GJSMS Technology Resources & Procedures

2012- 2013

Kelly Ray, GJSMS Tech Liaison kray@bcps.org x081

• Kelly Ray - Tech Liaison, Multimedia Coordinator, Webmaster/Edline Superuser• Steve Barth - Tech Liaison Alternate, Computer Administrator - RM 19• Jason Adams - RM 55• Janette Adams – RM 43• Diana Beales – Guidance Office• Jamie Higgins – RM 26• Michael Hong - NEW Team member! RM 26• Heather Karwacki – RM 35• Kate Kastner – RM 25• Vaughn Platt - RM 05• Lindsey Rattet - NEW Team Member! RM 30• Mary Ellen Sittner – RM 13• Jeff Verkest – RM 15

You can do it … we can help!

GJSMS

Team

Tech

Support

GJSMS Tech Resources• General’s Staff Wiki and General’s Help Desk

– Log into Edline @ www.edline.net > click on Faculty & Staff tab > see Links

– Includes: Tech Support Team contacts, news & announcements, helpful links, tips, tutorials, professional learning community (coming soon)

• Shared drive:– Tech Resources folder

• AV Equipment Reservations and Library/ Computer Lab/ Mobile Lab Reservations sheets – more on these later

• Support Resources – most of these will be moved to Wiki

Need Tech Support?

• Consult HELP Resources:– Embedded HELP utilities– General’s Help Desk

• Do not call BCPS Help Desk. – Contact a GJSMS Tech Support member if you can’t

solve your problem.

Requesting Tech Support• Emergency need: Call Kelly in Library on x081• Kelly, Steve, or Jason can install software or printers

requiring Computer Administrator credentials.• Kelly or Steve can troubleshoot computer issues or install

software/printers remotely.• When contacting us about a computer issue, provide:

– Room Number– DELL TAG (labeled on side of CPU)– Computer Number (if Computer Lab or Mobile Lab computer) – Detailed description of problem (screenshot if possible)

Printers• Check Printers & Devices (under START menu)

for the Faculty Room 600 network printer. • Old Faculty Room 8000 and Copyroom Oce should be

deleted from Printers and Devices (Right-click> Delete)• If you have a hallway network printer installed, consult

hallway teachers to contribute to the purchase of toner. • The new Copyroom CANON is not yet configured for

network printing. PLEASE HOLD OFF ON PRINTING LARGE PRINT JOBS. If necessary, see Donna Hutchinson to print a large job on Front Office Canon.

Printing Policies• POLICIES:

– No personal printing.– No color printing unless for display items.– No printing multiple copies/class sets on Faculty Room,

Library, or Lab printers; use duplicator or copier.– Large print jobs must be sent to the Copyroom Canon.

• IF YOU PRINT IT, PICK IT UP! – Don’t print what you don’t need!– Paper and toner are costly … we can’t afford waste!

Classroom Presentation Equipment• Desktop computer

– Math & Special Ed: Laptop on cart with projector/ELMO• LCD projector (place on cart or on a table)• ELMO portable document camera (on cart); USB cable for

computer connection/use with ImageMate software• External computer speakers (for video sound)• Presentation remote (keep secured)• LCD/ELMO remotes (some)• PC-to-TV Units for wall-mounted TVs (by request)

Connecting Presentation Equipment

• Pass-through adaptors purchased for new Dell desktop computers installed last year.

• Instructions for connecting will be provided.• Presentation carts available Monday/Tuesday

after equipment is cleaned and inventoried. • Cable Path tape available after equipment is

connected; return tape to Library Office promptly.• Contact a Tech Support Team member for help.

Office of Art PSD - Wednesday• Presentation equipment must be connected

and verified as working by Tuesday 3:10 PM• All Science rooms and Room 27:

– Projector & ELMO connected/tested, speakers connected, projector remote left beside keyboard.

• Rooms 18, 20, 30/31, 32/33, 39, 40, 41, 44/45, 41, 47:– Projector & ELMO connected/tested, speakers

connected. Presentation Remote secured off cart.– Walls will be opened in 31/32, 32/33, 44/45.

Circulating Equipment• AV Equipment Reservations Excel sheet on

Shared drive in Tech Resources– Flip Cams - borrow a single or a set of 5– Digital cameras/Camcorder, SD Card reader– Webcams– Computer Microphones, Microphone Headsets (18)– Audio Headset– VCR/DVD players w/cables for connection to projector– CD Boombox, Audio Cassette Player, Listening Station

Student Response SystemsSRS Reservations Excel sheet

on Shared drive in Tech Resources• Turning Point (2 sets)• ActivExpressions (4 sets/1 Special Ed set)

– Professional Development needed for ActivInspire software and ActivExpressions SRS.

– School-based PD from OIT will be offered; 3 weekly sessions beginning in September. BCPS Inservice course/workshops and Promethean Planet online courses are also available.

– ActivExpressions Resource Wiki and PLC will be created.

Computer Lab, Mobile Lab, and Library Reservations• Reservations sheets on Shared drive in Library Media

Center & Computer Labs folder.• Reservations available AFTER students get Computer

ID Cards and Technology/Library Orientation or Review in the Library.

• Kelly & Siobhan will develop a schedule for rotating Math classes in Lab 59.

• Kelly will notify Math & Reading/Language Arts teachers when students have been added to Study Island.

Edline & EGP Web• Hold off on setting up Gradebooks for the new

school year until Tuesday.– Instructions & Help Session will be provided.

• See Edline Teacher Resources page on the General’s Help Desk for info on adding resources to Class Pages and posting Homework assignments on Class Calendars.– Use course prefixes for all Class Calendar postings.– Do not post school-wide calendar items on Class Calendars.

Outlook Email Distribution Lists• You will receive an email from Kelly today with the

GJSMS Plus 2012-13 school-wide distribution list and Emergency 2012-13 list for Outlook Contacts.– Use GJSMS Plus 2012-13 ONLY for email pertaining to

ALL STAFF.– Use Homeroom Teachers, Grade Level, Department,

& Committee distribution lists for specific groups.– Use Emergency distribution list to report class status in

event of Emergency Lockdown; directions under NOTES button in the list.

Tech Support requests this week:

• Leave Kelly a note on pad outside the Library Office.

• Email Kelly or another Tech Support Team member.– Go to the General’s Help Desk

under Faculty & Staff in Edline for Tech Support Team contact info.

GJSMS

Team

Tech

Support