SOUTlffiIDI CALIFORNIA RAPID TR~ISIT DISTRICT

Minutes of Regular Meeting ofthe Board of Directors of the District

March 4 , 1-974

Upon notice duly given, the Directors of the Southern Cali-

fornia Rapid Transit District ~et at a regular meeting in the

District Board Room, 1060 South Broadway, Los -Angeles , Califor-

nia at 1:00 p. m. on March 4 , 1974, at which time President Thomas

G. Neusom called the meeting to order.Directo~s Arthur Baldonado , George W. Brewster, Hugh C.

Carter, Victor M. Carter, Byron E. Cook, Adelina Gregory, Don McMillan, Thomas G. Neusom, Jay B. Price , and Geo rge Takei "Tere

present. Director A. J. Eyraud , Jr. was absent from the meeting.

Also present were General Manager Jack Gilstrap; AssistantGeneral Manar;er for Administration Jack Stubbs; General CounselRichard T. PcMers; Manager of Planning and Harketing George

McDonald; MaLage r of Operations George 1,'1. Heinle; Controller-Treasurer-Auditor Joe B. Scatchard; Chief Engineer RichardGallagher; SEcretary Richard K. Kissick, and the public.

Approval of Minutes

The MinLtes of the Regular Meeting held February 5, 1974

were approvec.

Certificate cf Merit

Director Adelina Gregory presented the District' s Certificateof Nerit to Mr. 'iVilliam E. Patterson , Operator-of-the-Month forJanuary, 1974 , in recognition of the outstanding courtesy displayed

by Mr. Patterson towards his passen8ers and the public.

Presentation b'T SuDervisor Pete Schabarum of "TransportationNeeds Fra ~'l 'lOrk ~)tudy

SupeMTisor Pete Schabarum, First District , County of Los

Angeles , appeared before the Board and presented a proposal for

public transportation improvements in Los Angeles County entitled

Transportation Needs Frame\'lork"

The report outlines proposals for transportation improvements

in a three-phase pro~ram, including:

Program I Bus Improvement Program, including exclusivebus lanes high capacity transit buses , bustraffic signal preference systems , automatedbus scheduling, . improved marketing and publicinformation system and suggestions for free ofsubsidized transit.

Program II - Mass Transportation Improvements~ includingcar pooling and subscription bus servicesfringe parking for park and ride , ramp meteredfreeways ~ use of ekisting rail lines , expressbus/car pool lanes and fixed guidevlay mass transit,

Program III - Local Circulation Program, including mini-busservice , demand actuated transit service andfixed guideway people movers.

The report also outlines potential funding sources and

expendi ture forecasts.On motion duly made , seconded and unanimously carried, the

staff vres directed to submit Supervisor Schabarum I s report to theDistrict consultants for study and to submit a report thereon at

the second meeting of the Board in April.President Neusom and members of the Board expressed their

thanks to Supervisor Schabarum for his interest in transportation

and taking the time to make his presentation in person.

A copy of the report entitled "Transportation Needs Frame-

work" dated February, 1974 (Revised February 22, 1974) is filed

Hi th the Secretary.

Approval of Temporary Route Diversions , Changes in. Bus stopZones , Authorization for Expenditu~e No. 544, and Reportof Purchasing Agent Received and Filed

After discussion , on motion duly made , seconded and

unanimously carried, the following resolutions were adopted:

RESOLUTION NO. R-74-

RESOLVED, that the temporary route diversionscau.sed by construction l'lork affecting Line Nos. 13,

, 57, 63, 75, 80 , 183, 140 , Iln , 143, 509 and 525,as described in report dated February 25, 1974 filedwith the Secretary, be and the same are hereby approved.

RESOLUTION NO. B;: tb.-

RESOLVED, that the report dated February 25, 1974relating to bus stop changes filed with the Secretary,be and the same is hereby ratified and approved.

RESOLUTION NO. R-74-

RESOLVED , that Authorization for Expenditure No.SLtl.;. ~. covering the follovdng miscellaneous requisitionsof ~250 and over , but less than $1, 000, as discussed atthis i1eeting, be and the same is hereby approved:

Reqn. No.

9300-S4L1-00- 076

Description Estimated Cost

4400- 078

1. - Calculator1 - Portable Podium

Unit1 - 16~n Proj ector

300.L~34.

609.

Total 344.

The Purchas ing Agent' s Statement of Material and Supplies

Account for the Honth of January, 1974, copy of which is filed

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with the Secretary, was presented to the Meeting and ordered

Received and Filed"

Approval of Reauis ition No. 9700-236 Covering the District' s Drilland crap Ef' quirements , Rernisition No. 6000- 3114 Coverinn; theDistrict I s Fire , Extended Coverage ~nd Allied Lnsurance Coverages , and Authorization to Call. for Bids

After discussion , on motion of Director Md1illan , Chairman of

the Advance Planning & Narketing Committee , seconded and unanimously

carried, the following resolutions were adopted:

RESOLUTION NO. R-74-

WHEREAS , on March 4, 1974 , the Surface Operations-Advance Planning & Marketing Joint Co~mittee and theFinance Committee considered and concurred in the GeneralManager' s report dated February 27, 1974, a copy of whichis filed vlith the Secretary, recommending approval ofRequisition No. 9700-236 covering the. District' s drilland tap requireBents for a one-year period commencingHay 13, 1974 "I'r1th option of one addi tional ye8r uponmutual agreement , at an cst:i.mated cost of $5, 200. 00 peryea r, and authorization of the Purchasing Agent to callfor bids thereon in accordance with the Rules and Regula-tions;

NOW, THEREFORE, BE IT RESOLVED, that Requisition No.9700-236 be and the same is hereby approved, and thePurchasing Agent be and he hereby is authorized to callfor bids covering the District' s drill and tap requirementsfor a one-year period commencing May 13, 1974 "I'lith optionof one additional year upon mutual agreement , in accordance",1 th the Rules and Regulations; form of bid requirements andspecifications subj ect to approval of the General Colillsel.

RESOLUTION NO. R-74-

WHEREAS , on . March 4 , 19'"(4, the Surface Operations-AdvancePlanning & Marketing Joint Corr..mi ttee and the Finance Committeeconsidered and concurred in the General Manager' s report datedFebruary 27, 1974, a copy of which is filed with the Secretary,recomrnending approval of Requisi tion No. 6000-344, covering theDistrict' s fire , extended coverage and allied insurance require-ments for a five-year perio~ commencing May 10, 1974, at anestimated cost of $175, 000. , and authorization of the PurchasingAgent to call for bids thereon in accordance with the Rules andRegulations;

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NOW , Tlli~IillFORE , BE IT RESOVlED that Requisition No.6000-344 be and the same is hereby approved , and thePurchasing Agent be and he hereby is authorized to callfor bids covering the District I s fire , extended coverageand allied insurance requirements for a five-year periodcommencing May 10 , 1974 , in accordance i'lith the Rules andRegulations; form of bid requirements and specificationssubj ect to approval of the General Counsel.

A1?proval of Minor Route Nodifications on Line No. 2 - Brooklyn &HooDer: Line No. ~2 - Indiana-Washin~ton: L e No. 55 - LOS~ele Ne' iT)oJ :t B~8. ch- :Etlboa; (,(lEi Line i'Jo. W3 - Los fmgeleEl l\Ionte-La-:P'llente via -AInar .Hoed

After discussion, on motion of Director McMillan, Chairman of

the Advance Planning & Marketing Conuni ttee , seconded and unanimously

carried, the following resolutions were adopted:

RESOLUTION NO. R-7L~_~

WHEREAS , for the past several months , due to constructionwork on the San Bernardino Fre2\'~ay and the Easten:.. Avenue over-crossing, Line No. 2 has been rerouted and extended noTth ofthe authorized routing "I'lith temporary. layover and terminalfacilities established in a residential area not previouslyserved; and

WHEREAS , this ten~orary routing has proved advantageousto the District , provides better service to the University ofCalifornia , East Los Angeles Campus , has generated new' patronagefrom i'lithin the area served by the tempQrary extension and modi-fication of the route , as proposed , can be acc~~lished w~th noadditional cost to the District and appears to be in the bestinterest of the public; and

VlHEREAS , on March 4, 197h , the Surface Operations-AdvancePlanning & Marketing Joint Co~mittee considered and concurredin the General Manager I s report dated February 28 , 1974, acopy. of which is filed with the Secretary, reco~~ending tha this proposed route modification be approved to become effectiveApril 21, 19'71~;

NOH , 'lIHEREFOr-\E, DE IT RESOLVED, that the General Managerbe and he hereby is authorized to make appropriate revisio11Sof the Official Route Descriptions adopced November 4, 1964as amended, to include Fifth Revised Paze 2 , to become effectiveApril 21 , 1974; subject to pr~ ~ ap~roval of the ConsultingEngineer.

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RESOLUTION NO. R-7L~-

l'rlfF,REAS , for the past several mont:lf3 , due to constru,ctionwork on the San Bernardino Freevmy' and the Eastern Avenue over-crossing, Line No. 32 has been rerouted along City Terrace DriveEastern Avenue , Ramona Avenue and Campus Road to its establishedoff-street terminal; and

~THEREAS this temporary routing has proved advantageousto the District inasmuch as the streets 1'1111 better accommo-date buses , several turning movements have be~n eliminatedresul ting in better on-time performance , and modification ofthe route , as proposed "l'lill con tinue to connect ~rith otherDistrict lines in the area and can be accomplished with noadditional cost to the District, and appears to be in the bestinterest of the public; and

HHEREAS , on Barch 1974, the Surface Operations-AdvancePlanning &: r.larketing Joint Committee considered and concurredin the General Manager r s report dated February 28, 1974 , acopy of 1'Thic h is filed with the Secretary, recom.rnending thatthis proposed route modification be approved to become effect-ive April 21 , 1974;

NOW , THEREFORE., BE IT RESOLVED, that the General Managerbe and he hereby is authorj zed to make appropriate revisionsof the Offic 1al Route Descriptions adopted November 4, 1964as a:nended , to include Third Hevised '?age 32 , to become effect-~ ve April 21 , 1974; subj ect to prior approval of the Consulting

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ngineer.

RESOLUTION NO. R-74-

WHEREAS , the District has received several requests inthe past from resi.dents in the East Los Angeles Conmmnityand a recent request from the IVintergarden Community ActionCouncil on behalf of residents of the area to provide servicealong Olympic Boulevard and/or Telegraph Road between Ford andAtlantic Boulevards into do~nt01~ Los Angeles; and

WHEREAS , Line 55 is presently routed along the Santa AnaFreevray from the intersection of Atlantic Boulevard and Tele-graph Road to Soto street and then via surface streets intodovmto\'ln Los Angeles and it is proposed to realign the routeto operate along Atlantic Boulevard , Olympic Boulevard, EighthStreet and Soto Street ~lhich i'Till provide service into doitmtOl'TnLos Angeles :for the residents of the Hintergarden Community, andmodification of the mute , as proposed, can be accomplished withno add itional cost to the District and appea rs to be in the bestinterest of the public; and

H"HEREAS , on Harch 4 1971t the Surface Ope:ra tions-AdvancePlanning & j;.larl\:eting Joint ComEli ttee cons idered and concurredin the General Manager' s report elated February 28 , 1974 -, a copyof "lhich is filed "lith the Secretary, recommending that thisproposed route modification be approved to become effectiveApril 21 1971.~;

NOW, THEREFORE , BE IT RESOLVED, that the General Managerbe and he hereby is authorized to make appropriate revisionsof the Official Route Descriptions adopted November 4, 1964as amended , to . include Eighth Revised Page 55, to become effect-i ve April 21 , 1974; subj ect to prior approval of the ConsultingEngineer.

RESOLUTION no. R-74-

HHEREAS , the District has been requested t~ extend Line403 from its present terminal at Amar Road and Hestport Streetto the recent:Ly opened Puente Hills Mall , a distance of approxi-mately 3. 0 miles; and

HHEREAS , extension of this route will eliminate the hazardous'U' turn turnaround movement at the current terminal and will pro-vide public t:cansportation to the shopping ' center I'rhi ch will employsome 4 000 persons when fully developed; and

\vHEREAS , although this proposed" route modification and exten-sion will result in an increase of 60 000 miles ann~ally at acost of approximately $10 000, it is expected to generate sufficientrevenue to of~set the added cost and appears to be in the bestinterest of the public; and

WHEREAS , on Harch 4, 1974 , the Surface Operati.ons-AdvancePlanning

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Na:rketing Joint Committee cons idered and concurredin the General Hanage:r' s report dated February 28, 1974, a copyof which is filed with the Secretary, recommending that thisminor route modification and extension be approved to becomeeffective April 21, 1971.1-;

NOW, TliEJ~FORE, BE IT RESOLVED, that the General Managerbe and he hereby is authorized to make appropriate revisionsof the Official Route Descriptions adopted November 4, 1964as amended, to include First Revised Page 403, to becomeeffective April 21 , 1974; subj oct to prior approval of theConsul ting Engineer.

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Award of Contract to Fidelity Sound System~ Inc., Covering thePurchafC:c of 220 Digital Tran8mitter'E~ and Related Equir~rlCnt

After discussion, on motion of Dir~ctor McMillan, Chairman

of the Advance Planning & 1-1aTketing Comr:li ttee , seconded and unani-

mously carried, the following resolution was adopted:

RESOLUTION NO 0 1\-74-

HHJ~REAS , under Resolution No 0 R-7L~-44 adopted February 5,1974 , the Purchas hlg Agent "I'laS authorized to call for bidscovering the purchase of 220 digital transmitter identificationunits , one decoder and related equipment, at an estimated costof $96 000. 00; and

HHEREAS , on February 5, 1974, the Purchasing Agent issuedinvitations to bid (Bid No. 2-7415) to fourteen suppliers , andon Feb)'uary 6 , 197L~ caused to be published in the Los AngelesHerald E:;.:aminer notice of the iss1.lance of said invitation tobid; and

HtIER~AS , bids 'Here opened on Feb~('Uary 15, 1974 \ill th threebids received 0.-ncl \'1'ith tIle concurrence of the General Counselthe

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as the lowest responsible bidder with a bid of $89, 348.including sales tax , as indicated on Othe Abstract 0: Proposalsattached to these I:Iinutes as Exhibit 1 , and a total bid a"VTardprice of $91, 2770 00 after correc ng n error in the compilat:i.on;and

vlHEREAS , purchase of this equipm.:mt will be funded in partby a grant of $87 105. 00 from the Criminal Justice Planning Boal'd(fo:r:merly California Council on Crimin.al Justice); and

HHEREAS , on March 4 , 19r , the Surface Operations-AdvancePlanning & Marketing Joint Committee and the Finance Comnli tteeconsidered and concurred in the General Manager' s report datedFebruary 27, 1971~, a copy of which is filed \'lith the Secretary,recomn1ending m'rard of contract to Pic1eli ty Sound Systems , Inc 0 ,

16540 South San Pedro, Carson, California, the 10\'lest responsiblebidder lulder Bid 1'10. 2-7Lt15; and further recommending approval ofAuthorization for Expenditure No 0 545 covering the purchase andinstallation of the digital trans~i tter equipment at ~n es timatedcost of $95, 820. 00;

NOH, THEREFORE , BE IT RESOLVED , that the General !,1anagerbe and he hereby is authorized to execute on behalf of theDistrj ct a contract "lith Fidelity Sound System, Inc., the Im'jestresponsible bidder covering the purchase of 220 digital trans-

mitters and related equipment , at an e8t:i..mated cost of $ 91 , 277.including sales tax; with form of contract subj ect to approval ofthe General Counsel;

RESOLVED FURTHER, that Authorization for Expenditure No. 545,covering cost of purchase and installa tian of 220 digital t rans-mittel's and related equipment , at an est~1ated cost of $95~ 820.be and the same is hereby approved.

Approval of Amendrnent to llaster Bum'ray Agreenent \'rith state of Californiapivision of l:IighHc, Y~3 (CalTrans) and Authorization of GeneralManager to Enter into Contracts with Bus Operators Relativeto Use of the San Bernardino Express B~sway

After discussion , on motion of Director HcHillan, Chairman of

the Advance Planning & Harketing Committee " seconded and unanimously

carried, the following resolution \'las adopted:

RESOLUTION NO. R-74-90

HH.EllliJ\S , under Hesolution No. R-71-260 adoptedSeptember 7, 1971 , the General Manager was authorizedto execute on behalf of the District a second revisedagreement bet~een the State of California , Departmentof Public Uorks , and the Southern California RapidTransit District , providing for the qevelopment of theSan Bernardino Freeway Express Busway Project, subjectto the concurrence of the Urban Mass lransportationAffininistration, and

WHEREAS , under Phase I of the above-mentioned Agreementthe District has enjoyed exclusive use of the BUSi'lay facilities;and

HHEREAS , the California Division of HighvTays (CalTl'ans)and the Federal Higrnvay Administration (FffifA) have indicateda desire tha,t other bus operators be accommodated in the Bus-",,:ray lanes; c,

WHERF~E: , the District and CalTrans have negotiated anamendment to the Master Busway Agreement whereby CalTrans' issue Vehicle Encroach.ment Permits to certified busoperators "l'rho have provided evidence that their buses canmeet performance standards , and who have entered into anagreement w~th the District for the training of their driversin Busway operat ions and for the removal by the District ofbreak-d0\1ns and stranded passengers ; and whereby the Districtwill provide CalTrans with a certification of such trainingand agreement prior to the issuance ' of any permit , with aJ.

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carriers subject to the California Vehicle Code as well the District' s operating rules; and

HHEREAS , on Harc-h 4, 1974, the Surface-Operations-AdvancePlanning & Harl(eting Joint Committee and the Finance Cornmi tteeconsidered and concurred in the General Manager' s report dated

February 28 , 1974 , a copy of which is filed \'Ti th the Secretary,recommending that the Haster BUSl-ray Agreement with the State ofCalifornia (CalTrans) be amended to provide for the use of theSan Bernardino Express Busway by other bus operators , and further

recomrllending that he be authorized to execute contracts withother bus ope ra tors for such use;

l'W\'J , THEEEFORE , BE IT RESOLVED, that the General Managerbe and he hereby is authorized to execute an amendment to theMaster Busway Agreement with the State of California , Divisionof Highvmys (CalTrans) providing for the use of the San BernarcinoExpress BUSI'Tay by other bus operators up to and during the Phase Itwo-year trial period currently provided for exclusive bus opera-tion; and

RESOLVED FURTHER, that the General Manager be and he herebyis authorized on behalf of the District to enter into contractswith other bus operators relat~le to their use of the Busway inaccoTdaD.ce 1,Jj th the provi8ions of the. Amended Busi'ray Agreementwith the State of California; with form of all documents s'Ibjectto approval of the General Councel.

Consider~tion of ?olicy Statement \'lith Res-pect to Competitive Proposalsto Establish Ji~ney or Subscripti n Services - Carried over toNex

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Director Mcl/jillan , Chairman of the Advance Planning & Marketing

Committee , reported that staff had presented a proposed policy state-

ment at the COfIl.m.i t tee meetings held this morning. After review, iti'JaS the Co:nmittees I recommendation that this matter be carried over

for consideration at the next Board 11eeting.

After discussion , on motion of Director Mcl.lillan , seconded and

unanimously carried , the General Manager ~as instructed to brins the

subject matter, Item No. 15 on the Agenda , reading as follows , back

to the next meetins of the Board:

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Con3ic1c~r adoption of polic;y statement Hi th respect toco~petitive proposals to establish jitney or subscriptionservices.

kC)DY'oval to 1"i18 ADDl:Lc.ation \tilth UY'ban 11ass Transportation Adminis-

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frat ion for C8 ):Ltal Gra nt :1"01' Py' cts vlhich are Inclucled asPortim' G of th f; Distric rr' s Pive- iear CaDi tal Improvement Proc;"!' aInand Sett:LDg Dat~ of PublJ, ':learing

After discussion , on motion of Director Victor Carter, Chairman

of the Finance Committee , seconded and unanimously carried, the follow-

ing resolutions were adopted:

RESOLU1' ION NO. R-74-9l

Resolution authorizing the filing of an application withthe Department of Transportation

, United States of Arne ricafor a grant under the Urban I.lass Transportation Act of 1964as Amended. lIHEREAS . the Secretary of Transportation is authorized to

make grants for mass transportation projects;nlEREP,S, the contract for financial assistance Hill

iIrlPOS:::certa in ()bli€~a tions upon the appl:ican t , including the provis j.by it of the local share of project costs; and

1'IHEREAS , it is requj. red by the U. S. Department of Transporta-tion in accord with the provisions of Title VI of the Civil RightsAct of 196h, that in connection "lith the filing of an applicationfor assistance under the Urban Mass Transportation Act of 1964as Amended, the applicant give an assurance that it will complyI'li th Ti tIe VI of the Civil Rights

Act of 196h and the U. S. Depart-ment of Transportation requi rements thereunder;NOH, THEREFORE, BE IT RESOLVED by the Board of Directors ofthe Southern California Rapid Transit Di strict.

That the General Manager is authorized to execute andfile an application On behalf of the Southern CaliforniaRapid Transit Dist. r:1.ct "I\fith the U. S. Department of Tre.ns-portation, to aid in the financing of Division No.

7 landacquisition and construction of nevl facilities , DivisionNo. 1 land acquis ition and minor improvements J Macy StreetYard Improvement of facilities , Print Shop InprovementsAdministration Building Improvements - staiI'\'iell enclosurepurchase of 300 new buses , radios and fare boxes , purchase. of b'ilS stop signs and i~efurbishing of 300 buses , at an

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estimated cost of $45, 000 000. 00.

That the General Manager is authorized to executeand file with such application an assurance or anyother document required by the U. S. Department ofTransportation effectuating the purposes of Title VIof the Civil Rights Act of 1964.

That Jack R. Gilstrap, General Manager, is authorizedto furnish such additional in-f ormation as the U. S .

Department of Transportation may require in connectionwith the application or the project.

RESOLUTION NO. H-74-92

\oJREREAS , in connection 1'lith the District' . application tothe U. S. Department of Transportation, Urban Hass TransportationAdministra tion for a capital grant for the purpose of capitalimprovement projects , including Division No. land acquisitionand construction of new facilities , Division No. 1 land acqui-si tion and minor improvements , Hacy Street Yard lmprover.lent, offacilities , Print Shop improvements , AdJninistra tion Buildingimprovernents - stai1\'lell enclosure , purchase of 300 neH busesradios 8,nd fare boxes , purchase of bUB stop signs , and ref'ur-bishing of 230 buse~~ j pl'02ccltJ.res and regulations of tl'.c~ UrbanMass Transportation Act require a l)llblic hearing to pe:cr;d.parties having a significant economic , social or environmentalinterest in the project to appear and be heard;

NOH , Tlffi?iliF'ORE , BE IT RESOLVED, that a public hearing inconnectjon .Hi th capital improvement pl'ojects mentioned aboveis hereby called to be held in the District I s Board Room atthe :ransit Distric~ Buildin8~, 1060 South Broad"lay, Los Angelesat 1. 00 p. m. on Aprll 16, 1974;

RESOLVED FURTlillR, that the Secretary be and he hereby isauthorized to publish a Notice of Intent to hold such publichearing and to notify interested federal, state or local agencies.

Settinr: of Date of Puhlic HearinG in Connection "lith Purchase of

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After discussion , on motion of Director Victor Carter, Chairman

of the Finance Committee , seconded and unanimously carried, the

following resolution was adopted:

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RESOLUTION NO. R-74-9~

\'1 HE REA S , in connect:i.on 'i'li th the District I s applieD. tionto the U. S. Department of Transportation , Urban Mass Trans-

portation Aililinistration (Project No. CA-03-0034) to purchasecertain property located at 3501 North Santa Anita AvenueEl r~onte , for the purpose of expanding the District 'Division No. 9 maintenance facilities , procedures andregulations of the Urban Mass Transportation Act requirea public hearing to permit parties having a significanteconomic " social or environmental interest in the projectto appear and be heard;

NOH , THEREFORE , BE IT PESOLVED, that a public hearinGin connection with the purchase of the above-mentionedproperty is hereby called to be held in the District'Board Room at the Transit District Building, 1060 SouthBroac1\'iBY, Los Angeles , at 1:00 m. on April 16 , 197h;

RESOLVED FURTHER, that the Secretary be and he herebyis authorized to publish a Notice of Intent to hold suchpublic hearing and to notify interested federal , state orlocal agencies.

fi.pPT.oyal to Pile Ap'OJ.j.2&tion :;;~-(:h Urban Hass TransTJortati'J !.::' P, ninistrat n i' o1' De':10ndtratj()~1 Grant Cove:cine; l-' Uil':. itio li. 2.

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Afte~ discussion, on motion of Director Victor Carter, Ch~ir-

man of the Finance Committee , seconded and unanimously ca~ried

the following resolutions were adopted:

RESOLUTION NO, R-74-94

Resolution authorizing the filing of an application withthe Department of Transportation, United States of Americafor a deTjonstrat:,:)~on grant tmder the Urban Hass Transporta-tion Act of 196Li as Amended.

~nmlmj'iS , the Secretar::l of Transportatton is authorizedto make grants for maGS transportation projects;

~n-:J.ER8AS che contract for financial assistance 1-'1"111

impose ce:rtain obligations upon the applicant , incluclthe provision by it of the local share of project costs; and

lnmHEAS , it is required by the U. S, Department of

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Transportation in accord with the provisions of Title VI

of tIle Civil Eights AC'-t of' 196.4. , that in connectiorl ~'Ti't h

the filing of an application for assistance under the U~ban1ass ~rransportation Act of 1964 , as Amended, the applicant

give an assurance that it Nill comply \'Tith Title VI of theCivil Rizhts Act of 1964 and the U. S. Department of Trans-portation requirements thereunder:

NOH , THEREFOflli , BE IT RESOLVED by the Board of Directorsof the Southern California Rapid Transit District.

That the General Manage~ is authorized to executeand file an applic~tion on behalf of the SouthernCaliPor' nia Rapid ' ransit District vTith the U.

Department of Transportation , for a demonstrationgrant for the purpose of acquiring and testing

hIDdouble-deck buses.

That the General lilanage::.n is authorized to executeand file with such application an assurance or anyother doc1..unent rec!.uirec1 by the U. S. Department ofTransp::)l~tation effectuating the purposes of ~ri tIeVI of the Civil Rights Act of 1964.

That ,Jack R. Gilstrap, General Ma!1ager, is authorizedto furnish such additional information as the U. Department of Transportation may require in con-nection with the applidation or the project.

RESOLUTION NO. R-74-95

"\'THEREAS , under Resolution No. R-72-3l6 adopted Decem-ber 5, 1972 , the General Hanager Has authorized to amendthe agreement with National Transportation Center to providefor the testing of t1-10 double-deck buses in connectionwith the SuperBus project; and

HFEREAS . the Urban Hass Transportation Administrationhas in6icated a desire to have this project implemented asquickly as possible , and has urged the District to file tora demonstration grant in its mm behalf for the double-deckbus prc.j ect; and

"\THEREAS , on Harch lI- , 19711, the Surface Operations-Advance Planning & Harketing Joint ConLrni ttee and theFinance Co:TtJlli ttee conside-('ed and concurred in the GeneralHanazer' s report dated February 28, 1973, a copy of I'lhichis filed vTith the Secretary, recommending rescission ofResolution No. R-72-316;

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NO':! , TlmREFOT:E , BE IT R~:30I)TED tl-:at ::teso1ution No.R-72- 316 adopted DeCCLlber 5, 1972 be and the same ishereby rescinded in its entirety.

Cons iclera t ion of Folic ie s Hela t i vo to Develonment of Comprehenfo i ,!e

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Director l:1cEi1lan , Cllairman 0~C' the Advance Planning &

1arl\:.eting Comni ttee , reported that the committees had revievTed

and considered the General l'-1anager s report dated February 28

1974 concernin::; the cu11rent fuel situation and polic ies rela ti ve

to the development of colr,prehensive fuel conservation contingency

plan " and afteJ' consideration it 1.:as the Cornmittees I recommendation

that this matter be carried over to the next Board Meeting.

After discussion , on Motion of Director McMillan, seconded

and unanimously carried, the General V.anager was instructed to

bring the subject matter, Item No. 19 on the Agenda , reading as

follows , back to the next meeting of the Board:

Consider report on current fuel situation and the deter-mination of policies relative to the development of a com-prehensive fuel conservation contingency plan.

~o'ila l of Retention of Firm of Arthur D. Little , Inc. to

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Director McMillan , Chairman of the Advance Planning &. oMarketing Committee , reported that the Committee, under the

Chairmanship of President Neusom, had received presentations

on February 22 , 1974 from three finalist firms for the conducting

of a Coflununi ty Impact Analys is :; as authorized by the Board under

Resolution No. H-73- 38L~ adopted on December 18, 1973. After

15--

lengthy discussion , it Has the Comr.littee' s recommendation that

the firm of Arthur D. Little, Inc. be retained. to conduct this

study. On motion of Director McMillan, seconded and unanimously

carried, the following resolution was adopted:

RESOLUTION ~O. R-74-96

UHEREAS , under He solution No. R-73- 384 adoptedDecember 18 , 19'73, the General I.:anager vTaS authorizedto issue a Request far Proposal to firms qualified toconduct a rapid transit community impact analysis; and

1'lHEREAS , on February 22 197h the Advance Planning& Marketing Co~~ittee met at a special meeting to receivepresentations from th'tee finalist firms to conduct a com-muni ty in~act analysis , and , after deliberation , recommendedthe retention of the firm of Arthur D. Little , Inc. toconduct this study at an estimated cost of $35, 000. 00;

NOH , THEHEIi'OP..E , BE IT RESOL\TED, that the GeneralManager be and he hereby is authorized on behalf of theDistrict to execute a contract with Arthur D . Little , Inc.to ccmduct a "l:cmid tra;:lsit COE1ICU,.1.1::,JCY iUlOact analysis outlined in a PI'oposal submitted Februa;'y 8, 1971+ 8. copyof "lhich j.s filed \'lith the Secretary, at a cost not toexceed $35, 000. 00; form of contract subj ect to approvalof the General Counsel.

Approval ?:f Agreel~1ent 'Hi tho Co \1:.:Y?,ty oLLos Angeles for Use ofCountv Counsc'.L J s Office relat iv' 8 to Cor::r:mter Rail Services

After discussion, on Il1otion of D:1 rector HcHillan, Chairman

of the Advance Planning & l'.Iarketing Committee , seconded and

unanimously carried, the following resolution was adopted:HESOLUTION NO. R-7!t-97

HHEREAE; , the Los Angeles County Board of Supervisorshas advocated the use of existinG: railroad lines for com-muter service and has recently offered to the District theservices of' the CO1.mty Counsell s office to commence admini-strative and legal proceedings to secure the use of existingrailroad trackage rights for commuter rail service; and

16-

HHEHEAS , the Dtstrictr s Gene' 8-1 Counsel and theCounty Counsel have negotiated an D.greement v!hereby theDistrict authorizes the County to act in its behalf inthe necessary proceedings to. acquire trackaGe rights onexisting rail lines , and further agrees to provide thenecessary assistance required by the County Counsel toprepare and present its case , with all costs to be borneby the County, with the County to have control of ove Tallproceedings , and it is further stipulated that the Districtdoes not have funds to acquire trackage rights , purchasecapi tal equipment , or cover operating deficit if serviceis implemented; and

~rHERE.AS -' .on ):.la rch , 197L~ the Surface Operations-Advance Planning &; l.farketine; Joint Committee and theFinance Committee considered the General Manager' s reportdated February 25, 1974, a copy of 1'!hich is filed with theSecretar::!, recommending approval of the agreerre nt negotiated .., and after deliberation, recommended that thenegotiated agreement be approved subject to inclusion ofan indeill1ification clause to protect the District;

NOi-r, THEREFO:~E , BE rr RESOLVED, that the GeneralManager be and he hereby is authorized to execute onbehalf of the District , subject to the inclusion of anindemnification clause to protect the! District, an ag.cce-.ment with the County of Los Angeles for use or the CountyCounsel' s office to acquire existing railroad trackagerights for cOnll11utel~ services , at no cost to the Distrj.ct;form of ag:ceement subj ect to approval of the General Coun~;el.

Approyal of J?evisions of Sectic..)DS -111, VIII and IX pf theDistric1..: s Hules _and He())l11t:L

After discus sion, on motion of Director Gregory, Chai:cmanof the Personnel Committee , seconded arld unanimously carriedthe following resolution was adopted:

RESOLUTION' :NO. R-74-98. RESOLVED, that revisions to Sections III, VIII andIX of the District I s Rules and Regulations , together withcertain changes in Board and Board Cm~ittee proceduresas outlined in the General Nanager' s report dated February

, 1974 , attached to these Minutes as Exhibit 2 , be andthe saJ:1e are hereby adopted effective ~:arch , 19' , exceptthat the revision to Section 3. 1 of the Rules and Regulati:ms

providing that meetings of' the Board of Directors shall be

17-

held the first and tl1i "\'d Tl)Csday of' eo. ch movlth at1:00 p. m. shall become effective April 2 , 1974.

ApD~oval in Principle of pronO~31 of thp Board of SuperviA ors

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' nen LIe onn 'T 0; 1-/)8 11.:11'1.':)-"'8 0 ~Jl)O8'L():LZe ne ,-,OS"(, oJ:Ir!lplem~nt:i_ " a :::C'j-cent ~13.t Fare F'

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tecl Alt0')Tl2.ti;!l::;~; 1:,0 De .L::;) . emen:. (~c. on ,Dout, hprL. .1.197 arlcJ to Cont:;nue Thro\J2~f1 JLJ. oE"; 1974Pres ident Neusom reported on the meeting of the County

Board of Super~!isors held last Thurscle, (February 28) at Ivhichmeeting the Boa;~d of Supervisors unanimously adopted a motio:1to subsidize a 25-cent flat fare program in Los Angeles County

to be implemented on or about April 1 and continuing through

June 30, subject to the District being able to obtain sufficient

fuel and buses , and further subject to the County securiflg from

the Secretary of Transportation a statement of "no prejudice

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would provide that any governmental body subsidizing such a

program would be bound to continue subsidizing at that rate.

further reported that we have been informed that the See retayy ofTransportation has given Supervisor Haye~) the assurance that there

will be no prejudice. He then reported that representatives of

the District , the Chairman of the Board of Supervisors and the

Mayor of Los Angeles are meeting tomor~ow in Washington with My.

Simon regarding the availability of fuel for the program, since

jthout additional fuel the District would 'be unable to implementthe prbgram, and further that the staff is working on the matte~ of

obtaining additional buses.

President Neusom then stated that it was his recommendation

18-

that we accept in principle the provisions of the 25-cent

flat fare program, and to do so 1-lith the provisos I'lhich theBoard of Supervisors indicated regarding the obtaining of fuel

and buses and the matter of their obtaining a letter of IIprejudice , together with the continued efforts regarding the

staggering of !,vorl~ hours by various employers and gove:rTLrnental

agencies which v!ould aid in handling the increased riden';hipthat would result from a 25-cent flat fare. He stated that the

staff was aware of the contract problems that have developed

but they can be worked out with the County and urged that th~

Board take a positive action to accept the proposal of the

County \"Jhich is a major step in providing better tran::;portatiorn this c:cj..tical hour and it iv ould be appropr' iate for the Dist):, :tctto respond in the same spirit that the Board of Supervisors haC

\'lhen making the off.::;r.

Director Victor Carter stated that these are very momentoLe

days , that the community should have better transportation and

that the i'lisdom of the Board of Supervisors to help fund the

deficit was great and was pleased to move acceptance of the offer

in principle , which motion was seconded by Director Hugh Carter.Director Baldonado reported that the matter was disCl!Ssed in

committee this morning and that he was concerned that the recolYi-

mendation upon which the motion was made is not the same recom-

mendation made by the staff , which was that 1"ie adopt e:Lther the25-cent or 30-cent flat fare program for implementation as close

as possible to 30 days follovling appr(~)Val of funding if approval

-19-

is (;1 ven by Harch 5.

President Neusom stated that there mig.l1t be vvisdom indiscussing and trying to work out either a 25-cent or 30-cent

program, but we are dealing with a 25-cent program in principle

,mich has been offered by the Board of Supervisors in preciseitems , so he felt the only one real item before the RTD Board

today is the Supervisors' principle statement to us as to their

policy and whether or not we coiricide with it, and he felt from

the discussions today that the RTD Board is generally in accord

and that the other details can be worked out.Director Hugh Carter pointed out the timetables to obtain

buses in Supervisor Schabarum' s proposals which had been pre-

sented earlier in the meeting. Since I'Ie feel He cannot obtain

"Lhe appropriate number of buses by April 1 , St1.pervisor Scl1abarurn

has some merj t in his program. It is ' a matter of public recordthat the capital expenditures the District needs to make are

extensive. The Board of Supervisors I program limits it to a 3-

month program and the expendi tures necessary to purchase the busesand incur the capital expenditures are extensive for just a 3-month

period; therefore re need some indication that ,Ie can continue

the program beyond the 3-month period. We are she rt of equipmentand the staff is contacting everyone possible to try to find the

equipment to purchase. He are refurbishing older buses and thepublic must be aware that this older equipment will be operating.

Director Baldonado stated that he felt the contract provisions

20-

could not be ironed out a~ easily as has been indicated here

today, and inquired as to "I'lb.ere tIle capital funds \'Vould come

from for the purchase of buses , etc.

Director Price stated that we need a positive response to

the Board of Supervisors , although we realize there are many

problems to be solved.

President Neusom said that the question of capltal expencU-

tures Das raised by District representatives and is a problem

that needs to be ironed out at this time. If we find there is

a problem that the staff cannot resolve we should appoint a

coIYJJnittee to "fork I'lith the staff and the Board of Supervisors.He don! t "rant to be reluctant in the matter and 1,rant to serve

the cor; ,~;:uni ty.Director Baldonado stated that he felt he could not vote

at this time until considering the oiher issues including the

30-cent fare in an interim period , especially dtle to the prob-

lema of fuel and vehic1.es available.

Directcr Brewster felt that our response should be factual--

that we can ultimately go to the 25-cent fare but it should be

a phased aprroach as m.ltlined by Supervisor SchabarUY!l, and tl!at

we should go foc the 30-cent fare nO.vI wi tll a minimuJl1 of capital

expense reqLired.

Presid~nt Neusom said he shared the concern of the Board

but tllat by meeting 1.dth the CO'c~n.ty we should be able to :re8o1-

the pl'oblenu:..

21-

Director Victor Carter c:~aid 'Ire ~' ro;~ked out the 10-cent

fa "r'e and th2..t the 30-2ent fare cTeates p1'oblem~ in some e..reas

and felt the Board should vote riGht no\'1 and go forl'lard 1d.

the progr2..!:l, and He can \'Tork out the d~ fdls \'lith the Board

of Supervisors.

Director Takei stated that we must spell out clearl;;' to

the public.: the p;_ oble:,3 ~\rC; fa c? but t:-lat l're shouldn I t hold be.ck

on this opportunity; ho~ever J the publi2 must understand.

Director Price r10ved that the "TOrds !l or other negot:la ted.

al terna ti 'lEeS It be added to th_c original motion , "Thich motion

was seconded by Director McMillan.

Directo:c Hugh C;;u.'te.r said that this program will have

co118i(5.erab1e impact :Jl1 the municipal operators.

SupCjYlisor SCllD:.)8.Y"l.')Y, stilted that he v.'oulc1. vote for this

pilot procram and that it is incu~bent on the District to

i!'c 'lp lement th~ program or some alte!.~n8 tive; that the Board. ' 8

decision today "Jill have far-reaching effects on transit act:L-

vities in the County over the next sEveral years. This is a

very serious decision and, with the ballot issue coming up in

NO""reInber , the RTD must be able to furnish the service and solve

the probleril.s in connection \Ili th implE'menting that service.

Director Gr.egoi:' Y suggesteel a Spcc:ial Heeting next Friday

to continue consideration. President Neusom, however, felt

the District has an obligation to the Board of Supervisors to

make a decision today.

22-

Director Baldonado moved to table the matter until next

Friday, lilh:Lch motion 1m3 seconded by DLcector qregory. The

motion failed to carry \iTi th a vote of thl'ee II ayes IT (Baldonado

Bre'iTster and Gregory) and seven ITnoes II .

Director Victor Carter' s original motion was then voted

upon and carried by a vote of 7 to 3, it,d th Directors Baldonado

BrC'. rc;ter and Gregory voting IT

Direct:yc Price s amend.rnent to the original l:lotion I'ras then

voted upon and carried by a vote of 7 to 3, with Directors

Baldonado , Brel,!ster and Gregory voting tl , and the following

resolution waG therefore adopted:

RESOLUTION NO. R-74-9~

1.IHEHEAS , the Board of' Directors of the SouthernCalifornia Rapid Transit D! strict recosnizes the needfoy an increase in the use of bus ser7ice in order toalleviD,te the ef:fect of the E~asoline shorta(S8 on theres iclents of the community; and

H:rrt-::EEAS, the Board of Supervisors of the County ofLos Angeles has indicated its willingness to subsidize

25i flat fare on the Dj.~;trict' s lines operating through-out the County; and

WfffiREAS , District' s presently available equipmentand manpovrer i'mulci undoubtedly fall short of satisfyingthe public demand which would be generated in responseto a flat fare program; and

1'nrEREAS , if such plan is implemented the Districtwill re8"ctivate presently retin:d buses , attem;?t to

purchaa8 other buses and will en~loy additional personnelin an effort to meke the flat f~re program successful andlooks for the assistance and cooperation of other govern-mental agencies and businesses \'Those efforts will enhancethe success of the program;

)'\TO\'J , THJ::":REFORE , BE IT RESOLVED, that this Board ofDirectors does hereby adopt in principle the proposal of

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the 30ard of Supe~visors of the County of Los Angelesto subsidize the cost of implementins a 25-cent flatfare proGram or other negotiated alternatives in theCount of Los An0:eles to be :iJ:1. . lemented on or about

~~

. IApril 1 , 1974 ano to continU(~ through June 30 , 1914subject to the District being able to meet the provisionsout=.ined in the Su:Jervisors I resolution adopted on Feb-ruary 27, 1974 re3~rding the District r s ability to providesuffi:;ient equipment, manpoVler and fuel requirements ofthis program;

EESOLVED, FURTlIER the, t. the General Manager be andhe is hereby authorized to negotiate a contract with theCounty of Los AnGeles to SUbf:dcl.ize the costs of :i.mplement-ine; a 25-cent flat fare in Los Angeles County throughJune 30 , 1974, or other negotiated alternatives , suchcosts t.o include 10s8 of revenue , added costs of extraservice , start up costs , and emergency purchases of usedbuses;

RESOINED FURT~mH , that the implementation of anysuch reduced fare program i~ subject to the prior approvalof the Consulting Engineer;

RESOLVED FUR~~~:En, that tIle 'jaunty of Los . nGelestogether with other governmental agencies and privateemployers , be urged to continue in ~hei r efforts toeffect ctaggered work programs ~lich would aid the Districtto better handle the j.nc rear:;ed t. " ansi t ridership l'lhich areduced fare progra~ will genera~e.

Report of I'Jo:TIine,ting CO?11.1~'1tttee B.nd. Electi. Yl of Officer'

Director Hcl1illan, Chairman of the Nominating Committee

reported that the Cormni ttee had met today and th.at it Vlas theunanimous recommendation of the Com.mittee that Thomas G. Neusom

be reappointed as President and Byron E.. Cook reappointed as

Vice-Pl' 8sident, and moved approval of this recom.11lendation byunanimous acclamation , i.Jhich motion i'18.S duly seconded.

unanimous acclamation , the following resolution was adopted:

fu~SOLUTION . NO. R-7L~-100

RESOLVED theJ. Thomas G. Neusom be and he herebyis reap~)C)jnted to seTve as President of the SouthernCalifornia Rapid Transit DistTict frrnn March 4, 1974to March 4 , 1975.

21t-

RESOLVED FUETHEP., that Byron E. Cook be and hehereby is reaPDointed to serve as Vice-President ofthe S~l),thern C~lifornia Rapid Trans it Di~trict fromMa rc h 4 , 1974 to I,fa r ch 1975 .

rypearance of Harleee Hhi tcraft , Trcmsi t Action Chairman

--

League oJ' T'iomen Voters

Mrs. ~~arlee \'Jhi tcraft , 'l' ransi t Action Chairman, Leagueof Homen Voters of Los Angeles County, appeared before the

Board and pres ented the Leag"ue' s It Transi t Consensus for

1974 Rapid 1' Tans it Proposals. A copy of that Consensus is

attached to these Minutes as Exhibit ~

Director Bre1'!ster asked Mrs. Hhitcraft if the Leaguev!ould oppose the rapid transit plan if the :funding was bysales tax only, to l1hich Hrs. I'lhi tcraft replied that they

~'wuld Oppose the plan if fund oc1 by this one source only, and

that it should be funded by more than one source.Director Hugh Carter inquired if HTD Directors could

attend a League Board meetinG" to vlhich l'-1rs. v1hi tcraft repJ iedthat they ilOUld be pleased to have Di rectors attend a meeting,but that probably such a meetinG should be held vlith the TransitAction Committee of the LeagLJ.e of IV-omen Voters.

Next Regular Meeting

After di8cussion, on motion duly' made , sec onded andunanimously carried , the following ~eGolution was adopted:

25-

RESOLUTION NO. R-74- l0~

RESOLVED, that the next Ree.;ular Eeet ine; of theDistrict be held in the Distr:Lct I s Board Room in theTl'ans it Di~ t:cict Building, 1060 South Broadvlay ~ LosAnseles , California , on Tuesday, Barch 19, 1971.1.10:00

There being no further business , the Meeting adjourned.

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SOUTHERN CALIFORNIARAP~D TRANSIT DISTF~ICT

1060 SOUTH BROADWAY. LOS ANGELES, CALIFORNIA 900'15 . TELEPHONE (213) 749, 6977

GENERAL "'ANAGERFebruary 14 , 1974JACK R. GILSTRAP

To: Personnel Committee Members

From: Jack R. Gilstrap

Subj ect: District Board .and Board CorrLffii tteeProcedures

Attached is a memorandum from the District' s Efficiencyand Cost Control Committee relating to Board and Com-mi ttee procedures. It suwEarizes the responses receivedto the questionnaire distributed to all Board membersand provides further detail on proposed changes inprocuremen t procedures.

Respectfully,

vr~ "7 /J,wk R .' Gilst

Attachment

cc: All other Board members

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" ~iO 37" 11~E'. 3/63

OEF'ARTMENiAL.

SO~JTHE~N CAUr'ORN1A n;~PID T~ANSIT DI5Ta!CT,cae SOUTH DRCAOWAV

LOS ANGEL.CS

co NOf It.CLvO' MORS THAN ON.SUBJECT ,... THlg COMMu....'C,,"T:O'"

CAT!!:: February 14 , 1974

TO, Jack R. GilstrapF:!OM: J. B. Scatchard, Chairman, E & CC Coffiffiittee.

SUS";ECT, District Board and Board Co~IDittee Procedures

Subj ect procedures wereon February 4, 1974. circulated to all Boarding is a su~~ary of thenaire:

reviewed by the Personnel Co~~i tteequestionnaire on the ~atter wasmembers on February 8, 1974. Follow-six replies received to the question-

10.

Board meetings on saTI'.e day as Cornrni ttee meetings?4 Yes, 1 No, 1 no preference

Which day?3 Tuesday, 1 ThursdaYI 1 no preference

Meeting date falling on holiday.Next day, Board sets meeting each time,

Commi ttee of the liihole concept.3 Yes, 3 No

Consent calendar concept.6 Yes

Limited job reclassification authority to GeneralManager.

4 Yes, 1 No, 1 needs more information

7 . Requisitions to $10, 000 approved by General Manager.5 Yes, 1 limited yes

Awards to lo,y bidder without Board action.3 Yes, 2 limited yes, 1 No

Surplus sales without Board ap?reval, limit $2 000.5 Yes, 1 limited yes

Gene~al Manager to contract for personnel servicesto $10, 000.

2 Yes, 2 limited yes, 1 suggests $5, 000,1 needs more informa tien

Jack R. Gilstrap February 14, 1974

To further describe the procurement procedure changesrecommended, I have attached Mr. Stanley s memo on thesubject which describes the changes briefly and showsthe current wording of the District Rules and Regulationsand proposed changes in wording.

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RTD 37' 11. REV, 3/55

TO:

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SOUTN~RN CAlIFO~~I~JA RA?ID TRANSIT DISTRICT\000 SOUTH BRaA,,""'AT

LOS AN G E LES

DO NOT ""CLUO~ "'O"E ,..AN ONESUBJECT IN THIS CO,",MU...iCATiON

DATE: February 1974

Joe B. Scatchard

SU8J;;'CT: Revision of District Rules and Regulations

Earl \'/. Stanley

I have attached additional changes to the District Rules andRegulations , Sections VIII arid IX , for Purchasing procedures.This should be presented to the Executive Committee for reviewat the first opportunity. 'l'he proposed changes eliminate the~~igui ties and simplify Rules and Regulations to conform toDistrict Law. Changes are as follows:SECTIO:'~ VIII

District Law is referred to bu.t not quoted in proposedchc:mge.

Eliminates submitting copies of requisitions to theGeneral Manager. This will facilitate use of thePurchase Requisition as a Purchase Order and willeliminate 25% of our order writing.

Petty cash purchase limits are raised to $30. 00 fromthe present level of $20. 00.

Permi ts the General r1anager to approve purchase requisitionswith a vaJ.ue from $3 000. 00 to $10 000.00.

':;

Present rules require that the Purchasing Agent submita report of all purchases over $99. 99 to the Board.The limit in the proposed draft is $1 000. 00.

Nore clearly defines the requireD-ents for requisitions.

De fines informal bids and when formal bids wouldrequired.

not be

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- .

Defines formal bids.

Joe B. ScatchardFebruary 14 1974Page 2

Clarification on payment procedures. Provides forpayment for purchases let other than through thePurchasing Department.

10. 1:'

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t'.t:e~ '....o

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F. - 19:0.. .c -effiffi i .L..L.

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c.d r:: P:r::0-.Q.. :U,1 r_~-'-H -

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era i 'l't:".:fl-a-g-E', :t.--;--o.D -

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opr. ~~-e'~ .'-S-' r.t7i.-re..:~..3-'~ -e-:ron;::,f~-€~v€

:;;

500

- .

SEC'l' ION IX

Defines a minor i tern for sale as one i tern or group oflike items having a value of $2 000. 00 in lieu of $250. 00.

Upon adoption of the proposed changes the Purchasing Manualcould be updated and implemented.

/-J

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E. W. Stanley

EWS : w

Attachment

cc: J. T. Stubbs

;,.

1:~:

" D

'?p:

lrtm

: 1I1t "!1all 3\1b;r,lt

L\ c

opy

of a

ll 1'

c'1u

1:31

t101

\:3

r~cu

lv~d

(9

C~

b~lo~) to the G~neral Man3~cr and shall :3

ub-

, ~

--;:-

--'

nit a

I'':p

-::r

t of al

l purch3:Jc:J dur1.ng the l1Ionth OV~9

.m

,I"

roo"

""

,m"h

"", o

r m

at",

'lo',

or 'U

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Dee

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r ;'0

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VII

I.ru

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.:rt;)

:l:JI

:'j by th

l'. T

Jl:J

(a'lc

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11 b

e r~

Ov(

)!' :1

cd !i

y

Art

icle

:; 0

: Ct1

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er 5

or

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outf\

l".rn

C,tl

ll'O

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ropi

d T

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it IH

:',tr

lct

1,11

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nd by thc3~ Hu1c3 amI

r:'~

~'.J

L,"

Llo

:I:;,

:;:n

:'.11

p\:r

' ch,"3c3 of :Jcrvicc3, :JuppI1cs,

CC

juip

l:\cn

t

~d1

d )~

,atc

!'tal

", a:1d thc' construction of facilities

,::ld :.;o:okJ, ccmpetitlvc public bicldlng shall be U3C

;-::;

i'

p\; '

Iil',n

oth

l:!"'-

/.I:.;

e pr

ov.\.

dcd in thc:3c Hule,J

Gri

ll

Tkc

';\-:

L'.t

:l~n:

; .:;uch com;JC'tltlve public bi

ddin

g \' 1

111

In:;u

!'? ,

~:I

e::J

,lnl o

pportunity for all bi

c1de

l"3 a

nd a

fu 1

r an

d ~

quita

ble

trea

tm0n

t oc all bidders.

Such

pu!'c

hc,:;

c:j o

r (:

O:1

trC

lcts

shall be reflected 1n writing

'iti1

,::r

hy l

ol';1

\:11'

contra.c~, !J111'ch

:J.s

c or

der,

or ~c;no-

:,,

!~c~l, ,In(! al

l ::.t1ch I/d.tin

g:: u

hall be open for public

in3p

cctlo

n 1n

the

offi

ce3

of th

e D

Istr

ict '

s Purchasing

j):p:

lrt~

;(;r

,:; d

urin

,s n

or1:

Jal b

u:3i

nt':'

1:J

hour

:!,

\'n1'

:\:)

th'!

J';)

"l'c

J 0(

' Dl.!

't.'c

torc

by

1'c

:.1oh

\t1on

llp

ccif

ical

lyp:

;,o' l

1cl':J oth'

1r".

.II:

JC!,

all

puI'c

h,ls

lnz

and

cont

ract

ing

abo~a d~ccr1b0ct or ~cgot.\.ntlon~ th0rcfur shull be done ex-

('Itl

f) tv

, 'l:,' tl1:'Qu:~h the

Pur-

cha:

31n!

", D

o:p;

'\rtm

c'nt

.'l'be

l'ur

cl1a

3-

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~,

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FT

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/kh

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P",

hoo"

"y

!h, m

'!r,"

! ,h011 b, 80

""oe

d by

Art

ide

3 or

Cb"

'" ,

'"

and

by s

edt

ion

3025

f! of

the

Pub

lic U

tiliti

es C

ode.

and by the:;"

nulc

san

d H

ef,r

ulaU

ons.

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VII

r.

Pure

1"",

Ln~

:

Unl

ess

the

Gen

eral

M~

nage

r pr

ovid

es othert~'ise, all pur::h:1si::G

;1.r

:c

ec;:t::-~ctin;: :lS :J.bOl'c 'J~~::ri':':'d cor :;?;::0:i:'..tiC1~s thc!'o:of0!" -:h..,U ~

n do

Cle

excl

usiv

ely

thro

ugh

the

Pur-

.:has

lng

Dep

artm

ent.

c.- (-

c.?-

/Oi

Il, Ie

)C

'"(f

r1.)

~cv

.J:.I

.;:

;..V

t.

J~~!

; ""'

\ I",

",la

"low

J

".. '

k\!'~

ll I_

"

- "

2.:1

1 fo

!' on

l1tH

l\'Y

rr:

p:1i

ro, t

o th

e DoGrd of Director:! nt

- "

.....

11 I~eetln,; f'o

llo\ll

n(1;

the cloGO of tho m

\1nt

h.

~ed

~~"

....

, -

Req

uisi

tion:

! ar

e -not required for ~urchasc3 from

p,~t

ty ca

::;h (1-lh10h nay ~ot cx

c~~:

..:nj

' ~n

('.

pt\rCl\age). D~pilrtJT,~nt head's or h13 dclegatc

appr

o'/;:

!l m

u::;t

be

Rcc

urec

l for

3uc

h pu

rcha

scs.

~

......

......

.---...-. .

A. -

R2fJu13it ions up to $1,00

0 in

val

ue m

ay b

~ 3

1sne

~load or hie

de1e

C'at

e.

rInd

GP

Pl'o

'led

by th

e de

part

men

t --=

:~

n~qui9J ti0n~ fram $1,000 up to $3,000 require 3i~n3-

!.:.'

.:'l'.

:l::_

tt.lC

1t1:

;t,I1Y (\I~pf'_r'tl;1cnt \-liaI1111~ to m

alcc

Buc

h a

pur~

cha31~ or co

ntl'2

.ct f

or p

ureh

2.3e

011:111 file w

ith th

e ru

r-ehn31n~ Department n requloltion Betting forth the needs

of the requisItionIng departm~nt together with detailed

apee

ific:

-,tio

n:J

ther

efor

,

f\

turD or department head and approval Df appropriate

a!T

ier:

r,

n~rj;

ltaitl

on3

for

rout

ine

pUrelliwc3 or materlala

supplIes for otock or for ordinary repair without

dollar liloit require the 'DIGnature nnd approvD.l of

the G~n~rnl Mnnag~r, Manag~r of Operationa, rurchnain

!\2;cnt or Depl.1ty I'u

rclla

:-,ln

e; I\

f~8n

t. A

st::

.~~:

ncnt

of

. ,

: ria

!.::-

J: ~

l~~

I~.

r..~

~~D

~~_

:~~

:, (

- ..

~~I1

~ t

~ ~

~n

t',,1

to ,

the

D1a

trte

t r

~.. ~h

o .~

~rl1

r~:~~

~~~_

~. tile Dl:'~ct(1r

J'.;;

-;;u

i~;lt

lon:

! in

supp

ort o

f Doa

rd a

ppro

ved

cont

ract

lj

or author lzat lono bcarln~ D enatur~ o~ depurtmcn t head

:locl

app

ropr

iate

off

ice!

' req

uire

no

ft\!

'ther

app

rova

l.?I

i

. ~

Any

dep

artm

ent d

esiri

ng to

acq

uire

Goods or scrvlecs 5h;).11 file w

ithth

e Pu

rcha

sing

Dep

artm

ent a

req

uisi

tion

r-et

tinr,

for

th it

s r.

eeds

, toj

;;eth

cr w

ith s

pecL

ficat

luns

ther

efor

.,

ncC

1uis

itio!

)s :1

:'('.

not

rcc

;uire

c! fo

ri.

puI"

ch:!

!Jcs

fro

m p

elty

c.:l

sh. T

hesc

.:Ir

e pu

rch~

:;es

~ e

xcec

dinJ

(53,); and

I11:

\Y b

e 11

1Jc1

e on

ly u

pon

"ppr

lJ\,

;tl o

f th

eD

epar

tmen

t IIc

ad OJ" his de

sj,q

ncc.

2. pu

rcha

!iCs

of u

tUtty

scr

\'iC

l'.3

(Ga~;. w.'ltcr. po've

:') O

rinsbll"tion of 111'.'; u

tility

ser

vice

s.3.

purch.'\:;c oC pr'D

fess

ion:

tl sC

'rvic

es a

utho

rizcd

by

the

~tW

13o.

'lrcl

of

Dlt'

ccto

r::J

.Ii

11

,

----

---

----

----

...,-

----

--.

Sig

natu

res

requ

ired

~rt.

1. Re

quisitions for purchases up to

:1:;-\ $ 3 000 shall be approved by the rcquisi

t.,in

g departmeI").t hcCld or hi

s " d

esig

nee.

J~ ~

1S'G

..,.\c

rJ 2.

Requisitions for purchases over

"10

. $3

000

bu- t less thc:m $10

000 shall be

0- ,

approved by the requisitioning

dep2

lrtm

en1

head or his designee and the General

Han

agcr

or his designee.

3. Re

quisitions fo~ purchases over

$10

000 shall be signed by the de

part

mcn

ihe::td or h_1.5 do.::.:ignec E

llld

appr

oved

by

the

Doard of Directors.

~~lr

~ fi

nd ~

~Gul

utlo

n~Fc

:Ll'u

,1I'Y

20

, 19

C,t\

10',

j\'

1qU

I.~J

L1o

n~ r

Ot'

purC!HWl::J of

A,)

, 000 to *500;000

('qul

!"' 1

n ('u.1dJtlon t'b ~1u;n.

u 01

' t1c

:par

tmen

t hea

d

, :,\,

,

and ClFproval or Gcner ra 1~

'I.~

~gc

r, th

e np

prov

al of tho

Doaru of D

1rcc

tor~

"HCCjub it tons

1'01

' purchases of over $500,000 require

the

~lC:12.turc or th

e G

en~

rtil

r,1anagcr and the recom-

-.... '

!110nd;ltio~1 of

co:n

f:1~

ttce

com

pose

d of

the President,

/' "-

the G2ncral Mana~c~, n~~

the

appr

opri

ate

offi

cer(

e),

nr:d

a;;f

JJ'

J:.!l

of

the

Doa

rd o

f Dll'

ccto

r3.

() .

8.I!

B

lddi

ng H

cqu1

rt'rn

ents

,

/, ,

Purch3~C~ up to $100 in value.

) A

C "1 -u ~;;;

cb;!:

!J.!!

;,' ll

gent

;!t !

l Dpe

cifi

ed ti

me in the office of

I i

. ' . thr: hll'chJ:Jlng Agent. '

, ~

purc

ha:.;

e:.l

t.OOO to $500,

000

1n

valu

e.

~ ~ \

(;"3

0 pu

rcha

;;c:.I

require formal bids \o

Ihic

h ar

e to be

~, ~

' : .

\; ':\

.' ru

bllc

1 y

()p

~nC

'd b

y th

e PUl'Cha3Jnp; fliocnt at (l spec l.fic(

~ ~

'

0 tlr:JC' in the of!'1ces or the Purcbasing Agent.

t':: \

(

ur' c

h;t:.;ca of

t~oo

, 000 amI over In value.

!"'

~uch

pu!

"Ch:

J:;'=

3 do

not

req

uire

pub

lic b

id.

Pl;r

c!1C

l~'~

3 tiO

O to

t,OOO 1n value.

'l'h'

!si.!

pur

chas

cs r

equi

re public bid either formal or

inL

'o:'

r;,;,

l at t

he d

iscr

etio

n of tho Purchasing Agent.

\,'pl

.ttc'

I.:ld:.J .:11'C to be opened pu

bl1.

cly

by th

e I'

u!'-

he:;"

, j!u

rC!:

~l:J

es l'

cqui

rc f

orm

al b

ills.

' 'The spcciflca

tlonJ und propostd purcha31ng teI~3 that are to be

tJI 2S

-

%7-

/C

C //

11/

Bid

dlnr

; Req

uire

men

ts.

ii.

l. Informal B,ds

Forrnal, public bids are not required in connectio:1 with th~

: ,

':.'1

~\yl

!l1J

, pur

chas

es:

1. Where

the

expe

nditu

re I

s $3

.000 or lcss.

2. Where

the

good

s or

sen

'ice5

can

ue

obta

ined

fro

:n o

n)

one

sour

ce.

3. WhC':'ethe gouds or 5erV'iccs arc not acqulrD.blc

through competitive bidding. (This il1eludes \\tilities, an

dcertain professionul a.

.,d c

onsu

ltwgs

ervi

ees.

4. P

urch

ases

of 'an emergency nature.

b th

ese

inst

;:o.n

Sect

ion

3057

::! o

nhe

Dis

tric

t law

sha

ll be

follo

''

thc

auov

e ca

ses,

pur

c!n,

ses

may

be

m;!,!e pursu3.l1t to fo

rmal

bi:!

,11

1 th

e op

en m

arke

t, at

the

disc

rello

I1 o

f tJ:

1e purchasin:;- at;ent. V/her

ver

feas

ible

the

piirc

basi

n(! .

dtre

nt s

houl

d 8H

:'~'rL

iti ~

.ecu

re m

ore

tbon

e qu

otat

ion

IU'It

.I"U

u"-t

tIa'.r

-b~

Qn"

uy

tele

phon

e or

lette

r.

;\~:!0

" "

;;.

: L~

;'I.1

:'\:lo

l;:;

:-'~

;;:'

..:, ~.

20, 1

~'U

0 '

:;0 t ~';) (':

;1\ 1

n tl:

e inv1\;a t ion \;0 bi

d :;1

1;.1

1 be

tho~

;c:J

;'0"

'~".

1 1'

0!' t

:10

L'u

quls

it:lo

n.f:

10. b

id:)

a1'e to bo

;,-,ll

dy o

pcr.

cd v

y th

e Pu

rCh~

31ng

1\t;

cnt :

1t a

plac

e'(~

13n~

t0d

uy ti

l0 G~neral ~anager

Follo

' clin

g til

l::;

~:l'.

. :,li(; 0;1;::'1"'.,

'-::::

:, t1

;;) b

iels

arc

to be r0!'errcd to the

P~;:'

C'::

\:-J~

Ii3 J

lG0n

t for

h1:

.; rc

vi0.

\", ,m.:llys:!.s, cwd b,

bu-

1,,'

10:1

,~:c ?urcha3inJ Acent shall certify the low-

e:.::

t :"

::::jJ

un::;

lble

uld

der

and ma:cc his

reco

;;"u"

;1en

cbtio

nto the nc

urcl

of D

lr'C

'c to

rs.

(Whenever the PurchasIng

lG~r

.t 1:

:; re

qui~

ad to so revieN and report, he ~ay

c~ll u~on any person 1n the District A

d~in

1str

at::'

onfc::' ::'nf'0"

.-:"

at, lo

!1 .:

lnd

a::;s

13t.:

ln'J

e,

,-,

e:l:l;~('S t:"'1d' cr this p.

::ra:

:;r"p

h m

u:;;t

be directed by

th2 ~o:rj or Directors.

Pu~chaS~3 o~ an e~2rgcncy n.

:ltur

e.In casc

of

any

, .

;~:'~

;.Jt P

:1bl

le calamity, such

Co:

! an c~;tr:J.o::'di:1ary fire

:;'0,

)j

, :"('

0,' :

:1, e

plde

nLl.c

, OX

' otl1

(,)1

' dis

.1:.;

tC-'l

' , the board

~:::.

~rby

:;::.

;01u

t10:

1 P.

:r.S

::Jcd

by

a vo

te o

f tt"

o-th1rd:J of

" D,ll

:It:; ;;:,,!~bCi:;

decl

are

and clct"rl;11nc that p:

Jbllc

incL

::", :.;

t ~,n

1 ne

c~s9

.!.ty

C2:

;j.1l

1d th

e! lm

J;1(

;;dj,ate cxpenditure

ct public ~0:1CY to s:

J.fc

3u.:l

rd life, health or property,

.- ~

: ' ~r.

"1 :;

::'::"

'U:1

0:1

proc

-:cd

to l:Xpcnd or cntc~ 1nto a C

OI1

-: t~~ct l:1Volvln~ the expenditure pi any cwo needed 1n

;Jt:'

~i1

cr.

:~:'.sency ~'/lthout obsel'vance of the pr

ovis

l011

3r2quirln~ centraD tc, bids, or notice.

~G-

. ." ,

uP.

(!.\

(\)

,$ ~

Q ill

I fa

" .

II'

,; ;\1.-1 i':

:,jj"

~lun

:1j'\

:iJt'

lI:\t

' :' J

u, l:

;,jU

1\11

fonu

1 lJ

tdo

::ha1

1 be

sub

mitt

ed s

eale

d, p

t'iot

' to

the

\::~,

:? :;

p'~c

1f'

~d in the .invitation to bid, and shall be

O:J

r ~no

!,J 1

n .1 ,JI

)~C

U' ic

pl:J

c\! a

t :J.

specific time, which

plo.

c:c

and

t !);

:c w

ill bc designat()u on the invitation.

Any

FC:':

'S'J:": ,1h:lll ho.vc the right to be pr

e::;e

nt a

t th~

ope

ning

01'

',;:1

9 bl

ds :I

f:d :;

h::1

l1 h

ave

the

right

Ilt t

hilt

time to have

~ny part or any bid rend aleud.

All invitations shall so

stat

~ .

If th' " PlI:,ciL1Jin,; flgr:nt finus that the upecif'ieations on

any r~quls1t Lan :lr

e fo

r an

y re

ason

inad

equa

te, h

e sh

all

so n

otif

y th

e he,ul of the rc

qulu

itlon

ing

dcpa

rt:n

ent,

i.wd

tluch

::;tC

!)S

~IS

arc

ncce33ury shall be taken to cure th

l? in

-n:

l(!ql

l~C

y,

he n:llnlng or 11

bra

nd n

aml?

1s

u:.;u

ally

not

an

~,d'

"q...

::\t~

:Jt~

:e'~

,cf

lt of

::Jp

c:ci

flcat

1oi'1

s fin

d th

e Pu

rch:

J.:J

i::r:

:;

:':'

I'c':'

cn\:

r~:~

y l,,-

,j~ct

any

req1

11::;

alo

n ~Ihleh tlimply re

que:

Jt::;

the

pr~Juct of n particular manufacturer or Gupplil?r if in hiD

opld

on .3

ud: !o::llu'~~t is lncon:J.Lstcnt lilth \;h

e po

licic

s th

v 1)

~:;t

::,lc

t a"

h::t'

"ln

l1t:c

l:!t't

:c1.

For

\;ho

jJ\lt

' pO'H:;; or thi:J'

~,:c

~lo

:'" t

he PU

rCh:l31112; A6ent may call upon any person in

th,~ D,bt

rlct

:.;d

min

l;;tr

atlo

n 1'

01' information and i.1

33i3

tanc

ear

d )~

ll:J

::;ce

k ap

prop

ri:lt

e authorization to procure outoide

,::';:

JIJc

:1.I

\CC

11'

he'

de

er:!:

.! 3u

::h a

:;IJl

stan

cc n

eccs

3ary

.

(1',::

:0::.

.,:.:1

.1:2

; f,

,:,\.?

!\!;

ir

.a.)

! (\

1::;0

rcq

ulr'

c te

:Jtln

g of

p!"

'odu

c\;u

by

'; ~

)

i.lpp

t'opr

iatc

(j' 2

part

men

ttl I'

lhen

he

dcel

ns s

uch

tcst

::! to

1;e

il1

S ;j

C\'

the

\.;c;

;;t in

t,,!"

'cst

::! o

f the D19trlct.

C' r

) t\"

:;

27-

----

, "

~~?1

:::.:.

~J:

0.::

A f

orm

ullJ

!u il

l Olio

, \Jl

lbm

!ttl!u

lJY

the

bJdJ

,:r I'l

lr1.t1

~\l1

t 10

()1l

!following proccul1n::

1. T

hl)

purc

hasi

ng a

Gen

t ::;h

all p

ublis

h a

Not

ice

111'

.') ti

ub

'pu

rsu:

tnt t

o G

over

nmen

t Cod

e Se

ctio

n SO

GI

in :l

ne'

;!;p:cper of

gene

ral c

ircuh

ticl1

, fbdnc-;J. period during' wiLle!: S

uch

"ide;

\'.'i

be l :

ecdv

eu, w

hich

sha

U u

e at

leas

t 10

c:Jl

cmhr

(by:

:; al

k.. p

uca

ttOll

ot

the

not1

c6. T

he n

otic

e sh

ill in

clud

e a

gene

ruJ.

ucs

crof

the

supp

lies

or s

el' v

ices

to b

e pu

l' C'hasetl or contr"

ctcd

for

,shill state w

here

bid

for

ms

and

spec

iIic

~tio

ns T

'::::J

.y b

e o;

;t;'.i

:,~E

haU

Bpc

cify

the

time

2.l1

d pl

D.c

e fo

r re

ceiv

ing

D.n

d 0,

,0:-

.'1

'; of 1.

2. AU

bids

shi

ll be

sub

mitt

ed s

e:;.l

ed, prior to the tic

,)":

spec

ified

in tb

e in

vlt~

,tion

to b

id.

3. The purchD.slng ;Jgent shall open the bi

ds p

ul:li

cly

:J.t

time and pb.ce ue

sig!

1:J.

ted

by h

im. T

herc

:1.ft

er h

e 51

12.1

1 re

..~ie

'~

: ':i

~

~o :l

Il i'

.nD.lyze D., !1d tD.bulate all bids,

3...'

1d, s

h;:1

11 certify rhe

lol'.

"(?:

',tre

spon

sibl

!! b

idde

r :li

ld m

al;e

his

rcc

omm

~nd~

, tio!1

to th

e B

0~.r

d

: ,

'J' Directors. (Whenever the purcl1:lsi.!1g :lgent is required to ~O

1"

revi

ew a

nd r

epor

t, he

may

cal

l upon

ilny

per

sall

in th

e D

i:t:-

ic!

~, Administration for inJormatlon an

d as

:;ist

ilncc

. ) Any pc

rsor

J. s

:, h

: the right to be present at the ope. 1

ing of tl~e

1;i::

" ;c::d :;r. ~

l!l:n

ve th

e ri

ght a

t tha

.t tim

e to

h:lv

e an

y pa

rt o

f "-

ny u

id r

C2.

d ~l

cn

!J'f'

;:

'!~

"rt.

. ':.

4. Th

e B

o"-r

d of

Dir'

ecto

rs s

hill

awar

d th

e contr:J.ct to

!f:e

!lo

wes

t res

pons

i!"le

bid

der.

lJ.

Je c

"-

~t.!

2C:!

.:2.'

, If the Pu

rcha

sIng

i\r.

ent f

inds

thD

.t th

e zpr:cHiC'.:'..tions On

c..'1

Y

rr' q

!!io

:jtiC

'!arc for :U1y re

ason

ina.

dcqu

atc.

he

shal

j so

J1Otify the heD.d of tile rl

!c;\l

isi

tioni

nZ d

epar

tmen

t, :tn

d su

ch s

teps

arc

are

nec

essa

ry s

hall

be tc

c:O

:'to

cur

e th

l'. in

adc'

1uD

.cy.

The

nD.m1.nrr of r.

t bra

nd. n

ame

is u

::;uJ

.1lv

not

a.:.

:Jdcquate statement

of

spcc

ific

D.ti

OJ :

" :J

.nd

the

Pur

ch:.;sL'1g Age::! . 1

:1re

ject

any

req

uisi

tion

whi

ch s

impl

y re

guez

ts th

e pr

ochl

ct o

f D. ,,:::::t1c'

.:2:

man

ufac

hll"

er o

r su

pplie

r if

it! h

is opinion such request is inconsiste~t

" with the po

licie

s of

the

Dbt

rict

as

hen

in d

ec1:

Jrcd

.

li\ll'

::JIi

:I'll

~:;

:\IL

iIIr

)!lJ

I'\!(

'I'II

':.' '

~()

J \~

,t:.

;J ..r

1111

."11

II

1'

111.

1\1;

\(\1

\ J.O

;.Jl

\~.l:

It'l\

C~O

l'U

~I ~

O fO

1'1iI lint! 11lltJ

',.2"

'11 IlpPI'(J

'I"d

\,1'1 (l::C()!'o.!:lnco \vl~h O.

G n

buve

, thu

I'U

l'ci

;;\:l1

n,; :\,;"rl~ !;)~nll lnv,H

o l'o

rm:\1

bId

!!, 1

nv1t

oln

f'ol,n

albl

o\~

, u:'

11\\I

' '! t\11'1.

'(:\;

Ol'

r\II

'Il!,

'jln.

:n\;!

1 I'l

lX'

uupp

lyln

iS ti

ll!:1

(",t!

:; cv

ldcl

1cee

J by

the

requ

1:JJ

.\;.lO

J1 U

3 th

ciJC

rulc

G In

J.Y

r.:;q

uirc

.III

the

~ \'ent the PUrChD.3 in2; A~ent s!m11 make

0:-:

:.1 n

rZ'::

';I:~

,"~n

t:.; for such supp1yin:;;, nncl in the event

~ c

:L.;b

l::' ~

2.1

of !;

',or

e th

an ~

, 99. 99 1s lnvo1 'led, he sh

all..

:Jet

1'o

::'th

, in

0. I'

i!".lt

ten

rncm

oran

du:n

/hi3

reQ.son::J foI' :.w

dol!1

g, u

s \w

11 ;13 a swm1'.ary or' the tr:msaction as made.

Th1:; I~er~orar.du;n ghall form a part of the public fl

l'~3

oft~

", ?

urch

.:!sl

ng D

0par

trne

nt,

rkqu

l,:;lt

i.)n~

for

need3 to be 3iltl::f'led pur:Hl. '1

nt to

an

cxi~

tln;:o

; con

trac

t 'o'

ihlc

h ha

s be

en a

ppro

ved

as in thc3e

J(:.1

1(~

:. an

d j((

,;~11

atlo

n3 p

rovi

ded shall not be subject to

,..

the;

))l'o'lblct\J of 8.

6 h8

rcof

' and

not

\~ith

stan

di!1

g an

y ot

her

provlsi'J:1 or th(:3C Hu1es an

d R

egul

atio

ns 3

h111

1, \.

U'1

1es5

the

j)i:1

\;r'1

~\;

othc

r',;::

'se

:Jpc

:ific

1l11

y pr

ovid

~2.

be, Sl1b-

rc.lt

t2d

to t1

1~ P

ur;'ch

.:!:J

ing

Dep

nrtm

ent t

o be

pro

ccs3

cd in

ccc0rd~nce with procedure to be prescribcd by the

Pl1r

-

ch:,:

;lnz

Jl.i!

;ent

.

The

Pur

cha:

slng

; fllZ

cnt s

hall maintain bidder 113t3

\;h1c

h

)1'" n,:J.Y rev1:!'! from time to time.

These lists

1'/1

11 b

e

co:;;

po3~

dof

:iU

i1P

l1er

~ H

ho h

ave indicated a dealre co be

28-

iJI

, "

Bid

ders

Lis

t.

The

Pur

ch~s

ing

Age

nt s

haH

mai

ntai

n bi

dder

s lis

t:3 w

illcl

l he

111;'Y r.::\'

from time to time. These lists win be compo!;ed of s'

J?pl

ler~

who

L,

indJc"tcd n desire to be included

;1.1

'\d w

ho a

rc c

on~i

t1er

~d "

rc~;

;:",~

i':1:

SO

t.lrC

C b

~se

cJ o

n th

eir

finlln

cial

res

pons

ibili

ty ;1

.1'\d

c:lp

acity

to p

rodu

ce

, "

the

qual

ity a

nd q

u:l.n

tity

of m

ater

ial a

t the

tim

e it

is r

equi

red

by ti

:c

, DIstrict. Evaluation nece

ssar

y to

det

erm

ine

0. r

espo

nsib

le (

jour

ce 51

;

'" b

e conducted in accordance with

so\U

1d c

omm

erd:

U p

r:lc

tlce~

:wd

(;0"

"

, lie,

'I...

mental aGency pro~edurcs.

""J"

") w

"l "

""II)" "

'II'

F'J\

~;U

:'I'Y

';~I)

;"l~

Ii;"

Jncl

u\o:

d ;,1

1,1

' :I,(

! l\\'

~ c

\)!\J

hkr'

ll/t I'V;)po":1.iblo UQ1.1!'

l~C

rJ o

n ti:

c'l t

' fL

rl(l:1

cl,"

1 I'

C:;P

OllS

lb11

1ty

tine)

~"p

tlcJ.

ty to

pl'ociU':e tl,': qu

alH

y o.

ncl q

uant

.lty

01' m

atcr

lo.l ut the

tin;c

' 1t

1:; r

cq'li

rc'u

by UIC D1slr1ct.

Eva

luO

ltlon

I\cc

c3:J

Clr

y

to cJ':t~

rrnl

n~ a

re::;pon::;lblc :;ot:rce

:;110

.11

oe c

onrJ

ucte

d in

act,;

orcb

r;cC

' '..il1;h ::;o=d cor;u'1tr'ci

al p

ro.c

:tlce

::; ;l

nd g

o\lc

rn-

~0nttl1 n~C'n:y ~rc~C'durco.

lhcn

,cvc

l' th

e P\

\l'cl

1il:3

1ng

tlgen

\;

1nvJ

t(:;;

for

' ,ul 0

1c1:

l, vl

ith r

oC-c

renc

e to

, a particular req-

uL,;j

tion

, bo' :

:l1rl1

1. r

;ent

l an

.lnvl

(;:\t

ion

(;0

tJle

! to

Il1.

1

bid'

!.:r:

:; on

t!HJ bldd~r::;' list.

The

inv1

t:1tio

n :;h

:111

set

, for

th a

ll :;;

"'"~

lric"

tions

and

term

s of

th'~

pro

po:;c

d pU

'1'-

chD~e on the pr~posea contr~ct, the deod1inc for bid

:;1:L

:1!~

~lu:

; , .I:i!'ul~r,:lU

,cn

l'C

D-I

'din

,; th

e rJ

ualln

g of

ti(1

~,

and

tl1~

:;p,-

't.: 1

I' L

0U p

utJl

ic b

hl o

peni

ng ti

me:

and

lot.:

at.to

n.

'.ihe

n tl1

0 pu

rcit:

l~~

exc

eed;

) *3

, 000

.00, notice rcqucsting

ulcl

s :.:

hClll

bc

publ

i"hed

one t.lrne in a nc

\liJp

apcr

cJ.:'

c\Jl

~ltl

on, "

lIllc

!! p\

Jblic

atiu

!\ DJ1i.!11 be IDalia at

lea:

!tten (10) d~y~ bcfure bids arc re

ce.lv

ed.

1\.1

1 ro

mal

bid

swill be in w

rit.l

ng.

1~.2

, Dl:3

tric

t rc'

~CI'\

'C3 the ri~ht to reject any and all bids,

and all invitations aha11 so state.

If, after rejecting

bids

, the

bof

lr'u

clct

er:n

lnc:

! and

dcc

lorc

s by

i.! v

ote

of t\

'IO-

thlrc1rJ of all 1t3 member::; that in its opinion the supplics

, '

eq~

i~~

~r.

t: D

nd m

atcr

1alu

mo.y be purchascd at a lower price

29-

)~iJ

,-v

-;Jj

, ~

(J.

DJd

s.

. '

1:fl

e D

istr

Ict r

eser

ves

the

righ

t to

reje

ct =

y and all bids. or to w:~he

;: ! an

y in

form

:1.li

ty in

bid

s as

the

inte

rest

of t

he ' D

istr

ict ,

may

req

uire

.t.:

.!'.'?

,

Onl

y th

ose

bids

sha

ll be

con

side

red

whi

ch a

re d

eem

ed res:oo::sive to

" -..;

the

bvita

tion

for

bids

. The

Pur

chas

inG

At::

cnt s

l1~

Jl m

;)!:e

suc

h T"-'"C", 2-

h~:~!eems advl:;~ble

for

cons

id~

rin:::

bid

s to

insu

re m

:,-;d

mttm

P!'

ct"c

:ic~

or, t

he D

i::;tr

ict'

c in

tere

st c

onsi

sten

t with

insu

riIlg

an

equJ

.l oP

:JcJ

"t,-

,:-.it

yre

all bh~d

X:.s

, and

a fa

iT' a

nd e

q~tit

able

trea

tmen

t of a

ll bi

dder

s. Ii

:J..l

l bid

subm

itted

in a

nsw

er to

a G

iven

invi

tatio

n ar

c no

t rej

ecte

d. th

,~ E

oJ.t"

j.th

e P

urch

asin

g A

gcnt

, 'as

the

case

may

be,

shaD; aw;!,j t:t~ CO,.

tl':\C

~ tQ

the lowest rcspo:1s1ble bidder. T

he P

urch

:lsih

g 1\

cer.

t ~1;

:.11

k~(:

;J t!

\(;

oriG

inal

s of

the

reje

cted

u!tI

" , toe;ethcr with th

e: i.

-ivit:

.loic

a i:w

itiJ1

,; su

cr~

. ,

bid, on file in his office ,as

p:u

' t of

the

publ

ic r

ecor

d.

-3-

!J.F"

lr"

rJ:i)

:""1

'\rl

()'

~;L

~~a~J 2U; ~i~

~j ,

if!

C!;

,) , )

r'f! ~;,drl(\ 't,

th'~ bO,11

'J n

:~\y

In' oecad to

p\l.1

'chl

t\1o

the

1:\1

!)p1

1(::.

1l!(!,:lplI\,'I1~ 1111U 1I1;\tc\'I:Jls In tile open l:\

Ur'\

cct W

.lth-

out 1

'uI'

thc't' "l'~;QI'V;)I1CC 01' the proYi::! lu

l1:.1

l'cq

\llrl

l1,~

cun

tI' n

ctr

bic!

J0I

'Tlo

t;:,:;,

~,

Only tho~e bitls shall be con~idercd which

"I'~

r:

:,!,1

n!::;pa~I:.;1ve to the invitation for bids,

'l'1"

le P

ur-

c~a~lng AG~~t shall make such rules as he deems advisable

1'01' co:~JirJe!'!n:; bld~ to insure

!Il:l

xlm

urn protection of the

Dl~

tric

tt::;

l!lt(

:rc~

t con

3ist

ent \

'lith

in~urln~ an equal oppor-

tt;;1

~t:;

1'0:

' 11

'old

,:1.o

!'::!

and

c\ fair and cq~\itablc trcntme:1t

or a

ll bl

:idl'-

::'Fo

r th

e purp03P.s of this scction, the Pur-

cha::;ing Agent

rr,;)

y

c:1.

11 u

pon any pcr:Jon in the District

cul::

1ini

:JtI

'J.tl

cn f

or i

n1'o

rm:1

t10n

and

a:J

3i~

Jtan

ce a

nd m

ay s

eck

np;1I'c-:)t'ial;,-, , 1

IJtil

O:,i

zatio

n to

pro

cure

out

side

a:J

:J.l:

;t:m

ce

\i:, ;

n Iw

d'!~

';", J

~u,

;1\ :

::J:J

l~t:\

ncc

to b

e t1

l'cc.

1'-'a

ry.

In thl! cvcn~

all b

id:;

~Ju

':.J~

;lttc

d i1

\ a!1

:JH

er ~

o a given invitation are not

~, '

r~j,)

,~t;!

ll, the J.

I~ar

d shall go to the lo\~e3t respol1:J1ble

uldJ

,nl

'.? o

!'lt~

ina:

'.~ o

f the' rcjcctcll b.1.d3, tofict1w,r 1'/1

thth

e: I

nv1t

:1\;1

0!1

Invi

tln~~

auc

h ' bid, will be kept on 1'1.10 in

tt:'~ PU:'d'

il:J.

lnE

tl6c

nt'a offlcc

as part of the public record.

If ~ll bid3 received on a pending contract arc for the Dame

U:11t !,rlcc

()l'

1,;0

\;,11

am

OU

:1t, the contract m:\y be awa:'dcd

j!J\

l: of

ti:,

' tl.c blddL!r:) by dr

rlHin

(!: l

ot:)

, in public, or

all b

id:!

!r, ;l

Y u

e rc

ject

c:d.

E.z

~(' j

JL" cl:i Ue)ll,

dtsc

pro

vJde

d 1n

thes

e ru

lc:)

, \;henever the

Dl~

\;rJl

".t J

~ u

il1ed

for performance of fit

ly c

ontr

act o

r

-30-

.. '"

, ,

, ,

::'

G.

Tie Bids.

If there is a tie loW' bid, the co

ntra

ct m

ay b

e Il\

vade

d to

one

of t

he t

bidd

ers

by d

raw

ing

lots

in p

ublic

.

j;.!~

r.'~'\ )\'

:;.1;

;L1:

,r::;

! :, 1.

!' ~

It :' 1 ,

1 ')

(!

J!'C

It;l:j(~ OrcJ'

, I'

c(~

ipL

of s

uch

pcrL

'orm

anc(

' :::h

al1

be e

vi-

(1,:ncc"l ty II

:;l;:

Lcl

ncnt

:Jct

,tin

e; f

orth

Vl!1

Ut

vlau

re

ceiv

ed,

Ll,'

! a:,l'J

CI!

ll; '

\1'.-

, ti\l

'\'C

l'Ol'

, and n !J

t;:ltc

I1I2

nl tl

1ut;

the

pcl'(

'orm

-

,:::f

:~ o

f' tJ

.(,'

e'Jr

,L!'C

lcL

or jJ

ur'c

Jlas

e on

ll!l'

conf

ul'l

n,-"

cl to

the

r~1~

lrcJ

=pa

cl/'

lcD

tlons

.'1

111:

:; s

La L

emen

t ::;l

1a11

be

8. t tc

:Jte

d

by t:

l'~ :;lGr~J.tul'e:J of th

e l'u

rcl1

a:J1

ng J

\Gcn

t and

the

hc",

d

the d~p~rtm0n~ receiving such

' per

form

ance

or

hiD

del

egat

e.

U;J

O:1

r,

cc:,

\pi;

(J!'

3uch

D-

::;t~

te;n

ent,

thc !\uditor m:1Y ,luthorLze

P:'j:

:,en

t of t

lv: a

:~:J

unt d

ue (

l3' s

ho\'l

n on

the

otc:

.tcm

ent.

the

purpo::;eJ of th1s section, the Purchasing Agent

I a

31~r~ture may to signed ond initialed by ~uch ossi3tontD

to tI

1':: h~I'(:h:;:; l,~:~ Jg,:::nt 2.:0 shall be c1

"csl

gn:r

ted

by t:

-j~

l'Ul"

::!'(LJlr:.,; .' ~

"nl;

arl'j

tl::

J ::I

V11

1 oe

,ipp

c'ov

ed

, .

tn i)

.clv

:!.n

ce in

!!"J

t.l:~

:~, b

y l'-

,: G'2noc!'al

r,la

mll~

er,

;il'::

W'/

.:l' pur':I1:'Je':J (C!'r:

II:a

de o

r an

ythi

nG of' vale\(; in ex

ces:

)

of -

O(;

O_

OO

.,.\Ir

ltl;'~

n co

ntrn

ct \

'1111 b(! pcCJ\.:il'e:l, ei

ther

'

111 tb~ C'

)!"!

:: 01

' a pm'ch

J:)c

or-

del', I'Jritten !11cmoral1~h\I~, or

forr

:-,al cont!;lct.

11,

' "

1.11

C'.C tl.o aao':e rrOC()UHI'C i~ subject to the limttation

-""

t~~

t the

J~

;I'~~atc or cxp~nditurcs may' net r:xceed any

LlI:!

:;~L

:~(\

o;)t

cd b

y l!le DoD-I'U of Dlrector:! lIithcut prior

(iFP

C0v

al -

'(,tl;

'~ D

o:\r

d of

Dir

ecto

rs.

13 .

b;: P'

Ir'I:

h:J:

. !in

, :: j

)l'oc

cdur

'o herein sot forth ::;

ho11

not

app

ly

lot) l;11~ 1'\;(",:)

,:1:;'

.: ()l' !',~"l pr'O

jkl'L

y ,1

11d

no f

tuL

llOl'

.lty (1;:':1

!:t~

ll

-31-

For

~e~

---

..::.~

;tIng

:

The

lour

chas

llf11

\(;l)

nt m

ay a

lso

requ

ire It

:::;(

i!'.i:

' of

prud

uds

by

"Pi" 0-

priatt: dcp:J.r(rnents when he deems Guch ~

ests

to b

t: in

Un;

bc~

l blC

':'\:

':t

of th

u D

istr

ict.

10

Rep

ort:! Th~ Pllrcha~bc Dcpar\

I!)l'nt !~hal~~uuU\!t a report of

01:1

rurc

~~:;c

"'

oO'

t)l)

during the n~on\h over ~2,;U.

U(J

. cxc

c:p(

rou

.b;;:

pur

c;\:J

,~'.!

~,

mal

erbI

g or

8upplies for Gtod, and f~

r or

dioi

lry n

:pa\

r::.

to U

..::

Boa

rd o

f D

irec

tors

at a

mee

tlng

following the close cf tr.e

1':1

0:.\1

:.

A s

tate

men

t of

Mat

eria

l and

Supplie5 account will be pr

E!;

,cr.

icd

monthly to the District

for

the irJorm:1tioTl

of the Director:o.

13.11

P:1

yrne

nt P

roce

dure

s.

Purchases Outside the Purchasing

Dep

a:m

ent.

Ihen

ever

'the District is billed fer

contract other than one let th

rouc

:;ll t

jPurchasing Department I the Audi t:o

r vI

imake payment

of

the amount due upon

rece

ipt

of

an invoice approved by the

head of the depart~ent receiving the

goods or services or his designee.

Purchasin0 Through Pu

rcha

~)in

q D

cp::n

: t!;

1

Whenever the District is billed pursu

to l1

ny p

urch

ase

orde

r or

con

trac

t let

the Purch~sing Department

the Audi

wi 1

1 m

ake

paym

ent 0

f the amount due u

rece

ipt

of

an invoice approved by bot

the Purchasing Agent or his designee

the appropriate department head or hi

desi

gnee

.

----

--.--

- - .-

, ---

----

-- --- .-,

---,

-..

-...

----

----

Re:

ti P

rope

rty

Tho

pur

chas

ing

proc

cdul

'C herein set forth sholl not apply to the

purch:\sl! 01 real propc:rly

:1J1

(ll1

o au

thor

ity t(

ranl

cd h

erei

n :,h

:.tll

n\:th

oriz

c tin

y pe

l-::;

Of1

to

IH

:rch

D.s

\1 o

r :J

aUcH

the pUI'ch::1se for the

Di:Jldcl or nny r

c;,!l

p"o

r:c;

r~y.

1\'

11' J

~ .:

nd Il

q;l,\

l;\ I

; \('1

1:1

F..::

r.u:

\!' :

f ~:

O, 1

:';0:

.3

J1'J

rdn

:;h:\l

l v.u

thor

lzc

any

pc!,;Jon to purch:,H

Jc o

r', z

ol.tc

it

\.he pu!'ch:\:JU 1'

01' 1

;11(

; Dh1trlct or any real propcrty.

-32-

" ".'. U.L... )-"-""' --'"':' 'I: :I)

::1 U:.AGUE OF 'VVKJ;\tEN VOTE:~S Of LOS I\~" 'lGEU:S COUi'1TY

:) '- ----

Ci' ""'n' ;1 .

,.., "'" ,

:\"-' c-"

, '.- , , ' ,

T~'

':"':'-=--

":;;..:..1. ,",,-,,-

,':::;;":"-

,,;:,.;0 l1\.h- .I 1- ..:L:~ .t":".J .:...cL-:._":'..L.L .r~Vr0';:'~~.L::';

=~e :Leagu::: of ' ,'omen Voters of ~os ':::l.'l~e18s Coun-c,y stronsly sUp~O!'t5

~he 2t~!'~ of a regionsl transportation system. '.7e reo o~end t;~Ci..

i:r.=eiis,c:;e feeder service be es"G8.blished..

~e=ber3 of the League of ~omen Voters cf Los ~n.;eles Coun~y

~re re~uc~anc:; ~O endorse an increase in sales "G8.X in the COUD~Y to

fu~d rapid cransi We feel that ic would only be accep-e~ble by

10;;8:-i:':1; IE-res and finding alternG, lJ8 ta,x: SC.lI'ces to share -ebe

fUlldir.; burden

of Directors of -che Lea8;ue of , !oTI2en Voc:;ers 0::

"""'

T'11"""" !.J..L ,. -

'-'-~... ' ./ , ,

'- 0

iurner ~hitcraf-c , Trsnsic Action C~airm~nCalifornie 2apid Iransit Disc:;riccT "' .".,rl,

;; ' ~ ,,~ , , ;-- ' -

uC

...;.

,..1...--' ~"_

, "'~:::

::::'~ r_ oo.nnlrl.=, GclQ . e.rA\::v.L!l:s

JD.ck :Jilst:;r'G.o :,.c:, ~~r:,,";::, ..L

,;:;

;::oc~c.-n

., ~ ~--~- --,

...~L ~

:.; ""-

Board of ,DirectorsC&liforni8 ~ss~ci~~ic~ of JoverJ=enus3ill ~cker=a~ , Jir~c~or of TTansp~rt~cibn F18n~ing?ay demy, bxecuciv2 Direc torOfficers ~nd ~xc ~uLive Co~~i~tee

Los ~n ~e leG ~oun~y jo~~~ of SupErvisors

, ~

.. T O-' '\"1" -:0

",,-""

~,,.:,r,

. '::~ .",

',e,"," , ",'0" , "lL,V.l

,-"-,,,

-='I "'E,"..S""',.J.c"

""

("""'.WI':;..:; ,O",~'-d../'sL5;" "';';O"l::;.. ' ,'CLEY GC',' AL' GLE,QQqA "OCE'OOD."AWTHO",E to'" "CACH

COS ""Co;

.. ""."'"

".C"

... ',

'CN,aV" PA,OO "CRDCS "o:""""A / """", / pC-" S"TO "c IIe' SOcTH "5'0'" TOR""CC "" ITI '"

Jecisian of ~he BoardLos An~eles County onI':-5TIs=ic-ced by :..arlee~c: Sou thern

Southern

d '

i! ,1.,;;..:;1 LE.::\GU E Cir V/();\!\E~' \/OTERS O~:: !J)S l, 1G~:LES C,QUf-.-iTY

TRANSIT POSITIONS

L~NV of Los Angeles County, Since 1967

Suppo;:t of the concept of public transportation as a public service withrecognition of the need for an efficient mass transportation system for the

, mO\' er:lent of people throughout Los Angeles County.

( 1 ) Construction of rapid transit facilities supplemented by feeder linesand local service , financed by public funds which should include high-way user taxes.

(2 ) Public subsidy for operating expen~cs to maintain reasonable fares andadequate service in order to ensure good use of facilities.

LWV of United States Transportation Positicn Since 1972

Before any rnore mileage of urban interstate highways is built , cities musthave the opportunity to plan and adequately finance integrated transportationsys:erns of their own choice.

2. The highway trust fund should be restructured so that cities and state smay use the fund to build \vhatever fonn of ground transit they find necessary.

3. Alternate fonns of transportation such as trains , buses moving side"valksbicycles , and street cars must be developed into comprehensive transitsystems for our cities.

4. Transportation systemscontrolled. considered a public. service whose operatingoperating costs of all public services.

dependent on public financing should be public 1Transpo rtation should

co sts ' are sub sidized as ar e the

5. Trarlsportation planning and construction must weigh all social and enVlron-mental costs.

O. Con:inuous and widespread cornmunity participation rnust be insured through-out the planning, development and operation of any transit program.

'LHAH'" I ""Lo'r "LLrv I A.CAO" / ,tvrOLY Hlas / a"'HOHT / DC",V I 051 'AH C""'L "LUT / CUNO-Lr / CLrHDO" / INGLrWOOD-","'THOOH( / LeHe HACH

LO' ";,LO ""'"AT'~' HACH / HO"'""" /. "La' ""0" '(HI",uL'. I "'AC'" /

",...""- /

"NT- """IeA / ""'TN ",.n.A / TOR.A,'Cr /. "HIT"r.