GIS

Pre-bid Conference - Offline GIS & Mobile Application

Date: 21-Aug-2012

A. Queries raised during conference

Sr Query Response

1 Platform Support Offline Application: The offline GIS Desktop Application must be compatible with Windows XP SP2 or Higher. Support to Other OS (Linux, Mac) are welcome. Mobile Application: Mobile Application must be compatible with any smart phone supported by HTML5 enabled Browser.

2 Application Deployment Offline Application: Offline application must be an application having unlimited deployment licenses and it should be an installable application. It should run without any dependency on any servers. However, during first login after installation of the application user have to be authenticated through web services (already deployed) to download the respective data (spatial & non-spatial) from the server to build local cache for offline usage. The state level spatial & non-spatial data has already been deployed on ArcGIS Server 10.0 Advanced Enterprise & SQL SERVER 2008 in Windows 2008 R2 environment. Mobile Application: The mobile application will be an online web mapping application.

3 Software Updation Offline Application: If a new version is released for the application then the offline application should be updatable when end user PCs goes online.

4 Data Updation As some of the feature layers & MIS data are being updated on server frequently so offline application should have facility to update cached data from server.

5 Printing The print features should be scale dependent and should not be the screenshot of the map window.

6 OGC Services Version Compliance

WMS : ver 1.1.1 & 1.3.0 WFS : ver 1.0.0 & 1.1.0

7 Users Feedback The users feedback will be in the form of Image & Text

8 Optimization for Concurrent users (Mobile App)

The application should be optimized for 100 concurrent users.

9 Source Code The source code of the customized application will be property of the Govt. of MP.

10 Open Source vs Proprietary Tools /SDK for development

It is not mandatory to use only open source for development. But use of open source technology is being encouraged as per govt. policy.

B. Queries raised through e-mail by XTRANET INDIA

Sr Query Answer

1 a) The developed GIS application should be supported with all functionalities on Windows Mobile and Android operating systems.

This is to ensure full support and migration capabilities of the application for the next 5 years .

The mobile application should be compatible with all smart phones having HTML5 enabled browser.

2 The GIS and application data downloaded as well as the device used by staff should be completely secure.

Features like device lock and wipe, software and hardware inventory and data encryption should be supported and MPFD

administrators should be able to monitor status of these devices using web console.

As the target users of the mobile application are not limited to departmental users and will be available for citizens, NGOs also. So no such type of security features are required.

3 Application and user provisioning, application updates and upgrades should be done over the air (OTA) without requiring any manual intervention

As this application will not be native application so this question does not arise.

C. Queries raised through e-mail by CyberTech Systems

Sr Query Answer

1 Any specific Windows mobile Platform to be considered for development of application? OR

Any specific minimum system requirement for application development? Application can be developed from Windows 5.0 to 6.5.

The targeted platform for mobile application is is not limited to any specific mobile. This mobile GIS application should be able to run on any modern smartphone having HTML5 enabled browsers, the mobile application will be basically mobile web GIS app while desktop application will be pure offline application.

2 Bi-lingual content should be in entire application or for some specific part where users with literacy of Hindi language may access?

Bi-lingual content for entire application and limited upto captions/labels only not for data.

D. Queries raised through e-mail by IEISL NEW DELHI

S.No. Point in the Tender

Document

Tender Document

Reference No.

Point to be Clarified MPFD Response Further Clarification Raised MPFD Response

1. Offline GIS Module

Section V Kindly clarify details of offline module. Is client server architecture in intranet?

No, It will not be client-server architecture. It will be n-tier so the offline application should run independently from any server but first time the data has to be download from the server, based on user credentials.

We understand that the Offline GIS module will be n-tier based and the application would run from any server. We request you to please clarify hardware of "any server". Where will it be situated? Kindly clarify that whether r any machine in a block will be treated as server or local client machine over which the application will be accessed will be treated as server?

The state level servers have already been placed at Head Office (BHOPAL) level. The application should run on normal desktop level PC or laptop having configuration of (P-IV or higher, 1GB RAM etc) and no dependency on the server to run the

application. However , during first login after installation user will have to download the data (spatial & non-spatial) from the server for local usage.

Specifications & Technical Requirements, Pg: 16-17

2. Offline GIS Module

Section V Kindly quantify the no. of users in offline module ( All planning unit, Extranet like NGO etc)

The application will be available for anybody even for citizen also. So, the application should be free from any users restrictions.

We understand that the application would be available to citizens. We would request you to please specify the hosting environment for citizen access? Kindly clarify whether this will be an offline or online module? Also kindly specify whether the citizen will be able to directly access

Desktop PC based application will be offline module only. So, no hosting environment is required. To download the data vendor has to develop server based web services to interact with ArcGIS Server. No



Document

Tender Document

Reference No.


from central ArcGIS server or any intermediate server?

direct access will be given to client application to interact with ArcGIS Server. Mobile application will be online.

I3. Mobile GIS Module

Section V Kindly quantify the no. of users in Mobile GIS application ( All planning unit, Extranet like NGO etc)

The mobile application is also public facing so it should also be free from any users restrictions.

Kindly specify the hosting environment for citizen access for Mobile GIS Module? Kindly clarify that this mobile access module is offline or online based? Also clarify that whether the citizen will be able to directly access from central arcgis server or any intermediate server?

For online application hosting environement will be as below- 1. IIS 7.5 on Windows

Server 2008R2 2. ArcGIS Server 10.0

Advanced Enterprise 3. SQL SERVER

Enterprise 2008 Mobile application can avail the ArcGIS REST based services for interaction on read only mode.



Document

Tender Document

Reference No.


4. Offline/Mobile GIS Module

Section V Specifications & Technical Requirements, Pg: 16-17

Kindly clarify that the responsibility for procurement of additional H/W and S/W is of the bidder or MPFD scope of work?

MPFD has already setup own data center so there is no requirement of any server side h/w. Also the licenses of ArcGIS Server Advanced Edition 10.0 & ERDAS Apollo 11.0 are available with dept. For client side there is no requirement of h/w. User will use their own PC to install the application or Smartphone to use Mobile App.

We request MPFD to clarify that is it looking for Web based or desktop based Application? For Smartphone application, kindly clarify that the deployment process will be from App store or market?

Offline GIS Application will be desktop based application Smartphone application will be online web mapping application which can be initiated from the HTML5 enabled browser also. For deployment of installable application App Store, Google Play or Market Place can be used. Also, the mobile app installer can be put on departmental website for installation without going to market place.

5. Offline GIS Module/ Virtual Tour

Section V We would like to clarify that the geographic location of all the planning office is same or different? If not, kindly specify the connectivity and bandwidth of networking?

It is spread over whole state of Madhya Pradesh upto Tehsil / Block level. As the application will run independently from any connectivity and only first time user has to download the data .

We understand that the geographic spread of the planning offices of the MPFD is up to block level, we request you to kindly specify the hardware support as an intermediate server for a Block local user. Also kindly clarify that installation process is on fly or physical mode?

As the offline GIS application is a desktop based module so no intermediate h/w is required at any level.

Specifications & Technical Requirements


Document

Tender Document

Reference No.


6 Project Time Frame

Time frame of the project; Pg 18

We request you to consider the proposed time frame of the project, keeping industrial standards and Best practices in consideration. 1. Requirement Study, SRS

preparation and submission: 15 days

2. Development of application and submission of Beta Version: Within 120 days of acceptance of SRS.

3. Submission of final Version: Within 30 days after feedback on beta version.

4. Submission of technical documents, test cases, manuals and trainings: Within 15 days after acceptance of final version.

Total Project timeline: 180 days

Project time line will be as per tender document.

Template for Technical Presentation on Offline

GIS & Mobile Application

Company/Firm Name

About Firm/Company

Primary Activities

Other Activities

Establishment Year

Turnover from S/w Application Development & Consultancy

From other activities

Manpower

(up to 2 slides)

Development Methodology

Selected application development model (agile/waterfall/spiral etc) ; should answer why also.

Project documentation related things

(not more then 2 slides)

Development Tools / Technology

Specify which SDK/ API/Tools & technology will be used for development with its strength & weakness , licensing model etc.


Proposed Architecture

(not more then 1 slide)

Project Management


Time Plan


Similar Kind of Projects (if any)

Information related to any other GIS projects done by agency including short technical details. (not more then 2 slides)

Demo can be given. (not more then 10 min; video film not allowed)

Any other details

Information related to any other details not covered in template but you want to give.


Thanks

Seal and Signature of the Tenderer

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O/o PRINCIPAL CHIEF CONSERVATOR OF FORESTS

MADHYA PRADESH FOREST DEPARTMENT

(Information Technology Wing)

Satpuda Bhawan, BHOPAL 462004 (MP)

Phone no. 0755 - 2674302

Fax no. 0755 - 2674302

www.mpforest.org

TENDER DOCUMENT

For

DESIGN, DEVELOPMENT, MAINTENANCE OF OFFLINE & MOBILE APPLICATION

MODULE FOR DECENTRALIZED PLANNING Price of Tender Document: - Rs.1000/-

(Rupees One Thousand only)


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O/o PRINCIPAL CHIEF CONSERVATOR OF FORESTS

(INFORMATION TECHNOLOGY WING)

BASEMENT, WING-D, SATPUDA BHAWAN

BHOPAL 462004 (M. P.)

www.mpforest.org

FAX : 0091-755-2674302

PHONE : 0091-755- 2674302

E-Mail ID : [email protected]

DESIGN, DEVELOPMENT, MAINTENANCE OF OFFLINE & MOBILE

APPLICATION MODULE FOR DECENTRALIZED PLANNING

Tender No. 01/Appli/IT/MPFD/2012-13 Dt 13.08.2012

1. Designation and address of the Officer inviting the tender

: Chief Conservator Of Forests-Wing Information Technology O/o Principal Chief Conservator of Forests, Basement, Wing-D, Satpuda Bhawan, Bhopal- 462004 (M.P.)

2.a) Last date & time sale of the tender document

b) Prebid conference :

: 27.08.2012 (upto 1100 hrs.)

At 2.30 pm on 21.08.2012

c). Last date & time of receiving the Tender

: 27.08.2012 (upto 1200 hrs.)

d) Date & time of opening of Techno commercial Bid/Un-priced Bid

e) Technical presentation

f) Date & Time of Opening Price Bid

:

:

:

27.08.2012 (1300 hrs.)

Venue: - Conference Hall of Information Technology Wing, O/o PCCF, Basement Satpuda Bhavan, Bhopal.

On 28/29 August 2012 at 11 am

To be intimated to the short listed firms later on.


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SECTION I

INSTRUCTIONS TO BIDDERS

1. Introduction :

Tenders are invited from reputed firms/companies or their authorized representatives in

India as per eligibility criteria given in the Clause-3 for Design, Development, maintenance of

OFFLINE & MOBILE APPLICATION MODULE FOR DECENTRALIZED PLANNING In Madhya

Pradesh.

The tenders should be addressed to the Chief Conservator Of Forests (Information

Technology), O/o Principal Chief Conservator of Forests, Basement floor, Wing-D, Satpuda

Bhawan, Bhopal (M.P.) and should reach the office of the same before 27.08.2012 (1200hrs) as per

the terms/conditions and specifications given in the tender document.

2. Stages of Tendering Process:

The tenders are invited under two bids systems (Technical and financial) in which the

Technical bid will be opened on the date and time mentioned in the tender notice. After evaluation

of Technical Bid, the financial bid of the vendors who have successfully met the technical

qualification criteria, will be opened at the time and date communicated to all such vendors.

3. Eligibility criteria of the Bidders

The bidder must have following minimum criterion for bidding and must give details in

Annexure I and II-

1. Bidder can be a Proprietary or Partnership Firm or Pvt. Ltd. Or Limited Company or Joint

Venture. (Deed of constitution/ registration /establishment certificate to be enclosed in

technical bid).

2. The bidder should have minimum Annual Turn-over of Rs. 5 lacs in past two financial years

(2010-2011 & 2011-12). In case of joint venture the turn-over should be one of the

firm/company.

3. Bidder should have developed atleast one GIS (Mobile or Desktop or Web) application. The

executive summary and technical details of the application should be submitted with the bid.

The application developed on GIS platforms like ESRI, MapInfo, QGIS etc will be treated as

GIS application. The applications developed on online maps APIs like Google Maps API or

Bing Maps API will not be treated as GIS Application.

4. COMPONENTS AND COMPLETENESS OF THE BID:

Components of the bid: The bid will be submitted in TWO PARTS as follows:

PART I : Eligibility criteria documents, Technical Bid , Tender Offer Form duly filled ,EMD


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PART II : Price Bid in the prescribed format (in separate envelope)

Documents in support of eligibility must be enclosed with the tender. Offers without

satisfying eligibility conditions will be out rightly rejected and no correspondence in this regard will

be entertained.

5. INSTRUCTIONS FOR BIDDING DOCUMENTS

The Bidder is expected to examine all instructions, forms, terms and specifications in the

bidding documents. Failure to furnish all information required by the bidding documents or

submission of a bid not substantially responsive to the bidding documents in every respect will be at

the Bidders risk and may result in rejection of the bid.

6. AMENDMENT OF BIDDING DOCUMENTS

At any time prior to the deadline for submission of bids, the Tendering Authority may, for any

reason, whether on its own initiative or in response to the clarification requested by a prospective

bidder, modify, change, incorporate or delete certain conditions in the bidding document. All

prospective TENDERERS will be notified of the amendments if any in writing, and will be binding on

them. In order to allow prospective TENDERERS reasonable time to take into consideration the

amendments while preparing their bids the Tendering Authority, at its discretion, may extend the

deadline for the submission of bids.

7. LANGUAGE OF BID

The bid prepared by the Bidder, as well as all correspondence and documents relating to the

bid exchanged by the Bidder and the Tendering Authority shall be in English language. Wherever

the correspondence is not in English, requisite translation should be attached, and the English

version shall prevail.

8. HOW TO QUOTE PRICES

The tenderer will quote the prices in the prescribed format of section VI. The rate quoted

should be in Indian Rupees and be firm, inclusive of all taxes. Submission of tender by a tenderer

implies that he has read this notice and all other contract documents and has made himself aware of

the scope and specifications of the work to be done and of conditions and local conditions and other

factors having a bearing on the execution of the work.

9. SIGNING OF BIDS

The Bid shall be filled and signed by the Bidder or a person or persons duly authorized to

bind the Bidder to the Contract (Annexure-II). All pages of the bid shall be initiated by the person or


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persons signing the bid. Bids with interlineations, erasures or overwriting shall be rejected unless

they are signed by the person or persons signing the bid.

10. SUBMISSION OF BIDS

Each offer should be placed in a separate envelope super-scribed: Technical Bid or Price

Bid, as the case may be and both the envelopes should be placed in a main envelope along with

the Earnest Money Deposit. Name of the bidder and contact address should also be written on the

envelope.

11. DEADLINE FOR SUBMISSION OF BIDS

Bids must be received by the Tendering Authority at the address, no later than the time and

date specified in the Tender Notice. In the event of the specified date for the submission of Bids

being declared as a holiday for the Tendering Authority, the bids will be received up to the appointed

time on the next working day. However, the Tendering Authority may, at its discretion, extend this

deadline for submission of bids, in which case all rights and obligations of the Tendering Authority

and TENDERERS will thereafter be subject to the deadline as extended.

Note:

(i) Bids may be sent by registered post/speed post/courier or hand delivered so as to be

received before due date and time at the address indicated in Tender Notice in the name of

the CCF, IT Cell, Basement, Wing D, MP Forest Department, Satpura Bhawan, Bhopal

462004.

(ii) Bids received after due date and time will NOT be accepted by MP Forest Department

under any circumstances. The bidder shall ensure that the concerned officer receives their

bid before the date & time fixed for the receipt.

12. LATE BIDS Any bid received by the Tendering Authority after the deadline for submission of bids is over,

will be summarily rejected and/or returned unopened to the Bidder.

13. WITHDRAWAL OF BIDS

The Bidder may withdraw its bid after the submission, provided that written notice of the

withdrawal is received by the Tendering Authority prior to the deadline prescribed for submission of

bids. No bid can be withdrawn in the interval between the deadline for submission of bids and the

expiration of the period of the bid validity specified by the Bidder on the Bid Form. Any withdrawal of

bid by the bidder during this interval shall result in the forfeiture of its bid security amount.

14. ADDITIONAL INFORMATION

The Tendering Authority may ask the TENDERERS for additional information, ask for


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technical presentation and/or arrange discussions with their professional, technical faculties to verify

claims made in technical offer documentation. The request for a clarification and the response shall

be in writing and no change in prices or substance of the bid shall be sought, offered or permitted.

No relative positions will be given and the committee will decide only according to requirement and

its fulfillment. If it is found that the documents submitted by the bidder are not compatible with the

actual situation at site, or if the document supplied by the bidder are found to be fraudulent or

misrepresenting the facts, it will render the bidder ineligible for further participation in the tender

process. The decision of the Tender Committee in this regard is final and binding on the bidder and

cannot be challenged.

15. BID OPENING AND EVALUATION COMMITTEE

The committee constituted by tendering authority shall evaluate the tenders. The decision of

the committee in the evaluation of the Technical and Price Offers shall be final.

16. OPENING OF BIDS:

The Tendering Authority shall open the bids as per the schedule. In the event of the

specified date of Bid opening being declared holiday for the Tendering Authority, the Bid shall be

opened at the appointed time and location on the next working day. Firstly, the PART I envelope

shall be opened and the Earnest Money Deposit and the certificates required in eligibility criteria

shall be scrutinised. . The opened technical bids will be listed for further evaluation. The Bidders

names, bid modifications or withdrawals, the presence or the absence of requisite bid security and

such other details as the Tendering Authority, at his discretion, may consider appropriate, will be

announced at the time of opening. No Bid shall be rejected at the opening, except for late bids,

which shall be returned unopened to the tenderers. The price bid covers shall be listed and put into

a bag and sealed. The sealed bag of financial bids shall be in custody of a designated officer and

the price bids will not be opened till the completion of evaluation of technical bids. The date of

opening of Price bid will be communicated to the technically qualified tenderer. Bids will be opened

in the presence of bidders representatives, who choose to attend. The bidder representatives who

are present shall sign a register evidencing their attendance and authorization. Bids that are not

opened and read out at bid opening shall not be considered further for evaluation, irrespective of the

circumstances. Withdrawn bids will be returned unopened to the TENDERER.

17. TECHNICAL EVALUATION

1. The Technical Evaluation shall be based on the information furnished by the

TENDERERS in the technical bid. In case any of the information is not made available

as per the format provided, the Committee will not consider further insertions, however

clarification to elaborate the information may be sought. The Tenderers who have not

submitted appropriate Earnest Money Deposit shall be disqualified.


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2. The qualified short listed bidders would be required to make presentations to a technical

committee. The technical presentation will broadly cover the following criteria for

evaluation: -

Evaluation Criteria

Sr. No. Particular Marks

A General Parameters (20 marks)

1 Profile of existing key personnel/team members 10

2 Additional services other than mentioned in scope of work

10

B Parameters for proposed Design and Development project

(80 marks)

1 Documentation of Application Development (Enclose templates or samples of SRS/SDD/Test Cases/ User Manuals /etc.)

20

2 Use of open source tool/technology 20

3 Experience in development of GIS application 20

4 Development methodology for proposed application 20

Scoring not less than 70% of the total points will only be considered for financial

evaluation. If deemed necessary, MPFD in its sole discretion to make required variations

in the cut off points for technical evaluation including criteria for technical evaluation.

The scoring will be based on the papers submitted with tender document as well as the

technical presentation showing the capabilities in GIS application development &

development methodology (tools, technology & project management) of proposed

application development.

Based on the results of the Technical evaluation, MPFD shall then proceed to open and

evaluate the Financial Bid of those bidders who qualify in the Technical evaluation.

18. OPENING OF PRICE BIDS

The price bids of only those tenderers who meets technical requirement will be opened.

19. DATE OF OPENING OF COMMERCIAL BIDS

The date for opening of the Price bid will be announced after the scrutiny of the technical bid has been completed as above.

20. COMMERCIAL EVALUATION AND LOWEST EVALUATED BID:

The Price Offer of the technically qualified bidder will be evaluated as a package deal, which

includes development, deployment of the application and training of the MPFD staff and

maintenance of the application for one year

21. CLARIFICATION OF COMMERCIAL BIDS

The Tendering Authority may at its discretion discuss with the Tenderer(s) to clarify contents

of financial offer.


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22. BLACKLISTED/DEBARRED TENDERERS

The tenderer should not have been blacklisted or debarred by any Central/State / Public

Agency from carrying out similar business during last three financial years (AnnexureIII)


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SECTION II

GENERAL CONDITIONS

1. DEFINITIONS

(a) MP Forest Department is The Tendering Authority inviting offers.

(b) Tenderer means the eligible company that has chosen to submit its bid for the required

project.

(c) Vendor means the successful tenderer who have been awarded the contract.

(d) Contract means the Agreement between MP Forest Departments and the successful

tenderer including contract found all attachments, appendix, documents incorporated

therein.

(e) Contract Price means the price payable to the tenderer under the contract for the full and

proper performance of its contractual obligations.

(f) Implementation & Completion means the date on which the Project is completed in all

respect and which shall not exceed beyond 120 days from the date of signing of the

contract.

(g) Tender Fee means the fee payable towards purchase of tender document.

2. APPLICATION

These condition apply to the extent that they are not superseded else where in the

document

3. BID CURRENCY

All costs and charges related to the bid shall be expressed in Indian Rupees.

4. PERIOD OF BID VALIDITY

The Bids shall be valid for a minimum period of 180 days and for a further period of 30 days

as an exigency for any unforeseen delay in evaluation and award of contract to the successful

Bidder from the closing date for submission of the bids.

5. TENDER DOCUMENT COST & EARNEST MONEY DEPOSIT

Tender document cost of Rs. 1000/- will be submitted in the form of Demand Draft in favor of

Joint Director (Admin), MP Forestry Project, Bhopal, payable at Bhopal.


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Earnest Money Deposit will be Rs 10,000/- in the form of DD drawn in favour of Joint

Director (Admin), MP Forestry Project, Bhopal, payable at Bhopal and should be submitted along

with the Technical Bid. Unsuccessful Tenderer's bid security will be discharged / returned within 30

days after the expiration of the period of tender offer validity prescribed by the purchaser. The

successful Tenderers bid security will be discharged upon signing of contract and submission of

performance bank guarantee.. The bid security may be forfeited if:

(a) if a Tenderer withdraws its tender during the period of bid validity or

(b) In case of a successful Tenderer, if the Tenderer fails to sign the contract in accordance with

the terms and conditions

6. MAINTANANCE SERVICES

Free maintenance services will be provided by the vendor during the period of 1 years of

user acceptance. The maximum response time for a maintenance complaint shall not exceed 3

days.

Operations and maintenance of the application developed will be the responsibility of the

bidder and the downtime for the application should not be more than 3 days and if it is more, than a

penalty of 0.25% of the total bid price/day will be imposed and if the fault is not repaired in next

fifteen days then MPFD will be at liberty to forfeit the Performance bank guarantee submitted by the

bidder.

7. TERMINATION FOR DEFAULT

The Tendering Authority may, without prejudice to any other remedy for breach of contract,

by written notice of default sent to the Tenderer terminate the Contract in whole or part:

(a) If the Tenderer fails to deliver any or all of the services within the period(s) specified in the

Contract.

(b) If the Tenderer, in the judgment of the Tendering Authority has engaged in corrupt or

fraudulent practices in competing for or in executing the Contract.

For the purpose of this clause:

Corrupt practice means the offering, giving, receiving or soliciting of any thing of value to

influence the action of a public official in the procurement process or in contract execution.

Fraudulent practice means a misrepresentation of facts in order to influence a procurement

process or the execution of a Contract to the detriment of the Tendering Authority, and includes

collusive practice among TENDERERS (prior to or after bid submission) designed to establish bid

prices at artificial non-competitive levels and deprive the Tendering Authority of the benefits of free


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and open competition.

8. CONSEQUENCES OF TERMINATION

In Circumstances mentioned above the Tendering Authority may forfeit the security deposit..

9. TERMINATION FOR INSOLVENCY

The Tendering Authority may at any time terminate the Contract by giving written notice to

the Tenderer, if the tenderer becomes bankrupt or otherwise insolvent. In this event, termination will

be without compensation to the Tenderer, provided that such termination will not prejudice or affect

any right of action or remedy, which has accrued or will accrue thereafter to the Tendering Authority.

10. FORCE MAJEURE

The Tenderer shall not be liable for forfeiture of its security deposit, liquidated damages, or

termination for default if and to the extent that its delay in performance or other failure to perform its

obligations under the Contract is the result of an event of Force Majeure.

For purposes of this clause, Force Majeure means an event beyond the control of the

Tenderer and not involving the Tenderer fault or negligence and not foreseeable. Such events may

include, but are not limited to, acts of the Tendering/Implementing Authority in its sovereign or

contractual capacity, war or revolutions, fires, floods, epidemics, quarantine restrictions and freight

embargoes. If a force Majeure situation arises, the TENDERER shall promptly notify the

Tendering/Implementing Authority in writing of such conditions and the cause thereof. Unless

otherwise directed by the Tendering / Implementing Authority in writing, the TENDERER shall

continue to perform its obligations under the Contract as far as it is reasonably practical, and shall

seek all reasonable alternative means for performance not prevented by the Force Majeure.

11. RESOLUTION OF DISPUTES

The Implementing Authority and the TENDERER shall make every effort to resolve

amicably by direct informal negotiation any disagreement or dispute arising between them under or

in connection with the contract.

If, after thirty (30) days from the commencement of such informal negotiations, the

Implementing Authority and the TENDERER have been unable to resolve amicably a contract

dispute, the dispute will be referred for arbitration.

If any dispute cannot be settled amicably then it shall be referred to the sole arbitrator who

shall be the Principal Chief Conservator Of Forests MP Forest Department and whose decision will

be final and binding on both the parties.


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12. GOVERNING LANGUAGE

The contract shall be written in English. All correspondence and other documents pertaining

to the contract, which are exchanged by the parties, shall be written in English.

13. APPLICABLE LAW

The contract shall be interpreted in accordance with appropriate Indian laws and the

jurisdiction would be BHOPAL district court.

14. NOTICES

Any notice given by one party to the other pursuant to this contract shall be sent to the other

party in writing or by telex, email, cable or facsimile and confirmed in writing to the partys address.

A notice shall be effective when delivered or on the notices effective date, whichever is later

15. TAXES AND DUTIES

The TENDERER shall be entirely responsible for all other taxes, duties, license fee, Octroi,

road permits etc. No increase in base rates will be allowed during the period of the contract.

16. COMPLETION OF WORK:

16.1 The time allowed for carrying out the work as entered in the contract is reckoned

immediately after the date on which the orders to commence the work are given to the

contractor and will be completed in 120 days.

16.2 After the successful commissioning of application a 5 days training shall be imparted

to the staff designated by the MPFD for operation and routine maintenance.


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SECTION III

SCOPE OF THE PROJECT

MPFD is working on behalf of MP State Planning Commission towards the design, development and

maintenance of an integrated mobile, offline and web application to build GIS based decision

support, planning & monitoring system to strengthen the decentralized planning process. In this

continuation the proposals for development of offline & Mobile GIS module are invited from the

software development firms/agencies. The detailed function points are elaborated in section V.


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SECTION IV

SPECIAL CONDITIONS

1. PAYMENTS TO THE SUCCESSFUL TENDERERS The payment will be made to successful tenderer in the following manner

i. No advance payment will be made.

ii. 10%of the bid price will be paid on the acceptance of System Requirement Study (SRS)

document. MPFD will ensure that it will give its feedback on the SRS document with in 7

days of its receipt.

iii. 40% of the bid price on submission of Beta version. MPFD will ensure that the beta version

submitted by the vendor is tested for all its functionalities in 15 days from the date of receipt

and gives its feedback by 16th day and makes payment.

iv. 30% of the bid price on acceptance of final version of the application. MPFD will ensure that

it will test all the components of the application within 15 days of its submission and will give

its feedback on acceptance. If the application is found to be satisfactory MPFD will make the

30% payment of the bid price.

v. Rest 20% of the bid price payment will be made on completion of training, submission of

SDD, manuals, source code.

The above terms and condition will be stipulated in the work order.

2. VALIDITY OF CONTRACT

The agreement with the successful TENDERER shall be valid for 18 months and may be

revalidated on the mutual agreement of the parties.

3. PERIOD REQUIRED FOR MAKING SERVICES FULLY FUNCTIONAL

The tenderer shall make the services fully functional within 120 days of signing of the

contract.

4. PENALTY FOR DELAY IN PROVIDING THE APPLICATION

The TENDERER shall adhere to the time schedule indicated in Tender document for

completion of the Project. In case the project is delayed from the stipulated period then for every

delayed week penalty 0.25% of bid price will be imposed and will be adjusted out of the balance

payment. In case the penalty reaches to 5% of the total project cost the Tendering authority may

cancel the contract.


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5. BINDING CLAUSE

All decisions taken by the Tendering Authority regarding the processing of this tender and

award of contract shall be final and binding on all parties concerned.

The Tendering Authority, reserves the right:

To vary, modify, revise, amend or change any of the terms and conditions mentioned above;

or

To reject any or all the tender/s without assigning any reason whatsoever thereof or to

annual the bidding process and reject all bids at any time prior to award of contract, without

thereby incurring any liability to the affected bidder(s) or any obligation to inform the affected

bidder(s) of the grounds for such decision.

6. CONDITIONAL TENDERS:

Conditional tenders shall be summarily rejected.

7. INTERPRETATION OF THE CLAUSES

In case of any ambiguity in the interpretation of any of the clauses in Tender Document or

the Contract Document, the Tendering Authoritys interpretation of the clauses shall be final and

binding on all parties.


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SECTION V

SPECIFICATIONS & TECHNICAL REQUIREMENTS

1. Major business requirement

B. Mobile GIS Module

Basic Mapping System (Zoom In /Zoom Out/Pan/Full Extent/Identify Length & Area Calculation Adding Online /OGC WMS Services Search Feedback Submission Show Own (GPS) Location on Map

The mobile GIS application should use the online maps published through ArcGIS Server

or ERDAS Apollo Server.

C. Offline GIS Module

Download Maps & Attribute Data from GIS Server- The application should have

facility to download maps & other relevant attribute data for offline usage from the

GIS Server. The state wide geo-spatial data is hosted on the ArcGIS Server 10.0 )Adv

Edition) and non-spatial data is available on MS-SQL Server. The development of

required web services download the data is also the responsibility of the bidder. The

download should be based on the privileges of the user, mapped with concerned

administrative unit.

Basic Mapping System - Zoom In/Zoom Out/Pan/Full Extent/Identify/ Go To

Location/ Grouping of Layers/ Layer On &Off/ Set to Scale/Print/Length & Area

Calculation

Creation of additional Spatial Layer - The system should support to create

additional digital layers of Point, Line or Polygon feature types.

Adding Online /OGC WMS Services - The application should have facility to add

OGC Compliant WMS Services as well as online base maps like ISROs Bhuvan,

Google, Open Street, Bing etc. as a base map layer.

Search - A simple search facility should be available in application so that user can

search worksite, location, assets based on the keywords.

Users Feedback - The application should have facility to give feedback on any

feature or location and it should be available for other users if they want to see it.


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Attribute - The application should have facility to query the map based on the

attribute available with digital map as well as from the linked table available in

separate database. For example user want to query all the worksites started between 1-

Apr-2012 and 30-Jun-2012 then system should display the result in a grid as well as it

should be displayed /highlighted on the map.

Spatial Query - The application should have facility to run query on multiple layers

with spatial operators. For example user want to list out all the habitats not having

Aanganwadis.

Attribute & Spatial Query -The application should have facility to run combination

of attribute & spatial query. For example user want to select all the hand pumps inside

a administrative unit or area drawn on the map and the current status of hand pump is

Not Working. Here, Hand pump and Administrative unit are digital map layers while

Current Status is an attribute of Handpump layer.

Export Data - The queried data can be exported as PDF/ XLS/ SHP/KML file

format.

Virtual Tour of Worksites/Locations / Villages - The application should have

facility to visit virtually on a selected worksite using Google Earth. In this

functionality user will select a particular worksite or village and Fly From Location

(any city or point selected from the map) then system to start tour from Fly From

Location and finish to the worksite/village location. It is similar to Google Tour and

can be developed using Google Earth API

Location Profile Creation - System should create profile of the location based on the

area drawn on map or selection of worksite /location using available attribute &

spatial data. For example user has created a point on the map as a proposed handpump

location, then system should generate profile of proposed worksite in A4 size page

having following details -

1. Administrative Details - District, Block, Panchayat, Village

2. Census detail of the nearest villages/habitation if available

3. Elevation Profile of the worksite

4. Nearest available relevant structures (like other handpumps, stops dams,

borewell etc. )

5. Location map

Thematic Map Creation - System should generate various thematic maps based on

the attribute information available in databases. For example State Planning

Commission has village wise problems related data collected under decentralized


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planning process which is stored in a separate database and user wants to create

various thematic maps based on these problems (for example on drinking water

availability) then system should extract problem related data from separate database

and show the villages in red color having problem and green color not having

problem. The color combination of the theme should not be fixed and should be

customizable by the user.

Integration of local spatial / non-spatial data - System should have facility to add

spatial or non-spatial data from users local computer. If the data is nature of spatial

then it should be overlay on other available layers.

2. The Targeted Audience

a. Intranet All Planning Units (normally state govt. offices)

b. Extranet - NGOs, Academicians, Researchers etc.

c. Public Users

3. Languages of the application / Content

a. The application should be designed with bi-lingual (Hindi & English) Support

b. Contents must be in Unicode format.

4. Services to be provided by the Bidder

a. Design, Development and Maintenance (for 1 year) of application. The application means

Integrated Mobile & Offline GIS Module.

b. Proper documentation (Software Requirement Specification, System Design Document,

System Admin Manual, Test Reports & User Manuals).

5. Time Frame of the Project

The Project Development to be completed as given schedule from the Date of Award of the Work

Order.

Sr Activity Duration

1. Requirement Study, SRS preparation and submission

15 days

2. Development of application and submission of Beta Version

Within 60 days of acceptance of

SRS

3. Submission of Final Version Within 30 days after feedback on beta version

4. Submission of technical documents, test cases, manuals and training

With in 7 days after acceptance of Final Version.


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6. Runtime License

As the application will be available as free download for all the planning units, NGOs and

citizens to use the GIS technology so it should be free from any kind of runtime licenses. If any

runtime license is required then the cost should be borne by the tenderer for unlimited users.

However, to use online base maps like Google or Bing or any other, end user will be bound to the

term of uses of respective service provider.

7. Existing Infrastructure :

Following infrastructure is already available with MPFD so bidder can keep in mind for

integration purpose -

1. Internet Information Server 7.5 running on Microsoft Windows 2008 R2

Enterprise Server

2. Microsoft SQL Server 2008 with spatial support

3. ArcGIS Advance Enterprise 10.0 Server

4. ERDAS Appollo 2011 Server

Also, the tools /APIs /libraries supplied with above infrastructure can also be used for

development/production purpose at server end only to cut-down the price.

Apart from the above no any software / application development kits will be provided.

8. Deliverables:

Bidder has to handover the application, Patches & Releases (If any ), All source code used in the

development of the application, along with Technical Documents, user Manual, functional

Manual, installation guide and any other if required for creation of production environment and

hosting, launching of the application/site to MPFD for the purpose of copyright and intellectual

properties.

9. Training and Maintenance Support:

Bidder have to transfer the knowledge to MPFD development team for future maintenance by

imparting 5 days training to personnel deputed by MPFD.


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SECTION VI

Format of Financial Bid (To be submitted on the letterhead of bidder)

Format of the financial Bid in Commercial envelope 2

To,

CCF (IT)

MPFD , Satpuda Bhawan,

Bhopal (MP).

Subject: Financial Bid for Design, Development, maintenance of OFFLINE & MOBILE

APPLICATION MODULE FOR DECENTRALIZED PLANNING.

Sir/Madam,

With reference to tender document for development of application, we submit our

commercial bid as under -

FORMAT FOR COMMERCIAL BID - Bill of Material

Sr. Description Quoted Amount

(Rs)

1 Development & Maintenance of OFFLINE APPLICATION

2 Development & Maintenance of MOBILE GIS APPLICATION

DECLARATION

I / We agree to keep this offer valid for 180 (One hundred and eighty) days from the Bid Due date (last

date of submission of Bid) specified in the bid document. We shall also be agreeable to extent the validity

of the bid, if so desired by the MPFD.

I / We agree and undertake to abide by all the terms and conditions of the bid document. In witness

thereof, I/We submit this Bid under and in accordance with the terms of the bid document.

Yours faithfully,

Date : (Signature of the Authorised Signatory)

Place : (Name and designation of the Authorised Signatory)

Name and seal of Bidder/Lead Firm


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ANNEXURE I

GENERAL PARTICULARS OF THE TENDERER

1. Name of tenderer :..

2. Address for correspondence:

3. Telephone No. and Fax No. And email id :

4. Name and Designation of the Authorized

Representative of the tenderer to whom all

the references shall be made : .

5. Present activities/Bussiness of the firm :.

6. Minimum average turnover of Rs 5 lakhs per year

during last two financial years. :

(Submit Chartered Accountant report / balance sheet)

7. Technical staff .

8. GIS Application Development Previous Experience

Worked for

Organization

Technology Used

(ESRI /

MAPINFO/ERDAS etc)

App Type

(Web /

Mobile/Desktop)

Description


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ANNEXURE II

(Representative AUTHORIZATION Letter on the Letterhead of the applicant)

Date :..

Ref :

To,

CCF (IT)

Satpuda Bhawan Bhopal

Ms./Mr..is hereby authorized to sign relevant

documents on behalf of the company/firm in dealing with tender reference No

.. She/He is also authorized to attend meetings and

submit technical and commercial information as may be required by MPFD in the

course of processing above said aplication. Ms./Mr.

is hereby authorized to make technical presentation on behalf of the company.

(Proof of above two persons as employee of the company to be enclosed)

Thanking you,

Authorized Signatory

..

Representative Signature

..

Signature attested


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ANNEXURE III

DECLARATION

Date :..

Ref :

To,

CCF (IT)

Satpuda Bhawan Bhopal

Ref: Declaration Letter of firms /companies/partnership deeds

Dear Sir,

This is to notify you that our Firm/Company intends to submit a proposal in

response to your Tender Reference No. :... In

accordance with the above we would like to declare that:

(a) We are not involved in any litigation that may have an impact of affecting or compromising the delivery of services as required under this assignment.

(b) We are not blacklisted by any Central/State Government/Public Sector Undertaking in India.

(c) The information provided in the tender document is true and no false representation has been made.

Sincerely,

[BIDDER'S NAME]

Name ..

Title .

Signature.

Date: ..

Company: .

Seal:....