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HOW CAN I RELATE?

This iBook is about running a Global Issues Network Indonesia Conference and I completely understand if this may be the last thing that relates to you. This iBook would relate to you most if you: a) are involved in GIN b) are planning to host a conference c) are concerned about global issues d) live in Indonesia. However, all of these things have no relation to you whatsoever, I still urge you to check it out. Why? You will gain new information and knowledge throughout this book in running a conference. There are also plenty of picture galleries of previous conferences and evaluation on which concept works and which doesn’t. Anyways, this book aims to inspire YOU to run a successful conference. But to answer the initial question, you can relate to this because you are a citizen of the world and by that I mean we are responsible in reversing all the damage we have done to our planet. Conferences are a great platform to inspiring others to do so.

3HOW& Whenever there’s an

interactive widget, this colored box will appear to

guide you through just incase you don’t know how

to use the widget (:

This colored box is for tips when it comes to actually organizing

the conference.

This iBook should be pretty straightforward as there are logical steps, images and other interaction to make things easier to understand. By the way, this colored box is usually for normal text.

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I was fortunate enough to be part of GINDO from the very beginning and my wish is so that GINDO will continue to bridge participants and schools across Indonesia towards tackling global issues. If I were to wish for or aim of what GINDO should look like in 20 years, assuming it will still exist, it would be more than workshops after workshops but rather a more powerful wind that strives action and drives collaboration. It’s amazing how past conferences has literally changed the way I think about the world and how it has motivated me to do more. But what I thought was missing are keynote speakers giving goose-bumps, exhibitions of students work to inspire and continous action to be taken together as responsible citizens. Maybe in 20 years GINDO would be an environmental-humanitarian camp or maybe it would be an online conference. Who knows? But above all, I want GINDO to serve as a powerful platform for teens across Indonesia and one that can strengthen bonds with other passionate youth living in their very community.

IN20YEARSThe image below is a pop-over. Tap on the image once to preview its description!

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VISION&MISSION

VISION To see GINDO participants tackling global issues locally by collaborating with other participants across the country and create significant change in their community or possibly the world.

MISSION To inspire and empower sustainable projects that work towards tackling global issues and to connect passionate leaders across Indonesia through a strong network off and online.

Click on the audio button on the left to listen to the recorded audio of the vision and mission.

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BEGINNINGGLOBAL ISSUES NETWORK was originally founded in 2003 by the International School of Luxembourg. At first, it was only a network of not more than 6 international schools across Europe. Though the idea was developed since 2003, the first conference, however, wasn’t until March of 2006. Since then, the idea of Global Issues Network grew around the world. The very first EARCOS GIN Conference was held in Beijing, China and was hosted by the Western Academy of Beijing. The big GIN conferences include: the GIN European Annual Conference, GIN Asian Annual Conference, GIN North-American Annual Conference and the GIN South-American Annual Conference. By separating these conferences by continents, this would mean that less carbon footprint will be impacted in terms of transport. These conferences are aimed to look into environmentalism, humanism and peace movement through direct action research and lobbying. For more information about Global Issues Network Conferences worldwide, visit the website here.

CONFERENCES

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GLOBAL ISSUES NETWORK PAST CONFERENCES

Above is an interactive keynote that sums up the 6 EARCOS GIN Conferences that happened in the past 5 years. Tap on the widget above to proceed to the next slide.

Global Issues Network Indonesia was founded by a group of Jakarta International School students in 2008 after their attendance on the 1st EARCOS (East Asia Regional Council of Overseas Schools) GIN conference in Beijing. Inspired, they came back and started the first ever GINDO in 2009. They adopted a similar concept to EARCOS GIN with a few modifications to make it more relatable to the situation in Indonesia. The conference includes of keynote spakers, s tudent workshops and very informative and inspiring elements that triggers new service groups to be made. Most EARCOS GIN conferences still adopt the same concept as the one in Beijing but with of course some improvements. As the years grow by, so does the conferences. Today, GIN conferences became one of the most well-known environmental and humanitarian conferences. Coming to its 7th conference, GIN has not only networked students from international schools across Asia together but hopefully also inspire every one of them into making a c h a n g e i n t h e i r v e r y o w n community. In other words, think global, act local. GIN conferences has definitely empowered students to do so.

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First GINDO: 2009 at Jakarta International School

Above is a picture gallery of the first and second GINDO conferences. Slide on image to go to next or previous ones.

GINDO1&2

Second GINDO: 2010 at Jakarta International School

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Above is a picture gallery of the third GINDO conference. Slide on image to go to next or previous ones. On the right is an interactive image. Click on the views (grey box) to view description. To return back to full image, double tap on the image.

GINDO31 of 26

Third GINDO: 2011 at Sinarmas World Academy

After going to a few GIN & GINDO conferences, Sinarmas World Academy is finally ready to host their first GINDO conference. The conference concept is similar to the first two but with the emphasis on simulations. The theme of the conference is “Dare to Act” which aims to inspire participants to go back to their respective schools and start taking action.

Emmanuel from Yayasan Emmanuel

Jessica Liwang

MEET THE KEYNOTE SPEAKER & PRESIDENT

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On the left is a picture gallery of the third GINDO conference. Slide on image to go to next or previous ones. Tap on the image to enlarge.

GINDO4The fourth GINDO conference was co-hosted by Jakarta International School and Sinarmas World Academy and was held in the Jakarta International School campus. It was the first ever collaborative GIN conference ever held. The theme for the conference was “Global and Local Partnership” since it was a collaboration between 2 schools to make the conference possible. Working together is actually harder than working alone because it’s hard to communicate, find time and agree on one thing. Nevertheless, the conference was successful as they were (GIN)spiring.

1 of 13

Fourth GINDO: 2012 at JIS hosted by SWA & JIS

12%12%

29%

18%

12%

18%

Logistics Finance Media Schools Speakers Executive

To make the conference-organizing process more efficient, we have divided the GINDO club into 6 committees. Below is a pie chart displaying the data on the members in each committee (this is only for SWA).

FORMING TEAMS

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STRONGFOUNDATION

1. Make sure everyone is committed

2. Get everyone together to have a group meeting in deciding the teams

3. Let them have their first and second choice of committees

4. Nominate executives and committee leaders

5. Organize a weekly meeting time and place

6. List down the committee members and leaders

7. List down the list of responsibilities for each committee

8. Make a general overview

9. Get everyone’s contact details

10. Make a googledocs account to share with all the membersFORMING A COMMITTED TEAM

ORGANIZING COMMITTEES & TIMEFRAME

WEEKLY MEETINGS

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LOGISTICS

SCHEDULE, FOOD, ACCOMMODATION

LOCATION, PASSION GROUP, ACTIONX, TRANSPORTATION

For the first few months of planning the conference, the logistics don’t have a lot to do but their job is the most

demanding around a month before the conference. However, the logistics can still plan ahead before the

conference. The sooner the better!

The logistics team is mainly responsible for the organization of the conference. They’re basically the event organizers. Their responsibilities include:

✓ Get a food vendor for the conference

✓ Order T-shirts and other merchandise

✓ Finalizing the location of each part of the conference

ASSEMBLY, GROUPING, DETAILS

✓ Making the schedule for the conference

✓ Finding volunteers to help out during conference day

✓ Figure out transportation details for the ActionX

✓ Arrange accommodations for out-of-town students

✓ Figuring out details for all parts of the conference (passion fair, passion groups, actionx, etc.)

✓ Arrange participants into passion groups

✓ Arrange participants into AcitonX groups

✓ Get the list of partiicpants wanting to set up a passion fair

✓ Arrange all the things that participants need on the day whether it’s projectors, panels or tables)

✓ Make sure that there’s a nurse, security and tech support on standby

✓ Arrange the opening and closing ceremonies

✓ Invite performers for the assembly

✓ Make sure the breaks, lunches and dinners are arranged before participants come in

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MEDIA DESIGN

DESIGN THE CONFERENCE LOGO

INSERT THE LOGO TO ALL MERCHANDISE, WEBSITE & ANY

ADVERTISEMENT PURPOSESThe Media: Design committee’s job is to deal with

anything that has to do with design and aesthetics. Normally, they would only create the conference logo and place them in the merchandise but in GINDO2013, they are also responsible in making the conference booklet.

The logo is required months prior to the conference.

CONFERENCE BOOKLET, ICONS &

NAME TAGS

The Media: Design team is responsible for the logo and the conference booklet. Here are the things that they need to do:

✓ Create a wide variety of logos

✓ Get the GINDO team to approve the logos

✓ Create a high quality image of the logo

✓ Design the conference banner

✓ Design the placement of sponsors in the t-shirts and other merchandise

✓ Design the conference banner & header

✓ Create the conference booklet

✓ Design the placement of the logo in the t-shirts and other merchandise

✓ Design icons and design the name tags

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MEDIA ONLINE

BUILD THE WEBSITE & OTHER ONLINE PLATFORMS

GET ELECTRONIC DEVICES, TECH SUPPORT & MAKE SURE

SOUND AND LIGHTING IS READYThe Media: Online committee’s job is centered around the

online platforms. They are also responsible for tech support as well as documenting the conference with

photographs, videos and blogging. The website should be made months before the conference but the

photographs, video and blogging should be during.

TAKE PHOTOS AND VIDEOS DURING THE

CONFERENCE

The Media: Online’s job is mandatory to bridge participants before and after the conference. The following is what the media: online committee is responsible for:

✓ Create the website & make it presentable

✓ Make the website domain

✓ Make a twitter account

✓ Get devices for the conference

✓ Arrange tech support for the day of the conference

✓ Take photos and videos during the day of the conference

✓ Make sure that the lighting and sound in the theater for the opening/closing ceremony is ready.

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SCHOOLS LIAISON

MAKE & SEND INVITATIONS TO SCHOOLS

FOLLOW UP WITH THE FACILITATORS

The school’s liaison’s job is to connect the conference with all the schools. They have to send the invitations

then follow up with them. The letters need to be sent as soon as all the information is settled. The follow up comes

after that. It’s very important that the schools liaison committee stay in touch with the facilitators.

REPORT BACK TO THE GINDO TEAM ON REGISTRATION INFO

The following is the list of things to do for the schools liaison committee:

✓ Make the invitation letter in Indonesian and English

✓ Get contacts of schools

✓ Check the invitation and send it

✓ Follow up with the schools

✓ Make sure schools are registered and get information from them regarding the paricipants, t-shirt sizes, gender, etc

✓ Arrange workshops for the local schools to make sure they know enough about GINDO before the conference

✓ Inform facilitators whenever there are changes or further information

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ACTIONXLIAISON

GETTING ALL THE SERVICE TRIP CONTACTS

VISIT THE SERVICE TRIP LOCATIONS, TAKE NOTES &

ARRANGE DETAILED SCHEDULEThe ACTIONX Liaison, or the service trips liaison was just recently established for GINDO2013. Their main job is to

make sure that each group is going to a life-changing service trip. The first thing that needs to be done is

making sure that they have a list of service trips that they have previous relations with to use for the conference.

ARRANGE GUIDES GROUPINGS & TRANSPORT

The ActionX liaison is responsible for arranging the service trips for the first day. Below is what they should do:

✓ Brainstorm a list of service trips that could be used for the conference

✓ Do some research on service trips

✓ Compile all the information including contact person, location and relation to the UNMDG

✓ Visit the service trips and taking notes

✓ Create a detailed schedule for each service trip

✓ Make sure there are guides and chaperones for each service trips

✓ Arrange groupings

✓ List down requirements (e.g. transportation)

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NGOsLIAISON

INVITE NGO REPRESENTATIVES TO COME

FOLLOW UP WITH REPRESENTATIVES

This commitee is similar to the schools committee but for the NGOs (Non-Governmental Organizations). What this

commitee does is to inform the NGOs about the conference and to make sure that they attend. This

means for either as keynote speakers, bazaar or workshops.

ARRANGE AND ASSIST

Here’s a list of what the NGOs Liaison needs to do:

✓ Make invitation letters for the NGOs in both English and Indonesian

✓ Gather contacts of NGOs

✓ Get the letters proofread and then send them

✓ Follow up with NGOs and ask whether they are intersted in presenting either of the following: keynote speaker, bazaar or workshop.

✓ Ask for what they need

✓ Purchase flowers for the NGO representative(s) or make sure that their donations are ready

✓ Arrange the NGOs lounge and make them feel comfortable

✓ Help them set up the bazaar or ‘passion fair’

✓ Assist them with whatever they need

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FINANCE

MAKE AND SEND SPONSORSHIP LETTERS

FOLLOW UP AND GET MONEY FROM SPONSORS & GET REGISTRATION MONEY

The finance committee is the backbone for the conference because without money not a lot of things

can happen. The first to the fourth GINDO conferences were free but his year, in addition to the sponsorships,

participants must pay a conference fee.

The Finance team is responsible for handling the money. The following is a list of things the finance committee needs to do:

✓ Finalize the budget of the conference

✓ Make sponsorship letters in both English and Indonesian

✓ Get the sponsorship letters checked

PAY FOR THE CONFERENCE & SET

UP GINDO FUND

✓ Find a list of contacts of possible sponsors

✓ Send the sponsorship letter

✓ Follow up with the sponsors

✓ Set up a bank account for transfers (for both the sponsors and paricipants)

✓ Pay for the website (starting from GINDO2013)

✓ Pay for the rest of the conference

✓ Set up a GINDO Fund for future collaborative works between schools

✓ Talk to the hotels to see if they can give special price if paricipants want to stay there

✓ Get the registration money to pay for the conference $✓ Make sure that the sponsors get their logos on the banner, website, t-shirts, etc

Tip: It’s best to ask for sponsorship if you already establish a connection with that company/individual.

GINDO2013

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GINTRODUCTIONThis year’s conference (GINDO2013) is once again a collaboration between Sinarmas World Academy and Jakarta International School but this time it’s being held in SWA. This year we’re going a little wild with the concept of GINDO as we are trying to make it a little more effective. For the past four years, we have been using the same concept with very little modifications. This year, we felt that it’s time to ‘move on’ and try something new for a change. This is why this year we will introduce Passion groups, passion fairs, actionx and a social networking platform. This year’s theme is centered around taking action and the slogan is: “TALK TO INSPIRE, WALK TO EMPOWER, RUN TO CHANGE”

On the right is the 3D image of the planet Earth. Sarch for the red dot as it is roughly the location of Tangerang (the location of the conference). Flick through the 3D image and rotate it wherever you like. Tap on the image to preview it in full screen.

LOCATION OF THE CONFERENCE

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For this year’s conference, the GINDO2013 organizing team has been trying their hardest to make sure that the lunch, dinner and snacks are as eco-friendly as possible. In order to make that possible, this year we will adopt the concept of having vegan food which has a lot more benefits than what meets the eye. We will also reduce if not eliminate packaging for the food. All participants must bring their own water bottle as we are not going to provide them with plastic cups. We are considering ‘Loving Hut’ as our food option at the moment and hopefully we’ll get partial sponsorship for the conference buffet.

GOODSIn GINDO2013, we’re trying to cut down as much goods as possible to make the conference more eco-friendly. However, like the 4 previous conferences, we will still be including t-shirts as they are ‘tradition’. It will also be helpful on the day of the ActionX because then we can tell which ones are the GINDO participants. We also will try our best in making the conference paperless by placing everything online. We have already set up the website and a lot of people were already signed up. Unlike the previous years, this year we will work towards using more electronic devices. In other words, GINDO wants to reduce its carbon footprint. These are all just concepts that we wish to apply for the upcoming conference. There is no guarantee to whether or not this will happen. However, the team will continue to work hard to make it a reality.

FOOD & BEVERAGES

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We constantly invite the same schools and the same participants year after year. This year, we decided that it’s time to expand our network further across Indonesia. Since this year we will be trying out new concepts, we won’t aim to have a huge amount of participants. Instead, we strive for a high quality conference. In order to invite more schools across Indonesia, we will have to keep in mind flights and accommodation.

EXPANDING NETWORKS

Participants and facilitators wishing to go to the conference will have to book their own flights and hotels (if they want to stay in a hotel).

Just like a few GINDO conferences back, we offer homestays to participants living out of town. This is the choice we recommend to those participants as it’s free, more eco-friendly and is a great opportunity to build networks pre and post-conference.

Above is a 3D image of an airplane of Garuda Indonesia. Flick to rotate it in any way. Tap it once to view it in full screen.

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SCHEDULEDAY 1DAY 1

8.00 - 9.00 Registration

9.00 - 10.00 Introduction / Announcements9.00 - 10.00

Keynote Speaker 1

10.00 - 11.15 Passion Groups Session 110.00 - 11.15

Leadership Meeting

11.15 - 12.00 Lunch

12.00 - 12.30 Grouping of Buses

12.30 - 13.00 Transportation to ActionX

13.00 - 16.00 ActionX

16.00 - 16.30 Transportation Back to SWA

16.30 - 17.00 Break Time

17.00 - 18.00 Passion Groups Session 2

18.00 - 19.30 Dinner

19.30 - 20.00 Set Up For Passion Fair

DAY 2DAY 2

8.00 - 8.30 Arriving Time

8.30 - 9.00 Opening Ceremony

9.00 - 10.00 Passion Groups Session 3

10.00 - 11.30 Simulation

11.30 - 12.30 Lunch

12.30 - 13.15 Keynote Speaker 2 / Announcements

13.15 - 14.15 Passion Fair

14.15 - 14.45 Break Time / Clean Up Passion Fair

14.45 - 15.45 Mixed Passion Groups

15.45 - 17.00 Conference Social / Closing

GINDO2013 SCHEDULE

Standard Interval

All Attendees

Passion Groups

Not Applicable to All

ACTIONX (Action Excursions)

Big Events

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3NEWCONCEPTS

Tired of being labeled as ‘All talk and no action’, GINDO finally launches its first service trip programme called ACTIONX (Action Excursion). This trip is aimed to empower the youth of Indonesia into taking action in something that they like. Participants are given the choice to pick the United Nations Millennium Develop Goal (UNMDG) they are most passionate about. At the moment, we are thinking of having 16 ActionX trips- 2 excursions for each UNMDG.

ACTIONX PASSION FAIRPASSION GROUPSPassion fair is entirely a new concept. Since we have eliminated the students and NGO workshops for this conference, we will have to introduce that information through a different medium. This is why passion fair was made. Passion fair is basically a community and service fair where students and NGOs showcase their work. Participants will walk through the fair and ask questions regarding the projects. If they are interested, they may sign up for that particular project, triggering collaboration.

Passion groups replaces students and NGO workshops that we’ve had for the past 4 years. We feel that through passion groups, participants can interact more with their peers rather than listening to a group of people talk for nearly 1 hour about their project. During the passion groups, participants will discuss about problems, solutions, their projects and action they can take collaboratively after the conference. Participants will be divided into 8 groups- one for each UNMDG.

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GINDOBOARD

GINDO board or the ‘leadership team’ is an entirely new concept to GINDO or even GIN. The idea behind this is so that the conference is a platform for collaborative projects. After the conference, we aim so that schools can work together in service projects and in order for this to happen, a GINDO board needs to be formed. This very same leadership team could also have input on the conference the following year. Along with the GINDO board, we came up with a GINDO fund. This fund is basically for funding service projects between schools or donations to NGOs. The idea is so that 2 representatives from each schools will come together and discuss what action should be taken, where and when. The meetings could happen via skype or even face to face. This idea, however, isn’t quite developed yet as it will take time for the team to form. On the day of the conference, however, the leadership team will be taken out of one of the many passion group sessions to discuss further development.

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GINDONLINEOn the left is a picture gallery of the GINDO website. Slide on the image to move to the previous or to the next picture. Tap to view the gallery in full screen.

The website is aimed to serve as a platform for not only GINDO participants but just about anyone who is interested on the issues or are currently taking action. This website isn’t a regular website but rather a social network. Members are required to sign in to fully utilize the social network. Members can chat with each other, share their projects, join projects, comment, add pages, photo, videos and really connect to one another before and after the conference. All the information for the conference will be on the website so participants don’t have to go through the hassle of getting information from their facilitators. Along with the website is also our twittter account from GINDO2012 @GINindonesia. This is so youth can keep in touch with GINDO with the social network they use most. This will hopefully inspire and empower youth to create change in their community.

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GINTERACT

These four images are all simple widgets. Click on them and it will take you to its respective destinations. The one on the very left is a twitter widget which will take you to GINDO’s twitter account “@GINindonesia”. The widget second from the left is for feedback. If you have anything to say about this iBook, please leave a comment there. The one next to that is a slider puzzle that’s really fun to play around. You will be given an image and you have to complete the puzzle of that image. The one on the very right is a google map that shows Sinarmas World Academy’s location.

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LET’S REVIEW

Check Answer

Question 1 of 5When was the first GINDO conference held?

A. 2007

B. 2008

C. 2009

D. 2010

Were you just skimming or did you really read the content? Check whether or not you were paying attention here. On the left is a review widget. Pick an aswer and then check if it’s right. Take a guess if you don’t know but be honest & don’t cheat!

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PICTURE CREDITSBookry. N.p., n.d. Web. <BOOKRY.COM>

Tr i m b l e S k e t c h U p N . p . , n . d . We b . <SKETCHUP.COM/3DWAREHOUSE>

"Blogs | United States | Global Poverty Project." Blogs | United States | Global Poverty Project. N.p., n.d. Web. Dec. 2012.

G I N M a n i l a 2 0 1 2 . N . p . , n . d . We b . <GINMANILA2012.WORDPRESS.COM>.

CONFERENCE PICTURES WERE TAKEN BY JOEY YAO & ANDREW ARISMUNANDAR

"Global Issues Network." Wikipedia, the Free Encyclopedia. N.p., n.d. Web.

Global Issues Network Our Choice Our Future. N.p., n.d. Web. <EARCOSGIN.NING.COM>.

Global Issues Network. N.p., n.d. Web. <GLOBAL-ISSUES-NETWORK.ORG>

EARCOS GIN 2009. N.p., n.d. Web. <EARCOS.ORG/GIN2009>

GINSING. N.p., n.d. Web. <GINSING.EARCOS-GLOBAL-ISSUES-NETWORK.COM>