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Gisella BakerDirector of Financial Aid
Hawkeye Community College
The following is a presentation prepared for IASFAA’s 2014 Conference in Davenport, November 5-7
EE PreparedSatisfactory Academic Progress…
Ove
rview
Required and optional SAP policy requirements.
SAP Consumer Information
Hawkeye Community College’s SAP practice
IASFAA 2014
Satisfactory Academic Progress (SAP)
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SAP policy needs to be consistent and reasonable within each category of students.
Schools must define their categories.
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Category Examples:
Classification
Undergraduate
Graduate
Enrollment
Full-time Part-time
Program
Nursing Business
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y SAP policy needs to state frequency of process
SAP must be evaluated at least once a year, but may be performed more frequently
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SAP policy needs to state measurable standards
There are required SAP elements that must be measured:
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Qualitative • Grade Point Average
(GPA)
Quantitative • Pace• Maximum
Timeframe
Qualit
ati
ve
Ele
ment
Grade Point Average (GPA)
Specified GPA or comparable standard measured against a norm for each evaluation period.
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May have a graduated GPA but must meet the following:
• Programs less than two academic years
• Programs greater than two academic years
Gra
duate
d G
PA
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Student Grade Level at
Evaluation
Grade Point Average
Freshman 1.60
Sophomore 1.80
Junior 2.00
Senior 2.00
Graduate/Professional
2.00
Example
Quanti
tati
ve
Ele
ment-
PAC
E
Pace is defined as the student’s progression to ensure completion within the maximum time frame
- Must be measured at each evaluation
- A graduated pace is permitted
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Student Grade Level
at Evaluation
Minimum Completion Percentage
First Year 66%
Second Year 70%
Third Year 75%
Fourth Year & Beyond
75%
Quanti
tati
ve Ele
ment-
MA
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IMEFR
AM
E
150% of the published program length or less for undergrad programs
Schools still free to set own policies related to number of changes in major
allowed.
Established by the school for graduate programs
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Undergraduate
Program
Published Program Length
Maximum Time Frame
Credit hours
120 credit hours
180 credit hours
Clock hours
900 clock hours/
10 months
1350 clock hours/
15 months
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SAP policy needs to state how GPA and pace are affected by:
• Incompletes,
• Withdrawals,
• Repeated coursework,
• Changes in program of study,
• Transfer credits, and
• Noncredit and/or reduced credit coursework
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Transf
er
Cours
ew
ork
• Required to count transfer hours accepted at your institution as both attempted and completed hours in SAP.
• Transfer credits in calculation of pace means all completed work for all students considered.
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Repeate
d
Cours
ew
ork
• SAP rules do not require schools to allow course repetitions nor to limit the number of course repetitions BUT
• SAP rules do need to address the treatment of repeats for measuring SAP
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Repeate
d
Cours
ew
ork
• SAP rules must address the treatment of repeats for Title IV eligibility
• Repeat coursework is a separate topic, but directly related to SAP
• Information on repeat courses is found in 668.2(b)
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SA
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y • Must clearly explain the consequences of not meeting SAP
• Must explain how students not making SAP can restore their eligibility for financial aid funds
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Must explain the SAP statuses:
• Satisfactory
• Warning
• Suspension
• Probation (Academic Plan if used for multiple terms)
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Warn
ing S
tatu
sWarning Status (used to be called “Probation” )
• Can only be used if checking SAP each payment period.
• Financial aid warning status is assigned automatically and student is still eligible to receive aid during the financial aid warning term. Students do not need to appeal to be given financial aid warning status.
• If SAP standards are not met during financial aid warning term, students are put on suspension and an appeal can be filed if schools allow it. IASFAA 2014
Appeals
• Process to petition reconsideration of eligibility
• School option to allow or limit the number of times a student can appeal
• Reasons for an appeal
The death of a relative
An injury or illness of the student
Other special circumstances
• Appeal must include:
Reason(s) the student was unable to meet SAP
What has changed to enable the student to meet SAP at the next evaluation point
IASFAA 2014
Aca
dem
ic Pla
n
Academic plans may be included as a condition of a financial aid warning status, a financial aid probation status, or the approval of an appeal at the school’s option
May stipulate payment period restrictions:
• Number of credit/clock hours taken
• Registration in specified courses
• Requirement of certain grade point average
IASFAA 2014
Aca
dem
ic Pla
n
May stipulate payment period restrictions:
• Registration for fewer credit/clock hours
• Registration in specified courses
• Certain term grade point average requirements
May be as simple as a calculation or as detailed as a class by class schedule
May require collaboration with other offices
IASFAA 2014
Probation Status
• If SAP is checked annually, student may appeal to have a financial aid probation term to meet minimum requirements
• If SAP is checked each term, student may appeal if after financial aid warning term SAP standards are not met
• Financial aid probation may be for one term or multiple terms based on an Academic PlanPr
obati
on S
tatu
s
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Must publish and make SAP Policy readily available to current and prospective students
Online
Publications
Share SAP standard requirements with other campus offices/staff
Provide adequate counseling to Title IV applicantsC
onsu
mer
Info
rmati
on
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Inform students how they will be informed if they are not meeting SAP standards
• Electronic
• Paper
• Combination of the two
Consu
mer
Info
rmati
on
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Frequency of evaluation
College’s Goals
Our student demographics
Academic Suspension Standards
System of monitoring compliance
Hawkeye Community College
IASFAA 2014
Student
Degree Audit
IASFAA 2014
Hawkeye Community College
Appeal Form
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Hawkeye Community College
Academic Planning Workshee
t
IASFAA 2014
Hawkeye Community College
Number of appeals
Appeals Committee
Composition
Appeal Committee
WRITTEN APPEALFinancial Aid Staff
ADDITIONAL DOCUMENTATION
MAY BE GIVENFA Staff and Campus
representatives
VERBAL APPEAL MEETING
FA Staff and Campus representatives
_______________FA Director
VP of Operations
COMMITTEE’S DECISION IS ALWAYS FINAL
Hawkeye Community College
IASFAA 2014
APPEAL PROCESS
“Academic Plan” Status
Review
• “AP” status student is assigned a document request code right before SAP is run each term and email is sent.
Student meets with advisor againIASFAA 2014
Hawkeye Community College
AP Complianc
e Form
Hawkeye Community College
IASFAA 2014
FSA Handbook: Vol 1, Chapter 1
Preamble to the Program Integrity Final Rule: http://www.gpo.gov/fdsys/pkg/FR-2010-10-29/pdf/2010-26531.pdf
Electronic Announcement: http://ifap.ed.gov/eannouncements/060611SAPReviewfor StudentinClockHrs.html
Program Integrity Q&A: http://www2.ed.gov/print/policy/highered/reg/hearulemaking/2009/sap.html
Satisfactory Academic Progress, NASFAA Monograph 25, August 2012
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