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Getting Started Guide for Business Owners

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Welcome to MyWorkpapers Connect

Thanks for joining MyWorkpapers Connect. This Quick Start guide is designed for Business Owners and

Commercial Accountants, to get you up and running as quickly as possible, by stepping you through the

process of creating organisations, users, workpaper files, and then getting down to work.

In addition, our easy access online help offers tips and tricks to enhance your Connect experience. So

let’s get started.

Connect is designed to be used by you in collaboration with your Accounts or Finance team, as well as

your Accounting Advisor. As a business owner, you can create monthly workpaper files, review your

numbers, complete reconciliations, add supporting documents and record notes and adjustments.

Your Advisor can also access and assist as required with your monthly numbers. At year end, your

Advisor can create a Year End file to complete workpapers that support your tax return. Within Connect

they can access information created and stored by you throughout the year, and also work with you to

resolve queries and request documentation.

Let’s Get Started

When you first log in to Connect you’ll be greeted by the Workpaper files screen for your Business:

Before you get underway, however, we suggest you work through a few setup tasks.



Complete your organisation’s details

From the top right of your screen, select the spanner dropdown to access settings for your organisation

and Complete any fields you may have omitted in the setup process.

Add Users

Add other member of your team to Connect. From within the same Settings screen, just select the add

users button. Enter the users email address, and select whether you wish to add them as a standard

user, business owner, or invite your Accountant as an Advisor. As the account owner, you can edit

permission levels at any time.



Enter users email details in the pop-up window:

(You can access your Organisations settings via the spanner on the top menu at any time.)

Add Organisations to your Account

As Business Owner, you can add multiple organisations to your account, and prepare workpaper files

for them. In Connect, we call any entity you wish to create workpapers for an “Organisation”.

Access or create Organisations from the Organisation dropdown, and select Manage my

organisations.

Remember that Organisations you create are only accessible to invited users.

Create your first Workpaper File

Firstly, select your Organisation, the on the Home screen select the create new file button.

In the pop-up window select the file manager, Period date, and Occurrence for this workpaper file (eg

monthly, quarterly, half yearly) and select Create.



Note that only users with Advisor status can create a year-end workpaper file.

Your first MyWorkpapers Connect file has been created, and is ready for you to import reports from

your book-keeping software.

Connect to your book-keeping software

Simply select the button for your book-keeping software, where you will be prompted for your login

email and password.

Select your organisation, and authorise the application



You’re now ready to import your Profit and Loss and Balance Sheet Reports into Connect. Once

imported, you will be redirected to the Reports Summary within your workpaper file.

Creating a Workpaper

The Reports Summary for this period shows the Profit and Loss and Balance Sheet. Select the open

report button to view the detailed report.

You can now start to create workpapers, make notes, enter queries, and attach documents.



Creating a Workpaper

There are a couple of ways to create a new workpaper. Either select the dropdown box that appears

when you highlight the account description, and select create workpaper, or select the create

workpaper icon.

An indexed workpaper for your ledger account is created:



Once created, a workpaper allows you to:

Reconcile an account balance against a supporting document

Enter reconciling adjustments

Enter notes

Create queries

Upload supporting documents

Notes and Queries are summarised at the bottom of the workpaper.

The following icons are used throughout MyWorkpapers:

Creating Notes

Within MyWorkpapers there are several ways that you can create a note. For instance, you may want to

put a note against a particular account description:



In the Reports Detail screen, click on the notes icon. These notes are retained from period to period.

Also in the report details, you can add a note against a number. Simply click on the blue tag in the top

corner of the number cell. Numbers with notes are signalled by a yellow tag.

When you create a workpaper for the account the notes automatically flow through to the Workpaper

summary at the bottom of the workpaper.



Creating Queries

To create a query, select the query icon.

This will take you to the query summary at the bottom of the workpaper where you can create a new

query by selecting the new query item button.

Enter your query, and select the type of response that you require.



The query is created, given a reference, and tracked until it is resolved. You can keep a dialogue with

the user or users charged with resolving the query, so you know exactly what its status is. Just select the

Queries tab, followed by the query reference.

Creating Account Adjustments

To create an adjustment, simply select the new adjustment button on the workpaper screen.

You can enter your adjustment in the pop-up box. This is not an “accounting journal”, so you don’t need

to enter the other side of the entry. It is purely a record of the adjustments that will need to be made in

your accounting ledger (via a journal, credit note or otherwise) to reconcile that particular account. The

workpaper allows you to flag when the entry has been recorded in your accounting software.



The magnifying glass provides you with a summary of all the adjustments relating to that specific

workpaper.

Supporting Documents

Create a reconciling total from a supporting document by selecting the new supporting document

button, or drag and drop a document onto the page.

Clicking the new supporting document button enables you to select a supporting document from a

number of places:

1. From a file on your server or desktop

2. From within the working paper index (if the file has already been uploaded)

3. From the supporting documents template library (assuming you have loaded workpaper templates

into your library)

Select a document and click the upload button to complete this action.



This action creates a line entry in your workpaper, and enables you to enter a value to reconcile to. The

variance between your ledger balance and your supporting document is automatically calculated.

Summary

That completes an overview of the core functions of Connect, to enable you to get underway. You will

find a comprehensive list of topics in our help centre, covering the complete range of features and

functions with Connect.

You can access the Help Centre from the resources section of our website, or from within the Connect

application by via the “?” in the top right corner of your screen.