GEORGETOWN COUNTY WATER AND SEWER DISTRICT …...Clearwater Road, Pawleys Island South Carolina, on Thursd ay, July 11 , 2019. The agenda was publicly posted in the District offices

GEORGETOWN COUNTY WATER AND SEWER DISTRICT BOARD OF DIRECTORS MEETING

THURSDAY, AUGUST 8, 2019 - 6:00 PM PAWLEYS ISLAND CONFERENCE ROOM

PAWLEYS ISLAND, SC

AGENDA

I. CALL TO ORDER AND PROOF OF QUORUM (6:00 PM)

II. ASSESSMENT APPEALS PUBLIC HEARING (6:00 PM – 6:15 PM)

III. READING AND APPROVAL OF MINUTES (6:15 PM – 6:20 PM)

1. Minutes from July 11, 2019

IV. NEW BUSINESS (6:20 PM – 6:30 PM)

1. Pawleys Island WWTP Primary Clarifier Drive

2. Carter’s Crossroads Bid Results

V. PROJECT PLANNING AND REVIEW (6:30 PM – 6:40 PM)

1. Capital Improvement Projects: Status Report

2. Developer Projects: Status Report

VI. EXECUTIVE DIRECTOR’S REPORT (6:40 PM – 6:55 PM)

1. Quarterly and FYD HR Report

2. Executive Director’s Fiscal Year 2019 Year End Report

3. June 2019 Financial Report

VII. EXECUTIVE SESSION (6:55 PM – 7:05 PM)

1. Discussion of Appeals; Board may take action on matters discussed in Executive Session

upon its return to Regular Session.

VIII. ADJOURN (7:05 PM)

T:\Data\General Services\Kendallj\BOD\8-8-19\Assessment Hearings Memo- Board Meeting 08-08-19 updated.docx

TO: BOARD OF DIRECTORS

FROM: JOHN F. BUCK, CPA FINANCIAL/ADMINISTRATION SERVICES DIRECTOR

DATE: JULY 31, 2019

SUBJECT: ASSESSMENT APPEALS HEARING

The Board of Directors recently approved a resolution providing for the imposition of assessments against newly subdivided parcels and units added in areas previously assessed. In accordance with South Carolina Statutory Law and the Board adopted resolution, each property owner, so affected, was provided notice of the imposition of the assessment lien and his/her appeal rights. In addition, owners with previously imposed assessments may file an appeal when certain circumstances change. Appeals of this nature include parcels that have been combined.

South Carolina law provides that a timely filed assessment appeal must be received no later than three days prior to the date of the assessment appeals hearing. Each appeal must be submitted in writing. The deadline for the receipt of appeals was set for noon, Monday, August 5, 2019. As of Wednesday, July 31, 2019, two appeals has been received. The documentation submitted by the appellants, appeals hearing guidance procedures, and District staffs’ findings will be provided at the hearing in a separate document.

In addition to a successful appeal, the assessment roll may be modified if staff has made an error or is presented with information on units currently assessed in the Plantersville area that are no longer subject to the assessment under the guidelines used to determine the original assessment. Per unit assessments may be recommended for abatement for reasons such as removal of the unit due to repossession, destruction of the unit due to fire or a determination by the County that the unit is not habitable. If staff determines that a unit qualifies for consideration for abatement, staff will provide justification and documentation for the abatement as a separate section in the appeals hearing document for final determination by the Board of Directors.

Recommendation: For information only.

MEMO

GEORGETOWN COUNTY WATER AND SEWER DISTRICT BOARD OF DIRECTORS – REGULAR MEETING

THURSDAY, JULY 11, 2019 6:00 PM PAWLEYS ISLAND CONFERENCE ROOM

PAWLEYS ISLAND, SC

Board Members Present: Staff Present: William J. Schwartzkopf, Chairman Raymond Gagnon, Executive Director Alice Barron, Secretary Tommie Kennedy, Assistant Executive Director Sean Flynn, Assistant Secretary Michael Yip, Operations DirectorArthur H. Lachicotte, Jr., Member John Buck, Finance/Administration Services Director

Dorothy Small, HR Manager Amanda Kirchmeyer, Engineering Manager Kendall Johns, Executive Assistant/HR Generalist Doris Simmons, Customer Advocate Renarda Dones, Customer Service Representative

Others Present: Benjamin F. Dunn Jennifer Dunn Ward Kristen Ward Jeanette Dunn Jana Dunn Carter Brad Dunn

I. CALL TO ORDER AND PROOF OF QUORUM

The Georgetown County Water and Sewer District Board of Directors met in a regularsession in the board/conference room of the District’s Pawleys Island office located 456 Clearwater Road, Pawleys Island South Carolina, on Thursday, July 11, 2019. The agenda was publicly posted in the District offices and was emailed to the Coastal Observer, the Georgetown Times, and the Sun News. A quorum was verified and the meeting was called into session by order of Chairman William J. Schwartzkopf at promptly 6:00 PM.

II. MEMORIAL RESOLUTION

Chairman William J. Schwartzkopf presented the Memorial Resolution passed by theBoard at the June meeting to the Dunn Family honoring the service of James H. Dunn.

III. READING AND APPROVAL OF MINUTES

The minutes of the Board Meeting held on June 13, 2019 were submitted for approval.There were no additions or corrections. Chairman William J. Schwartzkopf accepted a motion

from Secretary Alice Barron, duly seconded by Member Arthur Lachicotte, to approve the minutes of June 13, 2019. The motion was approved unanimously.

IV. NEW BUSINESS

1. A Resolution Providing for the Imposition of Water and Sewer Assessmentsagainst Replatted or Newly Subdivided Properties Abutting to WaterDistribution Mains and Sewer Collection Lines Previously Constructed inGeorgetown County South Carolina, and Providing for the Hearing of Objectionsto Parcels or Units Previously Addressed

Finance/Administrative Services Director John Buck addressed the Board with the annual resolution for the “split list”, which is the process for adding and removing parcels and units to the assessment rolls. Mr. Buck noted that four (4) parcels in Pleasant Hill and three (3) units in Plantersville have been added to the assessment rolls. Customer Advocate DorisSimmons explained that no appeals have been made, but the public has until August 5, 2019to file an assessments appeal. Without further discussion, Chairman William J. Schwartzkopfaccepted a motion from Assistant Secretary Sean Flynn, duly seconded by Secretary AliceBarron, to approve the Resolution Providing for the Imposition of Water and SewerAssessments against Replatted or Newly Subdivided Properties Abutting to WaterDistribution Mains and Sewer Collection Lines Previously Constructed in Georgetown CountySouth Carolina, and Providing for the Hearing of Objections to Parcels or Units PreviouslyAddressed. The motion carried unanimously.

2. FY2020 Vehicle Replacements

Finance/Administration Services Director John Buck addressed the Board with the following vehicle purchase list: three (3) F-350 class vehicles and three (3) Ford F-150 class vehicles. Mr. Buck noted the replacement of the F-150 class vehicles will be presented at the November Board meeting after the State Procurement contract is awarded. He explained the vehicles recommended to be purchased at this time are one (1) Ford F-350 standard cab service body truck, one (1) Ford F-350 standard cab crane body truck and one (1) Ford F-350 crew cab service body truck. The total cost of the three (3) replacement vehicles is $132,743 and will be purchased through the State Procurement system. He noted the total vehicle purchase budget was $200,000 and the purchase of the listed vehicles would leave $67,257 for the F-150 class vehicles. After brief discussion, Chairman William J. Schwartzkopf accepted a motion from Secretary Alice Barron, duly seconded by Member Arthur Lachicotte, to approve Staff’s recommendation to purchase the proposed three (3) F-350 replacement vehicles at a cost not to exceed $132,743. The motion passed unanimously.

3. Pump Station Control Panels

Operations Director Michael Yip approached the Board with the request to purchase pump station control panels. Mr. Yip explained that as part of the District’s scheduled collection system rehabilitation program, the Maintenance Department has determined the

need to replace control panels for Pump Stations 211, 215, 262, 263, and 402. He noted that District staff uses Control Interface to control all pump stations and to minimize inventory. Control Interface also makes the control panel parts stocked in our inventory. He further noted that having one set of repair and replacement parts would allow the District to repair pump stations more efficiently and eliminate potential sanitary system overflows. Pete Duty and Associates is the South Carolina supplier for Control Interface, and is the only contractor that meets the District’s specifications for control panels. The cost to replace these control panels is $56,200.00 to be funded by the District’s Capital Repair and Replacement fund. There being no further discussion, Chairman William J. Schwartzkopf accepted a motion from Member Arthur Lachicotte, duly seconded by Secretary Alice Barron, to approve the purchase of five control panels for Pump Stations 211, 215, 262, 263, and 402 in the amount of $56,200.00 from Pete Duty and Associates. The motion carried unanimously.

4. Developer Variance Request

Assistant Executive Director Tommie Kennedy informed the Board that the representative for the Porches at Waverly development requested to postpone the variance request with hopes to attend the August Board meeting. The Board chose to act on the variance request instead of postponing it. Based on the video of the sewer main, discussions with other engineers, and discussions with collection system operators staff recommended not to approve the variance requested by the owners of The Porches at Waverly development. After some discussion, William J. Schwartzkopf accepted a motion by Assistant Secretary Sean Flynn, duly seconded by Secretary Alice Barron, to deny the variance request. The motion passed unanimously.

V. PROJECT PLANNING AND REVIEW

1. Developer Projects Status Updates

Assistant Executive Director Tommie Kennedy updated the Board on various developer projects.

1. Townhouses at Murrells InletLocated on Murrells Inlet Rd. behind the Image Center in Murrells Inlet, this projectconsists of 34 multi-family units. Staff has received a preliminary sketch of theproject. Staff has issued preliminary approval.

Forfeit to the District $0 Refund from District $0

2. Pond Road TractLocated on Pond Rd. in Murrells Inlet, this project consists of 20 single-family homes.Staff has received a Letter of Intent to Develop and a preliminary sketch of theproject. Construction approval has been issued.


3. Hawks Nest Retreat Phase I

Located on Journeys End Rd. in Murrells Inlet, this project consists of 7 single-family lots. This will be a private collection system. The construction application was submitted to DHEC. Waiting for close out documents

Forfeit to the District $0 Refund from District $0 4. Grove Park

Located off of Wesley Rd. near the intersection of Turntable Rd. in Murrells Inlet, this project consists of 61 single-family lots. DHEC has issued construction approval. The engineer informed us that the project will be redesigned and submitted with a different layout. Testing Utilities.

Forfeit to the District $0 Refund from District $0 5. Carney Center Located on Highway 17 Bypass, North of the intersection of 17 Bypass and Coral

Bay Drive in Murrells Inlet, this project consists of 4 multi-unit commercial buildings. Staff has issued preliminary approval.

Forfeit to the District $0 Refund from District $0 6. Indigo Trace

Located on Harbor Reef Drive in Pawleys Island, this project consists of 5 residential duplex building or 10 units. Staff has issued preliminary approval. Staff has submitted the DRP package to DHEC.

Forfeit to the District $3,539 Refund from District $0 7. Marina Village Phase 2

Located on Landing Road in Litchfield Plantation, this project consists of 16 residential multi-family units. Waiting for conveyance issue to be resolved before taking the project over.

Forfeit to the District $0 Refund from District $0 8. Wimbledon Village Phase II Located on Racquet Club Dr. behind the Health Point in Litchfield, this project

consists of 9 three story multifamily building creating 108 one bedroom units. Staff has received a preliminary sketch of the project. No approvals have been given. New plan includes 32 single family lots. No approvals have been given.

Forfeit to the District $0 Refund from District $0 9. Village at Pawleys

Located on Hwy 17 North of Ford Rd. in Litchfield, this project consists of 45 residential multi-family units. Testing is scheduled next week. Forfeit to the District $0

Refund from District $0 10. Kings River Road Townhomes

Located on Kings River Rd. in front of Litchfield Plantation in Pawleys Island, this project consists of 41 multi-family units. Staff has received a preliminary sketch of the project. No approvals have been given. Waiting for DHEC construction approval.

Forfeit to the District $0 Refund from District $0 11. The Porches at Waverly

Located on Waverly Road in Pawleys Island, this phase consists of 13 single-family lots. Staff has issued preliminary approval for this project. The District approved cost sharing to install the gravity deeper if possible. Developer is revising gravity installation to save trees. Under construction.

Forfeit to the District $0 Refund from District $0 12. Hammocks Cove at Pawleys Island Phase II & III

Located on Petigru Drive in Pawleys Island, this phase consists of 49 single-family lots. Phase II consist of 27 single-family lots and Phase III consist of 22 single-family lots. Project has construction approval.

Forfeit to the District $0 Refund from District $0 13. Beaumont Park

Located on Beaumont Drive in Pawleys Island, this project consists of 9 single-family lots. Staff has issued preliminary approval for this project. Clearing has started. Waiting for close out documents and punch list items to be completed.

Forfeit to the District $0 Refund from District $0 14. Pawleys Plantation Area C-Phase-4 Stage 3

Located near the intersection of Tanglewood Drive and Twelve Oaks Drive in Pawleys Plantation this project will consist of 30 single family lots. This project will be phased. The first phase is complete. The second phase consist of 20 lots with main line extensions. Testing complete. Waiting on close out package.

Forfeit to the District $0 Refund from District $0 15. Mt. Carmel Baptist Church New Center

Located near the intersection of Exodus Drive and Jackson Village Road in Plantersville this project will be a new Church with the capacity to serve 292 people. This project will be served from existing utilities. Staff has issued preliminary approval. Waiting on fees to be paid before construction can begin.

Forfeit to the District $0 Refund from District $0 16. Beneventum Plantation

Located off of Hwy 701 in Georgetown, the project consists of 161 single-family lots. Miller-Few Investments, LLC is the developer. The project has received construction approval. The DHEC permits expire December 11, 2019. NO CHANGE

Forfeit to the District $24,255 Refund from District $0 17. Greenfield

Located on Choppee Road approximately 1500 feet from the intersection of Highway 701, this project consists of 65 single-family lots. Staff has received a letter stating the developer’s wish to extend the project. The DHEC permits expire December 31, 2019. NO CHANGE

Forfeit to the District $12,025 Refund from District $0 18. Francis Marion Trailer Park

Located at the intersection of Browns Ferry Road and Highway 701, this project will serve an existing mobile home park with 18 spaces. The DHEC permits expire December 31, 2019. NO CHANGE

Forfeit to the District $2,604 Refund from District $0 19. Wedgefield Plantation – Dragoon and Goelet Courts

The project is located on Francis Parker Rd. near the intersection of King George Rd. in Wedgefield Plantation. The project consists of 24 single-family lots. The DHEC permits expire December 31, 2019. NO CHANGE

Forfeit to the District $4,440 Refund from District $0 TOTAL RESIDENTIAL EQUIVALENT UNITS: 643 UNITS IN WACCAMAW NECK: 373 UNITS IN WEST GEORGETOWN: 270 If all of the projects on this list expire the developers would forfeit $46,863.00 and the District would be required to refund $0. The individual forfeiture and refund amounts are shown under each project. This is for information only.

2. Capital Improvements Projects: Status Report Engineering Manager Amanda Kirchmeyer updated the Board on various Capital

Improvement Projects.

Murrells Inlet Water Tank This project would include the modeling, design, and permitting of a water storage tank for the Murrells Inlet service area. Staff has begun putting together a request for proposals. The request has been sent to our prequalified engineering firms. Staff has signed the task order for execution and a project kickoff meeting was held. The Preliminary Engineering Report (PER) for the 500,000 gallon tank has been submitted for review with DHEC. The County has agreed to a long term lease on the tank site. Comments on the 60% of drawings for the water line improvements have been sent back to engineer. The District has received the County Land Agreement. Staff has received the

tank drawings and specifications. The DHEC Permit Application has been signed and sent back to the engineer for submittal.

Carter’s Crossroads Water Improvement This project consists of installing approximately 17,500 linear feet of water main along Choppee Rd, Schoolhouse Dr., Dennis Dr., and surrounding areas to provide water service to 44 residents. The PER for this project has been submitted in an application for a Community Development Block Grant (CDBG). Notice of grant award is estimated for the end of June. CDBG grant has been approved. Design drawings are approximately 95% complete. S&ME has completing the wetland delineation for the environmental review and it has been submitted to USACE. The District received the DHEC construction permit. The COG has submitted the Environmental Review to Department of Commerce for their approval. Staff is also working on bidding documents. Bids have been sent out. A pre-bid meeting will be held on July 16th and bids are due on August 6th.

Garden City Water Line Rehab – FY2019 This is a continuation project in Garden city to relocate water services from existing 4” AC and 2” galvanized water mains to the existing 12” and 8” PVC water lines. The project consists of approximately 200 water services to be relocated. Staff has completed drawings and has gone out to bid for the project. The contract was awarded to Lawrimore Construction. The contractor has substantially completed Contract II and is working on Contract I. Project is complete. Staff is waiting on final SCDOT signoff.

Pump Station 304 Bypass / Re-Route This project is to reduce the load on the sewer system along the Highway 17 Business corridor in Murrells Inlet. Staff will be selecting a route based on recommendations from Highfill Engineering’s analysis of the system in 2015. Requests for Proposals (RFPs) will then be issued to the pre-qualified engineering firms for the design of the selected route. Engineering was awarded to Highfill Engineering. Staff held a kickoff meeting October 24th and design has begun. Staff has started conversation with property owners about easement acquisition. Staff is expecting 60% drawings to review by March 15th. Staff has reviewed drawings and met with the engineers on April 3rd. The section under the proposed bike path is about 90% complete. Leakage test needs to be completed.

Force Main Analysis – Pump Station 290 Basin This project is a study of the sewer pumping system within the sewer basin of PS 290, which is located in Litchfield Country Club near Kings River Road. The study will evaluate the condition of the force mains within the basin and determine if any replacement/rehabilitation projects need to take place. Proposals were received November 30th. Staff participated in a kick off meeting with WK Dickson. The drawdown tests have been completed. Engineer is working on final report.

Second Avenue Sewer Gravity Repair This project along Second Avenue in Kensington is to replace approximately 200 linear feet of truss pipe with PVC. A large section of the gravity main has partially collapsed and is also causing depressions in the SCDOT roadway. Staff sent out bids for this project and they are due back on September 13th. Contract has been awarded to Lawrimore Construction. Staff has received agreement and bond paperwork. The Notice to Proceed has been issued. The contractor has made the sewer repair and have done their CCTV inspection. SCDOT has requested the contractor mill and re-pave a section of asphalt due

to poor material. The contractor will be scheduling this within the next few weeks. No Change.

New Fire Hydrant Installation This project consist of installing new hydrants in existing communities according to the District’s policy. Staff had identified hydrant locations last year and will continue to install the next 5 hydrants. Three of these hydrants will be installed by our outsource contractor and two will be installed using our construction department. Materials have been delivered. Three of five hydrants have been installed. The remaining two hydrants have been installed.

Fire Hydrant Repair / Replacement Lawrimore construction has completed replacement of five fire hydrants. District staff has completed 135 repairs to coastal hydrants.

Gravity Sewer Lining Projects FY19 Staff has begun constructing a list of ductile iron pipe (DIP) segments for this fiscal year’s lining project. This year’s focus will be on DIP in critical areas entering pump stations and are therefore deep installations. The remaining lining will focus on the Kensington Community in Georgetown. Staff is reviewing CCTV video to complete the lining list. Bidding documents have been completed and will be sent out to bid on January 3rd. Bids are due January 31st. VacVision Environmental will be completing this project. The contractor is obtaining bonding information to complete the contract agreement. Staff will schedule a Pre-Construction meeting once the agreement has been signed. The pre-construction meeting was held April 23rd. Work has begun. Contract extension for additional work has begun. Work is planned to be complete July 12th.

US 17A/Sampit River Bridge Relocate The SCDOT has been planning the relocation of the Sampit River Bridge on US Highway 17A. Staff has been working with their engineers since 2015 planning the relocation of our utilities in the right of way. The District has a 12” sewer force main and a 12” water main that will have to be relocated. This relocation includes boring both new lines under the Sampit River. The estimated cost to relocate these lines is $236,000. The SCDOT had told us last year that this project would be starting 2020 but now it seems as if they are accelerating it. Once the relocation planning phase is done they could start the project early next year. If this happens we may have to request a budget adjustment to relocate the lines since we did not have this project budgeted in FY2019. No change.

Allston Sewer Repair Staff discovered two partial sewer line collapses along Allston St in the Kensington Community. The line is scheduled to be lined during this year’s CIPP lining project. Because the partial collapse will not allow for lining of this section, staff has sent out bids for this point repair in hopes that it will be completed in time for lining. Bids are due February 19th and will be presented at the District Board meeting. Lawrimore Construction will be completing the work. Staff has received the bond and contract documents. Staff has issued the Notice to Proceed. Dewatering is expected to start the week of July 8.

Wesley Rd. Sewer Repair After discovering a broken sewer cleanout, Staff completed a CCTV inspection of the sewer main in front of 4999 Wesley Rd. and determined the cleanout to be damaged due to a significant collapse in the main line. Although sewer is still flowing, this section will need

to be repaired as soon as possible to avoid disruption of service. Bids were directly solicited to local contractors on March 5, 2019 as well as publically advertised and are due back by March 22nd. Bid results will be brought to the Board for the April meeting. Contractor RH Moore has completed the sewer repair. Staff is waiting for SCDOT sign off after grass is established. Once the sign off is received, the remaining portion of the contract will be paid. No Change.

This is for information only. VI. EXECUTIVE DIRECTOR’S REPORT

1. May 2019 Financial Report

Finance/Administration Services Director John Buck pointed out various items of interest in the May 2019 financial report. Mr. Buck noted that demand letters to notify customers who have used more than their reserved capacity will be sent out in July. The May 2019 financial report is attached and made a part of these minutes. Executive Director Raymond Gagnon and Assistant Executive Director Tommie Kennedy updated the Board on the status of acquiring the private water and sewer system serving Inlet Point South in Litchfield. Mr. Gagnon informed the Board that the District had received a letter from USDA stating if the District chose to serve properties protected by the Coastal Barrier Resource Act that it would not jeopardize any existing or future loans or grants for other areas of the District. Mr. Kennedy explained that because these properties were protected by the Coastal Barrier Reef Act, no federal monies could be spent to build, repair, or replace the utilities within this defined area. Mr. Gagnon noted that if the Board supports this project, the Attorney of Record has asked the District to write a letter stating this project would be environmentally beneficial and the District is willing to acquire the existing utilities. He further noted that the existing water and sewer utilities must operate according to District standards prior to dedication and any improvements required to meet District standards would be at the homeowners’ expense. The Board agreed unanimously to support acquiring the utilities serving Inlet Point South and to proceed with a written letter to the Attorney of Record. VII. ADJOURN There being no further business, Chairman William J. Schwartzkopf accepted a motion from Assistant Secretary Sean Flynn, duly seconded by Member Arthur Lachicotte, to adjourn the meeting at approximately 6:30 PM. The motion was unanimously approved. Alice Barron, Secretary William J. Schwartzkopf, Chairman


FROM: MICHAEL YIP, OPERATIONS DIRECTOR

DATE: JULY 29, 2019

SUBJECT: Pawleys Island WWTP Primary Clarifier Drive

The primary clarifiers at Pawleys Island Wastewater Treatment Plant were constructed to remove sludge from the water treatment plant, reduce Biochemical Oxygen Demand (BOD), and Total Suspended Solid (TSS) loading to improve quality of effluent sent to the Waccamaw River. A failure of the primary clarifier would result in higher loading on the treatment plant, and reduce the quality of the treated effluent.

We replaced one of the two drives in FY2018. Staff would like to return the old primary drive to Evoqua Water Technologies (EWT) for factory rebuild of the unit. Evoqua Water Technologies is the OEM for Envirex® Type H Circular Clarifier Drive system. Having the drive rebuild at the factory will ensure proper operations of the drive unit. Heyward-Charlotte, Inc. is our local area representative for EWT equipment and installation in the Carolinas. The cost to refurbish the Envirex® Type H Circular Clarifier Drive is $18,750.00. EWT Construction Services will install, check for balance of the drive, and provide start-up at $31,000.00.

FISCAL IMPACT: $49,750.00 and a 10% contingency at $4,975.00 to be funded by the District’s Capital Repair and Replacement fund. $80,000 was budgeted for Pawleys Island WWTP Primary Clarifier Drive in FY2020.

RECOMMENDATION: Staff recommends awarding the Clarifier Drive rebuild and Installation for $49,750.00 with a 10% contingency for a total of $54,725.00 to Heyward-Charlotte, Inc.

MEMO

MEMO

TO: BOARDOFDIRECTORS

FROM: AMANDAKIRCHMEYERENGINEERINGMANAGER

DATE: JULY30,2019

SUBJECT: CARTERSCROSSROADSBIDRESULTS

TheCartersCrossroadsWaterProjectconsistsofinstalling8”,6”and2”watermainstotheCarter’sCrossroads area including Choppee Rd., Schoolhouse Dr. and Dennis Dr. The project, which ispartially funded through the Community Development Block Grant (CDBG), also includes theinstallationofwaterservicelinestoapproximately44lowtomoderateincome(LMI)residents.

Bidding Documentswere published on the GCWSDwebsite, advertised online at South CarolinaBusinessOpportunities,andalsointhelocalpaper.Staffheldanon‐mandatorypre‐bidmeetingonJuly16thatthePawleysIslandOffice.BidsareduenolaterthanAugust6that2pm.

Duetothismemobeingissuedbeforethebidopening,staffwillhavebidtabulationsheetsavailableattheAugust8thmeetingwithresultsofthepublicopening.

FISCALIMPACT:ThefiscalimpactwillnotbeknownuntilthebidopeningonAugust6th.TheDistrictwillbe responsible foraminimumof10%of theproject costs. Thisprojectwasbudgetedfor$550,000.

RECOMMENDATION:StaffwillmakearecommendationattheAugust8thmeetingafterthebidresults.

amandak

Typewritten Text

AJK

TO: BOARDOFDIRECTORS

FROM: AMANDAKIRCHMEYERENGINEERINGMANAGER

DATE: JULY30,2019

SUBJECT: CAPITALIMPROVEMENTPROJECTSSTATUSREPORT

MurrellsInletWaterTankThisprojectwouldincludethemodeling,design,andpermittingofawaterstoragetankfortheMurrellsInletservicearea.Staffhasbegunputtingtogetherarequestforproposals.Therequesthasbeensenttoourprequalifiedengineeringfirms.Staffhassigned the task order for execution and a project kickoff meeting was held. ThePreliminary Engineering Report (PER) for the 500,000 gallon tank has beensubmittedforreviewwithDHEC.TheCountyhasagreedtoalongtermleaseonthetanksite. Commentson the60%drawings for thewater line improvementshavebeensentbacktotheengineer.TheDistricthasreceivedtheCountyLandAgreement.Staffhasreceivedthetankdrawingsandspecifications.TheDHECPermitApplicationhasbeensubmittedforreview.

Carter’sCrossroadsWaterImprovementThisprojectconsistsofinstallingapproximately17,500linearfeetofwatermainalongChoppee Rd, Schoolhouse Dr., Dennis Dr., and surrounding areas to provide waterserviceto44residents.ThePERforthisprojecthasbeensubmittedinanapplicationforaCommunityDevelopmentBlockGrant(CDBG).NoticeofgrantawardisestimatedfortheendofJune.CDBGgranthasbeenapproved.Designdrawingsareapproximately95%complete.S&MEhascompletingthewetlanddelineationfortheenvironmentalreview and it has been submitted to USACE. The District has received the DHECconstructionpermit.TheCOGhassubmittedtheEnvironmentalReviewtoDepartmentofCommercefortheirapproval.Staffisalsoworkingonthebiddingdocuments.Bidshavebeensentout.Apre‐bidmeetingwasheldonJuly16th.BidsaredueAugust6th.Furtherupdateinseparatememo.

MEMO

amandak

Typewritten Text

AJK

PumpStation304Bypass/Re‐Route

ThisprojectistoreducetheloadonthesewersystemalongtheHighway17BusinesscorridorinMurrellsInlet. StaffwillbeselectingaroutebasedonrecommendationsfromHighfill Engineering’s analysis of the system in 2015. Requests for Proposals(RFPs)willthenbeissuedtothepre‐qualifiedengineeringfirmsforthedesignoftheselectedroute.EngineeringwasawardedtoHighfillEngineering.Staffheldakickoffmeeting October 24th and design has begun. Staff has started a conversationwithproperty owners about easement acquisition. Staff is expecting 60% drawings toreviewbyMarch15th.StaffhasrevieweddrawingsandmetwiththeengineersonApril3rd. Thesectionundertheproposedbikepathiscomplete. Staffhasreceived90%drawingstoreview.

ForceMainAnalysis–PumpStation290BasinThisprojectisastudyofthesewerpumpingsystemwithinthesewerbasinofPS290,which is located in Litchfield Country Club near Kings River Road. The studywillevaluate the condition of the force mains within the basin and determine if anyreplacement/rehabilitation projects need to take place. Proposals were receivedNovember 30th. Staff participated in a kick‐off meeting with WK Dickson. Thedrawdown tests have been completed. Engineer is scheduled to have final reportsubmittedbyAugust7th.

GravitySewerLiningProjectsFY19

Staffhasbegunconstructinga listofductile ironpipe (DIP)segments for this fiscalyear’sliningproject. Thisyear’sfocuswillbeonDIPincriticalareasenteringpumpstationsandarethereforedeepinstallations. Theremainingliningwill focusontheKensingtonCommunityinGeorgetown.StaffisreviewingCCTVvideotocompletethelining list. Biddingdocumentshavebeencompletedandwillbesentout tobidonJanuary3rd.BidsaredueJanuary31st.Vac‐VisionEnvironmentalwillbecompletingthisproject.Thecontractorisobtainingbondinginformationtocompletethecontractagreement. Staffwill schedule a Pre‐Constructionmeeting once the agreement hasbeen signed. The pre‐constructionmeetingwas held April 23rd. Work has begun.Contractextensionforadditionalworkhasbegun.WorkisplannedtobecompleteJuly12th.Workiscompleteandstaffiswaitingfinalinvoice.Willremovefromthelistnextmonth.

US17A/SampitRiverBridgeRelocate

TheSCDOThasbeenplanningtherelocationoftheSampitRiverBridgeonUSHighway17A.Staffhasbeenworkingwiththeirengineerssince2015planningtherelocationofourutilitiesintherightofway.TheDistricthasa12”sewerforcemainanda12”watermain thatwillhave tobe relocated. This relocation includesboringbothnew linesundertheSampitRiver. Theestimatedcosttorelocatetheselinesis$236,000. TheSCDOThadtolduslastyearthatthisprojectwouldbestarting2020butnowitseemsasiftheyareacceleratingit.Oncetherelocationplanningphaseisdonetheycouldstarttheprojectearlynextyear.Ifthishappenswemayhavetorequestabudgetadjustment

torelocate the linessincewedidnothave thisprojectbudgeted inFY2019. Apre‐construction meeting is scheduled for August 12th. Staff is finalizing relocationdrawingsandpermitting.

AllstonSewerRepair

Staff discovered twopartial sewer line collapses alongAllston St in theKensingtonCommunity. The line isscheduled tobe linedduring thisyear’sCIPP liningproject.Becausethepartialcollapsewillnotallowfortheliningofthissection,staffhassentoutbidsforthispointrepairinhopesthatitwillbecompletedintimeforlining.BidsaredueFebruary19thandwillbepresentedattheDistrictBoardmeeting.LawrimoreConstructionwillbecompleting thework. Staffhasreceivedthebondandcontractdocuments.StaffhasissuedtheNoticetoProceed.DewateringisexpectedtostarttheweekofJuly8.Repairhasbeencompleted.AsphaltrepairisscheduledfortheweekofAugust5th.Projectwillcomeofflistnextmonth.

GardenCityWaterRehabFY2020Thisyear’swater rehabilitationprojectwill consistof relocatingapproximately150water taps on SouthWaccamaw,Dolphin, andPompanoDrive inGardenCity. TheProjectwillalsorelocatetwofirehydrantsandabandonthe4”AClinetoimprovewaterquality.StaffisworkingonconstructiondrawingsandplantogoouttobidattheendofAugust.

CCTVInspectionFY2020Tobetterassiststaffindeterminingourgravitysystem’scondition,theBoardapprovedto outsourceCCTVwork in theWedgefield Community. Staffwill be preparing therequestsforproposalsonthisprojectonceGardenCityDrawingshavebeencompletedandtheprojectisouttobid.

FireHydrantReplacement/RenewalFY2020Staffwill revise the list of hydrants that are in need of repair or replacement onceinspectionsfromstaffandtheareafiredepartmentshavebeencompleted.Themostcriticalonthelist,asdeterminedbythefiredepartmentsandstaff,willbebidoutforrepair/replacement.

PS290BasinImprovementsBasinimprovementsforthisareawillincludetherecommendationsfromWKDickson’sreportonthePS290BasinAnalysis.Staffwillmakethefinaldeterminationbasedofftheengineer’srecommendations.Oncethetechnicalmemorandumhasbeenreceived,aRequestforProposalonthedesignwillbeissued.

ForceMainAnalysis–PumpStation208BasinThisprojectisthestudyofthePS208BasinwhichislocatedalongLitchfieldDriveandtheHighway17corridorinPawleysIsland.Thisareahasbeenahotspotforrecentdevelopment and is an area of concern regarding capacity for maintenance staff.Requests for Proposals will be drafted once the PS 290 Basin project has beencompleted.

SewerPointRepair–BobcatDr,NorthLitchfield

DuringroutineCCTVinspectionstaffdiscoveredTrusspipealongBobcatDrivetohaveapartialcollapse.StaffwillpreparebiddingdocumentsafterLaborDay.

RECOMMENDATION: Thisisforinformationonly.


FROM: TOMMIE H. KENNEDY, PE ASSISTANT EXECUTIVE DIRECTOR

DATE: JULY 30, 2019

SUBJECT: DEVELOPER PROJECTS STATUS REPORT

NEW PROJECT: NEW PROJECT

1. Townhouses at Murrells InletLocated on Murrells Inlet Rd. behind the Image Center in Murrells Inlet, thisproject consists of 34 multi-family units. Staff has received a preliminary sketchof the project. Staff has issued preliminary approval.


2. Pond Road TractLocated on Pond Rd. in Murrells Inlet, this project consists of 20 single-familyhomes. Staff has received a Letter of Intent to Develop and a preliminary sketchof the project. Construction approval has been issued.


3. Hawks Nest Retreat Phase ILocated on Journeys End Rd. in Murrells Inlet, this project consists of 7 single-family lots. This will be a private collection system. The construction applicationwas submitted to DHEC. Waiting for close out documents.


MEMO

THK

4. Grove Park Located off of Wesley Rd. near the intersection of Turntable Rd. in Murrells Inlet, this project consists of 61 single-family lots. DHEC has issued construction approval. The engineer informed us that the project will be redesigned and submitted with a different layout. Waiting on Pump Station test and close out documents.


5. Carney Center Located on Highway 17 Bypass, North of the intersection of 17 Bypass and Coral Bay Drive in Murrells Inlet, this project consists of 4 multi-unit commercial buildings. Staff is reviewing the preliminary plans. Staff has issued preliminary approval.


6. Indigo Trace Located on Harbor Reef Drive in Pawleys Island, this project consists of 5 residential duplex building or 10 units. Staff has issued preliminary approval. DHEC construction permits issued. Waiting on a preconstruction conference.

Forfeit to the District $3,539 Refund from District $0

7. Marina Village Phase 2 Located on Landing Road in Litchfield Plantation, this project consists of 16 residential multi-family units. Waiting for conveyance issue to be resolved before taking the project over.


8. Wimbledon Village Phase II Located on Racquet Club Dr. behind the Health Point in Litchfield, this project consists of 9 three story multifamily building creating 108 one bedroom units. Staff has received a preliminary sketch of the project. No approvals have been given. New plan includes 32 single family lots. No approvals have been given.


9. Village at Pawleys

Located on Hwy 17 North of Ford Rd. in Litchfield, this project consists of 45 residential multi-family units. Testing is complete. Waiting on conveyance documents.


10. Kings River Road Townhomes Located on Kings River Rd. in front of Litchfield Plantation, in Pawleys Island, this project consists of 41 multi-family units. Staff has received a preliminary sketch of the project. No approvals have been given. Project redesigned to meet District requirements. Waiting on DRP package to send to DHEC for permitting.


11. The Porches at Waverly Located on Waverly Road in Pawleys Island, this phase consists of 13 single-family lots. Staff has issued preliminary approval for this project. The District approved cost sharing to install the gravity deeper if possible. Developer is revising gravity installation to save trees. Staff has received no updates or solutions to the sewer installation issue.


12. Hammocks Cove at Pawleys Island Phase II & III Located on Petigru Drive in Pawleys Island, this phase consists of 49 single-family lots. Phase II consist of 27 single-family lots and Phase III consist of 22 single-family lots. Construction has begun.


13. Beaumont Park Located on Beaumont Drive in Pawleys Island, this project consists of 9 single-family lots. Staff has issued preliminary approval for this project. Clearing has started. Project has received operational approval and will be removed next month.


14. Pawleys Plantation Area C-Phase-4 Stage 3

Located near the intersection of Tanglewood Drive and Twelve Oaks Drive in Pawleys Plantation this project will consist of 30 single family lots. This project will be phased. The first phase is complete. The second phase consist of 20 lots with main line extensions. Project has received operational approval and will be removed next month.


15. Mt. Carmel Baptist Church New Center Located near the intersection of Exodus Drive and Jackson Village Road in Plantersville this project will be a new Church with the capacity to serve 292 people. This project will be served from existing utilities. Staff has issued preliminary approval. Waiting on fees to be paid before construction can begin.


16. Beneventum Plantation Located off of Hwy 701 in Georgetown, the project consists of 161 single-family lots. Miller-Few Investments, LLC is the developer. The project has received construction approval. The DHEC permits expire December 11, 2019. NO CHANGE


17. Greenfield Located on Choppee Road approximately 1500 feet from the intersection of Highway 701, this project consists of 65 single-family lots. Staff has received a letter stating the developer’s wish to extend the project. The DHEC permits expire December 31, 2019. NO CHANGE


18. Francis Marion Trailer Park Located at the intersection of Browns Ferry Road and Highway 701, this project will serve an existing mobile home park with 18 spaces. The DHEC permits expire December 31, 2019. NO CHANGE


19. Wedgefield Plantation – Dragoon and Goelet Courts

The project is located on Francis Parker Rd. near the intersection of King George Rd. in Wedgefield Plantation. The project consists of 24 single-family lots. The DHEC permits expire December 31, 2019. NO CHANGE


20. Northgate (Grimes Property Georgetown) The project is located on Hwy 701 in Georgetown across from the Walmart. The project consists of 4 commercial lots. One lot is proposed to be a carwash and the remaining lots are for future use. This development will also tie GKCU into the District’s sewer system.

Forfeit to the District $0 Refund from District $0 TOTAL RESIDENTIAL EQUIVALENT UNITS: 647 UNITS IN WACCAMAW NECK: 373 UNITS IN WEST GEORGETOWN: 274 FISCAL IMPACT: If all of the projects on this list expire the developers

would forfeit $46,863.00 and the District would be required to refund $0. The individual forfeiture and refund amounts are shown under each project.

RECOMMENDATION: This is for information only.

WACCAMAW NECK NORTH

#4

#5

#1

#3

#2

WACCAMAW NECK SOUTH

#7

#14

#9

#10

#11

#13

#6

#12

#8

#15

NORTH GEORGETOWN

#16

#18#19

#17

#20

SOUTH GEORGETOWN


FROM: DOROTHY SMALL, HR MANAGER

DATE: JULY 11, 2019

SUBJECT: QUARTERLY AND FYD HUMAN RESOURCE EVENTS

ARRIVALS QUARTER FISCAL YTD

(1) Utility Locator Technician (1) Water Reclamation OperationsSupervisor(1) Associate Construction Technician(1) Accounting Supervisor for Billing andCollections(1) Associate Maintenance Technician(1) Meter Reader Technician(1) Utility Locator Technician

DEPARTURES QUARTER FISCAL YTD

(1) Water Reclamation OperationsSupervisor

(4) Retirements(4) Other Jobs(2) Terminations(1) Resignation - ILT

CURRENT VACANCIES Associate Construction Technician Associate Maintenance Technician Water Reclamation Operations Supervisor

PROMOTIONS AND TRANSFERS QUARTER FISCAL YTD

(1) Position Promotion(2) Level Promotions(1) Position Reallocation

(5) Position Promotion(5) Level Promotion(2) Department Transfers(1) Voluntary Demotion(1) Position Reallocation

MEMO

DBS

LICENSES AND CERTIFICATIONS OBTAINED QUARTER FISCAL YTD

(3) Additional Environmental Licenses (1) CDL (1) Professional Certification

(11) Additional Environmental Licenses (1) CDL (1) Professional Certification

CUSTOMER KUDOS (Written, Phone, Email, or Personal)

QUARTER FISCAL YTD (19) Construction Department (67) Construction Department (19) Maintenance Department (37) Maintenance Department (0) Meter Department (3) Meter Department (19) Customer Service (44) Customer Service (0) Water Department (1) Water Department (4) Engineering (8) Engineering (0) General Services (1) General Services (1) Billing (2) Billing (1) Customer Advocate (4) Customer Advocate (1) Inventory (1) Inventory TOTAL - 64 TOTAL - 168

WORKERS COMP

QUARTER FISCAL YTD (1) Reportable Accidents (7) Reportable Accidents

• 2019 Office Employee of the Year – Amanda Kirchmeyer • 2019 Field Employee of the Year – Stanley Wilder • Successful implementation of Compressed Schedules for most

departments • Average length of service increased from 10.26 years to 11.14 years • Experience rating for health insurance stays at 1.00

______________________________________________________________________


FROM: JOHN F. BUCK, CPA FINANCIAL/ADMINISTRATION SERVICES DIRECTOR

DATE: JULY 25, 2019

SUBJECT: FINANCIAL REPORT FOR JUNE 30, 2019 ___________________________________________________________________

The results for June 30, 2019 are an operating gain of $226,344, and a total gain of $1,066,348. Expenses for the year are well within budgeted expectations at 6.4% below budget. Revenues were just below budgeted expectations at (0.3%) with lower than budgeted water and sewer volume revenue, but much higher than anticipated interest income.

The growth in operating expenses for FY2019 was 5.0% compared to 8.1% in FY2018. Overall, total expenses increased 4.2%. Operating revenues in FY2019 increased 9.0% over the operating revenues in FY2018. The District collected $468,686 in water impact fees and $ 374,460 sewer impact fees in FY2019. This compares with water impact fees of $457,666 and sewer impact fees of $306,402 collected in FY2018.

The customer base grew by 1.38% for the year, lower than the 1.79% growth rate in FY2018. The water capacity purchased (REUs) increased from 34,197 at the beginning of the year to 34,839 or up 1.9% by the end of the year. Sewer REUs increased from 26,660 to 26,917 or up 1.0%.

The cash balance in the Operation & Maintenance account was $3,389,824 at June 30, 2019. Compared to the approved FY2020 budget, this balance will fund operations for 79 days. The Government Finance Officers Association (GFOA) recommends a baseline of 90 days, with a minimum of 45 days.

There are substantial differences in the cash basis reports presented to the Board of Directors each month and the results that will be shown in the accrual based FY 2019 audit report. The annual audit includes revenue from impact fees and developer contributions, non-cash expenses such as depreciation, and accruals for future expenses such as paid leave, retirement and health insurance.

The District’s audit firm, Mauldin & Jenkins, LLC, is scheduled to begin working at the District’s office the week beginning August 19th.

RECOMMENDATION: None – for information only.

MEMO

JFB

PERIOD12

PAY PERIODS26

MONTH Y-T-D

OPERATING REVENUES $1,570,916.39 $14,051,695.61

OPERATING EXPENSES 1,101,399.21 13,825,351.36------------------- --------------------- GAIN (LOSS) $469,517.18 $226,344.25

TOTAL REVENUES $1,795,889.76 17,357,406.20$

TOTAL EXPENSES 1,306,125.41 16,291,057.72

GAIN (LOSS) $489,764.35 $1,066,348.48

AS OF 6-30-19

GEORGETOWN COUNTY WATER & SEWER DISTRICT

REVENUES and EXPENSES

1 07/25/19

MONTH LAST YEAR Y-T-D LAST YEAR % CHANGEWATER FUND

Water Volume Charge 559,376.91 443,585.70 4,257,417.88 4,055,652.31 4.97%Water Service Connection 25,525.00 16,290.00 238,000.15 273,753.00 -13.06%Meter Placement Charge 430.00 688.00 6,192.00 5,160.00 20.00%Backflow Inspection Charge 10,200.73 9,612.31 118,012.84 111,614.79 5.73%Water DECAP Charge 55,331.60 42,005.82 660,661.82 495,287.75 33.39%Other Operating Reimb. 6,068.06 6,526.61 64,306.56 60,711.00 5.92%

656,932.30 518,708.44 5,344,591.25 5,002,178.85 6.85%WASTEWATER FUND

Sewer Volume Charge 579,624.52 481,424.57 4,839,279.04 4,611,195.21 4.95%Sewer Service Connection 0.00 96.00 96.00 480.00 -80.00%Sewer Tap / Step Unit 5,985.53 7,656.00 103,100.74 143,736.00 -28.27%Sewer Service Inspection 1,728.00 2,112.00 24,000.00 25,440.00 -5.66%Sewer Reconnect 0.00 0.00 0.00 0.00 0.00%Sewer DECAP Charge 85,755.43 61,222.56 1,025,049.60 723,259.37 41.73%Other Operating Reimb. 4,508.82 3,429.12 44,387.89 45,576.66 -2.61%

677,602.30 555,940.25 6,035,913.27 5,549,687.24 8.76%BILLING & COLLECTION

Customer Charge 153,890.39 152,519.67 1,835,507.71 1,805,823.47 1.64%Service Charge 12,188.50 11,825.31 117,633.98 127,547.46 -7.77%Reconnect Charge 7,832.00 9,245.00 94,222.00 108,270.40 -12.98%Late Payment Processing 6,170.10 6,372.75 78,732.84 74,734.63 5.35%Returned Check Fees 840.00 570.00 8,395.00 8,310.00 1.02%

180,920.99 180,532.73 2,134,491.53 2,124,685.96 0.46%GENERAL ADMINISTRATION

Interest Income 36,543.63 18,829.43 339,018.73 192,846.43 75.80%Discounts Earned 66.23 30.87 936.44 699.28 33.91%Finance Charge 0.00 0.00 0.00 808.15 -100.00%Credit Card Fees 1,480.20 1,815.76 18,669.50 19,225.58 -2.89%Credit Card Charges (6,294.65) (5,453.84) (66,218.44) (69,227.09) -4.35%Miscellaneous Income 857.51 12.00 44,329.33 15,641.56 183.41%

32,652.92 15,234.22 336,735.56 159,993.91 110.47%ENGINEERING

Engineering Income 22,807.88 18,140.86 199,964.00 51,536.66 288.00%

TOTAL OPERATING REVENUES 1,570,916.39 1,288,556.50 14,051,695.61 12,888,082.62 9.03%

REVENUE COMPARISON - CURRENT YEAR TO PRIOR YEARAS OF 6-30-19


2 07/25/19

MONTH LAST YEAR Y-T-D LAST YEAR % CHANGERESTRICTED INCOME

Availability Charge - Water 120,819.00 118,786.95 1,442,589.02 1,400,608.80 3.00%Availability Charge - Sewer 107,660.45 109,609.47 1,286,310.80 1,297,401.69 -0.85%Water & Sewer Assessments (16,068.86) 1,602.21 415,684.79 398,447.80 4.33%Interest Income 545.96 577.42 6,517.45 11,716.41 -44.37%Demand Charge - Water 6,555.21 8,712.20 84,841.91 99,990.37 -15.15%Demand Charge - Sewer 5,461.61 6,867.56 69,766.62 84,320.67 -17.26%

224,973.37 246,155.81 3,305,710.59 3,292,485.74 0.40%

TOTAL REVENUES 1,795,889.76 1,534,712.31 17,357,406.20 16,180,568.36 7.27%

3 07/25/19

MONTH LAST YEAR Y-T-D LAST YEAR % CHANGEPERSONNEL SERVICES

Salaries & Wages - Regular * 306,376.65 326,566.72 3,897,979.36 3,789,098.10 2.87%Salaries & Wages - Overtime 10,798.01 11,068.21 117,760.88 117,313.32 0.38%FICA Tax Expense 23,611.82 23,100.10 298,813.05 288,613.29 3.53%Health Insurance 3,667.96 60,784.78 755,269.41 745,299.81 1.34%Retirement 49,341.77 45,228.95 553,411.32 533,469.59 3.74%Workman's Compensation 0.00 0.00 85,227.50 66,633.25 27.91%Other Payroll Expenses 8,971.90 11,441.39 116,305.54 121,124.99 -3.98%

TOTAL PERSONNEL SERVICES 402,768.11 478,190.15 5,824,767.06 5,661,552.35 2.88%

CONTRACTUAL SERVICESRents & Leases - Vehicles 553.84 553.85 7,141.13 7,200.01 -0.82%Rents & Leases - Other Equip. 3,185.61 3,129.49 45,862.89 41,766.70 9.81%Utilities 102,100.02 168,959.12 1,365,900.31 1,295,086.93 5.47%Sewer Service Charges 34,867.95 31,661.57 452,362.65 387,576.90 16.72%Telephone & Commun. Lines 9,682.54 9,488.09 125,213.22 115,219.02 8.67%Insurance - Operations 14,320.70 13,373.50 167,378.37 148,934.95 12.38%Professional Services - Legal 4,868.74 0.00 5,666.74 596.71 849.66%Professional Services - Consultants 0.00 0.00 2,500.00 0.00 n/aProfessional Services - Other 478.00 2,391.77 48,011.92 64,656.08 -25.74%Employee Uniforms 5,848.11 5,590.42 17,366.04 18,484.99 -6.05%Service & Maint. Contracts 48,166.94 (12,718.99) 645,662.60 670,594.98 -3.72%

TOTAL CONTRACTUAL SERVICES 224,072.45 222,428.82 2,883,065.87 2,750,117.27 4.83%

SUPPLIES and MATERIALSOperating Supplies & Material 20,843.39 10,449.88 136,316.39 116,819.15 16.69%Water Purchased for Resale 36,740.70 32,222.91 374,073.28 296,391.91 26.21%Auto Supplies 13,770.20 14,337.03 154,984.56 142,544.29 8.73%Printing & Office Supplies 4,293.35 4,594.90 58,281.77 52,065.57 11.94%Lab Treatment Supplies & Mat. 55,122.50 109,598.42 603,940.62 614,888.85 -1.78%

TOTAL SUPPLIES and MATERIALS 130,770.14 171,203.14 1,327,596.62 1,222,709.77 8.58%

MAINTENANCE and REPAIRMaint & Repair-Bldgs & Ground 2,338.30 6,536.43 61,056.48 49,456.68 23.45%Maint & Repair-Facilities 95,692.99 80,275.28 976,197.58 1,070,403.54 -8.80%Maint & Repair-Equipment 24,694.98 19,349.75 169,033.77 158,534.92 6.62%Maint & Repair-Vehicles 8,784.93 16,467.35 74,878.62 120,184.45 -37.70%

TOTAL MAINTENANCE and REPAIR 131,511.20 122,628.81 1,281,166.45 1,398,579.59 -8.40%

This Month Last Year * # of Employees 79 83

GEORGETOWN COUNTY WATER & SEWER DISTRICTEXPENSE COMPARISON - CURRENT YEAR TO PRIOR YEAR

AS OF 6-30-19

4 07/25/19

MONTH LAST YEAR Y-T-D LAST YEAR % CHANGEBUSINESS and TRAVEL EXPENSE

Travel Expense 132.26 1,063.76 2,744.95 2,687.69 2.13%Private Vehicle Expense 779.37 277.24 4,399.51 3,974.50 10.69%Postage & Delivery 31,939.62 31,179.24 108,414.25 111,190.50 -2.50%Employee Training 4,259.13 858.32 34,850.69 21,664.71 60.86%Memberships & Meetings 3,253.44 1,370.65 26,230.03 20,763.46 26.33%Board Member Per Diem 525.00 825.00 6,305.00 8,090.00 -22.06%Prof. Books & Periodicals 0.00 0.00 1,365.20 2,059.53 -33.71%Public Information 874.90 472.68 5,785.37 9,951.23 -41.86%Miscellaneous Expenses 3,128.54 1,598.37 59,388.07 49,719.86 19.45%

TOTAL BUSINESS and TRAVEL EXP 44,892.26 37,645.26 249,483.07 230,101.48 8.42%

CAPITAL OUTLAYLand & Land Improvements 0.00 0.00 0.00 0.00 -100.00%Bldg. & Fixed Equipment 0.00 0.00 0.00 0.00 -100.00%Automotive Equipment 0.00 59,660.70 167,518.00 251,394.70 -33.36%Operational & Constr. Equip. 11,077.05 5,200.00 238,474.26 178,550.37 33.56%Furniture & Fixtures 0.00 151.17 11,579.81 6,199.80 86.78%Construction Material 23,858.56 24,531.25 235,177.21 222,956.27 5.48%District Labor Capitalized (4,649.07) 0.00 (16,752.95) 0.00 n/a

TOTAL CAPITAL OUTLAY 30,286.54 89,543.12 635,996.33 659,101.14 -3.51%

MISCELLANEOUSContingency 0.00 0.00 0.00 0.00 -100.00%Deprec. & Capital Replacement 145,253.69 107,395.04 1,735,711.42 1,268,547.12 36.83%Bad Debts 0.00 0.00 139.54 (18.00) -875.22%Miscellaneous Other (8,155.18) 0.00 (112,575.00) (26,691.86) 321.76%

TOTAL MISCELLANEOUS 137,098.51 107,395.04 1,623,275.96 1,241,837.26 30.72%

TOTAL OPERATING EXPENSES 1,101,399.21 1,229,034.34 13,825,351.36 13,163,998.86 5.02%

DEBT SERVICEBond & Interest Payments 204,726.20 241,949.82 2,465,706.36 2,466,432.26 -0.03%Cushion Fund Contributions 0.00 0.00 0.00 0.00 0.00%

TOTAL DEBT SERVICE 204,726.20 241,949.82 2,465,706.36 2,466,432.26 -0.03%

TOTAL EXPENSES 1,306,125.41 1,470,984.16 16,291,057.72 15,630,431.12 4.23%

5 07/25/19

ACTUAL YTD BUDGET YTD VARIANCE % VARIANCEWATER FUND

Water Volume Charge 4,257,417.88 4,359,160.00 (101,742.12) -2.33%Water Service Connection 238,000.15 214,000.00 24,000.15 11.22%Meter Placement Charge 6,192.00 2,000.00 4,192.00 209.60%Backflow Inspection Charge 118,012.84 113,500.00 4,512.84 3.98%Water DECAP Charge 660,661.82 648,547.00 12,114.82 1.87%Other Operating Reimb. 64,306.56 60,000.00 4,306.56 7.18%

5,344,591.25 5,397,207.00 (52,615.75) -0.97%WASTEWATER FUND

Sewer Volume Charge 4,839,279.04 5,119,479.00 (280,199.96) -5.47%Sewer Service Connection 96.00 1,000.00 (904.00) -90.40%Sewer Tap / Step Unit 103,100.74 100,000.00 3,100.74 3.10%Sewer Service Inspection 24,000.00 21,476.00 2,524.00 11.75%Sewer Reconnect 0.00 0.00 (0.00) -100.00%Sewer DECAP Charge 1,025,049.60 1,093,365.00 (68,315.40) -6.25%Other Operating Reimb. 44,387.89 65,000.00 (20,612.11) -31.71%

6,035,913.27 6,400,320.00 (364,406.73) -5.69%BILLING & COLLECTION

Customer Charge 1,835,507.71 1,834,750.00 757.71 0.04%Service Charge 117,633.98 120,000.00 (2,366.02) -1.97%Reconnect Charge 94,222.00 110,000.00 (15,778.00) -14.34%Late Payment Processing 78,732.84 84,000.00 (5,267.16) -6.27%Returned Check Fees 8,395.00 9,000.00 (605.00) -6.72%

2,134,491.53 2,157,750.00 (23,258.47) -1.08%GENERAL ADMINISTRATION

Interest Income 339,018.73 138,000.00 201,018.73 145.67%Discounts Earned 936.44 1,000.00 (63.56) -6.36%Finance Charge 0.00 500.00 (500.00) -100.00%Credit Card Fees 18,669.50 19,950.00 (1,280.50) -6.42%Credit Card Charges (66,218.44) (70,000.00) 3,781.56 -5.40%Miscellaneous Income 44,329.33 38,000.00 6,329.33 16.66%

336,735.56 127,450.00 209,285.56 164.21%ENGINEERING

Engineering Income 199,964.00 76,100.00 123,864.00 162.76%

TOTAL OPERATING REVENUES 14,051,695.61 14,158,827.00 (107,131.39) -0.76%


FOR PERIOD ENDING 6-30-19BUDGETED TO ACTUAL REVENUE

6 07/25/19

ACTUAL YTD BUDGET YTD VARIANCE % VARIANCERESTRICTED INCOME

Availability Charge - Water 1,442,589.02 1,416,132.00 26,457.02 1.87%Availability Charge - Sewer 1,286,310.80 1,234,778.00 51,532.80 4.17%Water & Sewer Assessments 415,684.79 400,000.00 15,684.79 3.92%Interest Income 6,517.45 2,000.00 4,517.45 225.87%Demand Charge - Water 84,841.91 85,000.00 (158.09) -0.19%Demand Charge - Sewer 69,766.62 105,000.00 (35,233.38) -33.56%

3,305,710.59 3,242,910.00 62,800.59 1.94%

TOTAL REVENUES 17,357,406.20 17,401,737.00 (44,330.80) -0.25%

7 07/25/19

ACTUAL YTD BUDGET YTD VARIANCE % VARIANCEPERSONNEL SERVICES

Salaries & Wages - Regular 3,897,979.36 3,894,375.00 (3,604.36) -0.09%Salaries & Wages - Overtime 117,760.88 124,800.00 7,039.12 5.64%FICA Tax Expense 298,813.05 309,283.00 10,469.95 3.39%Health Insurance 755,269.41 843,856.00 88,586.59 10.50%Retirement 553,411.32 589,479.00 36,067.68 6.12%Workman's Compensation 85,227.50 75,000.00 (10,227.50) -13.64%Other Payroll Expenses 116,305.54 150,746.00 34,440.46 22.85%

TOTAL PERSONNEL SERVICES 5,824,767.06 5,987,539.00 162,771.94 2.72%

CONTRACTUAL SERVICESRents & Leases - Vehicles 7,141.13 7,200.00 58.87 0.82%Rents & Leases - Other Equip. 45,862.89 47,900.00 2,037.11 4.25%Utilities 1,365,900.31 1,390,303.00 24,402.69 1.76%Sewer Service Charges 452,362.65 476,782.00 24,419.35 5.12%Telephone & Commun. Lines 125,213.22 116,940.00 (8,273.22) -7.07%Insurance - Operations 167,378.37 170,925.00 3,546.63 2.07%Professional Services - Legal 5,666.74 15,000.00 9,333.26 62.22%Professional Services - Consultants 2,500.00 0.00 (2,500.00) n/aProfessional Services - Other 48,011.92 78,350.00 30,338.08 38.72%Employee Uniforms 17,366.04 17,515.00 148.96 0.85%Service & Maint. Contracts 645,662.60 742,228.00 96,565.40 13.01%

TOTAL CONTRACTUAL SERVICES 2,883,065.87 3,063,143.00 180,077.13 5.88%

SUPPLIES and MATERIALSOperating Supplies & Material 136,316.39 163,237.00 26,920.61 16.49%Water Purchased for Resale 374,073.28 326,472.00 (47,601.28) -14.58%Auto Supplies 154,984.56 156,100.00 1,115.44 0.71%Printing & Office Supplies 58,281.77 50,947.00 (7,334.77) -14.40%Lab Treatment Supplies & Mat. 603,940.62 626,785.00 22,844.38 3.64%

TOTAL SUPPLIES and MATERIALS 1,327,596.62 1,323,541.00 (4,055.62) -0.31%

MAINTENANCE and REPAIRMaint & Repair-Bldgs & Ground 61,056.48 124,715.00 63,658.52 51.04%Maint & Repair-Facilities 976,197.58 1,004,073.00 27,875.42 2.78%Maint & Repair-Equipment 169,033.77 174,760.00 5,726.23 3.28%Maint & Repair-Vehicles 74,878.62 160,907.00 86,028.38 53.46%

TOTAL MAINTENANCE and REPAIR 1,281,166.45 1,464,455.00 183,288.55 12.52%

FOR PERIOD ENDING 6-30-19

GEORGETOWN COUNTY WATER & SEWER DISTRICTBUDGETED TO ACTUAL EXPENSES

8 07/25/19

ACTUAL YTD BUDGET YTD VARIANCE % VARIANCEBUSINESS and TRAVEL EXPENSE

Travel Expense 2,744.95 29,540.00 26,795.05 90.71%Private Vehicle Expense 4,399.51 5,280.00 880.49 16.68%Postage & Delivery 108,414.25 117,020.00 8,605.75 7.35%Employee Training 34,850.69 51,250.00 16,399.31 32.00%Memberships & Meetings 26,230.03 37,715.00 11,484.97 30.45%Board Member Per Diem 6,305.00 10,000.00 3,695.00 36.95%Prof. Books & Periodicals 1,365.20 3,650.00 2,284.80 62.60%Public Information 5,785.37 11,400.00 5,614.63 49.25%Miscellaneous Expenses 59,388.07 60,050.00 661.93 1.10%

TOTAL BUSINESS and TRAVEL EXPENSE 249,483.07 325,905.00 76,421.93 23.45%

CAPITAL OUTLAYLand & Land Improvements 0.00 0.00 0.00 100.00%Bldg. & Fixed Equipment 0.00 0.00 0.00 100.00%Automotive Equipment 167,518.00 200,000.00 32,482.00 16.24%Operational & Constr. Equip. 238,474.26 281,250.00 42,775.74 15.21%Furniture & Fixtures 11,579.81 15,500.00 3,920.19 25.29%Construction Material 235,177.21 247,257.00 12,079.79 4.89%District Labor Capitalized (16,752.95) 0.00 16,752.95 n/a

TOTAL CAPITAL OUTLAY 635,996.33 744,007.00 108,010.67 14.52%

MISCELLANEOUSContingency 0.00 270,520.00 270,520.00 100.00%Deprec. & Capital Replacement 1,735,711.42 1,760,912.00 25,200.58 1.43%Bad Debts 139.54 5,000.00 4,860.46 97.21%Miscellaneous Other (112,575.00) 0.00 112,575.00 n/a

TOTAL MISCELLANEOUS 1,623,275.96 2,036,432.00 413,156.04 20.29%

TOTAL OPERATING EXPENSES 13,825,351.36 14,945,022.00 1,119,670.64 7.49%

DEBT SERVICEBond & Interest Payments 2,465,706.36 2,456,715.00 (8,991.36) -0.37%Cushion Fund Contributions 0.00 0.00 0.00 0.00%

TOTAL DEBT SERVICE 2,465,706.36 2,456,715.00 (8,991.36) -0.37%

TOTAL EXPENSES 16,291,057.72 17,401,737.00 1,110,679.28 6.38%

9 07/25/19

5-31-19 6-30-19NON-RESTRICTED ACCOUNTS

Operation & Maintenance Account 3,030,603.16 3,389,823.58Customer Deposits 515,356.44 514,702.66Cash on Hand 2,100.00 2,100.00

3,548,059.60 3,906,626.24

RESTRICTED ACCOUNTSPlantersville Sewer Assessments 445,541.17 398,926.98South Causeway Sewer Assessments 341,944.39 281,929.58North Causeway Sewer Assessments 126,925.40 113,094.24Brock Road Sewer Assessments 28,672.28 6,386.13Pleasant Hill Water Assessments 483,912.00 413,094.89Beaumont Drive Water Assessments 78,416.96 69,362.29Cherokee Drive Water Assessments 79,024.93 63,828.29Commanche Assessments 16,260.56 10,114.16Pawleys S. Comm. Sewer Assessments 36,054.14 36,067.18M.L. King Sewer Assessments 110,407.88 103,737.572015 Refund Bond & Int. Redempt. Fund 1,465,070.55 1,465,070.551989 & 98 Refund Bond & Int. Redemp. 56,977.76 56,977.762011A SRF Bond & Int. Redemp. Fund 88,222.16 50,412.672011B SRF Bond & Int. Redemp. Fund 48,758.98 27,862.32Economic Dev. Grant Matching Funds 500,000.00 500,000.00FmHA Bond Cushion Funds 150,084.00 150,084.00Depreciation & Capital Replacement 3,975,314.75 3,925,125.54Contingency Fund 870,000.33 870,000.33Reservation Fees 43,492.00 52,676.00Good Neighbor Contributions 59,235.98 59,959.17Harmony Community Impact Fees 31,360.00 31,360.00Water Impact Fees 3,846,043.69 3,905,795.38 *Sewer Impact Fees 4,164,067.74 4,180,323.57 *

17,045,787.65 16,772,188.60

CONSTRUCTION ACCOUNTSNo Active Projects 0.00 0.00

0.00 0.00

TOTAL CASH and SHORT TERM INVESTMENTS 20,593,847.25 20,678,814.84

CURRENT YR. LAST YEAR*IMPACT FEES COLLECTED JUNE '19 FY2019 Y-T-D FY2018 Y-T-D

Water Impact Fees 34,649.00 468,696.00 457,666.00Sewer Impact Fees 13,030.00 374,460.00 306,402.00

47,679.00 843,156.00 764,068.00

GEORGETOWN COUNTY WATER & SEWER DISTRICTCASH and SHORT TERM INVESTMENTS

TOTAL NON-RESTRICTED

TOTAL RESTRICTED

10 07/25/19

# CUSTOMERS GTN. W.N. G.C. TOTALBEG. of YEAR 6,386 16,575 635 23,596 JULY 6,389 16,598 635 23,622 AUGUST 6,395 16,600 636 23,631 SEPTEMBER 6,403 16,615 637 23,655 OCTOBER 6,414 16,619 637 23,670 NOVEMBER 6,397 16,647 636 23,680 DECEMBER 6,394 16,654 636 23,684 JANUARY 6,393 16,690 636 23,719 FEBRUARY 6,410 16,702 637 23,749 MARCH 6,422 16,720 638 23,780 APRIL 6,441 16,777 637 23,855 MAY 6,459 16,794 635 23,888 JUNE 6,459 16,828 635 23,922

# R.E.U. WATER GTN. W.N. G.C. TOTAL

BEG. of YEAR 5,491 27,575 1,131 34,197 JULY 5,505 27,640 1,129 34,274 AUGUST 5,506 27,647 1,130 34,283 SEPTEMBER 5,385 28,238 1,120 34,743 OCTOBER 5,387 28,209 1,121 34,717 NOVEMBER 5,378 28,222 1,120 34,720 DECEMBER 5,363 28,196 1,120 34,679 JANUARY 5,352 28,235 1,119 34,706 FEBRUARY 5,379 28,243 1,120 34,742 MARCH 5,377 28,221 1,119 34,717 APRIL 5,415 28,264 1,118 34,797 MAY 5,426 28,291 1,117 34,834 JUNE 5,453 28,269 1,117 34,839

WASTEWATER GTN. W.N. TOTALBEG. of YEAR 5,061 21,599 26,660 JULY 5,121 21,650 26,771 AUGUST 5,133 21,657 26,790 SEPTEMBER 5,102 21,625 26,727 OCTOBER 5,115 21,626 26,741 NOVEMBER 5,082 21,648 26,730 DECEMBER 5,094 21,647 26,741 JANUARY 5,077 21,666 26,743 FEBRUARY 5,085 21,691 26,776 MARCH 5,077 21,711 26,788 APRIL 5,112 21,771 26,883 MAY 5,124 21,804 26,928 JUNE 5,150 21,767 26,917

F/Y 2019 CUSTOMERS and R.E.U.s

11 07/25/19

BANK ACCOUNTS

3,230,104.65 LGIP 2.3042%6,607,320.96 TD Bank 1.10%

10,174,052.59 TD Bank Investments 2.02% to 2.461%

20,011,478.20

BANK of NEW YORK - MELLON TRUST CO.

50,412.67 2011A SRF B&I Redemption27,862.32 2011B SRF B&I Redemption

0.00

78,274.99

$20,089,753.19 TOTAL INVESTMENTS and INTEREST BEARING ACCOUNTS

JUNE 2019 INVESTMENTS

12 07/25/19

JUNE 2019 BALANCE $59,959.17

CUSTOMER DISBURSEMENTSCONTRIBUTIONS TO CUSTOMERS

F/Y 1992 559.00 0.00F/Y 1993 828.00 77.03F/Y 1994 1,500.96 345.91F/Y 1995 1,818.23 870.73F/Y 1996 3,560.00 553.28F/Y 1997 5,634.00 2,145.89F/Y 1998 8,120.00 5,211.32F/Y 1999 8,827.50 4,630.83F/Y 2000 11,324.13 13,054.26F/Y 2001 11,745.16 7,085.01F/Y 2002 10,846.32 17,157.74F/Y 2003 10,547.00 8,317.78F/Y 2004 10,782.00 11,001.00F/Y 2005 10,738.50 12,577.95F/Y 2006 10,246.00 13,948.67F/Y 2007 11,343.00 17,095.99F/Y 2008 10,917.00 12,830.61F/Y 2009 20,453.00 13,291.20F/Y 2010 12,788.00 18,447.40F/Y 2011 13,889.50 11,934.16F/Y 2012 15,370.82 7,783.46F/Y 2013 13,974.00 4,037.73F/Y 2014 15,339.95 8,612.84F/Y 2015 13,610.00 8,549.12F/Y 2016 12,974.00 9,146.18F/Y 2017 12,405.00 6,517.17F/Y 2018 11,718.00 5,779.72

REFERRALS/F/Y 2019 APPROVED

JULY 945.00 492.65 7 / 7AUGUST 909.00 1,057.61 10 / 10SEPTEMBER 908.00 276.14 3 / 4OCTOBER 906.00 1,027.65 6 / 6NOVEMBER 955.00 141.06 3 / 3DECEMBER 895.00 570.26 7 / 7JANUARY 886.00 528.29 6 / 6FEBRUARY 888.00 275.79 4 / 4MARCH 873.00 573.02 5 / 5APRIL 867.00 435.00 6 / 6MAY 864.00 504.22 5 / 5JUNE 868.00 166.48 3 / 3

F/Y '19 Y-T-D 10,764.00 6,048.17

GOOD NEIGHBOR CONTRIBUTIONS

13 07/25/19

Revenue Variances - Favorable

Last Year Variance Actual YTD Budget YTD (Actual) (Budget to Actual)

Interest Income 339,018.73 138,000.00 192,846.43 201,018.73

The increase in interest rates was anticipated and budgeted, but have exceeded expectations.


Miscellaneous Income 44,329.33 38,000.00 15,641.56 6,329.33

The bulk of Misc. Revenue was the annual AWR payment of $20,700 in February. Also included in this accountare scrap metal sales, payments under FOIA and lien fees.


Water & Sewer Assessments 415,684.79 400,000.00 398,447.80 15,684.79

Water and Sewer Assessments are due January 15th with the bulk paid in December and January. The actualyear to date exceeds the amount budgeted for the entire year due to prepayments.


Engineering Income 199,964.00 76,100.00 51,536.66 123,864.00

The revenue for this account includes a one time adjustment of $115,500 for the 10% reservation fees that expired and were forfeited to the District.

Variance AnalysisJune-19

14 07/25/19


Revenue Variances - UnfavorableLast Year Variance

Actual YTD Budget YTD (Actual) (Budget to Actual)

Water Volume Charge 4,257,417.88 4,359,160.00 4,055,652.31 (101,742.12) Sewer Volume Charge 4,839,279.04 5,119,479.00 4,611,195.21 (280,199.96)

June was a very strong month for Water and Sewer Volume Charges. The variance for Water Volume improvedfrom ($297,856) in May to ($101,742) in June. Likewise, the variance for Sewer Volume improved from ($433,201)in May to ($280,200) in June. This represented a $349,115 increase in net revenues for the month.


Service Charges 117,633.98 120,000.00 127,547.46 (2,366.02) Reconnect Charges 94,222.00 110,000.00 108,270.40 (15,778.00)

Both of these customer service fees are running below expectations. Service Charges indicate the number of account transfers. Reconnect fees are for restoring service for delinquent payments.

15 07/25/19


Expense Variances - UnfavorableLast Year Variance


Salaries & Wages 3,897,979.36 3,894,375.00 3,789,098.10 (3,604.36)

The account ended the year slightly overbudget due to hirings in anticipation of retirements.


Water Purchased for Resale 374,073.28 326,472.00 296,391.91 (47,601.28)

The District purchases water from Grand Strand Water to supply Garden City. Water usage increased considerablyin June with lower than usual rainfall, as a result the District purchased more water than usual for Garden City. The variance went from ($38,067) in May to ($47,601) in June.

Expense Variances - Favorable


Salaries & Wages - Overtime 117,760.88 124,800.00 117,313.32 7,039.12

In October, Overtime was ($12,600) overbudget in the aftermath of the hurricane and flood. Staff managed to control overtime the remainder of the year to end the year $7,039 underbudget.


Utilities 1,365,900.31 1,390,303.00 1,295,086.93 24,402.69

Utilities Expense recovered from high usage during the hurricane. The variance improved from $10,644 in May.


Service & Maint. Contracts 645,662.60 742,228.00 670,594.98 96,565.40

This variance finally turned positive in December after remaining negative since large one time expenses were posted in July.

16 07/25/19


Expense Variances - Favorable (cont.)Last Year Variance


Auto Supplies 154,984.56 156,100.00 142,544.29 1,115.44

Auto supplies are the fuel costs for the District's vehicles. Gas was budgeted at $2.50 per gallon and diesel at $2.75 per gallon.


Lab Treatment Supplies & Mat. 603,940.62 626,785.00 614,888.85 22,844.38

This variance became positive in December on improving raw water quality. Staff at the water plant did anincredible job minimizing chemical usage and bringing the expense back within budget.


Maint. & Repairs - Bldgs & Ground 61,056.48 124,715.00 49,456.68 63,658.52

Several budgeted projects at the water and wastewater reclamation plants were not completed in thisbudget year resulting in the positive variance.

Actual YTD Budget YTD (Actual) (Budget to Actual) Maint. & Repairs - Facilities 976,197.58 1,004,073.00 1,070,403.54 27,875.42

The budget for Maint. & Repairs- Facilities contains both planned and unplanned maintenance costs.


Maint. & Repairs - Equipment 169,033.77 174,760.00 158,534.92 5,726.23 Maint. & Repairs - Vehicles 74,878.62 160,907.00 120,184.45 86,028.38

The District terminated the fixed cost First Vehicle Services contract for vehicle and equipment maintenance. Equipment repairs were similar to last year, but included several generator overhauls due to delayed maintenance.Vehicle repairs were much lower than budgeted due to savings from using local vendors to provide repair services.

Number of Cut-offs in June 175District Terminated Accounts 17

17 07/25/19

ADJUSTMENT STATISTICS188 50 121 185 153 254 169 198 301 304 684 217

24,799.00$ 2,444.67$ 13,266.21$ 12,908.79$ 20,506.91$ 22,756.79$ 20,363.03$ 18,701.92$ 22,435.33$ 20,029.36$ 46,496.25$ 16,693.68$ ADJUSTMENT

TYPE JUNE '19 MAY '19 APRIL '19 MARCH '19 FEB.'19 JAN.'19 DEC. '18 NOV. '18 OCT. '18 SEPT. '18 AUGUST '18 JULY '18

SEWER DEMAND - - - - - - - 1,094.80 169.05 - 708.40 40.25 # of Adjustments - - - - - - - 1 2 - 1 1 Average per Adjustment - - - - - - - 1,094.80 84.53 - 708.40 40.25

WATER DEMAND - - - - 279.65 - 71.91 867.68 172.26 - 561.44 31.90 # of Adjustments - - - - 1 - 1 1 2 - 1 1 Average per Adjustment - - - - 279.65 - 71.91 867.68 86.13 - 561.44 31.90

BACKFLOW ADMIN. FEE 2.47 - 2.47 - 2.47 - - - 2.47 2.47 - 54.34 # of Adjustments 1 - 1 - 1 - - - 1 1 - 1 Average per Adjustment 2.47 - 2.47 - 2.47 - - - 2.47 2.47 - 54.34

CUSTOMER CHARGE - - - - 57.83 648.20 19.50 6.50 6.50 - - - # of Adjustments - - - - 3 24 1 1 1 - - - Average per Adjustment - - - - 19.28 27.01 19.50 6.50 6.50 - - -

IRRIGATION USE 376.66 2.97 57.27 555.59 3.96 91.54 1,523.84 146.00 1,183.63 920.10 3,210.35 2,047.40 # of Adjustments 2 1 3 4 1 4 1 1 6 5 9 6 Average per Adjustment 188.33 2.97 19.09 138.90 3.96 22.89 1,523.84 146.00 197.27 184.02 356.71 341.23

SEWER AVAILABILITY 6.75 - - 13.50 273.23 145.61 20.25 33.75 56.76 137.45 - - # of Adjustments 1 - - 1 4 1 1 2 1 2 - - Average per Adjustment 6.75 - - 13.50 68.31 145.61 20.25 16.88 56.76 68.73 - -

SEWER VOLUME CHARGE 16,769.29 325.48 6,966.49 8,045.14 10,761.97 14,282.34 12,581.52 11,653.59 13,174.28 11,795.58 28,441.14 12,346.89 # of Adjustments 97 4 56 74 52 95 61 89 112 120 277 115 Average per Adjustment 172.88 81.37 124.40 108.72 206.96 150.34 206.25 130.94 117.63 98.30 102.68 107.36

WATER AVAILABILITY 5.03 - 60.36 392.34 193.98 - 60.36 35.21 234.49 103.46 - - # of Adjustments 1 - 1 4 3 - 2 2 4 1 - - Average per Adjustment 5.03 - 60.36 98.09 64.66 - 30.18 17.61 58.62 103.46 - -

WATER VOLUME CHARGE 4,873.32 255.10 6,179.62 2,115.98 6,527.73 6,109.38 4,590.50 4,139.24 4,530.68 6,660.97 11,684.89 1,965.28 # of Adjustments 57 7 60 79 61 106 64 83 114 135 245 78 Average per Adjustment 85.50 36.44 102.99 26.78 107.01 57.64 71.73 49.87 39.74 49.34 47.69 25.20

PENALTY 136.52 113.24 - 116.38 45.75 484.47 187.64 85.15 194.64 157.33 1,052.02 207.62 # of Adjustments 27 36 - 19 20 22 34 17 51 39 148 15 Average per Adjustment 5.06 3.15 - 6.13 2.29 22.02 5.52 5.01 3.82 4.03 7.11 13.84

RETURNED CHECK FEE - - - - - - - - - - - - # of Adjustments - - - - - - - - - - - - Average per Adjustment - - - - - - - - - - - -

INSTALLMENT PAYMENTS 2,628.96 1,747.88 - 1,669.86 2,360.34 995.25 1,307.51 640.00 2,710.57 252.00 838.01 - # of Adjustments 2 2 - 4 7 2 4 1 7 1 3 - Average per Adjustment 1,314.48 873.94 - 417.47 337.19 497.63 326.88 640.00 387.22 252.00 279.34 -

RECONNECT FEES - - - - - - - - - - - - # of Adjustments - - - - - - - - - - - - Average per Adjustment - - - - - - - - - - - -

18 07/25/19