Intention to Resume in accordance with Section 7 of the

Acquisition of Land Act and thereafter to proceed in accordance with the requirements of that Act, with the intention of obtaining publication in the Queensland Government Gazette of a proclamation vesting the land in Council, subject to due consideration of all objections made in accordance with the provisions of the Act;

4. to delegate to the Chief Executive Officer, pursuant to Section 257 of the Local

Government Act: a) Council’s power under the Acquisition of Land Act to prepare, execute

and serve Notices of Intention to Resume, pursuant to Section 7 of the Acquisition of Land Act, upon any and every person who, to Council’s knowledge:

i. will be entitled to claim compensation for the taking of the land

and interests concerned ;or ii. is a mortgagee of the land;

b) Council’s power to hear the grounds of objection to taking of the land for

and on behalf of Council where such objection is validly made under a Notice of Intention to Resume and to prepare a report thereon for the consideration of Council; and

c) as applicable, Council’s power to negotiate a resumption agreement or

compensation terms with the person(s) entitled to claim compensation, for final approval by Council.

G/14 / 1998 Council Resolution: Moved Cr Chapman Seconded Cr McDonald That the Officer's Recommendation be adopted.

CARRIED


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G/5.3 CORPORATE AND COMMUNITY SERVICES G/5.3.1 WATER CHARGES - BITS SAINTS AFL CLUB Purpose: To seek Council direction on the matter of potable water consumption by sporting clubs who utilise effluent to irrigate sports fields. Officer's Recommendation: THAT:

1. Council note the report from officers that the Council-provided treated effluent irrigation system servicing Boyne Island/Tannum Sands AFL Club was out of service for much of the 2013 calendar year.

2. Despite the Boyne Island/Tannum Sands AFL Club not seeking prior approval

to do so, Council recognise that the use of potable water as a replacement irrigation source by the Club was done out of necessity in maintaining sporting fields for public benefit in these unusual circumstances.

3. Accordingly, and consistent with the intent of Policy P-2014/24 (Water

Concessions for Sporting Bodies and Other Not For Profit Organisations), Boyne Island/Tannum Sands AFL Club be offered an ex-gratia concession on water charges for the period that the treated effluent system was unavailable, representing 50% of total consumption (recognising that some consumption was for uses other than playing field irrigation) and $650.22 be credited to the relevant account.

4. Officers work with relevant clubs (including modifying leases where appropriate)

to ensure that rights and responsibilities over access and consumption of water resources (both treated effluent and potable supplies) is clarified, using this BITS AFL case as the benchmark.

G/14 / 1999 Council Resolution: Moved Cr Hansen Seconded Cr Burnett That the Officer's Recommendation be adopted.

CARRIED


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G/5.3.2 EXPRESSION OF INTEREST 115/14 - LEASE OF LAND FOR TELECOMMUNICATION TOWER - LOT 7 SP 133050

Purpose: The purpose of this report is to seek Council's view in relation to an Expression of Interest 115/14 - Lease of Land for Telecommunications Tower on Round Hill Gladstone. Officer's Recommendation: THAT:

1. Council note the outcomes of the recent Expression of Interest exercise for constructing a telecommunications tower Round Hill Gladstone, with one proposal received from Jones Communication.

2. The Chief Executive Officer be authorised to negotiate a Lease over part of Lot

7 on SP133050 (Round Hill, Gladstone) with Jones Communication for the purposes of constructing a telecommunications tower, subject to the following conditions:

a) Lease terms to be negotiated in line with equivalent arrangements for tower

leases in the region. b) Jones Communication being obliged to allow co-location of services on the

constructed tower. G/14 / 2000 Council Resolution: Moved Cr Burnett Seconded Cr Brushe That the Officer's Recommendation be adopted.

CARRIED


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G/5.4 PLANNING AND ENVIRONMENT G/5.4.1 COMMERCIAL ACTIVITIES - EXPRESSION OF INTEREST

APPLICATIONS 2014/2015 LICENSING PERIOD Purpose: The purpose of this report is to seek Council's approval to offer Commercial Activity Permits to applicants for the 2014 - 2015 licensing period in accordance with Council Policy P-5.00.01 Commercial Activities on Council Land, Local Law no 1 (Administration) 2011 and Subordinate Local Law no. 1.2 (Commercial Use of Local Government Controlled Areas and Roads) 2011. Officer's Recommendation: That: 1. In accordance with Local Law No 1 (Administration) 2011, Section 9 and 10,

Subordinate Local Law 1.2 (Commercial Use of Local Government Areas and Roads) 2011 and Council Policy P-5.00.01 Commercial Activities on Council Land, the following Expression of Interests that relate to existing 2013/ 2014 approvals and are considered renewal applications be approved in full subject to Standard Conditions.

a) Kitesurf 1770, applicant Cedric Schmidt, kitesurf hire at Main Beach north of the

Surf Club Agnes Water, Monday to Sunday during daylight hours.

b) Reef 2 Beach Surf School, applicant Wayne Mellick, surf school at Main Beach Agnes Water and Springs Beach, Monday to Sunday during daylight hours.

c) 1770 Stand-up Paddle Boards, applicant Chris de Aboitz, stand-up paddle board

lessons, Main Beach north of the Surf Club Agnes Water and still waters of 1770, Monday to Sunday during daylight hours.

d) 1770 Liquid Adventures, applicant Janina and David Speck, guided kayak tours

and stand up paddle board hire, Beach area to the south of public toilets located on Council reserve described as Lot 3 SP160769 (street address Lot 1 SP160769) and Seventeen Seventy beach location as per map attached to the Officer's Report Monday to Sunday during daylight hours.

e) Laser Skirmish Entertainment Pty Ltd, Laser Skirmish at Tondoon Botanic

Gardens, Saturday or Sunday 9.30am - 12.00pm or 1.00pm - 4.00pm . 2. In accordance with Local Law No 1 (Administration) 2011, Section 9 and 10,

Subordinate Local Law 1.2 (Commercial Use of Local Government Areas and Roads) 2011 and Council Policy P-5.00.01 Commercial Activities on Council Land, the following applications be approved in part with Standard Conditions (see attachment 1 to the Officer's Report) and minor amendments as detailed below.

a) HUB Total Fitness applicant Gymfit Pty Ltd, outdoor group fitness training at

Maroona Park, Gladstone Monday to Friday 5:30am to 6:00pm, Saturday 6:30am to 9:00am. A maximum of 15 participants.


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b) 4 Mums Fitness, applicant Olive Walters, outdoor group fitness training at Canoe Point, Tannum Sands and the Wetlands/ Duck Ponds, Tannum Sands Monday to Friday 5.30am to 5.30pm, Saturday 6.30am to 9.00am. Plum Tree Park (Wyndham Park), Boyne Island and Lions Park, Boyne Island 7:30am to 5:30pm Monday to Friday, Saturday 7:30am to 9.00am. A maximum of 15 participants.

c) Fun for Fitness Addicts, applicant Colleen Harris, outdoor group fitness training

Canoe Point, Tannum Sands and the Wetlands/ Duck Ponds, Tannum Sands, Monday to Friday 5.30am to 5.30pm, Saturday 6.30am to 9.00am. A maximum of 15 participants.

d) Carol Van Leeuwen and Heidi McMahon, applicant Carol Van Leeuwen and

Heidi McMahon, outdoor group fitness training at Canoe Point, Tannum Sands and the Wetlands/ Duck Ponds, Tannum Sands Monday to Friday 5.30am to 5.30pm, Saturday 6.30am to 9.00pm. A maximum of 15 participants. No Council structures i.e. benches, beams etc. may be used, in addition to no trees being used.

e) BKN Consulting Pty Ltd, applicant Brett and Kari Newman, outdoor group

fitness training at Forest Springs Park, Gladstone Monday to Friday 5.30am to 7.30am and 6:30pm to 7:30pm. A maximum of 15 participants and no tent pegs to be used or driven into the ground.

f) Pure Enjoyment Watercraft Hire, applicant William Douglas Henry Michael

Ringrose, kayak, canoe, stand up paddleboard and boogie board hire at Main Beach, Tannum Sands, for an area no larger than 12 x 4 metres commencing one metre in front of the dunes to the east of the surf lifesaving club, Monday to Sunday (not including Saturdays when the Beach Arts Music markets are held) during daylight hours. No vehicles or trailers to be taken onto the beach or permitted to use beach access paths or boardwalks. Activities are to occur in consultation and conjunction with the Tannum Sands Surf Life Saving Club and Surf Life Saving Queensland. The business is permitted to allow one vehicle (without a trailer) to be parked in one of the public parking bays on Millennium Esplanade. The activity must not obstruct or interfere with pedestrians or beach going activities.

G/14 / 2001 Council Resolution: Moved Cr Brushe Seconded Cr Chapman That the Officer's Recommendation be adopted.

CARRIED


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G/5.4.2 ILLEGAL DUMPING AND LITTER PREVENTION STRATEGY Purpose: The purpose of this report is to advise Councillors of the results from public consultation submissions received in response to the Draft Illegal Dumping and Litter Prevention Strategy that was sent to key stakeholders and advertised to the community in August 2013 and to seek Council endorsement of the strategy for implementation in Divisions responsible for addressing this matter. Officer's Recommendation: That: 1. Council endorse the Illegal Dumping and Litter Prevention Strategy. 2. The strategy is actioned by nominated Council Divisions, with annual reporting of activities presented to Council. 3. Council accept financial assistance from Gladstone Ports Corporation towards

developing communication plans to assist with the reduction of litter entering the Harbour catchment areas within the region.

G/14 / 2002 Council Resolution: Moved Cr Chapman Seconded Cr Hansen That the Officer's Recommendation be adopted.

CARRIED

Cr Neill-Ballantine left the Meeting at this point. G/5.4.3 SIDING ROAD BEECHER ENVIRONMENTAL RESERVE Purpose: This report presents the results from vehicle data recording conducted at Siding Road Reserve, Beecher during the month of October 2013 as a result of requests from adjoining neighbours for a reduction in activity in this reserve. The report includes additional information collected from State Government department officers regarding the use of the area adjacent to the reserve and within the river boundaries following a meeting onsite on 1 May 2014.


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Officer's Recommendation: That vehicle access to the Siding Road Reserve, Beecher be closed to prevent further degradation of environmental values and enable works to stabilise the eroded riverine embankments. G/14 / 2003 Council Resolution: Moved Cr McDonald Seconded Cr Porter That Council hold over the matter to a future meeting for an onsite inspection of the Siding Road Reserve and further information be obtained.

CARRIED G/5.4.4 RENAMING OF PALM DRIVE SPORTS FIELD Purpose: To inform Council of the results from a recently conducted public consultation program to guage public opinion or support for the proposal to change the name of Palm Drive Sports Fields to Gerald Mylne Memorial Park, and to seek Councils endorsement of the change of name to Gerald Mylne Park. Officer's Recommendation: That Council recognise the contribution of Mr Gerald Mylne to the local community by naming the Palm Drive Sports Fields as Gerald Mylne Park. G/14 / 2004 Council Resolution: Moved Cr Hansen Seconded Cr McDonald That the Officer's Recommendation be adopted.

CARRIED


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G/5.4.5 RENAMING OF HORSESHOE BEND PARK Purpose: The purpose of this report to to advise Council of the outcome from public consultation for the renaming of area known as Horseshoe Bend to Bevan Larsen Park. Officer's Recommendation: That Council endorse the renaming of Horseshoe Bend on Coast Road, Baffle Creek to Bevan Larsen Park. G/14 / 2005 Council Resolution: Moved Cr Porter Seconded Cr Burnett That the Officer's Recommendation be adopted.

CARRIED G/5.4.6 CEMETERY AND CREMATORIUM POLICY Purpose: The purpose of this report is to seek Council endorsement of the revised Cemetery and Crematorium Policy No P-2014/7. Officer's Recommendation: That Council adopt the Cemetery and Crematorium Policy No P-2014/7 attached as Addendum 1. G/14 / 2006 Council Resolution: Moved Cr Brushe Seconded Cr Chapman That the Officer's Recommendation be adopted.

CARRIED


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G/5.4.7 PEST SURVEY PROGRAM - RURAL LAND PROTECTION Purpose: This report seeks Council approval to implement a Pest Survey Program to meet Council's obligation to monitor the provisions of the Land Protection (Pest & Stock Route Management) Act 2002. Officer's Recommendation: That Council adopt the Pest Survey Program attached to the Officer's Report for the period 1 June 2014 to 31 August 2014. G/14 / 2007 Council Resolution: Moved Cr McDonald Seconded Cr Hansen That the Officer's Recommendation be adopted.

CARRIED G/5.5 CHIEF FINANCIAL OFFICER G/5.5.1 ASSESSMENT OF THE IMPLEMENTATION OF THE

2013/2014 OPERATIONAL PLAN - PERIOD ENDING 30 APRIL 2014.

Purpose: Presenting the progress towards the implementation of Gladstone Regional Council's 2013/ 2014 Operational Plan for the period ending 30 April 2014. That 1. The information contained within the Assessment of the Implementation of the 2013/ 2014 Operational Plan - Period Ending 30 April 2014 attached to the officer's report be noted; and 2. The report be received. G/14 / 2008 Council Resolution: Moved Cr Chapman Seconded Cr Lanzon That the Officer's Recommendation be adopted.

CARRIED


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G/5.5.2 FINANCIAL STATEMENTS - PERIOD ENDED 30 APRIL 2014.

Purpose: This report seeks Council adoption of the Monthly Financial Statements for the 2013/ 2014 year to date, for the period ended 30 April 2014, as required under Section 204 Local Government Regulation 2012. Officer's Recommendation: That Council adopt the Monthly Financial Statements attached as Addendum 2 for the 2013/ 2014 year to date, for the period ended 30 April 2014, as required under Section 204 Local Government Regulation 2012. G/14 / 2009 Council Resolution: Moved Cr Chapman Seconded Cr McDonald That the Officer's Recommendation be adopted.

CARRIED G/5.5.3 REVENUE POLICY Purpose: To be applied uniformly across the region in respect to the formulation of the rates and charges as part of the 2014/ 2015 budget. Officer's Recommendation: That Council adopt the Revenue Policy attached as Addendum 3, and that this Revenue Policy forms the principles basis for the raising of revenue for the 2014/ 2015 budget. G/14 / 2010 Council Resolution: Moved Cr Hansen Seconded Cr Brushe That the Officer's Recommendation be adopted.

CARRIED


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G/6 COUNCILLOR REPORTS G/6.1 COUNCILLORS' REPORT - MAYOR GAIL SELLERS Purpose: Cr Sellers submits the following report. Finance Summit Cr Margaret de Wit, President of the Local Government Association of Queensland (LGAQ) opened the Finance Summit with a hope that she could "plant the seed" that we should be working together as Queensland Local Government and join as one to find ways to deliver even better service. An extremely interesting speaker with non-local government background was Mr Craig White of the Australian Agricultural Company (AACo). He delivered my favourite quote of the day "Leadership is a privilege bestowed on you by those who believe in you". Attached to the Councillor Report is a link to the LGAQ website with the Speaker Presentations. Civic Leaders Summit President of the LGAQ opened the Civic Leaders Summit with the belief that our community "is at, or near the ability to pay". She followed this with information on Infrastructure Charges and government reduction in funding for Local Government. Mr Graeme Samuel AC of Monash University believes that leadership requires: the 3 C's - Conviction, Courage and Communication. He followed this with the need for Queensland Councils to communicate to our communities on Infrastructure Charges. Logan Regional Council has Annual Innovation Awards and a Conference Report Template with a feature of 'one thing I will do differently because I went to that conference". During the ICT Productivity Opportunity Session, it was stated that councils need: mobile technology for field workers; social media channel usage and adoption of relevant apps. Mr Roger Corbett AO Chairman of Fairfex Ltd spoke on changes to retail, the digital revolution and innovation. He believed that if staff take an idea to the Councillors that they should come out with a better idea. Change for change sake is not necessary but innovation is imperative. The most interesting session was Bringing Productivity to your Council through Apps. The LGAQ App Store will bring changes to the way we do business; we can research if there are apps for most functions at council e.g. Meeting notes, information on engineering projects sent to the community and Disaster management. The LGAQ conference has saved $60 000 in printing costs as well as needing three less staff. Information on the Civic Leaders Summit will be presented at an upcoming Meeting. Budget Tours Last week, Councillors took part in three days of Budget Tours. The tours took in all parts of the region and many kilometres were covered. It gave the Councillors a first-hand look at some of the areas of recommendation in our 2014/15 budget.


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Officer's Recommendation: That the report be received. G/14 / 2011 Council Resolution: Moved Cr Burnett Seconded Cr McDonald That the Officer's Recommendation be adopted.

CARRIED THE FOLLOWING ADDITIONAL REPORTS RECEIVED FROM THE FLOOR OF THE MEETING Appreciation of Naming of Dudge and Isabelle Barram Park Cr Lanzon advised that he had spoken with Dudge and Isabelle Barram and they had passed on her appreciation on the naming of the Park after them at Mount Larcom. Cr Lanzon said that he was pleased that there has been interest shown in the Dudge's historical collection to be taken over by a group in the Boyne Valley. Gladstone Region Environmental Advisory Network (GREAN) and Gladstone Healthy Harbour Partnership Meetings Cr Chapman noted that he attended the Gladstone Region Environmental Advisory Network Meeting and the Gladstone Healthy Harbour Partnership Meeting last week. He advised that the Healthy Harbour Partnership group have developed an outline of the type of reports to be submitted and a trial report will available at the end of the year. What's Happening in the Gladstone Region Cr Burnett reported on a number of events across the Gladstone Region that are coming up with Councillors adding to this list:-

37th Annual Motor Traders Golf Day Captain Cook 1770 Art Show Central Queensland Drag Racing Association Championship Rounds CQ Capras vs PNG Hunters (Rugby League) The Old Station Fly-In and Heritage Show Mater Little Miracles 5ks Walk Captain Cook 1770 Festival CQ Starlight Cinema Gladstone Variety Gala Ball 2014 Ecofest Australia's Biggest Morning Tea at Meteors Football Club Ubobo State School Tennis Tournament CQ BMX Central Zone Championships Gladstone Chamber of Commerce and Industry Inc - Style Me Up Rural Fire Service Day at Wartburg


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He noted that these are a few events on before the next Council Meeting. G/7 NOTICE OF MOTION Nil. G/8 QUESTIONS FROM THE PUBLIC GALLERY Nil. G/9 CONFIDENTIAL ITEMS Nil. G/10 MEETING CLOSE There being no further business the Mayor formally closed the meeting.

THE MEETING CLOSED AT 10.04 AM

CERTIFICATION I hereby confirm that I have read the minutes and they are a true and correct record of the proceedings of the meeting. I certify that these 62 pages form the official copy of Gladstone Regional Council General Meeting Minutes of the 20 May 2014.

...................................................... Mayor Gail Sellers

………/………/………... Date


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ATTACHMENTS

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ADDENDUM 3


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Documents

GENERAL MEETING MINUTESinfo.gladstonerc.qld.gov.au/meetings/20140603/attachments/Genera… · Mr C F Dendle (Director Corporate and Community Services) Mr P J Keech (Director Engineering