Georgia Environmental Protection Division (EPD) · 2018. 12. 20. · GEOS Agency Portal - User Guide Page 1 of 132 GGEEOOSS AAGGEENNCCYY PPOORRTTAALL – UUSSEERR GGUUIIDDEE Georgia

GEOS Agency Portal - User Guide

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GGEEOOSS AAGGEENNCCYY PPOORRTTAALL –– UUSSEERR GGUUIIDDEE

Georgia Environmental Protection Division

(EPD)

Version: 2.0

Issued Date: Jun 28th, 2018

1368 How Lane

North Brunswick, New Jersey 08902 www.enfotech.com

http://www.enfotech.com/


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TABLE OF CONTENTS

1 OVERVIEW OF GEOS .......................................................................................................................... 5

1.1 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ................................................................................. 5

1.2 PREREQUISITES ................................................................................................................................ 6

2 OVERVIEW OF BUSINESS PROCESSES IN GEOS .......................................................................... 7

2.1 ACCOUNTS AND SECURITY MANAGEMENT .......................................................................................... 7

2.1.1 Public Account Creation .......................................................................................................... 7

2.1.2 EPD Agency Account Creation ............................................................................................... 7

2.2 SUBMISSION AND PERMIT MANAGEMENT ............................................................................................ 9

2.3 INSPECTION MANAGEMENT ................................................................................................................ 9

2.4 PERFORMANCE METRICS MANAGEMENT .......................................................................................... 10

3 WEB PART .......................................................................................................................................... 11

3.1 SUMMARY OF LICENSE APPLICATIONS .............................................................................................. 11

3.2 MY TASKS ...................................................................................................................................... 11

3.3 MESSAGE CENTER .......................................................................................................................... 12

3.4 MY QUERIES ................................................................................................................................... 12

3.4.1 System Default Queries ........................................................................................................ 12

3.4.2 Self-Created Queries ............................................................................................................. 12

3.5 COMPLIANCE REPORT SUMMARY ..................................................................................................... 13

4 ACCOUNT AND SECURITY MANAGEMENT.................................................................................... 14

4.1 MANAGE “MY ACCOUNT” ................................................................................................................. 14

4.2 MANAGE SYSTEM USERS ................................................................................................................ 14

4.2.1 Viewing User Information ...................................................................................................... 15

4.2.2 Creating New System User ................................................................................................... 17

4.3 MANAGE PUBLIC USERS .................................................................................................................. 17

4.3.1 Viewing User Information ...................................................................................................... 18

4.3.2 Change User’s Account Type and Account Association ....................................................... 19

4.3.3 Creating New Public User ..................................................................................................... 20

5 SUBMISSION AND PERMIT MANAGEMENT ................................................................................... 21

5.1 OVERVIEW OF SUBMISSION REVIEW FEATURES ................................................................................ 21

5.1.1 Application List ...................................................................................................................... 21

5.1.2 Summary of Review Status ................................................................................................... 22

5.1.3 Submission Info ..................................................................................................................... 22

5.1.4 Work Activities ....................................................................................................................... 24

5.1.5 Final Decision ........................................................................................................................ 26

5.1.6 Issuance ................................................................................................................................ 26

5.1.7 Correspondence .................................................................................................................... 27

5.1.8 Email History ......................................................................................................................... 27

5.2 PERMIT / CERTIFICATE MANAGER .................................................................................................... 28

5.3 TRACKING CORRESPONDENCES WITH APPLICANTS ........................................................................... 29

5.4 MANAGE PAPER SUBMISSIONS ........................................................................................................ 29


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5.4.1 Create New Application ......................................................................................................... 29

5.4.2 Edit Pending Application ....................................................................................................... 31

5.5 INSPECTION MANAGEMENT .............................................................................................................. 32

5.6 SCHEDULE INSPECTIONS ......................................................................................................................... 34

5.6.1 Using CSV-Import ..................................................................................................................... 34

5.6.2 Using Onscreen Scheduler Window ........................................................................................... 35

5.7 INSPECTOR ASSIGNMENT ................................................................................................................ 36

5.8 CONDUCT INSPECTIONS .................................................................................................................. 37

5.8.1 Log Inspection Result using iPad .......................................................................................... 37

5.8.2 Log Inspection Result using Website .................................................................................... 38

6 PERFORMANCE METRICS TRACKING ........................................................................................... 39

6.1 OVERVIEW OF REPORT VIEWER FUNCTIONS ..................................................................................... 39

6.1.1 Filtering Criteria ..................................................................................................................... 39

6.1.2 Export & Print Report ............................................................................................................ 39

6.2 APPLICATIONS PROCESSED REPORT ............................................................................................... 40

6.3 INTERMEDIATE MILESTONES REPORT ............................................................................................... 41

6.4 PENDING APPLICATIONS REPORT .................................................................................................... 42

6.5 INSPECTION STATUS REPORT .......................................................................................................... 42

7 ADDITIONAL GEOS FUNCTIONALITIES .......................................................................................... 43

7.1 CALENDAR ...................................................................................................................................... 43

7.1.1 Inspection Calendar .............................................................................................................. 43

7.1.2 Task Calendar ....................................................................................................................... 43

7.2 WORK TASK MANAGEMENT ............................................................................................................. 44

7.2.1 Tracking My Task .................................................................................................................. 45

8 OTHER HELPFUL INFORMATION .................................................................................................... 46

8.1 APPLICATION STATUS DESCRIPTIONS .............................................................................................. 46

8.2 PERMIT STATUS DESCRIPTIONS ....................................................................................................... 47

8.3 INSPECTION STATUS DESCRIPTIONS ................................................................................................ 47

9 APPENDIX ........................................................................................................................................... 48

9.1 APPLICATION REVIEW PROCESS (AIR AND WATER) ........................................................................... 48

9.2 APPLICATION WORKFLOW ............................................................................................................... 48

9.2.1 NPDES Work Flow ................................................................................................................ 48

9.2.2 Title V Work Flow .................................................................................................................. 54

9.2.3 GEOS-NOI Work Flow .......................................................................................................... 67

9.3 NPDES APPLICATION REVIEW ........................................................................................................ 68

9.3.1 WLA Request Form Required Determination .......................... Error! Bookmark not defined.

9.3.2 Antideg, EID, DDR ................................................................................................................ 73

9.3.3 Completeness Review .............................................................................................................. 74

9.3.4 Technical Review .................................................................................................................. 74

9.3.5 Unit Manager Review ............................................................................................................ 74

9.3.6 NPDES Draft Permit Issuance .............................................................................................. 74

9.3.7 NPDES Revised Permit Based on Comments ...................................................................... 75

9.3.8 NPDES EPA Comment Period .............................................................................................. 76

9.3.9 Final Permit to Branch Manager............................................................................................ 76


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9.3.10 Final Action ............................................................................................................................ 76

9.3.11 Wasteload Allocation Request Assignment .......................................................................... 77

9.3.12 Wasteload Allocation Development....................................................................................... 77

9.3.13 Wasteload Allocation Review ................................................................................................ 78

9.3.14 Wasteload Finalized .............................................................................................................. 78

9.4 TITLE V APPLICATION REVIEW ......................................................................................................... 79

9.4.1 Submittal Type Determination ............................................................................................... 81

9.4.2 Public Advisory ...................................................................................................................... 82

9.4.3 Technical Review – SSPP Engineer ..................................................................................... 83

9.4.4 Technical Review – Internal Review ..................................................................................... 83

9.4.5 Unit Manager Review ............................................................................................................ 83

9.4.6 Program Manager Review ..................................................................................................... 83

9.4.7 Draft Permit Issuance ............................................................................................................ 83

9.4.8 Public Notice .......................................................................................................................... 84

9.4.9 EPA Comment Period ........................................................................................................... 85

9.4.10 Revised Permit Based on Comments ................................................................................... 85

9.4.11 Final Management Review .................................................................................................... 85

9.4.12 Final Permit Issued ................................................................................................................ 85

9.5 GEOS-NOI APPLICATION REVIEW ................................................................................................... 86

9.5.1 Stormwater Construction General Permit Application Review .............................................. 86

9.5.2 Stormwater Industrial General Permit Application Review ................................................... 86

9.6 GROUP AND ROLE RELATIONSHIP .................................................................................................... 87

9.7 CREATING AND SUBMITTING APPLICATIONS ...................................................................................... 90

9.7.1 Apply for NPDES Municipal Permit ......................................... Error! Bookmark not defined.

9.7.2 Apply for Title V ................................................................................................................... 108

9.7.3 Apply for GEOS-NOI ........................................................................................................... 116


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1 Overview of GEOS GEOS is an EPD Portal to provide the one-stop interface to allow the regulated community to submit information to EPD, and also to support the general public to query environmental data of their interests. (A) For EPD: GEOS will serve as a central platform for the EPD to review submission, permit management, compliance monitoring, and agency performance monitoring. Currently GEOS supports these functions for the EPD Air Branch and Water Branch with the ability to add additional branches as needed. GEOS offers the agency users the following functionality:

Review submissions and track status at every step of the work flow

Approve or deny submissions

Manage permit status and issue permits

Create and accept paper submissions

Manage inspections and results

Provide performance metrics reporting tools

Manage public and agency users (B) For the Regulated Community: GEOS will serve as a central platform for the facility to manage permit applications, permits, reporting requirements, and compliance reports. GEOS offers online options for a wide spectrum of submittals, including:

Environmental Permitting o Apply new permits o Amend permits o Renew permits

Environmental Reporting o Submit compliance reports o Submit monitoring data

The initial launch will offer air permit options regulated under the Clean Air Act Title V Operation permit program, and surface water permit options required under the Clean Water Act Georgia Pollution Elimination System. EPD will continue to enhance the GEOS and offer additional online submittal features in the future.

1.1 Definitions, Acronyms, and Abbreviations

This subsection provides the definitions of all terms, acronyms, and abbreviations required to properly interpret the System Design Document.

Table 1: Terminology

Term Definition

GEOS Georgia EPD Online System: Online submittal system for environmental data

GIS Geographic Information System: Utility that allows for online mapping.

NPDES National Pollutant Discharge Elimination System: Application for a permit to allow a POTW to discharge treated wastewater to the environment.

WLA Waste Load Application: General information application submitted alongside the NPDES application.

Title V Title V of 1990 Clean Air Act, the environmental law for the operation permits mandated under the 40CFR Part 70 regulations

XML Extensible Mark-up Language


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1.2 Prerequisites

In order to use the GEOS system, the user will need the following:

Internet connection IE 7.0 or higher PDF file Viewer (for viewing PDF files only) iPad


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2 Overview of Business Processes in GEOS In order to utilize GEOS, the user needs a firm grasp of certain business processes to effectively utilize the modules. This section provides a high level overview of the business processes supported by GEOS.

2.1 Accounts and Security Management

To use GEOS, accounts must be first set up so that users can access GEOS. There are two different sets of accounts that GEOS manages:

Public

Agency

2.1.1 Public Account Creation

The public accounts can be created and accessed through the GEOS public portal but the users are managed through the agency portal. The agency can also create public users. In addition, the agency is responsible to approve/disable facility associations and add facilities that are not currently in the database. In order to approve user accounts, the EPD will need to receive a signed subscriber agreement. Without approved facilities, the public user cannot submit applications in GEOS.

The diagram below outlines the steps necessary to create and activate an account.

Create a Public Account

EP

DP

ub

lic

Ap

plic

an

t

Phase

Initiate Account

Creation Process

List of facilities populated

by active facilities in FIS

databse

Self Registration

Process in GEOS

Enter in general information

Select Responsibility as an RO

for which application type

Search for associated facilities

based on FIS database

Does the

facility exist?

Select the facilities

the RO is

responsible for

Yes

NoContact EPD with

facility information

EPD Reviews the

request and adds

the facility into the

backend database

Enter in security

question and CAPTCHA

Complete registration

process

Check e-mail for newly generated password

Login to GEOS and enter in new password

Go to My Account

and associated

facilities to print

ESA forms

New facility is

synced with FIS

If User is an RO

Mail ink signature

to EPD

Receive the RO’s

ink signatureValid RO? Yes

No

End

Change status of

facility and

application type to

‘Active’

Able view facility

activity and submit

applications

End

Enter in general information

Select ‘Preparer’

2.1.2 EPD Agency Account Creation

Agency accounts can be added by managers and administrators of the EPD. Agency users will need their accounts set up before being able to use the access the GEOS agency portal. Accessibility and visibility of the user are based on the role and grouping association.


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The below diagram demonstrates the steps needed to create an agency user account.

GEOS – Create a New EPD Agency User AccountE

PD

Ag

en

cy

Us

er

EP

D S

up

er

Ad

min

istr

ato

rPhase

Initiate Account

Creation Process

Receive email

notification on

account login and

password

EndNew Agency User

Logs into GEOS

Prospective Agency

User Notifies

Agency Super

Administrator

Super Administrator

Creates Account,

Assigns Role and

Group

Currently GEOS has nine distinct roles that can be given to a user. The below table shows the general visibility for each user role. For more information on the current security groups and role association configuration continue to section 10.4.

Module

ID Role Application Inspection Calendar Report Work Task System Setting

1 Administrator X X X X X X

2 Branch Director

X X X X X

Access to “System Users”

and “Public Users” only

3 Program Manager

X X X X X



4 Unit Manager

X X X X X



5 Permit Engineer

Cannot reassign

task N/A

Access to “Task

Calendar” only

X Access to “My Task”

only N/A

6 Permit Writer Cannot reassign

task N/A

Access to “Task

Calendar” only


only N/A

7 Unit Staff Cannot reassign

task N/A

Access to “Task

Calendar” only


only N/A

8 Inspection Manager

Read-only access

X

Access to “Inspection Calendar”

only

N/A N/A N/A


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Module

ID Role Application Inspection Calendar Report Work Task System Setting

9 Inspector Read-only

access

Access to “Inspection

Management” only

Access to “Inspection Calendar”

only

N/A N/A N/A

2.2 Submission and Permit Management

To effectively process a submission, GEOS has broken down each submittal type to their own distinct workflows. The list of different work flows and submittal types can be found in section 10.2. Please note that permits are issued during the workflow steps and final permits cannot be issued without completing the work flow.

2.3 Inspection Management

To ensure that facilities remain in good standings based on their permits, it is necessary for the agency to conduct inspections. GEOS provides two platforms to assist in the inspection process:

iPad application

GEOS inspection module

The diagram below outlines the work flow between the interaction of the inspector utilizing the iPAD, GEOS, and the Inspection Manager.

High Level Business Process Inspection Management

GEOS – Inspection Management Process

EP

D U

se

rE

ng

ine

er

(In

sp

ec

tor)

Ins

pe

cti

on

iP

AD

Ap

pIn

sp

ec

tio

n M

od

ule

Phase

Initiate Inspection

Management

Process

Select an inspection

type

Assign to an inspector

Select an inspection

time frame

End Inspection

Process

Log into

“Inspection”

Module

Search for any

scheduled

inspection

Change due

date(s) if

necessary

Upload an inspection EXCEL

spreadsheet to “Inspection”

Module. Data fields including:

Inspection site: Facility ID /

Permit #

Inspection Type

Assigned to

Default due date

Go to “Manage

Inspection”

Generate an

Inspection ID for

each scheduled

event

Log into the

“Inspection”

Module

Import inspection

data when

wireless

environment is

available

1

2

Go to inspection

site(s) to conduct

inspection(s)

Log inspection

results into

Inspection iPad

App

Upload necessary

attachment

(pictures, etc.) into

the Inspection

iPad App

Upload inspection

results and

attachments when

wireless environment

is available

Sync inspection

meta data to EPD

backend system

Go to “Schedule

Inspection”

Click “Add New

Inspection” button

Send email

notification to

inspector on

inspection assigned


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2.4 Performance Metrics Management

Being able to analyze the data within GEOS is one of the key features provided by the system. The system allows the user to review all the data that is stored in GEOS thus providing a powerful tool in managing the submission and compliance process.

GEOS provides several management tools to track performance metric for EPD management, which include:

Dashboard Summary: to track branch wide application review status, as well as work task status of each staff (Please refer to Section 3)

Summary Reports: which include Applications Processed Report, Intermediate Milestones Report, Pending Applications Report, and Inspection Status Report (Please refer to Section 6)

Work Tasks Management Tool: using Calendar View and Grid View to intuitively track the progress of each work task. (Please refer to Section 7)

Queries: allow the user to create a customized search and database analysis (Please refer to section 3.4)

These tools will be described in the later sections of this guide.


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3 Web Part The home page of GEOS is also called the ‘Dashboard’, which gives the user visibility of key features that GEOS has to offer. The dashboard contains the following customized elements which display to the user a general overview of current activities associated to them:

Summary of License Applications

My Task

Message Center

My Queries

Compliance Report Summary

Application Summary on the Dashboard

3.1 Summary of License Applications

1The application of the dashboard display several breakdown analyses of the system activities. This allows the

user to quickly understand their current submission status and to prioritize. In the ‘Summary of License Applications’ the user can view the number of applications that have been submitted alongside those that need attention, approved, amended, revised, withdrawn, or denied/failed in the GEOS system. The user can view the items that have been categorized by clicking on the number of applications in that category. This will bring the user to the ‘Application Review’ section of GEOS, displaying only those applications that belonged to the specified category.

3.2 My Tasks

2The ‘My Task’ feature is a useful feature that has been implemented so that the user can see what tasks

have been assigned to them. The list is ordered by the ‘Due Date’ descending so that the activities that have been overdue the longest take priority in the view. Currently ‘My Tasks’ has been configured to only show scheduled application statuses.


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3.3 Message Center

3The ‘Message Center’ notifies the user of any sort of communication that requires attention. By clicking on

the notification, it will bring the user to the section where the message is displayed.

3.4 My Queries

4 ‘My Queries’ is versatile in its approach to provide information to the user. The details of these queries are

configured under ‘Report -> Query -> My Queries’. This allows the user to customize their results with precision. Unless the user is extremely familiar with the database structure, modification of these queries is not advised.

5GEOS provides additional visibility tools for users in multiple groups and/or who manages other users. The

filter tool above ‘My Task’ allows the user to view tasks for their associated groups or by individuals.

Filter Tool on the Dashboard

3.4.1 System Default Queries

Although GEOS already provides several tools to analyze data, the user might want a more specific breakdown.

Currently GEOS has 6 queries that have been pre-configured.

‘Payment Summary’ displays any payments made based on the parameter of application type and date range.

‘Application Review Work Assignment Summary’ displays the work assignments based on the system user selected.

‘Permit Application Summary’ contains input parameters so that the user can filter applications by type, review status, and date range.

‘Over Due Work Assignment’ contains input parameters so that the user can filter overdue tasks by system user.

‘Registered User Summary’ displays all current public users registered in GEOS.

‘Inspection Status’ contains multiple parameters that the user can use to search inspections in several ways. .

3.4.2 Self-Created Queries

The self-created query requires an in-depth knowledge of the current database structure in order for this tool to be useful. For example, if the current search filters did not contain a filter option, then a query could be created to compensate. In the example below, the query will return all the addresses in the database filtered by the city name ‘Atlanta’.


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3.5 Compliance Report Summary

6 The reporting summary of the dashboard display several breakdown analyses of the system activities. This

allows the user to quickly understand their current submission status and to prioritize. In the ‘Compliance Report Summary’ the user can view the number of applications that have been submitted alongside those that need attention, approved, revised, withdrawn, or denied/failed in the GEOS system. The user can view the items that have been categorized by clicking on the number of applications in that category. This will bring the user to the ‘Application Review’ section of GEOS, displaying only those applications that belonged to the specified category.


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4 Account and Security Management This section contains details on not only how to manage the personal account but also details on managing other system users and public accounts.

4.1 Manage “My Account”

In ‘My Account’ the user can modify their personal information. Situations where a user might need to change their information could be if the user changed their e-mail or telephone number. Having a valid current e-mail address is extremely important for using GEOS in situations where the user password needs to be reset, the user wants to receive e-mail notifications when they are assigned a new task, etc. Additionally in this section, the user can change their password. If the user desires, the user can upload a digital signature that can be used when sending out e-mails generated by the system.

4.2 Manage System Users

From time to time, agency users will need to manage the account settings of both agency users. This module is only open for managers. Cases where a user will need to access this section would be adding a new user or deleting a user from their group. To manage system users, navigate to ‘System Settings -> System Users’. This feature will only be available to those with certain access levels.

System User Menu In the above Search Screen, the administrator can search for a system user based on the search filter criteria. The search can be conducted by using the following fields, which are displayed upon clicking the ‘Advanced Search’ link:

User Name: Indicate the system user account name

First Name: User given name

Last Name: User family name

E Mail: Email address

Account Status: Choose a status for your account: Active or Inactive

Security Group: Group in which user is associated with (i.e. VOC Unit Manager)

User Account Accepted: Yes or No


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A User can also sort the search results by simply clicking the corresponding label. (For example, click First Name label to sort the results in ascending/descending order). Managers and administrators have access to the following functions to properly manage agency users:

View and edit current agency user information

Creating new agency user accounts

Delete agency user accounts

Associate/de-associate groups and roles

4.2.1 Viewing User Information

GEOS user grid view provides a general overview of the users but usually not in enough detail and contains little ability to edit the user information. In order to edit the user information and view more detail, the user can simply

click the View / Edit ( ) button. In the User Information screen, the administrator can navigate through the different sections for making updates, if required.

4.2.1.1 General Information

Managers and administrators will need to use this tool in order to maintain proper user information. In the General Information screen to the right, the administrator can update or change an user’s information through the following fields; First Name, Last Name, Employer, Job Title, Address Line 1, Address Line 2, City, State, Zip, Country, Phone Number, Extension, Mobile Number, and Email.

System User Detailed Information

4.2.1.2 User Account Information

In the User Account Information screen to the right, the administrator can select the status of User Status to either active or inactive from the drop down list. By setting the user to ‘Inactive’, the user can no longer access the GEOS system. The administrator can also change the status of Account Approval Status to either ‘Yes’ or ‘No’ from the drop down list and acts as an additional indicator. If needed, the system provides a field to input notes about the user account.

System User Account Activation


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4.2.1.3 Security Groups

The security group feature plays an important role in GEOS due to the fact that the GEOS system relies heavily on the grouping to assign key tasks and to provide visibility. This is allows the agency users from different branches and/or groups to only see those items pertaining to their group. In the Security Groups screen to the right, administrators can associate groups with a particular user by clicking the associate groups button. At any point of time, the administrator can delete the group from the existing Groups by

simply clicking the delete ( ) button of the corresponding Group.

Group Association in System User Settings

4.2.1.4 System Roles

System roles determine if the agency user can see certain functions. This prevents unauthorized users from modifying data and configurations within GEOS. In the above System Roles screen, an administrator can assign any System role to Groups by selecting the corresponding checkbox. Before assigning, the Role must be active by selecting the checkbox in the first column. By associating the group to the role, that user now has the role access level within the associated group.

Role and Group Association


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4.2.2 Creating New System User

Since agency users cannot create their own accounts, a manager or administrator will need to use the ‘Add New’ system user feature. To create a new system user, click the ‘Add New’ button. In the New User Information screen, enter the necessary information in the following sections and clicks the ‘Save User Info’ button to save the information of newly added user. In addition, the user can designate the username and associate the user to a security group. In order to have the user account acknowledged, set the user status to active.

New System User Registration

4.3 Manage Public Users

It is important to note that the public users are managed by the agency. Therefore, the agency user will should be familiar with this module in order to assist the public users. The module contains the following features:

Edit public user information

Reset password/pin

Enter user account without having the users password

Create/delete/de-activate a new public user

Change user group type and facility association By clicking System Setting -> Public Users, an admin user can open a search page with all currently existing public users displayed in the results grid-view by default.

Public User Account Grid View

In the above Search Screen, the administrator can search for a public user based on the search filter criteria. The administrator can search by using the following fields, which are displayed upon clicking the “Advanced Search” link:

User Name: Indicate the system user account name

First Name: User given name

Last Name: User family name

E Mail: Email address


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Account Status: Choose a status for your account: Active or Inactive

The administrator can also sort the search results by clicking the corresponding label. (For example, click First Name label to sort the results in ascending/descending order).

4.3.1 Viewing User Information

In the above Search Results screen, the administrator can view any User Information by clicking the View / Edit

( ) button. In the User Information screen, administrators can navigate through the different tabs to make any necessary updates. In addition, administrators can perform the following actions:

a. Click Change Status “ ” icon to change public user’s status.

b. Click Reset Password “ ” icon to reset public user’s login password.

c. Click Reset PIN “ ” icon to reset public user’s PIN.


When the View / Edit ( ) button is clicked for the user, the administrator can update or change the public user information through the following fields; First Name, Last Name, User Name, Status, Company, Job Title, Primary Phone Number, Extension, Mobile Phone Number, Fax Number, Email, Address Line 1, Address Line 2, City, Country, State, and Zip. Public Account Detail Menu

4.3.1.2 Address Information

In the above screenshot, the administrator can update or change the public user address information through the following fields; Address Line 1, Address Line 2, City, country, State, and Zip.

Public Account Information


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4.3.2 Change User’s Account Type and Account Association

In some instances, the EPD may need to turn a facility ‘inactive’ for a user or change a user’s account type. In other instances, the agency will modify the public user’s account type since a public user cannot once his/her account has been created. The RO may request from the EPD to allow him/her additional rights to another application type. This section describes in detail on how to manage public user accounts so that public users can function properly on the Public Portal.

4.3.2.1 Change User’s Role

A preparer might become a RO for a facility and may request for their account role to change in GEOS. To make the change, the agency will need to go to the public user’s account and access the ‘Manage Account Type’ sub menu. In this menu, the user has the ability to configure the account type of a public user. The user can select whether or not the user is a ‘Preparer’ or a ‘Responsible Official’. If the user was selected as a ‘Preparer’, the ‘Responsible Official’ would associate the ‘Preparer’ via the Public Portal. In addition to selecting the public user role, the type of application the ‘Responsible Official’ can utilize can also be selected.

Public Account and Facility Association

4.3.2.2 Inactivate / Activate Account

For security reasons, a public user’s account might need to be set to ‘Inactive’ so that the public user may no longer access their account such as in cases when a public user has left the company or position. In order to

activate an account, click on the icon. This will prompt a menu for the user to either switch the account to ‘Active’, ‘Inactive’, or ‘Pending’. If the status is set to ‘Active’, the public user will be able to then create and submit applications that were selected for that particular facility. If the status is set to ‘Inactive’ or ‘Pending’, the public user can still see the status but will not have any rights to that facility.

Besides being able to manage the associated facility, the agency can also see which ‘Responsible Official’ a ‘Preparer’ is associated with. The ‘Manage Account Association’ tab within ‘Manage Public User’ allows the user to view. GEOS is currently configured so that a ‘Responsible Official’ can be a ‘Preparer’ for another ‘Responsible Official’. Public Account Association View


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4.3.2.3 Issue / Reset PIN

For Responsible Officials, once their account is set up, they will need a PIN issued in order to submit applications. In this module, the user would click on the image below to ‘Issue’ a PIN to the public user selected. The PIN will be sent in the form of an e-mail to the selected public user. This feature helps reset a pin if the public user forgot their pin or set it incorrectly.

Issue Pin Button

4.3.2.4 Reset Password

In certain cases a user might need their password reset. Through this module, the user can reset a public user’s password by clicking on the ‘lock’ button displayed in the image below.

Reset Password Button

4.3.3 Creating New Public User

An administrator also has the ability to add a new user by simply clicking the ‘Add New’ button. This feature is often times used if the agency is setting a public user in order to submit a paper submission. In the New User Information screen, a user can enter the necessary information in the following sections and click the ‘Save’ button to save the information of newly added user. After saving the user info, a message on the top of the screen will display “Save Successfully” to notify that the user account has been created. The newly created user will then receive an e-mail with a new password. They will have to log into the Public Account using this information to reset his/her password, pin, and security questions.


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5 Submission and Permit Management GEOS provides the EPD with several features to manage both submissions and permits. Having these tools available gives the EPD flexibility to modify/review submissions and permits. The features can be summarized by the following four parts:

Submission review tools

Permit/certification management

GEOS communication tool with public users

Submitting paper submissions

5.1 Overview of Submission Review Features

The application review features provide the agency several tools to assist in the application review process. The application features allow the user to see the work activity done per application. The user can also view the application and its issuance. This section can be broken down into several parts:

Application List

Summary of Review Status

Submission Info

Work Activities

Final Decision

Issuance

Correspondence

Email History

5.1.1 Application List

When a public user submits an application, the application will appear in the ‘Application Review’ module of the ‘Application’ section. From this module, the user is given multiple search functions ranging from ‘Application ID’ to ‘Facility Name’. By clicking on ‘Facility’, the applications will sort by ascending or descending order. By clicking on ‘App. Info’, the applications will sort by application ID in ascending or descending order.

Application List

The advanced search options give the user much more flexibility in defining what should be viewed. The key difference is that the advanced filter will allow the user to filter by ‘Department’.

5.1.1.1 Grid View

By default, GEOS loads the ‘Application Review’ section as a grid view. The grid view lets the user to view applications by a list. It displays more information than the gallery view.


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5.1.1.2 Gallery View

GEOS gives the user the ability to also view applications as a ‘Gallery View’. By selecting the icon in the top right, shown below, the applications will display as boxes rather than as grid view. The gallery view provides an easier distinction between submissions and allowing only basic information to be displayed.

Gallery View of Applications

5.1.2 Summary of Review Status

The ability to review applications by their current status is available in the grid view. This allows the agency user to quickly glance over applications to understand the current situation of a submission. The ‘Review Status’ currently displays the current scheduled task. If the application is complete, it will display ‘Complete’ and if the application was withdrawn, it will display ‘Withdrawn’.

Application Review Status

5.1.3 Submission Info

The ‘Submission Info’ contains all the information that was provided by the applicant. The EPD can use this tab to review the attached submission document, the online form, and to view the form as a PDF for printing. By clicking

on the icon on the ‘Application Review’ section, the application ‘Submission Info’ will open up. In this window, GEOS provides a header that provides additional detail of the application. The header has two active features currently: Receipt and Notification. The receipt function provides the digital record of the submission logging the users IP address. The send notification feature allows the user to e-mail the applicant directly.

Application Header


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In the actual ‘Submission Info’ module, the user can view the application in either PDF format per each section or in a digital version. To view the application as a PDF, the user can select from the ‘Form View’ column and click on the section that is desired to be viewed. If the user wants to view the digital version, the same logic would apply but the user would click on the respective field in the ‘Online Application’ column.

Submittal Documents

The last part of the ‘Submission Info’ section is the ‘Application Review History’. This displays any significant activities associated with the application, such as if the application was withdrawn, denied, or in the case below, put on hold.

If the submission had a request for withdrawal, revision, or termination, the status would display in this section for the user to either approve or deny the request.

The ‘Submission Info’ documents tab displays all current documents associated with the submission. This could range from ‘Building Layout’ to ‘Individual Test Data’ depending on the requirement for the application. If documents were received by general mail, the user can scan and upload the documents associated with the application in the ‘Recevied Files for Required Documents’ section.


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Supplemental Documents for Submissions

5.1.4 Work Activities

Each work flow is broken down into several work activities. Unless all the work activities are completed, a final permit cannot be issued. Each work activity has its own logic depending on the requirements specified for each activity. For example, due to the importance of ‘Public Advisory Determination’, the task is highlighted in orange and once completed, will be green. For more information on the logic feature, please see the appendix submission review and particular submission type. Under ‘Application Review’ and the ‘Work Activities’ tab, the user can view each task of the review process. The user can either filter by the ‘Status’ of the task or the ‘Assigned To’ individual. Work tasks highlighted in green marks the task completed, while tasks in tan means scheduled. Any task that is grey signifies that they are not currently accessible.

To view descriptions, documents, and additional information for each work task, the user can click on the icon to display the detail description of the work task. Although each work task screen may differ slightly, the general format is typical of what is shown below. The detailed work task consists of a status, complete date, and description. Keep in mind that only the person assigned to the work task can change, upload documents, or save.

Currently, GEOS allows for four types of statuses, which are ‘Scheduled’, ‘Cancelled’, ‘Overdue’, and ‘Completed’. Once the task is triggered, the task is defaulted to ‘Scheduled. By setting a work task to ‘Cancelled’, it will grey out the item from the list of tasks in ‘Work Activity Info’ and will open the next task in the sequence. If the status is set to ‘Overdue’, the task will be highlighted in red in the ‘Work Activity Info’ as an overdue task. To complete a task, all the task criteria must be completed such as issuing a permit. A complete date is necessary for the task to be saved as ‘Completed’.


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Some work tasks require supporting documents to be uploaded or a permit to be uploaded in order to complete the

task. By clicking the icon, the system will allow the user to upload documents associated with the submission. The documents can be viewed by clicking the item in the ‘Document’ column.

Permit Option in Specific Work Tasks

The work task has an additional feature in which users can assign a particular person to the work task. On the right side of the screen, a side bar is displayed where the user can filter system users by groups or by name. By clicking on the ‘chain’ icon, new users can be assigned or existing users un-assigned to the task. Once the task is completed, the side bar will disappear from the task.

Assigning User Menu

Once a work task is completed, the work task can be accessed but the information cannot be modified. The sections will be greyed out. The only exception is the ‘Assigned to’ function which will be described further in the review process.

Locked Screen


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5.1.5 Final Decision

The ‘Final Decision’ tab allows the user to change the status of an application during the work flow process. The current statuses are listed below.

Admin Review – Default status when reviewing an application

Withdraw – Sets the application as withdrawn. All work flow is stopped.

Denied – Sets the application as denied. All work flow is stopped.

Canceled – Sets the application as canceled. All work flow is stopped.

On Hold – Application review is put on hold. This pauses the counter for the work flow and due date. To remove the ‘On Hold’ status, return to the ‘Final Decision’ window and select the ‘Resume’ button where the ‘Make Decision’ button was.

The user can monitor the actions taken by referring to the ‘Application Review History’ grid below the ‘Decision’ section.

5.1.6 Issuance

Once a permit is issued, it is important to define the permit. By selecting the icon, a new menu displays allowing the user to set the effective date, expiration date, change status, or add comments to the permit. The ‘Issuance’ tab allows the user to view all permits that were issued. GEOS provides two tools for the user in this

section. The first one is the view option. By selecting the icon, the user can view the submitted permit document.

Issued Permit Grid View


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5.1.7 Correspondence

GEOS provides an additional feature for allowing the applicant to notify the applicant. Being able to contact the applicant is necessary to resolve any issues that require attention and effectively lessen the time needed to resolve any issues. The ‘Correspondence’ section can be accessed in two different ways. If a public user has sent a correspondence to the EPD user who is responsible for their application, a notification on the dashboard’s ‘Message Center’ will be displayed. Unread messages are tagged with a yellow flag as an indicator.

By clicking on the icon, the conversation detail can be viewed. The screen displays the user who sent the correspondence and a time stamp of when the correspondence was sent.

If no correspondence exists, one can be created by clicking on ‘New’. The below window will display asking for a ‘Category’ in reference to the matter described in the correspondence. Both the subject and message are mandatory fields in order for the message to be sent.

5.1.8 Email History

GEOS maintain a history of all emails pertaining to each submittal. This provides an easy method of record keeping of when they were notified by the GEOS system and the details of the e-mail. Only e-mails generated by GEOS are stored in this section. EPD users can utilize the ‘Email History’ section for reference of what notifications the public

user received. By clicking on the icon, the user can view the notification that was sent to the public user. The EPD user can resend the notification in situations where the public user did not receive the notification the first time.

E-mail History Gridview


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E-mail History View

5.2 Permit / Certificate Manager

The ‘Permit/Certificate Manager’ provides a useful tool in managing permits that were issued through GEOS. The module can be found under the ‘Application’ drop down menu. The permit and issuance management module offers the Applicant with the following features:

Amend permits

Set permit status

Set effective dates

View physical permit

The basic search functions allow the user to search permits via certain input parameters such as ‘App ID’, ‘Permit Number’, ‘Site Address’, and ‘Facility Name’. The permits can be further filtered by type of permit with the ‘App List’ function.

By clicking the ‘Advanced Search’ option, the user can search permits by the date range of submission/permit date, category, department, and by type. Once the desired permit is found, the user has several options they can select from. The user can amend the permit by selecting the ‘Amend’ button. This will copy the previous submission and allow the user to submit a new application.

By clicking on the icon, the user can change the status of the permit. The edit button when selected will open a pop up where the user can define the effective permit dates and status and add comments. Currently the permit statuses can be set as 'Issued', 'Terminate', and 'Extension'. If the user just wants to view the permit, then the user

can click on the icon to load a digital copy of the permit.


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5.3 Tracking Correspondences with Applicants

GEOS provides a messaging utility, ‘Correspondence’, which allows the applicants to communicate to the EPD directly. The Agency has several different ways to access this section. The user can access this section via the dashboard’s ‘Message Center’ or the application itself as detailed in the earlier sections. The user can also utilize the ‘Correspondence’ module which can be found under the ‘Application’ tab. New messages are

signaled by the icon that appears in the ‘Total Messages’ column.

The correspondences are connected through the application identification. In order to find the correspondence the user is looking for, GEOS provides a basic search above the grid view. The user can search by the ‘Application ID’, ‘Application Type’, ‘Correspondence Category’, or the ‘Date Range’. The user can also filter the list by limiting the search to new messages by clicking on the checkbox for ‘New Messages Only’.

By clicking on the icon, the user can view the detail of the correspondence for the selected application. The screen will provide a prompt to allow the user to respond back to the applicant. The detail view provides the subject, create date, conversation, applicant name, and timestamps of when each message was sent. The user can also mark the conversation as unread by checking the checkbox. This allows the user to filter and come back to respond to the applicant at a later date.

Correspondence Menu

5.4 Manage Paper Submissions

When the EPD receives a paper submission, GEOS provides the agency a way to enter and store the information in GEOS. This allows the agency to have an additional tool to manage paper submission alongside electronic submissions.

5.4.1 Create New Application

In many cases, applicants will submit a paper application rather than through GEOS. GEOS has the ability to process paper submissions through the ‘Paper Submission’ section under ‘Applications’. Once a paper application is received, the agency will need to determine which category the application would fall under. Once determined, the user can go to the ‘Application Module’ and under ‘Paper Submission’, click ‘Create New Application’ to start the process.


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At this point, the user can select the type of application necessary and begin the application process. The first part of the process involves selecting the applicant for the application. GEOS provides a search toolbar in order to search by the applicant’s first/last name, address, or the facility name.

Applicant Search Tool Bar

If the applicant exists, please select the radio button to make the selection and click ‘Create Application’. If the user does not exist, then click on ‘New Applicant’.

Applicant Search Grid View

The new applicant option allows the user to enter in the ‘Account Type’ the user is responsible for. The facility name contains an auto-fill feature. This allows the user to partially type in a facility name and allow the user to select from facilities that match what already has been entered.

New Applicant Facility Association

The ‘First Name’, ‘Last Name’, ‘Phone Number’, ‘Email’, ‘Address’, ‘State’, and ‘Zip Code’ are required fields. The Email’ must be unique to the system or it will generate an error in the creation process.

New Applicant Account General Information


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At this point, the EPD will be able to continue on in filling the application. For more information of the different application types and process, please see section 9.6.

5.4.2 Edit Pending Application

In certain cases the user might have not finished a paper application completely so GEOS has them categorized under pending applications. These applications can be found under the application tab -> paper submission -> edit pending application. The page is defaulted to list the application as a gallery view.

Edit Pending Application Gallery View

By placing the mouse over the icon, the user will be able to view additional details pertaining to the application such as the status, updated date/time, owner, and full address. The user can also at this point decide that the application is no longer needed and can

delete the pending application by clicking on the icon.

Edit Pending Application Mouse Over

Clicking the ‘edit’ button allows the user to continue on finishing the application from the point when the last application was saved.


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5.5 Inspection Management

The ‘Inspection Management’ provides the necessary tools to schedule, manage, and give visibility on inspections. GEOS provides a search tool to search for inspections based on the ‘Inspection ID’, ‘Status’, ‘Date Range’, ‘Permit Number’, ‘Site Address’, ‘Facility Name’, or by ‘Batch Number’.

Inspection Management Search Toolbar

If additional search parameters are needed, the user can use the ‘Advanced Search’ feature to filter by inspection type and inspector.

If any inspection was scheduled in error and needs to be deleted, the user can select the checkboxes for the desired inspection and delete by clicking on the ‘Delete Scheduled Inspection’ button below the grid view. Inspections that have been set as ‘Compliant’ and ‘Out of Compliance’ and marked as approved by the inspection manager cannot be deleted and the checkbox will be hidden for those inspections.

Inspection Grid View

By selecting the icon, the user can enter the detail inspection view. The user can change the inspection status to the several different options listed below:

Scheduled: This option is the default option once an inspection has been created.

In Compliance: Once an inspection is set as ‘In Compliance’, the user can only change the status to ‘Out of Compliance’.

Out of Compliance: Once an inspection is set as ‘Out of Compliance’, the user can only change the status to ‘In Compliance’.

Not Ready: This indicates that the facility is still not ready for inspection.

Not Done: This option tells the user that the inspection still has not been done yet.

Completed: This status indicates that the inspection has been completed but a final decision has not been made yet.

Request Ready: This option indicates that an inspection was requested and ready.

Requested: This option indicates that the inspection was requested.


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Inspection Detail View

The user can enter in additional comments at any time before the inspection is approved by the inspection manager. The inspector can also change the inspection date as long as the inspection status is not set as scheduled. The inspection can be given a name to identify the inspection and the inspector can be also altered. GEOS tracks the status changes made in the ‘Inspection Status History’.

Inspection Status History


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The user can also upload supporting documents to go along with the inspection and provide a description. This allows the user to keep records of the inspection such as images taken during the inspection.

5.6 Schedule Inspections

Inspections are a necessary part of ensuring facilities remain in compliance therefore it is needed to have inspections scheduled. There are two ways to schedule an inspection in GEOS. The first would be by using a CSV file type to upload by a batch or an ad hoc method of single entry. Keep in mind that to upload a batch inspection using a CSV file, the user must have software that will enable them to create and save CSV file types. One such type of software would be Microsoft Excel, which will be used in the figures.

5.6.1 Using CSV-Import

To get started the user will need to download the CSV template which will list out the necessary fields to be entered for the batch upload.

Inspection CSV Template

Once the file is opened, the user then can commence to enter in each inspection data. The ‘Subsystem’, ‘Inspection Type’, ‘Inspector’, ‘Permit Number’, ‘Sub System Original ID’, and a ‘Start/end Date’ are all required fields.

CSV Example

Once all the data has been entered and the file has been saved successfully, the user can commence the upload process by clicking on the ‘Browse’ button and continue to preview the data.

The data will display in a grid view so the user can confirm their selection. Below the grid view, a summary is displayed showing if any records generated an error and provide the batch number for the upload. If all the data has been uploaded correctly, the user can continue on by the clicking the ‘Import Data’ button above the grid view.


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The inspections are now set as scheduled in GEOS.

Inspection Gridview

5.6.2 Using Onscreen Scheduler Window

In some situations a user might need to enter only a single inspection. This can easily be done with the GEOS onscreen scheduler. By selecting the ‘Add New Inspection’ button, the user will be given a prompt allowing them to fill in the necessary information.

Ad Hoc Inspection

The screen will allow the user to select the inspection category and inspection type. The start and end date can be selected with a calendar window. The inspector drop down will list all the inspectors that are grouped with the user. Even though the ‘Permit Number’ and the ‘Sub System Original ID’ are not marked as required, the sub system original ID (AIRS number) is required for air inspections while the permit number is required for water inspections. The user will need to continue to enter the fields listed in ‘Property Location’ and click ‘Create’ once all the required fields have been entered.

Ad Hoc Inspection Menu

Once created, the record can be searched and modified.

Inspection Grid View


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5.7 Inspector Assignment

GEOS’ ‘Inspector Assignment’ module allows the user to have a clear visibility of how to manage multiple inspections at once. The user can select how they would like to filter out the inspections by using the basic search tool on top. The inspections can be filtered by ‘Category’, ‘Type’, ‘Inspector’, and ‘Date Range’. The list of inspections on the left of the map will then filter based on the new criteria once the user clicks the ‘Search’ button. The user can view the inspection location on the map and pinpoint each inspection by location by the corresponding numbers that are associated with each inspection. If the manager realizes that several inspections are in one place and associated to multiple inspectors, they can select all those inspections by selecting on the checkbox, select an inspector in the inspector drop down, click ‘Assign’, and it will re-assign all those inspections to the selected inspector.

Inspection Location Marking

Inspection Assignment Module


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5.8 Conduct Inspections

GEOS gives the inspectors two different methods of conducting an inspection – through the web portal or through the iPad application.

5.8.1 Log Inspection Result using iPad

Once the user is logged into the iPad application, the user will need to sync the inspections from GEOS with the ‘Sync’ button located on the top right of the application of the main screen.

iPad Synced Inspections

The user then will select the inspection that is in question. The user in the inspection detail screen can mark changes, add attachments, comments, take pictures, and see the location of the inspection site via the GIS utility. By clicking on the ‘Inspection Results’ selection below the details, the user can fill in the inspection result details. In this scenario an air inspection is used. The display for inspection detail and inspection result will differ slightly based on the inspection type.

iPad Mapping and Status Menu


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When the inspection results section is entered, the inspector can enter in the different fields relevant in conducting their inspection of the facility. Once all the data is entered and saved, the user can go back to the main screen and sync the data back to GEOS.

iPad Inspection Results

5.8.2 Log Inspection Result using Website

GEOS gives the inspector the ability to log their inspection results or edit their results though the manage inspection module. Once the inspector has logged in to the inspection of their choice, the inspector would then need to click on the ‘Inspection Results’ tab.

Inspection Results Tab

The ‘Inspection Results’ section contains identical

fields to the iPad. Any item with an icon is required to be filled. Once completed, the inspection results can be saved.

Inspection Results Detail Screen


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6 Performance Metrics Tracking With so many different features in GEOS, GEOS provides reporting and task management tools to allow the user gain better visibility of the work task status and progress. Currently GEOS allows for four different types of reporting:

Application Processed

Intermediate Milestone

Pending Applications

Inspection Status

6.1 Overview of Report Viewer Functions

6.1.1 Filtering Criteria

From the report filtering criteria section, records selection can be set based on different individual criteria.

For example: Date range or Region can be specified to retrieve desired records.

Report Filter Tool

6.1.2 Export & Print Report

Reports can be saved by clicking the disk icon. Report can also be exported to different format, such as XML, CSV, PDF, Excel or Word.

Exporting Report Function


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6.2 Applications Processed Report

The ‘Application Processed Report’ provides a breakdown of the different types of applications that were processed and the median review time.

Application Processed Report Example

The navigation bar on the side allows the user to look up applications that were used in generating the report. By double clicking on the individual application number, the user will be directed towards the detail application section of the report. This provides the user with a high visibility of the amount of time an application review process takes.

Application Processed Report Side Bar

Be sure to click the icon to open the report to view the full details.


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Application Report Expand Feature

6.3 Intermediate Milestones Report

The ‘Intermediate Milestone Report’ plays an intricate role in informing the user how long it has taken a task to be completed for a particular application. As an example, the WLA form was selected. The report displays all the work activities associated with the particular application. The report then breaks down the number of applications completed and the length it took to complete.

Intermediate Milestone Report Example

By utilizing the side navigation bar, the user can navigate to a particular application in question. The detail reporting provides information like the status, date started, and assigned to for each particular task for that application type. This provides the user with a high visibility of each type of work task.

Intermediate Milestone Report Detail Example


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6.4 Pending Applications Report

The ‘Pending Application Report’ can be filtered by application type and age. In this case, Title V applications were used to generate the results. The report will provide the number of total applications not completed.

Pending Application Report Example

The application detail will be listed by the application number. It will show the application number, the most current task, status, start date, and assigned user.

Pending Application Report Detail

6.5 Inspection Status Report

The ‘Inspection Status Report’ has several parameters that the user can input to filter out the desired output. The user can either enter a date range, inspection type, or inspector name. The report gives a clear representation of the inspection status and when the inspection was scheduled.

Inspection Status Report Example


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7 Additional GEOS Functionalities

7.1 Calendar

The inspection calendar display can be viewed by day, week, or the year. Any scheduled inspection that falls in the date range of the view will be displayed in green. The calendar provides a hyperlink so the user can click on the hyperlink to jump to the specified inspection.

7.1.1 Inspection Calendar

Inspection Calendar Month View

7.1.2 Task Calendar

The task calendar allows the user to see what tasks are assigned to them and can view them by the week, month, or year. The tasks are highlighted in green and will display the date scheduled, the status, and the duration. If the tasks are viewed by month, the hyperlink will direct the user to my task rather than the task itself.

Task Calendar Month View

Task Calendar Week View


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7.2 Work Task Management

‘Work Task Management’ is a powerful tool that can modify work task assignments in several different ways. The basic search bar allows the user to search by task name, task type, or filter by status. If additional parameters are needed, the user can use the ‘Advance Search’ option to view additional parameters.

Task Management Grid View

The advance search lets the user specify the date range – start, due, and complete date.

Task Management Advanced Search

By selecting the icon next to the work task, the user will navigate to the task information menu. In this menu, the user can specify the task name, change the status, due/start date, and type of work item. The user can add additional information in order to track, modify, or simply add a task description.

Work Task Detail Menu


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By clicking the button, the user can now assign the work task to whomever they want. Multiple users can be selected by checking the checkbox next to the desired users.

Task Assignment Selection Tool

7.2.1 Tracking My Task

My Task Grid View


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8 Other Helpful Information

8.1 Application Status Descriptions

GEOS Application Status

Application Status Description

Scheduled The application has a task that has been scheduled but the work task has not been completed.

Admin Review Start The application is ready for the agency to start the review process.

Terminated The application was requested and approved for termination. The application can no longer be altered and all work flow is halted.

Revised Archived The application was requested and approved for revision. The application can no longer be altered and all work flow is halted. A new application was created with the data from the revised application.

Permit Issued The permit has been issued to the applicant.

Admin Review Completed

All attachments have been submitted, fee has been paid in full, and application form is complete; Submission ID remains the same when status is updated.

Public Comment Period Open

The application is in the public notice stage and is awaiting for a public announcement date.

Public Comment Period Closed

The public notice stage is complete.

Pre- Application Review Complete

The application has had all work activities completed for the pre-application process.

Submitted - All Components Included

System automatically updates submission to this status when user submits an application with all attachments and the fee has been paid in full; application form is yet to be reviewed by agency staff.

Submitted - Some Components Missing

System automatically updates submission to this status when user submits an application and a pre-application was not needed.

Approved Application has been approved and permit can be issued to the user/facility.

Withdraw Application has been withdrawn by the Applicant; Submission ID remains the same when status is updated, but submission is closed and no further work can be performed on the submission.

Denied Permit has been denied due to various reasons; Submission ID remains the same when status is updated.

Closed All material has not been submitted for agency user to issue a permit; application was previously in Incomplete status for a significant amount of time (manual determination by agency user); Submission ID remains the same when status is updated.

On Hold Application is placed on hold due to various reasons (applicant cannot be reached, site cannot be accessed, etc.); time clock to process a submission stops and is resumed once application is taken off this status to another status (i.e. technical review complete).


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GEOS Application Status

Application Status Description

Rejected Application has been rejected for a permit (either because permit is not needed or work has already been completed); with this status, application has reached a terminal status and no further work can be performed against the same submission record; Submission ID remains the same when status is updated as such; applicant/agency user must make a new submission to request for a permit.

8.2 Permit Status Descriptions

GEOS Permit Status Permit Status Description

Issued Permit has been issued.

Expired Permit has expired; this occurs when the applicant fails to renew the permit before the permit expiration date; no further action can be performed against the submission.

Termination Permit has terminated and is no longer valid.

Extension The permit was given an extension and given a new expiration date.

8.3 Inspection Status Descriptions

Status Description

Cancelled Inspection has been cancelled and does not need to be conducted anymore.

Completed The inspection has been completed

Not in Compliance Compliance Inspection completed and site inspection results are in violation of provisions associated to permit

Not Ready Application has not been Accepted for APPS to schedule inspection records

Compliant Compliance Inspection completed and Site inspection results are in compliance of provisions associated to permit

Requested Applicant has requested an inspection for an available date and time

Request Ready Application is ready for applicant to schedule based on available inspection dates and times

Scheduled Inspector has accepted to conduct inspection on a specified date and time


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9 Appendix

9.1 Application Review Process (Air and Water)

GEOS – Agency Review Process

GE

OS

EP

D W

ate

r B

ran

ch

Sta

ffE

PD

Air

Bra

nc

h S

taff

Phase

Initiate Agency

Review Process

Receive a new

permit application

Final Title V permit

is issued

Title V

Yes

Final NPDES

permit is issued

NPDES – Municipal

End Agency Review

Process

Assign to Unit Manager

Submittal Type

determination

Assign a permitting

engineer to the

application

submission

Based on the

submittal type, go to

corresponding

review work flow

Different NPDES work flows for

different submittal types:

New

Expansion / Major

Modification

Renewal

Minor Modification

Major Modification

Simple

Application meta

data synced to IAIP

Complete EPD

Review Process

Complete NPDES

Review Work Flow

Push issuance

meta data to IAIP

Push issuance

meta data to

GAPDES

WLA

Requested?

Receive a pre-

application (WLA

Request)

Go to WLA

Request Review

Work Flow

Complete WLA

Request Review

Work Flow:

Finalize WLA

Issue WLA

document

Go to NPDES

Application

Review Work

Flows

Applicant prepare

NPDES application

Receive NPDES

Application Form

Application meta

data synced to

GAPDES

Internally Initiate a

WLA Request

Complete WLA

review work flow

No

(After Applicant complete NPDES application)

Assign a permit

writer to the

NPDES

application

submission

9.2 Application Workflow

9.2.1 Wastewater Work Flow

Work Tasks for Different Application Types

9.2.1.1 Municipal NPDES General Permit1/Industrial NPDES General Permit2/Municipal LAS General Permit3 Work Flow – New/Renewal/Modification

# Work Task Name 4 GEOS Application

Status Upload Permit Documents?

Work Group Assignment

Duration (Days)

1 Municipal NPDES General Permit includes GAG820000 (Pesticide), GAG640000 (Backwash), GAG550000 (PID), GAG960000

(Gwinnett), and GAG600000 (City of Pooler). 2 Industrial NPDES General Permit includes GAG100000 (Settle Pond), GAG200000 (Non-Contact Cooling Water), and

GAG300000 (Mining). 3 Municipal LAS General Permit includes GAG78000 (Large Community), GAG620000 (Domestic Septage). 4 GEOS will display current Work Task to Applicant.


Page 49 of 132




Duration (Days)

1 Application Received Admin Review No Automatic N/A

2A1 Design Development Report (DDR) Assignment

Admin Review No Automatic N/A

2A2 Design Development Report (DDR) Review

Admin Review No Permit Writer 45

2B1 Anti-degradation Assignment


2B2 Anti-degradation Analysis


2C1 Environmental Information Document Assignment


2C2 Environmental Information Document Review


3 Completeness Review Admin Review Complete No Permit Writer 10

4 Technical Review Technical Reivew Yes Permit Writer 90

5 Unit Manager Review Technical Reivew Yes Unit Manager 10

6 Program Manager Review

Technical Reivew No Program Manager 10

7 EPA Review (optional) Technical Reivew Complete

No Permit Writer

End date entered by Permit Writer; if no end date, go to Step 8

8 Final Permit to Branch Chief/Director's Office5

Approved No Program Manager 10

9 Final Action Permit Issued Yes (Final Permit) 6

Permit Writer N/A

10 Push Final Permit to GAPDES/ICIS

Permit Issued No Permit Writer 3

9.2.1.2 Municipal NPDES General Permit7/Industrial NPDES General Permit8/Municipal LAS General Permit9 Work Flow – Termination

# Work Task

Name 10 GEOS Application

Status

Upload Permit

Documents? Work Group Assignment Duration (Days)

1 Application Received


2 Completeness Admin Review Complete No Permit Writer 10

5 This task is only applied to Municipal permits.

6 All previous versions of final permit documents should be deleted. 7 Municipal NPDES General Permit includes GAG820000 (Pesticide), GAG640000 (Backwash), GAG550000 (PID), GAG960000

(Gwinnett), and GAG600000 (City of Pooler). 8 Industrial NPDES General Permit includes GAG100000 (Settle Pond), GAG200000 (Non-Contact Cooling Water), and

GAG300000 (Mining). 9 Municipal LAS General Permit includes GAG78000 (Large Community), GAG620000 (Domestic Septage). 10 GEOS will display current Work Task to Applicant.


Page 50 of 132

# Work Task


Status

Upload Permit


Review

3 Unit Manager Review

Technical Reivew Yes Unit Manager 10




Permit Writer 10


Permit Issued No Permit Writer NA

9.2.1.3 Individual Municipal NPDES Permit/Individual Industrial NPDES Permit/Municipal LAS Permit/Industrial LAS Permit/CAFO/Pretreatment Work Flow - New/Renewal/Major Modification




Duration (Days)



















7 Draft Permit Issuance Technical Reivew Yes Permit Writer 2

8 Public Notice Technical Reivew Yes Permit Writer 30

9 End of Public Comment Period

Technical Reivew Yes Permit Writer

N/A

10 Revised Permit Based on Comments

Technical Reivew Yes Permit Writer

30

11 EPA Review (optional) Technical Reivew Complete

No Permit Writer

End date entered by Permit Writer; if

11 All previous versions of final permit documents should be deleted. 12 GEOS will display current Work Task to Applicant.


Page 51 of 132




Duration (Days)

no end date, go to Step 8

12 Final Permit to Branch Chief/Director's Office



Permit Writer N/A



9.2.1.4 Individual Municipal NPDES Permit/Individual Industrial NPDES Permit/Municipal LAS Permit/Industrial LAS Permit/CAFO/Pretreatment Work Flow – Minor Modification




Duration (Days)






















Permit Writer N/A



9.2.1.5 Individual Municipal NPDES Permit/Individual Industrial NPDES Permit/Municipal LAS Permit/Industrial LAS Permit/CAFO/Pretreatment Work Flow – Termination

# Work Task


Status

Upload Permit


13 All previous versions of final permit documents should be deleted. 14 GEOS will display current Work Task to Applicant. 15 All previous versions of final permit documents should be deleted. 16 GEOS will display current Work Task to Applicant.


Page 52 of 132

# Work Task


Status

Upload Permit




2 Completeness Review

Admin Review Complete No Permit Writer 10





5 Public Notice Technical Reivew Yes Permit Writer 30


Technical Reivew Yes Permit Writer N/A

7

Final Permit to Branch Chief/Director's Office



Permit Writer 10



9.2.1.6 Underground Injection Control Work Flow – New/Renewal/Modification

# Work Task

Name 18

GEOS Application

Status

Upload Permit

Documents? Work Group Assignment

Duration (Days)


Admin Review

No Automatic N/A

2A Completeness Review

Admin Review Complete

No Permit Writer 10

2B Technical Review

Reivew Yes Permit Writer 30


Technical Reivew

Yes Unit Manager 10


Technical Reivew

No Program Manager 10

5



6 Final Action Permit Issued

Yes (Final Permit) 19

Permit Writer 10


Permit Issued

No Permit Writer NA

17 All previous versions of final permit documents should be deleted. 18 GEOS will display current Work Task to Applicant. 19 All previous versions of final permit documents should be deleted.


Page 53 of 132

9.2.1.7 Underground Injection Control Work Flow – Termination

# Work Task


Status

Upload Permit





Admin Review Complete No Permit Writer 10






Permit Writer 10



9.2.1.8 Underground Injection Control Pilot Test Work Flow


Status

Upload Permit

Documents?


Duration (Days)





Permit Writer N/A

9.2.1.9 GEFA Work Flow


Status

Upload Permit

Documents?


Duration (Days)










Permit Writer N/A


Public Comment Period Closed

No Permit Writer N/A

20 GEOS will display current Work Task to Applicant. 21 All previous versions of final permit documents should be deleted. 22 GEOS will display current Work Task to Applicant. 23 All previous versions of final permit documents should be deleted. 24 GEOS will display current Work Task to Applicant. 25 All previous versions of final permit documents should be deleted.


Page 54 of 132


Status

Upload Permit

Documents?


Duration (Days)

9 Respond to Comments Yes Permit Writer 30

10 Issue Letter Permit Issued Yes Permit Writer N/A

9.2.1.10 WLA Request Form Work Flow




Duration 27(Days)

1 Wasteload Allocation Request Assignment

Pre-Application Review No Modeling Unit Manager

3

2 Wasteload Allocation Development

Pre-Application Review No Modeling Unit Staff 30

3 Wasteload Allocation Unit Manager Review

Pre-Application Review No Modeling Unit Manager

10

4 Wasteload Allocation Program Manager Review

Pre- Application Review Yes Planning & Monitoring Program Manager

7

5 Wasteload Allocation Branch Program Manager's Internal Review

Pre- Application Review No Modeling Unit Manager

10

6 Wasteload Finalized Pre- Application Review Complete

Yes (final wasteload documents) 28

Planning & Monitoring Program Manager

5

9.2.2 Title V Work Flow

9.2.2.1 Title V – Initial

# Work Task Name Upload Permit

Document? Work Group Assignment

Duration (Days)

1 Submittal Type Determination No Manager – SSPP 5

2A Public Advisory Determination No Engineer - Permitting 5

2B Technical Review - SSPP Engineer Yes Engineer - Permitting 238

3 Technical Review - Internal Review Yes

Engineer - ISMP, Manager - ISMP, Engineer - SSCP, Manager - SSCP

21

4 Incorporate Internal Review Comments

Yes Engineer - Permitting 14

5 Unit Manager Review Yes Manager - SSPP 14

6 Program Manager Review No Program Manager 7

7 Draft Permit Issuance Yes (draft permit) Engineer - Permitting

8 Waiting for Facility to Notify Public Notice Ready

No Engineer - Permitting 30

9A Public Notice (Published by Facility) No Engineer - Permitting 30

9B EPA Comment Period No Engineer - Permitting 45

26 GEOS will display both current Work Task and GEOS Application Status to Applicant. 27 For both NPDES and Title V application forms, the duration days are calendar days. (Durations of 3 days or less should be

business days for NPDES) 28 Any previous versions of uploaded documents are destroyed.


Page 55 of 132



Duration (Days)

10 Revised Permit based on comments

Yes (Final Permit) Engineer - Permitting 7

11 Final Management Review - UC Yes (Final Permit) Manager - SSPP 7

12 Final Management Review - PM No Program Manager 7

13 Final Management Review - Branch Chief

No Administration

14 Final Management Review - Directors Office

No Administration

15 Final Permit Issued Yes (Final Permit) Administration 5

9.2.2.2 Title V – Renewal



Duration (Days)

1 Submittal Type Determination Manager - SSPP 5



3 Technical Review - Internal Review Yes, track change version(s)?


21















No Administration


No Administration

15 Final Permit Issued Yes (Final Permit) Administration

9.2.2.3 Title V - Administrative Amendment



Duration (Days)

1 Submittal Type Determination

No Manager - SSPP 5





Page 56 of 132



Duration (Days)



No Administration


No Administration


9.2.2.4 Title V - Minor Modification



Duration (Days)

1 Submittal Type Determination No Manager - SSPP 5





21






8 EPA Comment Period No Engineer - Permitting 45


Yes (Final Permit) Engineer - Permitting

10 Final Management Review - UC Yes (Final Permit) Manager - SSPP



No Administration


No Administration


9.2.2.5 Title V - Minor Modification – Expedited



Duration (Days)






10






Page 57 of 132



Duration (Days)


8 EPA Comment Period No Engineer - Permitting 45


Yes (Final Permit) Engineer - Permitting

10 Final Management Review - UC Yes (Final Permit) Manager - SSPP



No Administration


No Administration


9.2.2.6 Title V - Significant Modification



Duration (Days)




3A Technical Review - Modeling Engineer - DMU, Manager - DMU

60

3B Technical Review - Internal Review Yes, track change version(s)?


21















No Administration


No Administration


9.2.2.7 Title V - Significant Modification - Expedite



Duration (Days)



Page 58 of 132



Duration (Days)




60



10















No Administration


No Administration


9.2.2.8 Title V - 502(b)10



Duration (Days)







No Administration


No Administration


9.2.2.9 Title V - 502(b)10 - Expedited

# Work Task Name Upload Permit Document?


Duration (Days)




Page 59 of 132

# Work Task Name Upload Permit Document?


Duration (Days)



4 Final Management Review - PM

No Program Manager 7


No Administration


No Administration


9.2.2.10 PSD - No Modeling



Duration (Days)




3A Technical Review - Modeling No Engineer - DMU, Manager - DMU

60

3B Technical Review - Internal Review Yes


21















No Administration


No Administration


9.2.2.11 PSD - Modeling Required



Duration (Days)





Page 60 of 132



Duration (Days)


90



21















No Administration


No Administration


9.2.2.12 PSD-No Modelling - Expedited



Duration (Days)





60



21













Page 61 of 132



Duration (Days)




No Administration


No Administration


9.2.2.13 PSD - Modelling Required - Expedited



Duration (Days)





60



21















No Administration


No Administration


9.2.2.14 SIP – Major



Duration (Days)




3 Technical Review - Internal Review Yes Engineer - ISMP, Manager - ISMP,

21


Page 62 of 132



Duration (Days)

Engineer - SSCP, Manager - SSCP








9 Public Notice (Published by Facility) No Engineer - Permitting 30






No Administration


No Administration


9.2.2.15 SIP - Major Expedited



Duration (Days)




3A Technical Review - Internal Review Yes


10














No Administration


No Administration



Page 63 of 132

9.2.2.16 SIP - Major (112(g), NSR, PSD)



Duration (Days)





60



21














No Administration


No Administration


9.2.2.17 SIP - Major (112(g) - Expedited



Duration (Days)





60



10









Page 64 of 132



Duration (Days)







No Administration


No Administration



Page 65 of 132

9.2.2.18 SIP - Major (PSD/NSR) - Expedited



Duration (Days)





60



10














No Administration


No Administration


9.2.2.19 SIP - Minor



Duration (Days)







No Administration


No Administration



Page 66 of 132

9.2.2.20 SIP - Minor Expedited



Duration (Days)







No Administration


No Administration


9.2.2.21 SIP - Synthetic Minor



Duration (Days)







No Administration


No Administration


9.2.2.22 SIP - Synthetic Minor - Expedited



Duration (Days)







No Administration


No Administration



Page 67 of 132

9.2.3 GEOS-NOI Work Flow

9.2.3.1 Stormwater Construction General Permit

9.2.3.1.1 Work Flow for NOI (Stand Alone/ Infrastructure/ Common Development – Primary Permittee/ Common Development – Secondary Permittee/ Common Development – Blanket/ Common Development – Tertiary Permittee, F1-F4)

SEQ #

Work Task Name

Optional /

Mandatory

Upload Docum

ent?

Work Group

Assignment

Default Task

Duration (Days)

Issuance?

Special Data Elements to be Tracked (besides

person, due date, complete date, task status, comments)

Template

1 Technical Review

O No Technical Assistant

14 N 1) TA Review Form

2 Automatic Approval

M No Automatic

14 Task will automatically be completed, issuance approved and issued, and Email notification sent after 14 days

1) Email Template

9.2.3.1.2 Work Flow for NOT (Notice of Termination, F5)

SEQ #

Work Task Name

Optional /

Mandatory

Upload Docum

ent?

Work Group

Assignment

Default Task

Duration (Days)

Issuance?

Special Data Elements to be Tracked (besides

person, due date, complete date, task status, comments)

Template

1 Technical Review

O No Technical Assistant

14 N 2) TA Review Form

9.2.3.2 Stormwater Industrial General Permit

9.2.3.2.1 Industrial NOI (Notice of Intent) Work Flow

SEQ #

Work Task Name

Optional / Mandatory

Upload Document

?


Default Task

Duration (Days)

Issuance? Special Data Elements to be

Tracked (besides person, due date,

complete date, task status, comments)

Template

1 Technical Review

M YES Technical Assistant

5 YES Email notification sent after Acceptance


Page 68 of 132

9.2.3.2.2 Industrial NEE (No Exposure Exclusion) Work Flow

SEQ #

Work Task Name


Upload Document

?


Default Task

Duration (Days)




Template

1 Technical Review



9.2.3.2.3 Industrial NOT (Notice of Termination) Work Flow

SEQ #

Work Task Name


Upload Document

?


Default Task

Duration (Days)




Template

1 Technical Review



9.3 Wastewater Application Review

# Work

Task 29

Municipal/Industrial NPDES General Permit,

Municipal LAS

General Permit

Individual Municipal/Industrial NPDES Permit,

Municipal/Industrial

LAS Permit, CAFO,

Pretreatment –

New/Renewal/Major

Modification



LAS Permit, CAFO,

Pretreatment – Minor Modificatio

n

Underground

Injection

Control

Underground

Injection

Control Pilot Test

GEFA

WLA Request Form

Wastewater

Termination

Workflow

GEOS Application

Status Upon

Completion

of Task

1

Application Received

1) If “DDR Needed?” checked, generate 2A;

2) if “Anti-Deg Needed?” checked, generate 2B;

3) if “EID Needed?” checked,


2) if “Anti-Deg Needed?”


2) if “Anti-Deg Needed?”

Admin Review

29 Both GEOS Application Status and the current work task will be visible for the Applicant to review status tracking.


Page 69 of 132

# Work

Task 29


Municipal LAS

General Permit



LAS Permit, CAFO,

Pretreatment –

New/Renewal/Major

Modification



LAS Permit, CAFO,


n

Underground

Injection

Control

Underground

Injection

Control Pilot Test

GEFA

WLA Request Form

Wastewater

Termination

Workflow

GEOS Application

Status Upon

Completion

of Task

generate 2C;

4) If none checked, go to Step 3.

checked, generate 2B;

3) if “EID Needed?” checked, generate 2C;


checked, generate 2B;

3) if “EID Needed?” checked, generate 2C;


2A130

Design Development Report (DDR) Assignment

Optional Optional Optional Admin Review

2A2

Design Development Report (DDR) Review


2B1

Anti-degradation Assignment


2B2

Anti-degradation Analysis


2C1

Environmental Information Docume


30 At Step 2, if the checkbox for “DDR, Anti-Deg and EID Attached?” is checked, then 2A, 2B, and 2C work tasks will be generated

and run in parallel with all the other tasks (3 through 14), including each other.


Page 70 of 132

# Work

Task 29


Municipal LAS

General Permit



LAS Permit, CAFO,

Pretreatment –

New/Renewal/Major

Modification



LAS Permit, CAFO,


n

Underground

Injection

Control

Underground

Injection

Control Pilot Test

GEFA

WLA Request Form

Wastewater

Termination

Workflow

GEOS Application

Status Upon

Completion

of Task

nt Assignment

2C2

Environmental Information Document Review



Admin Review Comple

te

4 Technical Review

Technical

Reivew


Technical

Reivew


Technical

Reivew

7 Draft Permit Issuance

Allow user to specify a

permit issued date

Technical

Reivew

8 Public Notice



LAS Permit,

CAFO, and Pretreatme

nt have this task.

Public Comm

ent Period Open

9 End of Public Comme

Individual

Public Comm

ent


Page 71 of 132

# Work

Task 29


Municipal LAS

General Permit



LAS Permit, CAFO,

Pretreatment –

New/Renewal/Major

Modification



LAS Permit, CAFO,


n

Underground

Injection

Control

Underground

Injection

Control Pilot Test

GEFA

WLA Request Form

Wastewater

Termination

Workflow

GEOS Application

Status Upon

Completion

of Task

nt Period Municipal/Industrial NPDES Permit,


LAS Permit,

CAFO, and Pretreatme

nt have this task.

Period Closed

10A

Revised Permit Based on Comments

Technical

Reivew Comple

te

10B

EPA Review (optional)

Depending on the end

date of EPA Review is entered or

not. If entered,

cannot move to Step 11 until end

date passed. If not, move to Step 11.

Depending on the end

date of EPA Review is entered or

not. If entered,

cannot move to Step 11 until end

date passed. If not, move to Step 11.

Technical

Reivew Comple

te

10C

Respond to Comments

Public Comm

ent Period Closed

11


Approved

12 Final Action


permit


permit


permit

Allow user to

specify a

Allow user to

specify a

Allow

use


permit

Permit Issued


Page 72 of 132

# Work

Task 29


Municipal LAS

General Permit



LAS Permit, CAFO,

Pretreatment –

New/Renewal/Major

Modification



LAS Permit, CAFO,


n

Underground

Injection

Control

Underground

Injection

Control Pilot Test

GEFA

WLA Request Form

Wastewater

Termination

Workflow

GEOS Application

Status Upon

Completion

of Task

issued date issued date issued date permit issued date

permit issued date

r to specify a

permit issued date

issued date

13

Push Final Permit to GAPDES/ICIS

Permit Issued

14 Issue Letter

Permit Issued

15

Wasteload Allocation Request Assignment

Pre-Applica

tion Review

16

Wasteload Allocation Development

Pre-Applica

tion

Review

17

Wasteload Allocation Unit Manager Review

Pre-Applica

tion Review

18

Wasteload Allocation Program Manager Review

Pre- Applica

tion Review


Page 73 of 132

# Work

Task 29


Municipal LAS

General Permit



LAS Permit, CAFO,

Pretreatment –

New/Renewal/Major

Modification



LAS Permit, CAFO,


n

Underground

Injection

Control

Underground

Injection

Control Pilot Test

GEFA

WLA Request Form

Wastewater

Termination

Workflow

GEOS Application

Status Upon

Completion

of Task

19

Wasteload Allocation Branch Program Manager's Internal Review

Pre- Applica

tion Review

20 Wasteload Finalized

Allow user to

specify a

document issue

d date

Pre- Applica

tion Review Comple

te

Minimum Data Elements Tracked at Each Step

9.3.1 Antideg, EID, DDR

By returning to the work activity screen, the user can move on to the next work activity. Because ‘Antideg’ and ‘EID’ were selected in the previous step, their work tasks are being displayed. These three work tasks run parallel with the rest of the application so they are not necessary to be completed in order to continue onto ‘Completeness Review’. All documents uploaded by the applicant associated with these work tasks can be found in ‘Submission Info -> Documents’.


Page 74 of 132

9.3.2 Completeness Review

In ‘Completeness Review’, the assigned permit writer then decides if all necessary paperwork has been attached. If the application is complete in its submittal, this work activity can be set as complete and the user can move on to the ‘Technical Review’ work task.

9.3.3 Technical Review

In ‘Technical Review’, the assigned permit writer is given the option to select the ‘Permit Type’ and give it a ‘Permit Number’. The option to upload the ‘Draft Permit’ is enabled in this work

task by clicking on the icon.

9.3.4 Unit Manager Review

The following activity, ‘Unit Manager Review’, gives the unit manager the chance to review what has been done to that point. The manager can view the ‘Draft Permit’ document by clicking on the hyperlink in the document column.

Once everything is reviewed, the work activity can be closed and the workflow moves onto the ‘NPDES Program Manager Review’. The task is identical to that of the ‘Unit Manager Review’. Once the program manager has reviewed the ‘Draft Permit’, this task can also be completed.

9.3.5 NPDES Draft Permit Issuance

At this point, the work flow is then directed back to the permit writer that began the application process. They will be assigned to the ‘NPDES Draft Permit Issuance’. In this step, additional documentation can be uploaded and a draft permit can be issued.

By selecting the ‘Issuance’ checkbox next to the desired file to be issued, the user will be prompted a screen to verify that it is the correct file to be issued.


Page 75 of 132

Once selected, the user then will need to select an ‘Issue Date’, which would be the date that exists on the permit itself.

Permit Issue Date

Once all the steps have been completed, the work task can be set as ‘Completed’ and closed out. At this point, only the ‘NPDES Public Notice’ task should be opened and assigned to the permit writer.

9.3.6 NPDES Revised Permit Based on Comments

Similar to the previous tasks, the user will continue on. Completing this work task will open the next two tasks – ‘NPDES Revised Permit Based on Comments’ and ‘NPDES EPA Comment Period’. The ‘NPDES EPA Comment Period’ runs parallel and is an optional work task.

The ‘NPDES Revised Permit Based on Comments’ allows for the ‘Final Permit’ to be uploaded. This task also has an indicator in the form of a check box to signify whether an EPA comment period is needed or not.


Page 76 of 132

9.3.7 NPDES EPA Comment Period

If needed, continue on to the ‘NPDES EPA Comment Period’. Once the user enters this task, they will notice that an ‘EPA Review Date’ is needed in order to complete this work task.

EPA Review Date

9.3.8 Final Permit to Branch Manager

The submission is now at the final stages of the review process. The program manager will review the ‘Final Permit’ documents and the activities to decide whether or not the final permit should be issued. Once completed, the last task is to issue the final permit and push the information into GAPDES.

9.3.9 Final Action

The ‘Final Action’ is assigned back to the permit writer to issue the final permit. At this step, the screen should display the files that have been uploaded. Additional documents may be uploaded but keep in mind that only the draft permit and the final permit will remain after the task has been completed. When the document that needs to be issued is selected, a pop-up screen will appear confirming the user’s selection. Once confirmed, the user will need to enter an issue date similarly to how the date was entered for the draft permit. The work task can now be completed and the ‘Final Push to GAPDES’ can happen.

When all the work tasks have been completed, the work activity list should be all green.

Completed NPDES Work Flow

The status will now be reflected in the grid view of the ‘Application Review’ screen with the comment ‘Permit Issued’.


Page 77 of 132

9.3.10 Wasteload Allocation Request Assignment

Once a WLA is submitted, it can be found under ‘Application’ in ‘Application Review’. The status would state ‘Pre-Application Review’ as an indicator of the type of application.

WLA Review Status

Once the edit button is selected, the list of work tasks should be displayed. Currently the first task is assigned to the WPMP manager. The first work task would be for the ‘Wasteload Allocation Request Assignment’.

WLA Work Tasks

This task signifies that the WLA was received and all the necessary documents. In this task, the WPMP manager can select a staff member to the next task, ‘Wasteload Allocation Development’.

9.3.11 Wasteload Allocation Development

Once the ‘Wasteload Allocation Development’ is completed, the task is then re-assigned back to the unit manager. The unit manager has the responsibility to select the ‘Permit Type’ and upload a ‘Draft Wasteload Document’. The permit number can also be referred to as the ‘Tracking Number’.


Page 78 of 132

9.3.12 Wasteload Allocation Review

At this point, after the task is completed, the review process can begin of the draft wasteload document. Additional documents can be uploaded during the review process. This process will be repeated until the user reaches the ‘Wasteload Finalized’ process. In this process, the user can upload the ‘Final Wasteload Documents’.

Final Wasteload Document Upload

9.3.13 Wasteload Finalized

At this step, the user will be instructed to issue the ‘Final Wasteload Documents’ before completing the work task. Once the permit is issued, an issue date must be selected. The issue date is reflected of the issue date on the physical permit itself.

When all the work activities are completed, all the work activities will be displayed in green. When the user searches for applications for review, the review status will display as ‘Pre-Application Review Complete’. This status will also be reflected in the public portal for the applicant to see.


Page 79 of 132

9.4 Title V Application Review

Title V contains several different application types that effect how the workflow is generated. Below is diagram of which tasks belong to which workflow.

Work Task

Assigned To

Special Data Elements To Be Tracked

TV-I

TV-R

TV-

AA

TV-M

M / M

ME

TV-

SM /

SME

TV-5b10 /

5b10E

PSD-NM / NME

PSD-M / ME

SIP-A / AE

SIP-AS

SIP-A1E

SIP-APNE

SIP-B / BE

SIP-SM / SME

Submittal Type Determination

SIC Group Determination to Unit Manager

1. Submittal Type

Assignment

2. Accepted to Expedited

Program?

3. Assign to Engineer:

(drop-down selection)

Public Advisory Determination

Permit Engineer

Radio button “PA

Needed?” to track

Technical Review - SSPP Engineer

Permit Engineer

1. For Expedited type, fee tracked at “Payment”

tab;

2. Assign to ISMP

Manager:

3. Assign to ISMP

Engineer:

4. Assign to SSCP

Manager:

5. Assign to SSCP

Engineer:

(2 – 5 are drop-down selection)

Technical Review - Modeling

Modeling Unit

Manager

--

Technical Review - Internal Review

ISMP and SSCP

Engineer/Mannager

--

Incorporate Internal Review Comments

Permit Engineer

--


Page 80 of 132

Work Task

Assigned To


TV-I

TV-R

TV-

AA

TV-M

M / M

ME

TV-

SM /

SME

TV-5b10 /

5b10E

PSD-NM / NME

PSD-M / ME

SIP-A / AE

SIP-AS

SIP-A1E

SIP-APNE

SIP-B / BE

SIP-SM / SME

Unit Manager Review

SSPP Unit Manager

--

Program Manager Review

Program Manager

--

Draft Permit Issuance

Permit Engineer


permit issued date

Waiting for Facility to Notify Public Notice Ready

Air Administrati

on, Unit Manager,

and Permit Engineer

--

Public Notice

Air Administrati

on, Unit Manager,

and Permit Engineer

--

EPA Comment Period 31

Air Adminstrati

on

Provide 3 radio buttons 1)“Waived?”, 2)“Received comments resulting in

permit changes”,

3)“Received comments

not changing permit”

Revised Permit based on comments

Permit Engineer

--

Final Management Review - UC

Unit Manager

and Program Manager

For TV-AA, provide a

checkbox to indicate if “off

permit change”. If

checked, end here.

Final Management Review - PM

Unit Manager

and Program Manager

--

31 EPA Comment Period will be different based on the radio button selection.


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Work Task

Assigned To


TV-I

TV-R

TV-

AA

TV-M

M / M

ME

TV-

SM /

SME

TV-5b10 /

5b10E

PSD-NM / NME

PSD-M / ME

SIP-A / AE

SIP-AS

SIP-A1E

SIP-APNE

SIP-B / BE

SIP-SM / SME

Final Management Review - Branch Chief

Air Administrati

on

--

Final Management Review - Directors Office

Air Administrati

on

--

Final Permit Issued

Air Administrati

on


permit issued date

Minimum Data Elements Tracked At Each Step

Due date; Staff Assignment; GEOS Application Status; Task Status (scheduled, completed, overdue, cancelled) ; Approval / Denial decision; Date of completion (default to current date by system); Comments; Reassignment, if needed

9.4.1 Submittal Type Determination

For the Title V workflow, the ‘Assigned To’ is configured by the SIC code. If no one is associated to the particular SIC code, the task is sent to all Air Unit Managers.

Work Activity Grid View

Again, select the edit button to continue on the work flow. In this work task, it contains an additional component than those described in section 5.1.4. The Unit Manager in this step would review the application and determine the submittal type. Once the submittal type is determined, the Unit Manager would then select the permit engineer. Once the permit engineer is assigned, they will be auto-assigned to all future permit engineer work tasks.

Submission Determination Activity


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Once everything is filled in, the user can save the work task or can set the status as complete with a completion date to close out the work task.

If in the case the ‘Assigned to Engineer’ needs to be changed, this work task can be accessed and the permit engineer’s task can be re-assigned to someone else. Keep in mind that the rest of the task will still be locked out.

Locked Work Activity

Once completed and the user selects ‘Back’, the rest of the workflow will open up.

9.4.2 Public Advisory

Although the ‘Public Advisory Determination’ is set as optional, please complete this work task due to its importance. An indicator for if a ‘Public Advisory Determination’ is signified as a checkbox in this work task.

Work Activity Grid View

Public Advisory Checkbox

Once completed, the item will revert from orange to green signifying that the item has been completed.


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9.4.3 Technical Review – SSPP Engineer

In the next work task, ‘Technical Review – SSPP Engineer’, there are several different elements to be aware of. The first is the ‘Prepare Draft Permit’. Select a permit type and enter in the permit number that would be associated to the current submission.

Permit Documentation Upload

By clicking on the icon, the user can upload supporting documents.

The next section allows the permit engineer to assign the next following task to an ISMP Manager, ISMP Engineer, SSCP Manager, and a SSCP Engineer. Once selected, the user will not be allowed to reselect as they did in the ‘Submittal Type Determination’.

Assign Work Tasks in Title V Technical Review

9.4.4 Technical Review – Internal Review

In the ‘Technical Review – Internal Review’ work task, the user can continue to upload additional documents associated with the draft permit.

If a document was uploaded in error, simply click on the

icon to remove the document. When the document is deleted, it will be deleted in all previous work activities

9.4.5 Unit Manager Review

The ‘Unit Manager Review’ and ‘Review’ follow the standard ‘Work Activities’ previously described.

9.4.6 Program Manager Review

The ‘Program Manager’ follow the standard ‘Work Activities’ previously described.

9.4.7 Draft Permit Issuance

Once the user reaches the ‘Draft Permit Issuance’ stage, the draft permit that will be issued should be uploaded. Once uploaded, click on the issuance button to issue the draft permit.


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A message will appear asking the user if they would like to issue the selected document as the draft permit.

Once the user enters ‘OK’, the user will then be prompted to enter the date that is displayed on the physical permit. At this point, all previously uploaded documents, excluding the issued Draft Permit, is discarded from the uploaded documents. No notification will be sent to the user about the permit issuance until the work task is saved as ‘Completed’.

Permit Issuance Screen

9.4.8 Public Notice

‘Waiting for Facility to Notify Public Notice Ready’ is not a critical task and was created as a time place holder. Once the facility contacts EPD on the ‘Public Notice’, this task can be completed.

Once this task is set as completed, the next two tasks will open up.

Public Notice Work Tasks

Public Notice Screen


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9.4.9 EPA Comment Period

The ‘EPA Comment Period’ is optional and contains options within the task to notify if it has been ‘Waived’ or ‘Received Comments’.

9.4.10 Revised Permit Based on Comments

Based on the comments, in ‘Revised Permits Based on Comments’ work task, a final draft permit should be attached.

9.4.11 Final Management Review

After the ‘Final Permit’ is attached and the activity has been closed out, the ‘Final Review’ process begins. In each of the review sections, similar to the previous sections that were already discussed, documents can be uploaded for only the UC review task.

9.4.12 Final Permit Issued

Once the rest of the ‘Final Management Review’ has been completed, the final process is the ‘Final Permit Issued’. Similar to the draft permit issuance, once a final permit is selected for issuance, the ‘Draft Permit’ and ‘FINAL Permit’ uploads will remain. Any other document will be discarded.


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When a public user successfully submits an application, GEOS will send an e-mail to both the public user and the EPD user responsible for the application. The public user will receive a notice of a successful submittal while the EPD user will receive an e-mail informing them that a work task has been created.

E-mail Notification of Task

Once logged into the Agency Portal, the submission can be found through the ‘Application’ module under ‘Application Review’.

Application Review Grid View

Click on the icon to access the application. In this section, the ‘Initial Title V Operating Permit’ work flow will be described. Other submissions may vary slightly so please use what is described in this section as a reference only. Once the edit icon has been selected, the user will be prompted to the ‘Work Activity List’ in which begins the work flow process.

9.5 GEOS-NOI Application Review

9.5.1 Stormwater Construction General Permit Application Review

For the Stormwater Construction General Permit work flow, the ‘Assigned To’ is configured by counties.

Agency users have rights to manually approve the application and issue NOIs to facilities. If the payment is paid in full and agency users have not completed the work task manually in 14 days, the system will auto-complete the work task and issue and NOI to the facility.

If a public user submitted an NOT form, the system will auto-terminate the NOI immediately. And the agency user is able to review the application at any time.

9.5.2 Stormwater Industrial General Permit Application Review

For the Stormwater Industrial General Permit work flow, agency users have to manually complete the “Technical Review” work task in five days.


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9.6 Group and Role Relationship

ID Business

Group Data Type Access Rights Role

1 EPD Administrator

Access to all application types, application forms, all issuance types and inspection types.

Administrator

2 Air Protection Branch

Access to all air related application types, all air permit application forms, all air issuance types and air inspection type; a subset of EPD Administrator

Branch Director

3 Watershed Protection Branch

Access to all water related application types, all water permit application forms, all water issuance types and water inspection type; a subset of EPD Administrator

Branch Director

4 Air – Permitting Program Manager SSPP

Access to Title V application type, all Title V application forms, Title V permit issuance and air inspection type; a subset of Air Protection Branch

Program Manager

5 Air - Permitting Unit Manager SSPP

Access to Title V application type, all Title V application forms, Title V permit issuance and air inspection type; a subset of Air – Permitting Program Manager SSPP

Unit Manager

6 Air – Permitting Engineer

Access to Title V application type, all Title V application forms, Title V permit issuance and air inspection type; a subset of Air - Permitting Unit Manager SSPP

Permit Engineer

7 Air – ISMP Program Manager


Program Manager

8 Air – ISMP Unit Manager

Access to Title V application type, all Title V application forms, Title V permit issuance and air inspection type; a subset of Air – ISMP Program Manager

Unit Manager

9 Air – ISMP Engineer

Access to Title V application type, all Title V application forms, Title V permit issuance and air inspection type; a subset of Air – ISMP Unit Manager

Permit Engineer

10 Air – SSCP Program Manager


Program Manager

11 Air – SSCP Unit Manager

Access to Title V application type, all Title V application forms, Title V permit issuance and air inspection type; a subset of Air – SSCP Program Manager

Unit Manager

12 Air – SSCP Engineer

Access to Title V application type, all Title V application forms, Title V permit issuance and air inspection type; a subset of Air – SSCP Unit Manager

Permit Engineer

13 Air – DMU Manager


Unit Manager

14 Air – DMU Engineer

Access to Title V application type, all Title V application forms, Title V permit issuance and air inspection type; a subset of Air – DMU Manager

Permit Engineer

15 Air – Inspection Manager

Access to air inspection type; a subset of Air Protection Branch Inspection Manager

16 Air - Inspector Access to air inspection type; a subset of Air – Inspection Manager Inspector

17 Water – WPMP Program Manager

Access to NPDES Municipal application type, all NPDES Municipal application forms, NPDES Municipal permit issuance and water inspection type; a subset of Water Protection Branch

Program Manager


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ID Business

Group Data Type Access Rights Role

18 Water – WPMP Modeling Unit Manager

Access to NPDES Municipal application type, all NPDES Municipal application forms, NPDES Municipal permit issuance and water inspection type; a subset of Water – WPMP Program Manager

Unit Manager

19 Water – WPMP Modeling Unit Staff

Access to NPDES Municipal application type, all NPDES Municipal application forms, NPDES Municipal permit issuance and water inspection type; a subset of Water – WPMP Modeling Unit Manager

Unit Staff

20 Water – WRP Program Manager

Access to NPDES Municipal application type, all NPDES Municipal application forms, NPDES Municipal permit issuance and water inspection type; a subset of Water Protection Branch

Program Manager

21 Water – WRP Municipal Unit Manager

Access to NPDES Municipal application type, all NPDES Municipal application forms, NPDES Municipal permit issuance and water inspection type; a subset of Water – WRP Program Manager

Unit Manager

22 Water – WRP Municipal Unit Permit Writer

Access to NPDES Municipal application type, all NPDES Municipal application forms, NPDES Municipal permit issuance and water inspection type; a subset of Water – WRP Municipal Unit Manager

Permit Writer

23 Water – WRP Industrial Unit Manager

Access to NPDES Industrial application type, all NPDES Industrial application forms, NPDES Industrial permit issuance and water inspection type; a subset of Water – WRP Program Manager

Unit Manager

24 Water – WRP Industrial Unit Permit Writer

Access to NPDES Industrial application type, all NPDES Industrial application forms, NPDES Industrial permit issuance and water inspection type; a subset of Water – WRP Industrial Unit Manager

Permit Writer

25 Water – Inspection Manager

Access to water inspection type; a subset of Watershed Protection Branch Inspection Manager

26 Water - Inspector

Access to water inspection type; a subset of Water – Inspection Manager Inspector


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EPDAdministrator

AirProtectionBranch

Air- PermittingProgramManager

SSPP

Air–PermittingUnitManagerSSPP

Air–PermittingEngineer

Air– ISMPProgramManager

Air– ISMPUnitManager Air- ISMPEngineer

Air– SSCPProgramManager

Air– SSCPUnitManager Air- SSCPEngineer

Air–DMUManager DMUEngineer

Air– InspectionManager Air- Inspector

WatershedProtectionBranch

Water–WPMPProgramManager

Water-WPMPModelingUnit

Manager

Water-WPMPModelingUnitStaff

Water–WRPProgramManager

Water–WRPMunicipalUnit

Manager

Water–WRPMunicipalUnitPermitWriter

Water–WRPIndustrialUnit

Manager

Water-WRPIndustrialUnitPermitWriter

Water– InspectionManager Water- Inspector


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9.7 Creating and Submitting Applications

9.7.1 Apply for Wastewater Permits

9.7.1.1 Industrial NPDES Permit for New or Existing Discharges

Form Name Action Type

New Renew Modification Termination

I. Fill Out Mandatory Part I Form

Part I

*All users must fill out Part I form whether they are applying for a new permit, renewing an existing permit, modifying an existing permit, or terminating an existing permit.

II. Apply/Renew/Modify a Permit

2B Form

2C Form

2D Form

2E Form (Cooling Wastewater)

2F Form

*Users can select one of the five forms (2B, 2C, 2D, 2E, 2F) to apply for the permit.

II. Terminate a Permit

Notice of Termination

9.7.1.1.1 Submit NPDES Municipal Permit Application

The Industrial NPDES application allows the user to apply for five different types of NPDES permits – 2B (Concentrated Animal Feeding Operation and Aquatic Animal Production), 2C (Industrial Wastewater Discharge Application), 2D (New Sources & New Dischargers), 2E (Non-Process Wastewater - Cooling Wastewater), and 2F (Industrial Stormwater). For any of the listed types, the user shall fill out the Part I Form as a prerequisite.

9.7.1.1.2 Part I Form

The Part I Form is a mandatory form including 12 sections asking for general facility information, facility contact information, facility operator information, facility environmental permit information, facility activity (nature of business) information, outfall information, effluent limits and conditions, cooling water intake structures, and new/existing facilities/units information.

The Part I Form provides multiple dynamic features covering all sections. In the first section, the user is able to choose from his/her associated facilities with data (i.e. location, mailing address, etc.) automatically populated; the user is also able to search for the corresponding SIC codes and NAICS codes in the pop-up screen. In Section VI, the user is able to use the map for capturing the exact latitude and longitude. In Section VII, the user is able to search for the 40CFR codes through the system’s search functions.


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The Part I is also embedded with logics to automatically display the Section IX, X, and XI based on the user’s answers from previous pages and questions. The detailed show/hide logic is as follow:

Section Conditions to Show/Hide this Section

Section IX Will only be displayed when answering “Yes” to all questions in Section VIII.

Section X Always hidden for 2D Form; Will be hidden if answering “New” or “New Offshore Oil and Gas Extraction Facilities” in Section IX.

Section XI Always hidden for 2D Form; Will be displayed only when selecting “Existing” to Section IX question 1 and “Yes” to Section IX question 3.

9.7.1.1.3 2B Form - Concentrated Animal Feeding Operation and Aquatic Animal Production

The 2B Form dynamically displays the content based on user’s answers from previous sections. Section D – Facility Information will only be displayed when user selects “Concentrated Animal Feeding Operation” in Section A. For Section II question A, if none of the listed animal types are checked, then system will automatically require the “Other” option be filled out; if any of the listed animal types are checked, then system will automatically require the total amounts be filled out.


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9.7.1.1.4 2C Form - Industrial Wastewater Discharge Application

The 2C Form provides multi-dimensional data entry tables to assist public users in filling out the application.

In Section V, the system divides different categories of pollutants into separate columns with different validation rules. The public user is required to fill out column Part A and Part B, and is optional to fill out column Part C. By clicking on the Part A button, a new pop-up window will be displayed with all required pollutants listed along with the data entry elements (units included). If multiple outfalls exist, the public user could also click on the “Add New Record” button to fill in data for all the outfalls.

9.7.1.1.5 2D Form - New Sources & New Dischargers

The 2D Form is only available for new (initial) applications rather than Renewals or Modifications. Similar to 2C Form, the 2D Form also provides multi-dimensional tables for data entry:


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9.7.1.1.6 2E Form - Non-Process Wastewater (Cooling Wastewater)

The 2E Form includes two sub-level types which are cooling wastewater and sanitary wastewater. In the Industrial NPDES permit application, the public user will only be allowed to select cooling wastewater.

9.7.1.1.7 2F Form - Industrial Stormwater

Similar to 2C Form and 2D Form, the 2F Form also provides multi-dimensional tables for data entry:


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9.7.1.1.8 Attachment

In the attachment tab, the user can provide attachments that are required to be submitted with the application. GEOS provides the user to either digitally upload documents or provides information if the user would rather mail their documents to the agency.

9.7.1.1.9 Submission

In the final step, GEOS will validate that all required inputs and sections were completed based on the validation rules set in place. If the system passes the application, the user can then submit the application. However, if any section fails to pass, GEOS will alert the user that a section was not completed properly by marking the section with an ‘X’ and presenting them with a description of the reason why.

After the application is submitted, the user will receive a receipt confirming the submission and providing the user’s IP address.

9.7.1.2 Municipal NPDES Permit for New or Existing Discharges

9.7.1.2.1 Submit NPDES Municipal Permit Application


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The Municipal NPDES application allows the user to apply for two different types of NPDES permits – 2A Form and 2E (Sanitary Wastewater) Form. For either types, the user shall fill out the Part I Form as a prerequisite.

9.7.1.2.2 Part I Form

Same as 6.1.1.2 Part I Form.

9.7.1.2.3 2A Form

GEOS has the NPDES form broken down to the following unique sections based on relevance.

Part Form Name POTW Having Design Flow Rate POTW Having an Approved Pretreatment

Program

POTW Having a Combined

Sewer System < 0.1 MGD ≥ 0.1 MGD > 1.0 MGD

NPDES Application Type (Included in Part A)

N/A NPDES New Permit Application Form (radio button)

N/A NPDES Expansion or Major Modification Application (radio button)

N/A NPDES Renewal Permit Application (radio button)

N/A NPDES Minor Modification Application (radio button)

N/A NPDES Major Modification – Simple Application (radio button)

Note: Applicant determines what NPDES application type he/she wants to apply. If “Minor Modification Application” is selected, the form will only contain one text field for User to enter a “Summary of the Requested Change”.

Basic Application Information

A NPDES Form 2A (Basic Application Information for all Applicants)

B Additional Application Information for Applicants with a Design Flow ≥ 0.1 MGD

C Certification

Note: Part C ‘Certification’ is incorporated into the ‘Submission’ module on the Navigation Wizard.

Supplemental Application Information

D Expanded Effluent Testing Data

E Toxicity Testing Data

F Industrial User Dischargers and RCRA/CERCLA Wastes

G Combined Sewer Systems

Sludge Addendum

H Sludge Addendum

Note:

(1) For detailed validation rules please refer to Section 8: Appendix A.

(2) For Minor Modification Application, the form is only one text field for a “Summary of the Requested Change”.


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9.7.1.2.3.1 A. NPDES Form Part A

The user can select the facility that the application pertains to and will then continue to enter the facility contact information. Similar to other application types, GEOS provides the user the ability to view the facility on a map via the GIS tool by clicking the ‘Display Lat. /Long’ button.

Since the applicant can be different than the contact of the facility, the user can either ‘check here’ to populate the contact from the top if the applicant is the same. The system will copy the information from the above section and populate it in the appropriate field. If the applicant is different, then this section requires the user to fill out the correct individual. The user will then have to indicate his/her relationship to the facility and who should be contacted in the future regarding the permit.

The NPDES application provides dynamic features to ease in the application process. In section A.3, if existing environmental permits are not applicable, the user should check the checkbox. If the checkbox is checked, the input fields become hidden.

If the application type selected was NPDES minor modification or NPDES major modification simple, then the application would end here.

Additional features to assist the users through the application process can be seen in section A.8. As the user selects the options provided, input parameters will alter based on the selection.

In section A.9, if an outfall location is required because the user selected ‘yes’ for the question ‘Does the treatment works discharge effluent to waters of the U.S.?’ in A.8, a description of the outfall is necessary. In this prompt for additional detail, the GIS function can be used. Be sure to click ‘save’ and/or ‘next’ to save the entered data and move onto the next section once section A is completed.


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The cursor can be moved to pinpoint the exact location of the outfall. By clicking the ‘Update’ button, the location will be transposed back to the form.

9.7.1.2.3.2 B. Additional Application Information

Due to the complex nature of the NPDES form, certain sections explain in detail what needs to be provided and if the section applies to the applicant. If the section does not apply, the ‘Not Applicable’ checkbox can be selected and the section input parameters will be hidden.

NPDES Message Box

If the section is required to be filled, the user can either click the icon or the button provided. Once selected, a new screen will prompt with the required fields that need to be filled.


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NPDES Schedule Detail Form

Throughout the NPDES form, testing data is required by the agency. GEOS gives the user the option of either filling out the testing data or bypassing the entry by selecting the ‘Please check the checkbox if you would like to upload the test result’ checkbox. If this option has been checked, the user can move on but will be required to upload the testing results in the attachment section of the application.

NPDES Message Box and Bypass Function

9.7.1.2.3.3 D. Expanded Affluent Testing Data & Toxicity Testing Data

In part D, the user can either input the testing data electronically or choose to upload a completed document at the end of the application by selecting the ‘Please check the checkbox if you would like to upload the test result’ checkbox.

NPDES Message Box and Bypass Function


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The next section contains additional toxicity testing data and will be necessary to be filled similarly to the previous sections.

9.7.1.2.3.4 E. Industrial User Discharge

When the user reaches section F, the user is given the question 'If the treatment works has an approved pretreatment program?’ If the user enters ‘yes’, then the user will be given a chance to enter additional information detailing the pre-treatment program.

NPDES Dynamic Form Feature

9.7.1.2.3.5 F. Combined Sewer Systems

Similarly, part G asks a single question ‘If the treatment works has a combined sewer system?’ If the user selects ‘yes’, the user will be required to enter the CSO outfalls associated with combined sewer system.

NPDES Section G Form

When adding the CSO outfall, the user can utilize the GIS function to pinpoint the exact CSO outfall location.

9.7.1.2.3.6 G. Sewage Sludge Management


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The final section of the NPDES contains triggers dependent on sewer sludge management. Each individual selection may open additional fields related to the selection. More than one option can be selected. Once all the required fields have been entered, the user can move onto the attachment portion of the NPDES. The user should again confirm that the application has been saved and/or the ‘button’ has been clicked to store all entered fields and move on to the next section.

9.7.1.2.4 2E Form – Non-Process Wastewater (Sanitary Wastewater)

Same as 9.7.1.1.6.


Same as 9.7.1.1.8.


same as 9.7.1.1.9.

9.7.1.3 Municipal/Industrial LAS Application

9.7.1.3.1 Submit Industrial LAS Application

The Industrial LAS application allows the user to apply for an initial permit, renew the existing permit, modify an existing permit, or terminate the existing permit. The LAS permit is embedded with special logics to show/hide different sections or questions. The detailed logic is as follow:

Type New/Renewal/Modification Sections/Questions to be Hidden

Sludge Only

New IV, V, VI, VII, (VIII - 2.a, 4, 5, 6, 8)

Renewal IV, V, VI, VII, (VIII – 1.a, 2a, 4, 5, 6, 8)

Modification IV, V, VI, VII, VIII

Reuse/Dedicated Site New VII

Modification IV, V, VI, VII, VIII

The LAS permit also has provides the capability to automatically control the validation for answering the form questions. In Section I question 2, the public user is not allowed to select Sludge Only option with either of the first two options, meaning the user can only answer this question based on the following scenarios:

Select “Land application of treated wastewater onto a dedicated site” option only;

Select “Distribution of reuse water to customers” option only;

Select both “Land application of treated wastewater onto a dedicated site” option and “Distribution of reuse water to customers” option;

Or, select “Land application of sludge only” option only.

The LAS permit also distinguishes Industrial specific questions from the entire form. In Section VII, only those apply for Industrial LAS permit can view question 2 which marked as “Industrial facilities only”.


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Same as 6.1.1.8.


same as 6.1.1.9

9.7.1.3.4 Municipal General Permits32/Industrial General Permits33/Municipal LAS General Permits34

9.7.1.3.5 Submit Municipal General Permits/Industrial General Permits/Municipal LAS Permits

For the general permits, public user is able to choose applying for a new (initial) permit, renewing an existing permit, modifying an existing permit, or terminating an existing permit.

For all fields requiring to fill out the latitude/longitude for the facility or outfall, the public user can always use the GIS map to capture the accurate data with visualized pop-up window.

32 The Municipal General Permits include GAG820000 (Pesticide), GAG640000 (Backwash), GAG550000 (PID), GAG960000

(Gwinnett), and GAG600000 (City of Pooler). 33 The Industrial General Permits include GAG100000 (Sediment Pond), GAG200000 (Non-Contact Cooling Water), and

GAG300000 (Mining). 34 The Municipal LAS General Permits include GAG278000 (Large Community Systems) and GAG620000 (Septage).


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Same as 9.7.1.1.8.


same as 9.7.1.1.9.

9.7.1.4 General Permits for CAFO

9.7.1.4.1 Submit General Permits for CAFO

Based on the facility type of ownership, the CAFO application allows four different permit types - CAFO Individual NPDES Permit, CAFO General Permit GAG920000 (LAS Medium - 301-1000 AU), CAFO General Permit GAG930000 (NPDES), and CAFO General Permit GAG940000 (LAS Large >1000 AU). Among the four permit types, the Individual NPDES Permit and GAG930000 share the same application forms while the GAG920000 and GAG940000 share the same application forms.

Permit Type Application Forms

CAFO Individual NPDES Permit Part I Form and 2B Form

CAFO GAG920000 (LAS Medium) LAS CAFO NOI Form

CAFO GAG930000 Part I Form and 2B Form

CAFO GAG940000 (LAS Large) LAS CAFO NOI Form


Same as 9.7.1.1.8.


same as 9.7.1.1.9.

9.7.1.5 Industrial Pretreatment

9.7.1.5.1 Submit Industrial Pretreatment Application

The Pretreatment application is embedded with multiple search screens and data entry tables, which will be dynamically displayed based on user’s answer/selection in the application form.

In Section III – Facility Operational Characteristics, question 3 will only be displayed for users subject to total toxic organic (TTO) requirements. To fulfill this requirement, system automatically identifies user


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whose facilities are subject to the requirements in 40 CFR Parts 413, 433, 464, 465, 467, 468, and 469 in Section V – Facility Operations.

In Section X – Non-Discharged Wastes, question 2 and question 3 regarding the off-site facility and waste hauler information will only be displayed for users who actually fill in the off-site data in question1. These two questions will not be displayed at all if no off-site treatment facility is involved at all.

The Pretreatment form also involves multi-dimensional tables for data entry. In Section XI question 2, the user is able to fill in the data for required pollutants in column Part A, Part B, and Part C. System automatically controls the requirement for these columns that all users have to fill in the data in column Part A and column Part B while optional to fill in for column Part C. The user can also report for all existing outfalls in their facility by clicking the “Add New Record” button. The data for each outfall will be recorded separately.


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Same as 9.7.1.1.8.


same as 9.7.1.1.9.

9.7.1.6 Underground Injection Control

9.7.1.6.1 Submit Underground Injection Control Application

The Underground Injection Control permit includes two different types - Class V Injection Well Permit Application with Checklist, and Class V Mixed Waste Nondomestic Septic System.

In the Class V Injection Well Permit Application with Checklist, the system has visualized the checklist in a digital format. The public user can simply select Included, Not Included, or Not Applicable radio button to mark the requirements applied. The public user can also put in their comments in the same row as a Supplementary explanation.


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Same as 9.7.1.1.8.


same as 9.7.1.1.9.

9.7.1.7 Underground Injection Control Pilot Test

9.7.1.7.1 Submit Underground Injection Control Pilot Test Application

The Underground Injection Control Pilot Test application doesn’t involve any permit actions (New/Renew/Modify/Terminate). The rest of the form feature and function is similar to other application types.


Same as 9.7.1.1.8.


same as 9.7.1.1.9.

9.7.1.8 Environmental Review Process for Projects Funded By GEFA

9.7.1.8.1 Submit Environmental Review Process For Projects Funded By GEFA Application

To better assist the public users to fill out the GEFA application, the system has provided a new capability of creating new facilities inside the application form. By clicking the “Create New Facility” button, a new pop-up window will be displayed allowing the public user to enter the detailed information of their facilities (e.g. Facility Name, Facility Location, Latitude and Longitude).


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After creating the new facility, the public user’s name (RO’s name) will be displayed right next to the facility name. The system will also link this new facility with this RO automatically in the backend.

Once the new facility gets created, the public user will also be able to update the detailed information by clicking the “Update Facility” button. Once the public user clicks this button, the facility detailed information will be displayed on the pop-up window with all previously entered facility information automatically populated.


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Same as 9.7.1.1.8.


same as 9.7.1.1.9.

9.7.1.9 WLA Request Form

9.7.1.9.1 Submit WLA Request Form

There are three request types for the WLA application – expansion, relocation, and new discharge. The WLA requires the applicant to enter any fields that

contain an icon. The facility list will populate based on the users’ right to prepare the application for their associated facilities.

WLA General Application Information

GEOS provides a GIS function so that the applicant can view the location of the facility selected in order to verify that the facility selected is correct.

The GIS function can also be utilized in allowing the user to use a map to pinpoint the GIS location.

WLA Outfall Locations

The user can click on the ‘Get lat. /long’ button and move the cursor to the desired location. Once the desired location is selected, the user can click the ‘Update’ button to populate the lat. /long with the pinpoint location’s lat. /long.

WLA Mapping Utility


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Lat. /Long Field Population

The WLA application provides dynamic features and will adjust based on the need of the applicant. For example, if the facility has both domestic and industrial discharge, the field will appear for the applicant to specify the proportion.

WLA Dynamic Features

The applicant will then enter his information in the contact field. At this point, the user should either click ‘save’ or ‘next’ to save and continue to upload attachments.

WLA Applicant Contact Fields

9.7.1.9.1.1 Attachment

Same as 9.7.1.1.8.

9.7.1.9.1.2 Submission

Same as 9.7.1.1.9.

9.7.2 Apply for Title V

The main purpose for Title V application is to initiate the first step for a user to apply, renew, and amend air permits. GEOS has broken down the Title V Application Form into multiple sections. The sections are described as the following:

General Information: This section contains the basic facility information such as rules/regulations and pollutants that are associated with the facility.

Contact Information: This section allows the user to input contacts for the facility.

Miscellaneous: This section provides the user to enter in generic equipment information, insignificant activities, and other optional fields.

Control Device: This section details the control units relevant to the permit and allows the user to select the associated pollutants.


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Release Point: This section lets the user define in the detail the release points associated with the application.

Emission Source: The emission source lists the emission and allows the user to associate the release point, control device, and rule.

Emission Group: This section allows the user to define if testing and monitoring are needed for the group and define the group by type.

Emission & Activity: Emission and activity lets the user describe the emission path group in further detail.

Monitoring & Testing: Monitoring and testing defines the process in which each emission source is handled.

CAM Plan: The Compliance Assurance Monitoring is an optional section in which facilities that require a CAM plan can specify the details in this section. Attachments can later be added in the attachments section.


In this section, the standard Title V application will be used as the base and does not completely reflect how all other types are handled.

Any fields that contain a as an icon is required to be filled or the system will generate a validation error.

In ‘General Information’, the user will begin by describing the project followed by selecting the application type and selecting the facility.

By selecting the different application reasons, the form will alter based on the application needs. In the instance of selecting ‘Modification of Existing Title V Permit’, the previous description box was altered to a drop down menu for ‘Application Type’ and a ‘Summary of all the Modifications being made’ field box.

Title V Application Reason Selection


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The next section provides additional required fields for the application to be completed. Selecting the right SIC Code is extremely important since this will determine the unit that will receive the application.

Title V Application Description

The applicable regulation and the pollutant section play an intricate part of the application process. The regulations have been designed by using a search tool. In this utility, the user can search by description, rule, or filter by rule type. Once selected, the rule will populate in a grid view.

Title V Rule Search Tool

Title V Rule Grid view

The other type of input GEOS provides for the Title V application is a direct input to the grid view. As in the case of Criteria Air Pollutants, the user will be able to select a choice from the drop down menu. The user can then proceed to answer and input questions associated to the pollutant.

Title V CAP Grid View

In future sections, the regulations and pollutants will be limited to those that were entered in this section.


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The Title V section contains another logic control implemented to assist in the user in filling out the application. By selecting the checkbox ‘Does any air conditioner…’, the system will realize that additional data must be entered and provide a section that previously did not exist so that the user may provide the information needed.

Title VI Options

At this stage, the user should click either the save button or the next button to prevent loss of information. If the user tries to navigate away from the menu by using the navigation bar on the left, a warning message will be displayed informing the applicant that data will be lost and that they should save the page before navigating to a different screen.

9.7.2.2 Contact

After the next button is clicked, the user is brought to the ‘Contact Information’ section of the application. In this section the user can select the contact individual(s) and declare their responsibility.

9.7.2.3 Miscellaneous Application Details

The next section contains insignificant activities. The parts in this section are not required and follow similar inputs described in the ‘General Information’ section. Information to be entered in each category is described in the light green box.

9.7.2.4 Control Device

As the process moves on to the ‘Control Device’ section, certain guidelines will be explained on how to configure the selected device(s). In this example, filter media was selected. The ‘Control Unit ID’ and ‘Control Unit Name’ are required to be unique within control devices so that the same ID and name cannot be used twice.

As the user will notice while choosing certain control device options, the input parameters might change dependent on the control device


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type selected by the user. As in this case, when the media type was changed from ‘Bag House’ to ‘Bin Vent’, the input parameters were altered to fit the control device’s media type requirement.

Filter Media Options Selection

Every single control device requires a pollutant to be associated with them. In this case, the pollutant selected in ‘General Information’ will be displayed. The user will need to also define the control efficiency of the control device for the particular pollutant(s).

Control Device Pollutant Selection

The user also has the option to ‘Batch Update Pollutants’. For control devices with exactly the same pollutants and control efficiency, the user can ‘Batch Update Pollutants’ and apply the pollutant(s) to all checked control devices instead of having to enter them in one by one.

9.7.2.5 Release Point

When all the control units have been added, the user should click on the ‘next’ button to validate and save all entered data. Once verified that all the entered data has passed validation, the user will be brought to the ‘Release Point’ section.

In ‘Release Point’, similar to control devices, the ‘Release Point ID’ and the ‘Release Point Name’ are to be unique within the section.

GEOS allow the user to find the latitude and longitude of each release point using a Map interface. The lat./long is defaulted to the location of the facility. By clicking on the ‘Get Lat./Long’ a map will be displayed


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and the user will be able to move the cursor to the exact position of the release point.

Title V Mapping Utility

Once the desired position is selected, the user can then click on the ‘Update’ button to replace the original lat./long fields.

Lat./Long Display

When all desired release points are entered, the user should either click on ‘Save’ or ‘Next’ to store the data and move on to ‘Emission Source’.

9.7.2.6 Emission Source

The ‘Emission Source’ is extremely dynamic and similar to the control devices where the form will alter based on the emission unit type selected. Also similar to the control device section, the ‘Emission Source Identifier’ and the ‘Emission Source Name’ are unique and cannot be repeated.

Once the basic emission source information is filled, a new section will open up where the user will need to ‘Add New Fuel Burned Component’, ‘Associated Control Device’, ‘Associate Release Point’, and ‘Associate Rule’. Dependent on the emission source selected, the ‘Add New Fuel Burned Component’ will not display if not needed. In some cases, this portion is optional. However, the ‘Associated Control Device’, ‘Associated Release Point’, and ‘Associated Rule’ will always be displayed and the user can associate both the control devices and rules that were entered in the previous sections to the emission source.

Like control devices, GEOS provides features for the user to batch update rules to all checked emission sources. The user can also copy a previously entered emission source by checking on an emission source and clicking on the ‘Copy Emission Source’ button. The user will then be prompted to enter a new


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emission source ID and name. Again, the user should save and/or click the ‘next’ button to store all data before moving on.

9.7.2.7 Emission Path Group

The next section ‘Emission Path Group’ allows the user to associate emission sources that have the same emissions path. This section also allows the user to specify if testing and monitoring are needed for the particular emissions path. The checked boxes indicate that either the testing and/or the monitoring can be omitted in ‘Monitoring and Testing’.

For facilities that have several ‘Single Emissions Path’, GEOS provides a feature in which the user can check all the remaining unassociated emissions source and set them as ‘Single Emissions Path’.

Emission Path Group Unassociated Emission Source

9.7.2.8 Emission and Activity

Each emissions path group in ‘Emissions and Activity’ can be opened for the user to enter further detail. By

clicking on the next to the emissions path group, the user is prompted to a screen to select the pollutants associated with the emissions path group and fill in additional information.

Emission & Activity Grid View

The system allows for the same pollutant to be entered in more than once in situations where the emissions path may have different results for the same pollutant. The user can ‘Batch Update’ the groups if more than one have matching criteria.

9.7.2.9 Monitoring and Testing

Based on the emission path group, some groups will be required to complete additional information in the ‘Monitoring and Testing’. If the indicator states ‘Yes’ in either of the ‘No Specified Monitoring/Testing?’ field, then no further action is required.


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Monitoring and Testing Grid View

If the indicator displays ‘No’, then the user must click on the icon to enter in the required data. The user will have a prompt that will allow the user to specify the testing and monitoring method separately for each emission path group.

9.7.2.10 CAM Plan

The last module that will be discussed is the CAM Plan. The CAM plan is an optional module dependent on if the facility requires a CAM plan. The emission source selected will populate the available control devices and pollutant based on the control device. This allows for the user to accurately select the correct information without having to back track.

CAM Plan Form

9.7.2.11 Attachment

The user can provide attachments that are required to be submitted with the application. GEOS provides the user to either digitally upload or provides information if the user rather mail their documents to the agency.

Title V Supplement Attachments

9.7.2.12 Data Validation

In the final step, GEOS will validate that all required inputs and sections were completed based on the validation rules required by the application forms.

If the application passes the validation checks, the user can then submit the application. However, if any section fails to pass, GEOS will alert the user by marking the section with an ‘X’ and with a description of the reason why.


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9.7.2.13 Submission Receipt

After the application is submitted, the user will receive a receipt confirming the submission and providing the user IP address.

Submission Receipt

9.7.3 Apply for GEOS-NOI

9.7.3.1 Apply for Stormwater Construction General Permit

9.7.3.1.1 Apply for NOI (Stand Alone/ Infrastructure/ Common Development – Primary Permittee/ Common Development – Secondary Permittee/ Common Development – Blanket/ Common Development – Tertiary Permittee, F1-F4)

ID Field Name Data Type Req? Description

PART 0: APPLICATION INFORMAITON

0-1 For Official Use Only Textbox Y Auto populate GAR # if renewal/amend,

Generate a new Gar # if initial notification. Number start with 1 for GAR 100001, 2 for GAR 10002 and 3 for GAR 100003.

0-2 Notice of Intent Radio Button Y Options:

Initial Notification – If Initial, only the facility information data will be populated based on the facility that was selected from the dropdown (Only Part 1 and fields locked)

Re-Issuance Notification – Fields will be automatically populated based on the GAR# entered. If the User clicks to renew directly from an existing NOI, then information will be populated into the online form (All Parts but fields are locked

Change of Information – All information from the existing NOI will be pre-populated onto the form. The Public User will be able to update the Contact Information fields (required) (All Parts but User can update)

0-3 Coverage Desired Radio Button Y Options:

GAR100001 – Stand Alone (Help Text displayed when hovering over “?” icon = “"Stand Alone Construction" or "Stand Alone Construction Project" means construction activities that are not part of a common development where the primary permittee chooses not to use secondary permittees.”

GAR100002 – Infrastructure (Help Text displayed when hovering over “?” icon = “"Infrastructure Construction" or "Infrastructure Construction Project" means construction activities that are not part of a common development that include the construction, installation and maintenance of roadway and railway projects and conduits, pipes, pipelines, substations, cables, wires, trenches, vaults, manholes and similar or

related structures for the conveyance of natural gas (or other types of gas), liquid petroleum products, electricity,


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telecommunications (telephone, data, television, etc.), water, storm water or sewage”

GAR100003 – Common Development (Help Text displayed when hovering over “?” icon = ““Common Development” means a contiguous area where multiple, separate, and distinct construction activities

will be taking place at different times on different schedules under one plan of development on or after August 1,

2000.”

Based on this selection, the GAR # will be automatically assigned. This will create the GAR # record in GEOS.

PART 1: SITE/OWNER/OPERATOR INFORMATION

1-1 Project Construction Site Name

Textbox, Read-only Y When public user click on the “Associate Facility” button on the side, the system will allow public user to search for existing facility to copy to the form. If the user cannot find the facility he/she wants to put into the form, he/she can create a new facility. The new facility will be associated to the user automatically. After the creation, the facility information will be copied into the form.

1-2 Project/Facility ID Textbox, Read-only Y

1-3 Project/Facility Address 1 Textbox, Read-only Y

1-4 Project/Facility Address 2 Textbox, Read-only N

1-5 Project/Facility City Textbox, Read-only Y

1-6 Project/Facility County Textbox, Read-only Y

1-7 Project/Facility State Dropdown, Read-only

Y

1-8 Project/Facility Zip Code Numeric, Read-only, 5-digit

Y

1-9 Mailing Address 1 Textbox, Read-only N

1-10 Mailing Address 2 Textbox, Read-only N

1-11 Mailing City Textbox, Read-only N

1-12 Mailing County Textbox, Read-only N

1-13 Mailing State Dropdown, Read-only

N

1-14 Mailing Zip Code Numeric, Read-only, 5-digit

N

1-15 GPS Location of Beginning and End of the Infrastructure Project

Beginning:

Numeric, Map function to pin-point Lat/Long

Y

1-16 End: Numeric, Map function to pin-point Lat/Long

Y

1-17 Construction Site Location

Textbox Y

1-18 Common Development Name

Textbox Y

1-19 City Dropdown List Y

1-20 County or Counties Multiple Selection Dropdown

Y User needs to be able to associate to multiple counties. The County that the facility is located in, should automatically be populated and locked.

1-21 Owner’s Name Textbox Y

1-22 Phone Numeric, 10 digits Y

1-23 Street Address Textbox Y


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1-24 City Dropdown Y Reference dbo.REF_CITY

1-25 State Dropdown, Read-Only

Y Reference dbo.REF_STATE, Default to ‘GA’

1-26 Zip Code Numeric, 5 digits Y

1-27 Duly Authorized Representatives

Textbox Y

1-28 Phone Numeric, 10 digits Y

1-29 Email Address Textbox, Email Y Required Email validation (i.e. [email protected])

1-30 Operator’s Name Textbox N

1-31 Phone Numeric, 10 digits

1-32 Email Address Textbox, Email N Required Email validation (i.e. [email protected])

1-33 Street Address Textbox N

1-34 City Dropdown N Reference dbo.REF_CITY

1-35 State Dropdown, Read-Only

N Reference dbo.REF_STATE, Default to ‘GA’

1-36 Zip Code Numeric, 5 digits N

1-37 Facility/Construction Site Contact

Textbox N

1-38 Phone Numeric, 10 digits N

1-39 Email Address Textbox, Email N Required Email validation (i.e. [email protected])

PART 2: CONSTRUCTION SITE ACTIVITY INFORMATION AND FEE CALCULATIONS

2-1 Start Date Date Picker Y

2-2 Completion Date Date Picker N

2-3 Regulated by a certified Local Issuing Authority (LIA)

Radio Button Y If 2-3 is answered “NO” then they should not have to answer questions 2-4 through 2-10. This should default them to 2-12. If 2-3 is answered “Yes” then they should have to answer the rest of the questions.

2-4 Name of Local Issuing Authority

Textbox Y Only if 2-3 is answered as ‘Yes’

2-5 Is this an Agricultural Building (ex. Chicken house)

Radio Button Y If they answer “Yes” to any of the questions 2-5 through 2-10 then they should default to 2-13. If they answer ‘No” to all of the questions 2-5 through 2-13 then they should default to2-11.

2-6 Is this a public water system reservoir?


2-7 Is this project regulated by the Public Service Commission (PSC)? (ex. Electricity, natural gas, telecom, pipeline)


2-8 Is this project under the direct supervision of the Natural Resource Conservation Service



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(NRCS)?

2-9 Is this a construction and/or maintenance project undertaken and/or financed in whole or in part by the Department of Transportation, The Georgia Highway Authority, or the State Road and Tollway Authority?


2-10 Is this a road construction and/or road maintenance project (including sidewalks, bike routes, multi-use paths or trails performed by a City or County)?


2-11 Acres Disturbed (to the nearest tenth (1/10th) acre) Regulated by a certified Local Issuing Authority

Numeric N Calculation will be completed based on the number entered.

Number entered X $40

Calculated fee should be displayed as a currency value

2-12 Acres Disturbed (to the nearest tenth (1/10th) acre) In an area with no certified Local Issuing Authority




2-13 Acres Disturbed (to the nearest tenth (1/10th) acre By an entity or activity exempt from a certified Local Issuing Authority’s regulation pursuant to statute

)




2-14 Total Fee Submitted Numeric, Read-Only, Calculated Value

Y This calculated fee will be the sum of 2-11, 2-12, 2-13

2-15 Number of Secondary Permittees

Numeric N

2-16 State Dropdown Y

2-17 Zip Code Numeric, 5-digit Y

2-18 Does the Erosion, Sedimentation and Pollution Control Plan (Plan) provide for disturbing more than 50 acres at any one time for each individual permittee (i.e., primary, secondary or tertiary permittees), or more than 50 contiguous acres total at any one time ?

Radio button Y If “Yes” is selected, allow the User to enter a date (date picker, field title: “Date of EPD Written Authorization”)

“No”

“N/A - if construction activities are covered under the

General NPDES Permit No. GAR100002 for Infrastructure

construction projects.

“

2-19 Construction Activity Type Checkbox Y Options: Commercial, Industrial, Mixed Use, Water Quality/Aquatic Habitat Restoration, Linear, Utility, Residential, Agricultural Buildings, Other


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If “Other” is selected, give the User a textbox to enter information (See 2-19-1)

2-19-1 Other Textbox Y Show/Hide Options:

If “Other” is selected in 2-19, then textbox will be displayed.

PART 3: RECEIVING WATER INFORMATION

3-1 Name of Initial Receiving Waters

Checkbox Y Options: Trout Stream, Water Supporting Warm Water Fisheries

3-2 Name of MS4 Owner/Operator

Textbox N

3-3 Name of Receiving Water(s)

Checkbox Y Options:

Trout Stream, Water Supporting Warm Water Fisheries

3-4 Sampling of Receiving Streams

Checkbox Y Options:

N/A, Trout Stream (10 NTU), Water Supporting Warm Water Fisheries (25 NTU)

3-5 Sampling Outfall(s) Checkbox Y Options:

N/A, Trout Stream, Water Supporting Warm Water Fisheries

3-6 A summary chart (if applicable) delineating the following information for each outfall:

Grid view data entry O Column Headings:

Number of Sampling Outfalls, Appendix B NTU Value, Construction Site Size (acres), Surface Water Drainage Area (square miles)

3-7 Does the facility/construction site discharge storm water into an Impaired Stream Segment, or within one (1) linear mile upstream of and within the same watershed as, any portion of an Impaired Stream Segment identified as “not supporting” its designated use(s), as shown on Georgia’s most current “305(b)/303(d) List Documents (Final)” listed for the criteria violated, “Bio F” (Impaired Fish Community) and/or “Bio M” (Impaired Macroinvertebrate Community), within Category 4a, 4b or 5, and the potential cause is either “NP” (nonpoint source) or “UR” (urban runoff) ?

Checkbox Y Options:

Yes – allows user to enter “Name of Impaired Segments (See 3-7-1)

No

3-7-1 Name of Impaired Stream Segments

Textbox Y Only if the answer to question (3-7) is yes. Otherwise, this option will be hidden.

3-8 Does the facility/construction site discharge storm water into an Impaired Stream

Checkbox Y Options:

Yes – Name of Impaired Stream Segments textbox will be displayed (see 3-8-1)


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Segment where a Total Maximum Daily Load (TMDL) Implementation Plan for “sediment” was finalized at least six (6) months prior to the submittal of the Initial NOI

No

3-8-1 Name of Impaired Stream Segments

Textbox Y Show/Hide Options:

If the answer to 3-8 is “Yes”, then this textbox will be displayed, otherwise it is hidden.

PART 4: CERTIFICATIONS

4-1 I certify that to the best of my knowledge and belief, that the Erosion, Sedimentation and Pollution Control Plan (Plan) was prepared by a design professional, as defined by this permit, that has completed the appropriate certification course approved by the Georgia Soil and Water Conservation Commission in accordance with the provisions of O.C.G.A. 12-7-19 and that I will adhere to the Plan and comply with all applicable requirements of this permit.

Checkbox Y User will have to certify before submitting

4-2 I certify under penalty of

law that this document

and all attachments were

prepared under my

direction or supervision in

accordance with a system

designed to assure that

certified personnel

properly gather and

evaluate the information

submitted. Based upon

my inquiry of the person

or persons who manage

the system, or those

persons directly

responsible for gathering

the information, the

information submitted is,

to the best of my

knowledge and belief,

true, accurate and

complete. I am aware

that there are significant

penalties for submitting

false information,

including the possibility of

fines and imprisonment

for knowing violations.

Checkbox Y


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4-3 Submitted Date Date Picker Y This will be automatically locked based on the Public Users submit date. If Agency is entering a paper submission, they can update this date before submitting.

ATTACHMENT

COMPLETENESS CHECK

N/A Completeness Check Result

NA System will run a completeness check on the application form. Only application that passes the completeness check is allowed to be submitted

N/A Application Form Site Map

NA -A tree view of completeness check result is shown in this section -User can click on the tab and be directed to the corresponding page

SUBMISSION

N/A Certification Statement NA Applicant needs to check the checkbox to indicate consensus of the certification statement:

EPD to provide suggested certification statement here.

N/A Security Precautions NA Answer a pre-set security question and enter PIN

9.7.3.1.2 Apply for NOT (Notice of Termination – F5)


PART 0: APPLICATION INFORMATION

0-1 Permittee NOI # Textbox Y Autopopulate GAR # for related NOI. All information in Part 0 and Part 3 ____ will populate based on the GAR # entered.

0-2 Permit Type Radio Button Y Options:

GAR100001 – Stand Alone

GAR100002 – Infrastructure

GAR100003 – Common Development

This information is based on the NOI (GAR # entered)

0-3 Permittee Type Radio Button Y Options:

Primary Permittee

Secondary Permittee

Tertiary Permittee

This information is based on the NOI (GAR # entered)

0-4 Notice of Termination Eligibility

Checkbox Y Options:

1. Construction Activities Ceased and Final Stabilization Completed

2. No Longer Owner and/or Operator of Facility/Construction Site

3. Primary Permittee of a Common Development Construction


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Project No Longer Exists (applicable only to Secondary Permittees under NPDES General Permit No. GAR100003) This can only be selected if GAR 10003 and Secondary Permitte are selected (0-2 and 0-3, respectively.)

4. Partial Termination (applicable only to GAR 10002. They should only be able to do this 4 times for each site. Logic should be added here to ensure these GPS coordinates are in decimal degrees. It should also ensure that the GPS coordinates they enter fall within the boundaries of the GPS coordinates on the Primary NOI.

5. Partial Termination (applicable only to Tertiary Permittees under GAR 100003. Logic needs to be added here that if the total acreage of this site is > or = 5 this option is not available. This option should only be available for Tertiary Permittees with a site less than five acres and the total land disturbance within each individual lot is less than one acre.

0-4-1 No Longer Owner and/or Operator

Multiple Y Mandatory if option 2 in 0-4 is selected.

Includes: New Owner’s Name, Phone, Email Address, Address, City, State, Zip Code, New Operator’s Name, Phone, Email Address, Address, City, State, Zip Code

0-4-2 Primary Permittee… Multiple Y Includes: Primary Permittee’s Name, Phone, Email Address


1-1 Statements Checkbox Y Certification statement will only display based on the Permit Type selected

1-2 Submitted Date Date Picker Y This will be automatically locked based on the Public Users submit date. If Agency is entering a paper submission, they can update this date before submitting.

ATTACHMENT

COMPLETENESS CHECK





SUBMISSION


EPD to provide suggested certification statement here.



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9.7.3.2 Apply for Stormwater Industrial General Permit

9.7.3.2.1 Apply for NOI (Notice of Intent)


PART 0: APPLICATION INFORMAITON

0-1 Reason for Application Checkbox Y Initial Notification: Fill in all fields except for fields pre-populated based on facility information

Previously Permitted

If click renewal from existing permit, all previous data will be populated.

If open a new form and selected previously permitted, no previous data will be populated

Change of Information

If click change information from existing permit, all previous data will be populated.

If open a new form and selected previously permitted, no previous data will be populated

Change of Owner/Operator If Selected, a textbox appears for the User to enter “Formerly Known As”, all sections will be read-only except Part 2

0-1-1 Formerly Known As Textbox Y Available only if “Change of Owner/Operator” is selected in 0-1

0-2 NOI Number Textbox N If start the application from existing coverage approved, data field will be pre-populated. Otherwise generate new NOI number.

PART 1: FACILITY LOCATION INFORMATION

1-1 Facility Information Textbox, Read-only Y Pre-populated from FIS, if MFL number is associated to the Facility

If facility was created as a new facility and does not have an MFL at the time the application is created, information will be generated based on GEOS local database.

Includes: Facility Name, Street/Location Address, City, County, Zip Code, Latitude, Longitude, Mailing Address, City, State, Zip Code

1-2 Facility Phone Number Numeric, 10 Digits Y

PART 2: FACILITY OWNER-OPERATOR INFORMATION

2-1 Owner/Operator Information

Multiple Y Includes: Legal Name, Phone, Mailing Address, City, State, Zip Code

2-2 On-Site Facility Contact Information

Multiple Y Includes: Name, Telephone Number, Title, Email

2-3 “Duly Authorized Representative Question”

Checkbox Y Options: Yes, No

PART 3: SITE ACTIVITY INFORMATION

3-1 SIC Code Information Grid View Y Gridview Columns:

Primary SIC Code – User can pick from pop-up list (reference data provided by GAEPD)

Part 8 Sector


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Sector Name

Check if Subject to Effluent Limits (Checkbox field)

Based on the Primary SIC Code, Users can select up to four (4 being the maximum) of Secondary SIC Codes

PART 4: STORM WATER DISCHARGE INFORMATION

4-1 Name of river basins where facility is located

Grid View Y User can choose one river basin name from drop down.

4-2 Name of Receiving Waters

Grid View Y User can choose one receiving water from drop down.

4-3 Does the facility discharge storm water to an impaired stream?

Radio Button Y Options:

Yes – If Yes, see section 4-3-1

No

4-3-1 Mark the impairment(s) for the receiving streams

Checkbox Y Show/Hide: Do not show options if no was selected in 4-3

Options: Go to GIS interface an verify if facility is located within one mile of impaired stream.

See form template

4-3-2 Pollutant(s) of concern for impaired water body

Checkbox Y Show/Hide: Do not show options if no was selected in 4-3

Options for each impairment identified above, must select one of the following 3):

C.1.1

C.1.2

C.1.3 – If selected, then please see additional options in 4-3-3

4-3-3 Additional C.1.3 Options Checkbox Y Show/Hide: Do not show if either C.1.1 or C.1.2 were selected in 4-3-2

Options:

C1.3.1

C.1.3.2

C.1.3.3

4-4 Previous Permittees Checkbox Y Show/Hide: Do not display this section if the User selects Initial application from 0-1

Options:

C.6

C.7

C.8

C.11

4-5 Does the facility discharge into a municipal separate storm sewer system (MS4)

Checkbox Y Options:

Yes – If yes, supply answer to field in 4-5-1

No

4-5-1 Name of MS4 Operator Textbox Y Show/Hide: Do not display if “No” is selected in 4-5

4-5-2 NOI Submitted to MS4 Checkbox Y Show/Hide: Do not display if “No” is selected in 4-5

4-6 Quantitative data of Storm water discharge available

Checkbox Y Options:

Yes – If selected, show field described in 4-6-1

No

4-6-1 Most recent year data collected

Date Picker Y Show/Hide: Only display if “Yes” is selected in 4-6


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4-7 NPDES Permit Numbers Textbox Y

PART 5: STORM WATER POLLUTION PREVENTION PLAN (SWPPP) INFORMATION

5-1 SWPPP Contact Information

Mulitple Y Includes: SWPPP Contact Name, Email

5-2 SWPPP Checklist Checkbox O See Form template for details on options.

PART 6: COMMENTS

6-1 Comments Textbox N


7-1 I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based upon my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations.

Checkbox, Read-Only

Y

ATTACHMENT

COMPLETENESS CHECK





SUBMISSION


Page 127 of 132



See 7-1 above.


9.7.3.2.2 Apply for NEE (No Exposure Exclusion)



0-1 Reason for Application Checkbox Y Includes:

Initial Notification – Fill in all fields except for fields pre-populated based on facility information

Previously Permitted – Enter facility address Fields in Section 2, 3, 4 will be automatically populated based on previously submitted NOI. If no NOI information in database, pull from migrated permit meta data

Change of Information Enter facility address, All information Part 2, 3, 4 will be automatically populated based on previously submitted NOI. If no NOI information in database, pull from migrated permit meta data

Change of Owner/Operator If Selected, a textbox appears for the User to enter “Formerly Known As”, all sections will be read-only except Part 2

0-1-1 Formerly Known As Textbox Y Available only if “Change of Owner/Operator” is selected in 0-1

0-2 NOI Number Textbox N If start the application from existing coverage approved, data field will be pre-populated. Otherwise generate new NOI number.

PART 1: FACILITY LOCATION INFORMATION

1-1 Facility Information Textbox, Read-only

Y Pre-populated from FIS, if MFL number is associated to the Facility

If facility was created as a new facility and does not have an MFL at the time the application is created, information will be generated based on GEOS local database.

Includes: Facility Name, Street/Location Address, City, County, Zip Code, Latitude, Longitude, Mailing Address, City, State, Zip Code

1-2 Facility Phone Number Numeric, 10 Digits Y

PART 2: FACILITY OWNER-OPERATOR INFORMATION

2-1 Owner/Operator Information

Multiple Y Includes: Legal Name, Phone, Mailing Address, City, State, Zip Code

2-2 On-Site Facility Contact Information

Multiple Y Includes: Name, Telephone Number, Title, Email

2-3 “Duly Authorized Representative



Page 128 of 132


Question”

PART 3: SITE INFORMATION

3-1 Name of river basins where facility is located

Grid View Y User can choose one river basin name from drop down.

3-2 Name of Receiving Waters

Grid View Y User can choose one receiving water from the drop down.

3-3 Does the facility discharge storm water to an impaired stream?

Radio Button Y Options:

Yes – If Yes, see section 3-3-1

No

3-3-1 Name MS4 Operator & NEE Submitted to last MS4

Textbox, Y Show/Hide: Do not show options if no was selected in 3-3

Textbox – To enter name

3-4 Was the facility or site previously covered under NPDES General Permit No. GAR000000


3-5 Was the facility or site previously exempted from coverage under NPDES General Permit No. GAR000000


3-6 Is the facility, or any portion thereof, covered under any other NPDES permits?

Checkbox Y Options: Yes, No – If Yes, display textbox to enter Permit Number

3-7 Does the facility require other permits from EPD?

Checkbox Y Options: Yes, No – If Yes, display textbox to enter Permit Number

3-8 Provide Primary and Secondary SIC Codes

Grid View Y Options: Allow user to pick from pop-up a Primary SIC Code. Based on that SIC Code, allow the User to select up to 4 (4 being the maximum) secondary SIC Codes

EPD has provided SIC code reference data.

PART 4: EXPOSURE CHECKLIST

4-1 Checklist Questionnaire Checkboxes Y Please see form template for more details on the questions.

Includes:

#1 – Yes, No

#2 – Yes, No

#3 – Yes, No

#4 – Yes, No

#5 – Yes, No

#6 – Yes, No

#7 – Yes, No

#8 – Yes, No

#9 – Yes, No

#10 – Yes, No

#11 – Yes, No

**If “Yes” is answered for any of the above questions, do not allow the User to submit. Display a pop-up to aler the User that they must submit a GAR050000 Industrial NOI**


Page 129 of 132




law that I have read and

understand the

eligibility requirements

for claiming a condition

of “No Exposure” and

obtaining an exclusion

from NPDES storm

water permitting

associated with

industrial activity.

Checkbox, Read-Only

Y


law that there are no

discharges of storm

water contaminated by

exposure to industrial

activities or materials

from the industrial

facility or site identified

in this document

(except as allowed

under 40 CFR

122.26(g)(2)).

Checkbox, Read-Only

Y

4-3 I understand that I am

obligated to submit an

Industrial NEE

Certification form to

EPD within thirty (30)

days of the effective

date of the 2012 IGP

and to the operator of

the local municipal

separate storm sewer

system (MS4) into

which the facility

discharges (where

applicable). I

understand that I must

allow the EPD or an

authorized

representative of EPA,

the State, or the local

MS4 operator where

the discharge is into the

local MS4, to perform

inspections to confirm

the condition of No

Exposure and to make

such inspection reports

publicly available upon

request

Checkbox, Read-Only

Y


Page 130 of 132


4-4 Additionally, I certify

under penalty of law

that this document and

all attachments were

prepared under my

direction or supervision

in accordance with a

system designed to

assure that qualified

personnel properly

gathered and evaluated

the information

submitted. Based upon

my inquiry of the person

or persons who

manage the system, or

those persons directly

responsible for

gathering the

information, the

information submitted

is, to the best of my

knowledge and belief,

true, accurate, and

complete. I am aware

that there are significant

penalties for submitting

false information,

including the possibility

of fine and

imprisonment for

knowing violations

Checkbox, Read-Only

Y

ATTACHMENT

COMPLETENESS CHECK





SUBMISSION


“I certify under penalty of law that this document and all attachments were prepared under my

direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage

the system, or those persons directly responsible for gathering the information, the information submitted is, to

the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant

penalties for submitting false information, including the possibility of fine and imprisonment for knowing


Page 131 of 132


violations.”.


9.7.3.2.3 Apply for NOT (Notice of Termination)



0-1 Permittee NOI # Textbox Y Autopopulate NOI # for related NOI based on address. All information, except NOT Reason and Comments in Part 0 will populate based on the address selected. This information is view-only unless NOT reason is Change of Owner/Operator, then Facility Owner Operator information is editable.

Information will be pulled from NOI submittal. If not available, pull from migrated permit meta-data. If that is not available, pull from facility information (FIS or GEOS)

0-2 NOT Reason Radio Button Y Options:

Change of Owner/Operator – Only Facility Owner-Operator Information and Comments is editable

Facility Closed – Only Comment information is editable

Other – Open text box for reason, all information is editable

0-3 Facility Location Information Multiple Y Options: Facility Name, Phone, Street/Location Address, City, County, Zip Code, Latitude, Longitude, Mailing Address, City, State, Zip Code

0-4 Facility Owner-Operator Information Multiple Y Options: Legal Name, Phone, Mailing Address, City, State, Zip Code,

0-5 On-Site Facility Contact Multiple Y Options: Name, Telephone Number, Title, Email

0-6 Comments Textbox O


1-1 I certify under penalty of law that all storm water discharges associated with industrial activity from the identified facility that are authorized by the 2012 IGP have been eliminated, the identified facility has closed, or

Checkbox Y


Page 132 of 132


the owner-operator of the identified facility has changed. I understand that by submitting this Notice of Termination, that I am no longer authorized to discharge storm water associated with industrial activity under the 2012 IGP, and that discharging pollutants in storm water associated with industrial activity to waters of the State of Georgia is unlawful under the Georgia Water Quality Control Act and the Clean Water Act where the discharge is not authorized by an NPDES permit. I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based upon my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations

ATTACHMENT

COMPLETENESS CHECK

N/A Completeness Check Result NA System will run a completeness check on the application form. Only application that passes the completeness check is allowed to be submitted

N/A Application Form Site Map NA -A tree view of completeness check result is shown in this section -User can click on the tab and be directed to the corresponding page

SUBMISSION


“I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violation.”
