Get your move on slides

AMC’s Showcase Wing…Enabling Combat Power

Ready to “Get Your Move On”?


Workshop Agenda

Airman & Family Readiness CenterTRICAREPersonal Property OfficeClaims & “Moving On” TipsHousingOverseas Survival Tips


A&FRC Welcome

• Housekeeping Items

•Restrooms

•Building Evacuation

•Short Break

•Questions


A&FRC Relocation Services

Individual Consultation Child Care for PCS Loan Locker Discovery Center Help in locating a sponsor Visit the A&FRC at your gaining base for local area

information, spouses orientation program, spouse employment information, etc.

Key Spouse at gaining installation


Additional Resources

Web-based Resources• Military One Source: www.militaryonesource.mil• Military Installations:

www.militaryinstallations.dod.mil• Automated Housing Referral Network:

www.ahrn.com• AF Claims Service Center:

https://claims.jag.af.mil/legalassistance/index.php• DoD Move Website: http://www.move.mil

School Liaison Officer (Dr. Cindy Doil) – 256-9595 EFMP Family Support Coord (Brenda Reed) – 256-8668


EFMP - Medical

• Mission is to identify medical/educational needs of family members in support of the AD sponsor’s reassignment• DoDI 1315.19 establishes criteria

• Need Assistance before leaving area?

• New condition with family member (FM), Change in condition of FM, PCS pending, Can assist with Provider contact info for new location, Connect with Special Needs Coordinator at gaining base

• Ronald Chew, Special Needs Coordinator

• 618-256-5102; [email protected]

• Family Mbr Relocation Clearances (Latokey White) –

• 618-256-7014; [email protected]


TRICARE

Do not disenroll from TRICARE

As soon as possible after arriving at new duty station:

Update DEERS

Go to the TRICARE Service Center and complete new enrollment


Care In Route

Emergency Care Go to nearest ER

DO NOT go to Urgent Care center (will need authorization)

Call PCM next duty day

Urgent Care Call PCM

May direct you to call TRICARE

Routine Care Not authorized


Pharmacy

Show orders at MTF pharmacy to get refills for up to 90 days

MTF – No cost

Mail Order Pharmacy (90 day supply)

ADFM - $0, $9, $25

Retail – Wal-Mart, Sam’s Club, CVS, Kroger

ADSM – No cost

ADFM - $5, $12, $25


FINANCE/ PIPS

375 Comptroller Squadron PCS Smooth

Move BriefBriefers:

A1C SpauldingA1C Drummond

A1C Silva


PCS Travel Vouchers

- You will need the following: (1) DD Form 1351-2 (2) Front and back of travel orders (3) Airline tickets (4) Dependent travel voucher (if necessary) (5) Temporary Lodging Expense (TLE) worksheet with non-

availability (if applicable) and hotel/billeting receipts (6) List of any prior travel advances, if not known mark

yes/no on advance portion of the voucher (7) Hotel receipts when authorized delay in port

You must be in possession of official PCS orders prior to any type of movement.


PCS Travel Forms

- AF Form 594 (BAH)

- SF 1199A (Direct Deposit) if changing acct info- DD1561 (Family Separation Allowance) if Dependent

Restricted Assignment


PCS Travel Entitlements

Mileage rates for driving POV to next PDS or vehicle port/passenger port A. Mileage 1. ONE POV USED…………………………….$0.23 2. TWO POV’S USED………………………….$0.46

B. Chart for determining number of authorized travel days MILES # OF DAYS 0001-0350 1 0351-0700 2 0701-1050 3 1051-1400 4 1401-1750 5 1751-2100 6 2101-2450 7 2451-2800 8 2801-3150 9 3151-3500 10 3501-3850 11

**Your gaining unit approves house hunting. You need to sign into your new unit prior to house hunting. Otherwise, you will be charged leave.


PCS Per Diem

PER DIEM Based on 350 miles per day for the distance. Per Diem is paid for each authorized

travel day or less if the actual number of travel days used is less than authorized. Member………………………………………..$123.00 Spouse…………………………………………$92.25 Dependent(s) 12 years of age and older…$92.25 Dependent(s) under 12 years of age……...$61.50 **If your spouse travels non-concurrently with you, he/she is entitled to $123 per

day

OVERSEAS MILEAGE…………………………….…………Same as for CONUS PER DIEM………………………………………Same as for CONUS MIXED MODES…………...…………………...Same as for CONUS FLYING………………………………………… (Same rules apply except that for the

transoceanic portion. Unless specifically authorized in the orders, travel must be via MTA.)


Military Pay

FAMILY SEPARATION ALLOWANCE (FSA)

Payable to members on a REMOTE/DEPENDENT RESTRICTED tour at $250 per month. For those who are TDY enroute, FSA is also payable at $250.00 per month as well if the duration of the TDY is over 30 days.

BASIC ALLOWANCE FOR SUSISTENCE (BAS)

Upon your PCS, your entitlement to BAS automatically continues regardless of rank. If you are an E4 or below and living in the dorms, you will receive full rate BAS while in PCS status.

BASIC ALLOWANCE FOR HOUSING (BAH)

BAH rates for your NPDS can be found on: https://secureapp2.hqda.pentagon.mil/perdiem/bah.html

All members receiving BAH will continue to receive this entitlement at the Scott AFB rate until you sign-in at your gaining station.

OVERSEAS ALLOWANCES

Visit the following web site to see the current rates for your overseas duty location.

https://secureapp2.hqda.pentagon.mil/perdiem/rateinfo.html COST OF LIVING ALLOWANCE (COLA) OVERSEAS HOUSING ALLOWANCE (OHA) MOVE-IN-HOUSING ALLOWANCE (MIHA)


Travel Advances

The Air Force encourages every traveler to use their GTC for the

“Big 3” (Airline tickets, Lodging, Rental Car). Specific situations will be considered on a case-by-case basis.

Travel advances are payable within 10 duty days of your FINAL out-processing date.

**NOTE: If you are a GTC cardholder, you are NOT authorized a travel advance. If you are NOT a GTC cardholder, you will need to provide a letter from either the First Shirt or CC certifying you do not possess a GTC and authorize you an advance.


Travel Advance forTDY ENROUTE

Travel advance is authorized from Scott AFB to your TDY location only. The TDY station can pay the entitlement from the TDY point to the new PDS or Port and any accruals you need to pay to the Government Travel Card if the TDY is more than 30 days. Dependent travel entitlements are from Scott AFB to the new PDS via the Port, if applicable.


PCS Continued

TRAVELER’S CHECKS:

The total of the amount purchased may not exceed the amount authorized for the PCS move.

ATM FEES BAGGAGE TIPS:

Expenses incident to checking baggage, when itemized are reimbursable to members traveling by means other than POV. Customary tips for handling personal baggage at terminals are reimbursable. The number of pieces handled will be shown on the claim. Reimbursement is not authorized for tips or fees at hotels.

TOLLS:

Reimbursement of tolls is authorized for travel by POV for travel over the most direct route between duty stations.

TAXI:

Constructed cost of built in Taxi included in Transportation request if flying


PCS Continued

POV MILEAGE:

Claim POV mileage for transportation between passenger terminals if applicable

PARKING:

Parking fees at the airport can be reimbursed BILLETING:

Billeting receipts are required only when you are PCSing with a TDY enroute. You must have your billeting receipt, contract quarters authorization, or hotel receipt (with authorization from billeting) if staying off-base. (Billeting at the losing or gaining base is TLE/TLA which is discussed later.)

PLANE/TRAIN/BUS TICKETS: Commercial transportation may be reimbursed. Save receipts and claim

on voucher at gaining base

*SAVE GAS RECEIPTS FOR DITY MOVES ONLY


Temporary Lodging Allowance/ Expense (TLE/TLA)

TLA is similar to TLE. It is a reimbursement for temporary quarters occupied at your overseas PDS.

Each base has their own local procedures to file for TLA. Sixty (60) days is the maximum allowable reimbursement for TLA unless the gaining base grants an extension. File for TLA at your gaining overseas PDS with lodging receipts every 10 to 15 days. Ask your gaining FSO for specifics on filing for TLA.

TLE TLE is payable for Temporary Lodgings occupied by the member and/or

dependents before departure from the area of the old PDS within CONUS and after arrival of the new PDS within CONUS when per diem is not otherwise payable.

NOTE: TLE is to reimburse lodging costs incurred at either your previous PDS or your new PDS. Lodging costs incurred enroute will be reimbursed through the per diem reimbursement.

EXCEPTION TO THE RULE – If you are PCSing CONUS to OCONUS or OCONUS to CONUS you are authorized one overnight stay at both your departure port and your arrival port.


TLEHow many days are payable?

A total of 10 days in conjunction with a new PCS is payable in CONUS. For example:

- 5 days in the vicinity of the old PDS and 5 days in the vicinity of the new PDS, or 10 days in the vicinity of either PDS.

- 10 days in connection with a PCS from a PDS outside CONUS to a PDS in CONUS.

- 5 days in connection with a PCS in CONUS to a PDS outside CONUS.

You must utilize available billeting/TLF on base. Reimbursement for off-base lodging must be accompanied by either a “Statement of Non-Availability” or block 9 on the Application For Temporary Lodging Expense form must be filled out by the billeting/TLF office to certify lodging is not available.


Dislocation Allowance

The purpose of DLA is to partially reimburse a member for the expenses incurred in relocating the member’s household.

Authorized for members when dependents will be making the move with the member or who will be residing in a designated location.

Authorized for single member making a PCS move not assigned PERMANENT Government quarters at the new PDS.

Your Briefer has brought a list of DLA current rates for you to check.


Personal In-Processing System (PIPS) Video

This video will give you a brief overview of the PIPS system and hopefully make u more comfortable in

filing your PCS Voucher


PCS In-Processing System (PIPS)


Questions???

Make sure you bring your pay records, any tickets (issued or purchased), copies of your orders and any receipts needed to your in-processing briefing at your

gaining base.


PERSONAL PROPERTY SECTION


Personal Property Section

- Hours of operation- Location- Timeline for member to visit office w/orders- JPPSO-NE information- Entitlements -- JFTR weight entitlements -- Pro gear -- Excess cost- Types of moves -- Domestic -- Household goods, DITY/PPM


Personal Property Section Cont’d

-- International

-- Household goods, Unaccompanied baggage, Non-Temporary storage, POV’s

- Quality Assurance Inspector- Conclusion

Questions?


BREAK


Financial Planning for PCS

Understand your entitlementsProject expenses for departure

location, en route, and upon arrival at new duty station

Utilize your sponsor for accurate information regarding costs at your new location


Claims Visit the AF Claims Service Center

https://claims.jag.af.mil/legalassistance/index.php Phone: 1-877-754-1212 or DSN 986-8044

Required “Smooth Move” online claims briefing Timeline for DD Form 1840/R submission

75 days from date of delivery – file with carrier 70 days from date of delivery – file with base Legal Office to

forward to carrier Timeline for actual “claim” submission

9 months from date of delivery to be covered under “Full Replacement Value” coverage

2 years from date of delivery to be covered under old depreciation rules


“Moving On” Tips(Before Moving Day)

• DoD Move Website: http://www.move.mil• Consider child care and pet care arrangements• Video tape or take pictures of personal items 1-2 days before

movers arrive (this verifies what you own and the condition it is in)

• Separate important papers to hand-carry or mail to yourself All medical records (adults, kids, and pets) Immunization records for children and pets PCS-related documents (orders, reservation info, Sponsor’s

contact info) Ongoing bills (consider on-line bill pay or account access) Spouse’s employment information (resume, references, etc) Child’s educational records and current IEP (if applicable)


“Moving On” Tips(Before Moving Day Cont’d)

Prepare your items to be moved• Lawn equipment, snowblowers, etc• BBQ grills (dispose of propane tank)• Refrigerator (defrost and disconnect water supply)• Washer/Dryer (disconnect and allow to dry)

Separate items not to be shipped • Roommate’s items• Multiple shipments (i.e. Unacc Baggage, Household

Goods, Non-temporary Storage)• Unwanted items such as phonebooks, items to remain

for the next owner/tenant


“Moving On” Tips (Moving Day)

Remove all trash, wash all dishes and clothes Remove purses, carry on or checked luggage Be clear with movers what goes and what stays or if

there are multiple pick-ups Monitor packers by frequent walk-arounds – don’t

leave! Do not have movers pack valuables such as jewelry,

paperwork with any cash value (cash, savings bonds), items of high sentimental value


“Moving On” Tips (Moving Day Cont’d)

Moving Day Survival Kit• Ziploc bags, permanent marker, scissors, notepad (to

bag and label all hardware and mark special boxes)• Small screwdrivers and other necessary tools• Toilet paper, paper towels, cleaning supplies, trash bags• Cell phone/Home phone (leave connected until last

minute if necessary)• Snacks, drinks


Moving with Kids

Be open and discuss the move with your children Assist your children with researching their new home Contact your gaining Youth Center to see if a Youth

Sponsorship Program is available During the move, maintain your daily and weekly routines

as much as possible Make your children part of the move by providing them a

map of the route, highlight landmarks, etc. For more tips on moving with kids, visit the Military Child

Education Coalition’s website: http://www.militarychild.org/ To research child care at your gaining location register for a

free military membership with Sittercity (www.sittercity/dod)

http://www.militarychild.org/


Moving with Pets

For OCONUS moves, contact the base Veterinarian’s Office ASAP for information and specific requirements

Get your pet used to car travel by starting with short, fun trips and gradually increasing to longer car trips

Consider pet harnesses or a kennel to contain your pet if necessary

Research local veterinarians and kennels prior to departure

Make reservations at pet-friendly hotels along your route (www.petswelcome.com)

Pet Quarantine Cost Reimbursement up to $550


Housing Referral Office

Housing Tips


Housing

Privatized Housing• 30 days notification required to terminate housing

Failure could result in paying extra month’s rent Provide copy of orders

• Schedule Termination Inspections Pre

Procedures to terminate, cleaning, allotments, identify damage, etc.

Notify utility companies – phone, cable/dish network, etc. Move-Out

Turn in keys, pay final utility bill and/or damages, sign paperwork

• Questions – Scott Family Housing - 746-4911


Housing

• Non-Temporary Storage Coordinate removal with Personal Property Office during

out-processing appointment If not removed, you pay storage fees

• Remote Assignment Notify Scott Family Housing to request retention for family

Provide copy of orders and Power of Attorney for spouse/designated representative If other than spouse, request visitor pass for non-ID holder

Not Returning to Scott – Follow-On Assignment Spouse may apply for housing with orders and POA Considered other eligible tenant (OET) or waterfall

Housing may not be available


Housing

Applying for Housing at Next Duty Station• DD Form 1746, Application for Assignment to Housing• 2 copies of PCS orders and other paperwork (impending

promotion, pregnancy statement, etc.)• Check in at gaining base Housing Office• www.ahrn.com for housing information

Dormitory Residents• Notify dorm manager• Schedule pre and final inspections

Renting Off-Base• 30 days notice in writing – check lease

Include copy of orders


Housing

Renting Off-Base cont’d • Follow termination procedures as outlined in lease• Notify utility companies – phone, cable TV/dish network,

etc. Selling a Home

• For sale by owner – list for free at www.ahrn.com Housing Relocation Guide provides good tips Place flyer in Housing Office

Update every 30 days

• Listing with Realtor Realtor bring flyer/copy of MLS to Housing Office

Update every 30 days


Housing

Contact Government Housing Office• Visit Patriots Landing Community Center

744-9880 or 744-9882

Questions


Stress and Moving

MILITARY FAMILY LIFE CONSULTANT


BREAK

- DISMISS STATESIDE ATTENDEES- COLLECT CRITIQUES


Overseas Survival Tips

Research, research, research• Utilize your sponsor• Utilize on-line resources

Plan out your move – use of temporary furnishings through Loan Locker (Scott) and Furnishings Management (OCONUS) – i.e. borrow, don’t buy!

Learn the language – “Transparent Language” program through the Base Library

Be flexible! This is an adventure!


Vehicle Shipments

Print the “Shipping Your POV” handout from the AF Move website (instructions, ports, etc)

Timeline: 45 – 60 days in transit Nearest Port: Pontoon Beach, IL If there is a loan against the vehicle, must have a letter

from loan company authorizing shipment (see handout) Before dropping off your vehicle:

• Wash thoroughly, should be clean inside and out• Take pictures/video to show condition before shipment• Remove all unnecessary items or have them placed in a

sealed box If damaged during shipment, take to Legal Office ASAP


Documentation Requirements

Review assignment RIP closely to determine if any additional paperwork is needed (i.e. passports, Visas, etc.)

Visit Military Installations and/or contact your gaining MPF/A&FRC/sponsor to determine any required documentation

Start gathering necessary documentation early – don’t wait until you have orders in hand unless necessary

NOTE: Dependent passports require the signature of both biological parents


Culture Shock

Remember, you are a guest in their country. Don’t let your first impression be your ONLY

impression (or your long-term perspective). Rely on your sponsor and co-workers to “show you

the ropes”. Find out what is “taboo” to say or do. Get out and explore, don’t spend all of your time on

base! Pace your travel – plan it out so you don’t miss

anything! Learn the language! Survival words are better than

none. You’ll feel more comfortable.


Culture ShockCont’d

Learn the culture, don’t just endure it! Respect it, it’s probably older than ours…

If you hate it, just remember, it’ll be over soon! Appreciate the opportunity to be there. You may never

have this chance again. It may not be a “money-maker”, but it is definitely a

“memory-maker”.

This is your GREAT ADVENTURE!

Make it a good one!


Good Luck with your PCS!

Please leave the Pre/Post-Test on the table as you leave.

If you have compliments, comments, or concerns regarding service you received from the A&FRC during your visit today, please contact the A&FRC NCOIC or

the A&FRC Chief by calling 256-8668.

If concerns are not resolved to your satisfaction, you may contact the Airmen & Family Services Flight Chief

at 256-5508.

Thank you for attending.

Documents

Get your move on slides