GL BR 100 Application Setup

AIM

BR.100 GENERAL LEDGER APPLICATION SETUP

Author: <Author>

Creation Date: January 22, 2013

Last Updated: January 22, 2013

Document Ref: <Document Reference Number>

Version: DRAFT 1A

Approvals:

<Approver 1>

<Approver 2>

Document Control

Change Record:

Date Author Version Change Reference

7/10/09 xxx 2.0 Final document – to be signed off.

Reviewers:

Remarks

Distribution:

Copy No.

Name Location

1234

Table of Contents

Document Control................................................................................................................................1General Configuration Instructions.......................................................................................................3GL: Define Flexfield Value Sets............................................................................................................4GL: Define Accounting Key Flexfield Segments...................................................................................7GL: Define Accounting Segment Values............................................................................................14GL: Define Currencies........................................................................................................................15GL: Define Calendar Types................................................................................................................16GL: Define Accounting Calendar........................................................................................................17HR: Define Operating Units or GL: Accounting Setup Manager..........................................................19GL: Define Legal Entities....................................................................................................................31GL: Define Ledgers.............................................................................................................................34GL: Chart of Accounts Mapping..........................................................................................................49GL: Define Security Rules..................................................................................................................50GL: Assign Security Rules..................................................................................................................52GL: Define Accounting Cross Validation Rules...................................................................................54GL: Define Journal Entry Sources.......................................................................................................56GL: Define Journal Entry Categories..................................................................................................57GL: Define Journal Reversal Criteria..................................................................................................58GL: Define Automatic Posting Criteria...............................................................................................60GL: Define Journal Authorization Limits.............................................................................................67GL: Define Data Access Sets.............................................................................................................68GL: Define and Assign Security Access for Data Access Set Definitions............................................71GL: Define Intercompany/Interfund Accounts....................................................................................72GL: Define Statistical Units of Measure..............................................................................................73GL: Define Budgets and Years...........................................................................................................74GL: Miscellaneous Profile Options......................................................................................................76Open and Closed Issues for this Deliverable......................................................................................77

General Configuration InstructionsThe configuration for the General Ledger will dictate much of the setup for the other modules in the scope of Project X. Although the initial rollout will on include the Location E region, the GL will need to be globally configured.

The document below is referenced throughout the document, please use the copy provided as you work through this document.

GL: Define Flexfield Value Sets

General Ledger>Setup>Financials>Flexfields>Validation>Sets

FormName Value Sets<Customer Short Name> Process:

<Process Name>

Business Area: <Business Area>

Date: <Date>

Control Number: <Control Number>

Priority(H, M, L): <Priority (H, M, L)>

Process Owner: <Process Owner>

Description: Use this form to define flexfield validation value sets.

<Value Sets>

Value Set Name Description List Type Security Type

XXX_GL_COMPANY Company Segment List of Values Non-Hierarchical Security

Format Validation

Format Type Numbers Only

Uppercase Only

Right-justify and Zero-fill Numbers

Maximum Size

Precision Min Value Max Value Validation Type

Char 3 Independent

<Value Sets>


Depatr

XXX_GL_DEPARTMENT Department Segment List of Values Non-Hierarchical Security

Format Validation


Uppercase Only


Maximum Size


Char 2 Independent

<Value Sets>


XXX_GL_ACCOUNT Account Segment List of Values Non-Hierarchical Security

Format Validation


Uppercase Only


Maximum Size


Char 6 Independent

<Value Sets>


XXX_GL_PROFIT_CENTER Profit Center Segment List of Values Non-Hierarchical Security

Format Validation


Uppercase Only


Maximum Size


Char 4 Independent

<Value Sets>


XXX_GL_FUTURE Future Segment List of Values Non-Hierarchical Security

Format Validation


Uppercase Only


Maximum Size


Char 5 Independent

<Value Sets>


XXX_GL_LEGAL_ENTITY Legal Entity Segment List of Values Non-Hierarchical Security

Format Validation


Uppercase Only


Maximum Size


Char 3 Independent

GL: Define Accounting Key Flexfield Segments

General Ledger>Setup>Financials>Flexfields>Key>SegmentsKey Flexfield Segments<Customer Short Name> Process:

<Process Name>


Date: <Date>




Description: Use this form to Assign Balancing Segment, natural account, and cost center qualifiers to the correct segments of your accounting Flexfield structure.

XXX Primary Accounting Flexfield

<Key Flexfield Segments>

Application Flexfield Title

Accountin

General Ledger Accounting Flexfield

Structures

Code Title Description View Name

ACCOUNTING_FLEXFIELD XXX Primary XXX Primary Accounting Flexfield

Freeze Flexfield Definition

Enabled

Segment Separator Cross-Validate Segments

Freeze Rollup Groups Allow Dynamic Inserts

Dash (-) Yes – allow for Oracle Projects

**Note: Complete your entire Flexfield setup before you “Freeze” the flexfield definitions.

Segments<Segments Summary>

Number

Name Window Prompt

Column Value Set Displayed

Enabled

Qualifier Name

Qualifier Description

Qualifier Enabled

1 Company Company SEGMENT1 XXX_GL_COMPANY Yes Yes Balancing Segment

Balancing Segment

Yes

2 Department Department SEGMENT2 XXX_GL_DEPARTMENT Yes Yes Management Segment

Management Segment

Yes

3 Account Account SEGMENT3 XXX_GL_ACCOUNT Yes Yes Natural Account Segment

Natural Account Segment

Yes

4 Profit Center Profit Center SEGMENT4 XXX_GL_PROFIT_CENTER Yes Yes Cost Center Segment, Secondary Tracking Segment

Cost Center Segment, Secondary Tracking Segment

Yes

5 Future Future SEGMENT5 XXX_GL_FUTURE Yes Yes N/A N/A No

Flexfield Qualifiers `

Attention: The Qualifiers field has been added to the previous table

Open – Company (for each segment) <Segments>

Name Description Column Number Enabled Displayed Indexed

Company SEGMENT1 1 Yes Yes Yes

Validation

Value Set Description Default Type Default Value Required Security Enabled

Range

XXX_GL_COMPANY Company Segment Profile XXX_GL_COMPANY_DEFAULT

Yes Yes

Sizes and Prompts

Display Size Description Size Concatenated Description Size

List of Values Window

3 50 25 Company Company

Open - Department (for each segment) <Segments>


Department SEGMENT2 2 Yes Yes Yes

Validation


Range

XXX_GL_DEPARTMENT Department Segment Yes Yes

Sizes and Prompts



2 50 25 Department Department

Open – Account (for each segment) <Segments>


Account SEGMENT3 3 Yes Yes Yes

Validation


Range

XXX_GL_ACCOUNT Account Segment Yes Yes

Sizes and Prompts



6 50 25 Account Account

Open – Profit Center (for each segment) <Segments>


Profit Center SEGMENT4 4 Yes Yes Yes

Validation


Range

XXX_GL_PROFIT_CENTER Profit Center Segment Yes Yes

Sizes and Prompts



4 50 25 Profit Center Profit Center

Open – Future (for each segment) <Segments>


Future Future SEGMENT5 5 Yes Yes Yes

Validation


Range

XXX_GL_FUTURE Future Segment Constant 00000 Yes No

Sizes and Prompts



5 50 25 Future Future

NOTE: In order to make the company default when entering account combinations, inquiring no accounts, etc follow these steps.1. Create a profile option: XXX: GL Company Default (Application Developer > Profile > New Profile)

Name Application User Profile Name Description Hierarchy Type Access Level - Visible

Access Level - Updateable

XXX_GL_COMPANY_DEFAULT

General Ledger XXX: GL Company Default Security Site, Application, Responsibility, User

Responsibility, User

2. Input the following SQL Validation for the Profile Option’s List of ValuesSQL="SELECT a.flex_value, b.description INTO :PROFILE_OPTION_VALUE, :VISIBLE_OPTION_VALUEFROM fnd_flex_values a, fnd_flex_values_tl bwhere a.flex_value_id = b.flex_value_idand a.flex_value_set_id = 1013484and a.summary_flag = 'N' and a.enabled_flag = 'Y'order by flex_value"COLUMN="DESCRIPTION(*)"

3. Create a profile option: GL: Require AutoReverse Approval (Application Developer > Profile > New Profile)

Name Application User Profile Name Description Hierarchy Type Access Level - Visible

Access Level - Updateable

GL_APPROVE_AUTOREVERSE

General Ledger GL: Require AutoReverse Approval

Security Site, Application, Responsibility, User

Responsibility, User

4. Input the following SQL Validation for the Profile Option’s List of ValuesSQL="SELECT meaning \"Meaning\", lookup_codeINTO :visible_option_value, :profile_option_valueFROM fnd_lookupsWHERE lookup_type ='YES_NO'"COLUMN="\"Meaning\"(15)"

XXX Secondary (Tax) Accounting Flexfield

<Key Flexfield Segments>

Application Flexfield Title

Accon

General Ledger Accounting Flexfield

Structures


SECONDARY_ACCOUNTING_FLEXFIELD XXX Secondary XXX Secondary (Tax) Accounting Flexfield


Freeze Flexfield Definition

Enabled

Segment Separator Cross-Validate Segments

Freeze Rollup Groups Allow Dynamic Inserts

Dash (-) Yes

Segments<Segments Summary - XXX_ACCOUNTING_FLEXFIELD>

Number

Name Window Prompt

Column Value Set Displayed

Enabled

Qualifier Name

Qualifier Description

Qualifier Enabled

1 Legal Entity Legal Entity SEGMENT1 XXX_GL_LEGAL_ENTITY Yes Yes Balancing Segment

Balancing Segment

Yes

2 Account Account SEGMENT2 XXX_GL_ACCOUNT Yes Yes Natural Account Segment

Natural Account Segment

Yes

3 Profit Center Profit Center SEGMENT3 XXX_GL_PROFIT_CENTER Yes Yes Cost Center Segment;, Secondary Tracking Segment

Cost Center Segment, Secondary Tracking Segment

Yes

4 Future Future SEGMENT4 XXX_GL_FUTURE Yes Yes N/A N/A No

Open – Legal Entity (for each segment) <Segments>


Legal Entity Legal Entity SEGMENT1 1 Yes Yes Yes

Validation


Range

XXX_GL_LEGAL_ENTITY Legal Entity Segment Yes Yes

Sizes and Prompts



3 50 25 Legal Entity Legal Entity

Open – Account (for each segment) <Segments>


Account SEGMENT2 2 Yes Yes Yes

Validation


Range

XXX_GL_ACCOUNT Account Segment Yes Yes

Sizes and Prompts



6 50 25 Account Account

Open – Profit Center (for each segment) <Segments>


Profit Center SEGMENT3 3 Yes Yes Yes

Validation


Range

XXX_GL_PROFIT_CENTER Profit Center Segment Yes Yes

Sizes and Prompts



4 50 25 Profit Center Profit Center

Open – Future (for each segment) <Segments>


Future Future SEGMENT4 4 Yes Yes Yes

Validation


Range

XXX_GL_FUTURE Future Description Constant 00000 Yes No

Sizes and Prompts



5 50 25 Future Future

GL: Define Accounting Segment Values

General Ledger>Setup>Financials>Flexfields>Key>ValuesSegment Values

<Customer Short Name> Process:

<Process Name>


Date: <Date>




Description: Use this form to define the valid financial values for each of your Accounting Segments. You can also define your account parent - child relationships. When defining parent-child hierarchies, specifically grandparents, for the hierarchy to properly function you must include “all child values” for the given range. In addition you must define the grandparent and include “all only parent values” for the same range as the children were defined.

GL: Define Currencies

General Ledger>Setup>Currencies>DefineCurrencies<Customer Short Name> Process:

<Process Name>


Date: <Date>




Description: Oracle Applications has predefined all currencies specified in ISO standard #4217. To use a currency other than U.S. Dollars (USD), you must enable the currency. U.S. Dollars (USD) is the only currency that is enabled initially.

Attention: You cannot change a currency code after you enable the currency, even if you later disable that currency.

Code Name DescriptionIssuing

Territory Symbol

Precision

Extended Precision

Minimum Accountab

le Unit

CurrencyDerivatio

nType

CurrencyDerivatio

nFactor

CurrencyDerivatio

nEffective

EffectiveDates From

Effective

Dates To

Enabled

USD Country X Dollar

Country X Dollar Country X $ 2 5 Yes

STAT Statistical

Statistical Statistical 2 5 Yes

GL: Define Calendar Types

General Ledger>Setup>Financials>Calendars>TypesPeriod Types<Customer Short Name> Process:

<Process Name>Business Area:

<Business Area>Date:

<Date>Control Number:

<Control Number>Priority(H, M, L):

<Priority (H, M, L)>Process Owner:

<Process Owner>

Description: Use this form to define the period types for your accounting calendars.

Period Type Periods per Year Year Type Description

13 Month 13 Calendar 13 Month Calendar

GL: Define Accounting Calendar

General Ledger>Setup>Financials>Calendars>AccountingAccounting Calendar<Customer Short Name> Process:






<Process Owner>

Description: Use this form to define accounting calendars.

<Accounting Calendar>

NameXXX CAL

DescriptionXXX Calendar

Enable Security

<Periods> 01-JAN-2001 to 31-DEC-2009 (table only represents a small subset to given an idea of the setup.

Prefix Type Year Quarter

Number

From To Name Adjusting

JAN 13 Month 2007 1 1 01-JAN-2007 31-JAN-2007 JAN-07FEB 13 Month 2007 1 2 01-FEB-2007 29-FEB-2007 FEB-07MAR 13 Month 2007 1 3 01-MAR-2007 31-MAR-2007 MAR-07APR 13 Month 2007 2 4 01-APR-2007 30-APR-2007 APR-07MAY 13 Month 2007 2 5 01-MAY-2007 31-MAY-2007 MAY-07JUN 13 Month 2007 2 6 01-JUN-2007 30-JUN-2007 JUN-07JUL 13 Month 2007 3 7 01-JUL-2007 31-JUL-2007 JUL-07AUG 13 Month 2007 3 8 01-AUG-2007 31-AUG-2007 AUG-07SEP 13 Month 2007 3 9 01-SEP-2007 30-SEP-2007 SEP-07OCT 13 Month 2007 4 10 01-OCT-2007 31-OCT-2007 OCT-07NOV 13 Month 2007 4 11 01-NOV-2007 30-NOV-2007 NOV-07

Prefix Type Year Quarter

Number

From To Name Adjusting

DEC 13 Month 2007 4 12 01-DEC-2007 31-DEC-2007 DEC-07ADJ 13 Month 2007 4 13 31-DEC-2007 31-DEC-2007 ADJ-08 YesJAN 13 Month 2008 1 1 01-JAN-2008 31-JAN-2008 JAN-08FEB 13 Month 2008 1 2 01-FEB-2008 29-FEB-2008 FEB-08MAR 13 Month 2008 1 3 01-MAR-2008 31-MAR-2008 MAR-08APR 13 Month 2008 2 4 01-APR-2008 30-APR-2008 APR-08MAY 13 Month 2008 2 5 01-MAY-2008 31-MAY-2008 MAY-08JUN 13 Month 2008 2 6 01-JUN-2008 30-JUN-2008 JUN-08JUL 13 Month 2008 3 7 01-JUL-2008 31-JUL-2008 JUL-08AUG 13 Month 2008 3 8 01-AUG-2008 31-AUG-2008 AUG-08SEP 13 Month 2008 3 9 01-SEP-2008 30-SEP-2008 SEP-08OCT 13 Month 2008 4 10 01-OCT-2008 31-OCT-2008 OCT-08NOV 13 Month 2008 4 11 01-NOV-2008 30-NOV-2008 NOV-08DEC 13 Month 2008 4 12 01-DEC-2008 31-DEC-2008 DEC-08ADJ 13 Month 2008 4 13 31-DEC-2008 31-DEC-2008 ADJ-08 Yes

Once you are finished entering the period or periods you desire, the “validate calendars program” should be run using the concurrent manager to verify that all the calendar data was properly input.

HR: Define Operating Units or GL: Accounting Setup Manager

Human Resources>Work Structures>Organization>Description or (General Ledger > Setup > Accounting Setup > Financials > Accounting Setup Manager > Ledger: XXX Primary > Operating Units

Corporate

Name Type

Corporate Operating Unit

Dates

From To

01-JAN-1951

Location CorporateInternal or External InternalLocation Address 2925 Briarpark Rd, Ste 1050 Location A, TX 77042Internal Address

Organization Classifications

Name Enabled

HR Organization Operating UnitOperating UnitProject Expenditure/Event Organization

Others

<Operating Unit Information>Primary Ledger XXX PrimaryDefault Legal Context XXX & SubsidiaryOperating Unit Short Code


Oklahoma

Name Type

Oklahoma Operating Unit

Dates

From To

01-JAN-1951

LocationInternal or ExternalLocation AddressInternal Address


Name Enabled

Operating Unit YesProject Expenditure/Event Organization YesProject Task Owning Organization Yes

Others

<Operating Unit Information>Primary Ledger XXX PrimaryDefault Legal ContextOperating Unit Short Code


Ingram

Name Type

Ingram Operating Unit

Dates

From To

01-JAN-1951



Name Enabled


Others



XXXPG San Diego

Name Type

XXXPG San Diego Operating Unit

Dates

From To

01-JAN-1951



Name Enabled


Others


GL: Define Legal Entities

General Ledger>Setup>Financials>Accounting Setup Manager>Accounting Setups

Legal Entities

Create Legal Entity

XXX Management Co., L.P.

Identification InformationTerritory Country XLegal Entity Name XXX Management Co., L.P.Organization Name XXX Management Co., L.P.Legal Entity Identifier 804EIN/TINTransacting Entity Yes

Legal AddressLocation Corporate HeadquartersCountry Country X

Address1 2925 XXX Rd.Address2 Suite. 1050Address3City Location AStateCountry Country XPostal Code 77042

General InformationPlace of Registration DelawareInception DateNAICS 1997Type of Company Corporation

<Save and Add Details>

General

Update

Transaction Tax ProfileSet for Self Assessment / Reverse ChargeTax Classification

Registrations

Create Registration

General Information

Jurisdiction Country X – Income Tax Place of Registration Delaware

Registration Number 760586680 Issuing Legal Authority

Registered Name XXX Issuing Legal Authority Address

Alternate Registered Name

Context Value

Registration Effective FromRegistration Effective To

Registered AddressesRegistered Address XXXXXX

Legal Functions

Function Name Legal Authority Name

Legal Authority Address

GL: Define Ledgers

General Ledger>Setup>Financials>Accounting Setup Manager>Accounting Setups

Accounting Setups

XXX Primary

Create Accounting Setup

Assign Legal Entities (All Legal Entities will be assigned).

Legal Entity Name Country Legal Entity Identifier

XXX. & Subsidiaries Country X 001

Define Accounting Representations

Name Chart of Accounts Accounting Calendar Currency Sub Ledger Accounting Method

XXX Primary ACCOUNTING_FLEXFIELD

13 Month USD Standard Accrual

<Ledger Options>

<Primary Ledger>

Standard InformationLedger XXX PrimaryShort Name XXX PrimaryDescription XXX Primary LedgerCurrency USDChart of Accounts XXX Primary

Accounting CalendarAccounting Calendar XXX CALPeriod Type 13 MonthFirst Ever Open Period JAN-01

Number of Future Enterable Periods

2

Subledger AccountingSubledger Accounting Method Standard AccrualSubledger Accounting Method Owner

Oracle

Journal Entry Language American EnglishEntered Currency Balancing AccountUse Cash Basis Accounting DisabledBalance Subledger Entries by Ledger Currency

Disabled

Year End ProcessingRetained Earnings Account 001-00-294000-0000-00000Track By Secondary Segment Enabled

Journal ProcessingSuspense AccountRounding Differences Tracking AccountEnable Intra Company Balancing EnabledEnable Journal Approval EnabledEnable Journal Entry tax DisabledJournal Reversal Criteria Set

Currency Translation OptionsDefault Period End Rate TypeDefault Period Average Rate TypeCumulative Translation Adjustment Account

Journal ReconciliationEnable Journal Reconciliation

Disabled

Budgetary ControlEnable Budgetary Control

Disabled

Require Budget Journals DisabledReserve for Encumbrance Account

<Balancing Segment Value Assignments> (NONE – BSV should not be assigned to any legal entities)

Balancing Segment Value

Description Start Date End Date

<Sub Ledger Accounting Options>

Application: AP, AR, Projects, Purchasing, FA, Inventory

Accounting OptionsGL JE Entry Summarization Summarized by GL PeriodReversal Method Switch Dr/CrRounding Rule ClosestThird Party Merge Accounting Option

None

Accounting Program Defaults

Accounting Program Mode

Final Accounting Report Level No Report

Allow Mode Override Yes Allow Report Override YesTransfer to GL Yes Stop at Error Limit NoAllow transfer Override Yes Error LimitPost in GL NoAllow Post Override Yes

Event Class Options

**Note: Use standard Oracle event classes and categories

Event Class Category

<Operating Units>

Add Operating UnitsName CorporateShort Code

AssignmentsBusiness Group XXX & SubsidiariesDefault Legal Context XXX & Subsidiaries

<Intercompany Accounts>

**Intercompany accounting is not being enabled.

Intercompany AccountsTransaction Account Definition

Legal Entities

Define Relationships: <LE Name>

Transacting Balancing Segment Value

Company Trading Partner Ledger

Trading Partner Legal Entity Trading Partner Balancing Segment Value

Define Accounts

Intercompany Receivables Accounts

Additional Information Context

Account Account Description Start Date End Date Use for Balancing

Yes

Intercompany Payables Accounts

Additional Information Context

Account Account Description Start Date End Date Use for Balancing

Yes

tho<Intracompany Balancing Rules>

Define Rules>

Create Rule>

Source and Category

Ledger XXX Primary Legal Entity XXXChart of Accounts ACCOUNTING_FLEXFIELD Source OtherCurrency USD Category OtherStatus EnabledAdditional Information Context

Legal Entity Name: <No Legal Entity> Country: <Country X>

Intracompany setups are defined between companies that will interact on a regular basis (i.e. interaction between companies within the same region). Please see the Intracompany Setup tab in:

Legal Entity No Legal EntitySource OtherCategory OtherEnabled Yes

Debit Balancing Segment

Credit Balancing Segment

Debit Account Credit Account

All Other All Other 001-00-272100-0000-0000

001-00-272100-0000-00000

OptionsLevel of Summarization Summary NetClearing Balancing Segment Value Use for all journalsDefault Options Use for Many-to-Many Journals OnlyDefault Clearing Balancing Segment Value Default Value

<Sequencing> NONELedger Name XXX PrimarySequence Event – Sequence Entity GL Journal Entry – GL Period Close

Create

Sequencing ContextName

Processing OptionsRequire AssignmentValidate Sequence ByAssign Sequence By

Balancing Segment Values


Description Calendar

Assign Sequences

Type Priority Sequence Name Start Date

End Date Balance Type

Journal Source Journal Category

Add Secondary Ledger

Name Chart of Accounts

Accounting Calendar Currency Subledger Accounting Method

Data Conversion Level

XXX Secondary

ACCOUNTING_FLEXFIELD

XXX CAL USD Standard Accrual N/A

System Administrator>Profile>System

Profile options

Profile Site

GL: Use Performance Module

Yes

GL: Number of Accounts in Memory

1000

GL: Number of Records to Process at Once

2500

GL: Ledger Name Country X C PrimaryGL: Data Access Set XXX Primary

XXX Secondary

Create Accounting Setup

Assign Legal Entities

Legal Entity Name Country Legal Entity Identifier

XXX & Subsidiaries Country X 001

Define Accounting Representations

Name Chart of Accounts Accounting Calendar Currency Sub Ledger Accounting Method

XXX Secondary ACCOUNTING_FLEXFIELD

XXX CAL USD Standard Accrual

<Ledger Options>

<Primary Ledger>

Standard InformationLedger XXX SecondaryShort Name XXX SecondaryDescription XXX Secondary (Tax) LedgerCurrency USDChart of Accounts XXX Secondary

Accounting CalendarAccounting Calendar XXX CALPeriod Type XXX CalendarFirst Ever Open Period Jan-07Number of Future Enterable Periods

2

Subledger AccountingSubledger Accounting Method Standard AccrualSubledger Accounting Method Owner

Oracle

Journal Entry Language American English

Entered Currency Balancing AccountUse Cash Basis Accounting DisabledBalance Subledger Entries by Ledger Currency

Disabled

Year End ProcessingRetained Earnings Account 001-00-294100-0000-00000Track By Secondary Segment Enabled

Journal ProcessingSuspense AccountRounding Differences Tracking AccountEnable Intra Company Balancing EnabledEnable Journal Approval EnabledEnable Journal Entry tax DisabledJournal Reversal Criteria Set

Journal ReconciliationEnable Journal Reconciliation

Disabled

Budgetary ControlEnable Budgetary Control

Disabled

Require Budget Journals DisabledReserve for Encumbrance Account

<Balancing Segment Value Assignments>

Debit Balancing Segment

Credit Balancing Segment Start Date End Date

<Intracompany Balancing Rules>

**Rules are not necessary as they will flow from the primary ledger rules.

<Sequencing> NONELedger Name XXX PrimarySequence Event – Sequence Entity GL Journal Entry – GL Period Close

Sequencing will not be defined. Move sequence status to “Complete”

Create

Sequencing ContextName

Processing OptionsRequire AssignmentValidate Sequence ByAssign Sequence By

Balancing Segment Values


Description Calendar

Assign Sequences

Type Priority Sequence Name Start Date

End Date Balance Type

Journal Source Journal Category

<Primary to Secondary Ledger Mapping>

Primary Ledger XXX PrimaryChart of Accounts XXX PrimaryAccounting Calendar XXX CALCurrency USDSubledger Accounting Standard AccrualSecondary Ledger XXX SecondaryChart of Accounts XXX SecondaryAccounting Calendar XXX CALCurrency USDSubledger AccountingData Conversion Level JournalStatus Active

<Journal Conversion Rules>

Post Journals Automatically to from Source Ledger

Yes

Retain Journal Creator from Primary Ledger

Yes

<Journal Source and Category Conversion>

Source Category Transfer

Other Other NoMove/Merge Other NoMove/Merge Reversal Other NoRevaluation Other No

**Currently due to the fact that the mapping from Primary to Secondary Ledger is not functioning we will not be transferring journals until this issues is resolved. We will not currently be using this functionality as it has been a continuing issue we are working with Oracle to resolve.

GL: Chart of Accounts Mapping

General Ledger Super User>Setup>Accounts>Chart of Accounts Mapping

Mapping Description Source Target

XXX_PRIMARY_SECONDARY Mapping for Profit Center of Primary Ledger to Secondary Ledger Legal Entity

XXX Primary XXX Secondary

Segment Rules

Target (XXX Secondary) Action Source (XXX Primary)

Legal Entity Use Roll Up Rules From Profit Center

Account Copy Value From Account

Profit Center Copy Value From Profit Center

Future Copy Value From Future

** Note: Please refer to PI_GL_LegalEntity_ProfitCenter.xls for the correct grouping.

GL: Define Security Rules***Note: Security Rules will be defined upon completion of the Roles and Responsibilities design.

System Administrator>Security>Responsibility>Value Set>DefineDefine Security Rules<Customer Short Name> Process:

<Process Name>


Date: <Date>




Description: Use this form to setup data entry security on your Flexfield segments and report parameters.

<Define Security Rules>

Value Set

Name Dependent Value Set Independent Value

XXX_GL_COMPANY

Key Flexfield

Title Structure Independent Segment Dependent Segment Independent Value Value Description

Descriptive Flexfield

Title Context Independent Segment Dependent Segment Independent Value Value Description

Concurrent Program

Name Description Independent Parameter

Dependent Parameter Independent Value Description

Security Rules

Security Rules: Name Security Rules: Description

Security Rules: Message

Security Rules Elements

Security Rules Elements: Type

Security Rules Elements: From

Security Rules Elements: To

GL: Assign Security Rules***Note: XXX Security Rules will be assigned upon completion of the Roles and Responsibilities design.

System Administrator>Security>Responsibility>Value Set>AssignAssign Security Rules<Customer Short Name> Process:

<Process Name>


Date: <Date>




Description: Use this form to Assign Security Rules to an application responsibility.

<Assign Security Rules>

Value Set

Name Dependent Value Set Independent Value

XXX_GL_COMPANY

Key Flexfield

Title Structure Independent Segment Dependent Segment Independent Value Value Description

Descriptive Flexfield

Title Context Independent Segment Dependent Segment Independent Value Value Description

Concurrent Program

Name Description Independent Parameter

Dependent Parameter Independent Value Value Description

Security Rules

Application Responsibility Name

Description

Message Y

GL: Define Accounting Cross Validation Rules***Note: Cross Validation Rule design is currently underway; this document will be updated once it is complete. Here are the rules captured thus far.

1. PROFIT CENTER RULES – a Profit Center from a specified company cannot be paired with a different company (i.e. a profit center from Location E cannot be paired with a Location C Company)

2. Balance Sheet accounts should only be used with the department 00 – Unallocated.

System Administrator>Application>Flexfield>Key>Cross ValidationCross Validation Rules<Customer Short Name> Process:

<Process Name>


Date: <Date>




Description: Use this form to define Cross Validation Rules.

<Cross Validation Rules>Application Flexfield Title Structure Description

General Ledger Accounting Flexfield XXX Primary XXX Primary Accounting Flexfield

Cross Validation RulesName Description Enabled

PC_COMPANY Profit Center and Company cross-validation rule.

Yes

ACCT_DEPT_XX (where XX is Region) Department and Natural Account cross-validation rule.

Yes

DEPT_PC_XX (where XX is Region) Department and Profit Center cross-validation rule

Yes

ACCT_DEPT _ALL Department and Natural Account cross-validation rule.

Yes

Error Message Error Segment From To

Error: Profit Center not valid for this Company

Profit Center

Error: Account not valid with this Department

Account

Error: Department not valid with this Profit Center

Department

Error: Account not valid with this Department

Account

Cross Validation Rule ElementsType From To

Include -00-000000--- -00-520000--

**Note: Please see Excel Spreadsheet with cross validation combinations. Cross-validation rules will be company specific with respect to profit centers and departments.

GL: Define Journal Entry Sources

General Ledger>Setup>Journal>SourcesJournal Sources<Customer Short Name> Process:

<Process Name>


Date: <Date>




Description: Use this form to define journal entry sources for journal approval.

<Journal Sources>Source Source

KeyDescription Import Journal

ReferencesFreeze Journals

Require Journal Approval

Import Using Key

Effective Date Rule

ADP ADP System Yes No Yes

TMT TMT System Yes No No

Great Plains Great Plains System Yes No No

Titan Titan System Yes No No

MAS200 MAS200 System Yes No Yes

Recurring Recurring Journal Entry No No Yes

Manual Manual Journal Entry No No Yes

Spreadsheet – Web ADI Spreadsheet No No Yes

Subledgers (Assets, Inventory, etc.)

Given by system Yes Yes No

Intercompany Intercompany No No No

MassAllocation MassAllocation No No Yes

Budget Journal Budget Journal No No Yes

All Seeded Values will be used

Default Default Default

When enabling Web ADI journal functionality, macros in Excel must be enabled and Visual Basic editing must be allowed for the functionality to work properly.

GL: Define Journal Entry Categories***The categories listed only represented a small subset of the actual categories available.

General Ledger>Setup>Journal>CategoriesJournal Categories<Customer Short Name> Process:

<Process Name>


Date: <Date>




Description: Use this form to define your Journal Entry Categories. Oracle uses these categories to describe the purpose of your journal entry, such as accrual, payments, or receipts.

<Journal Categories>The following listing only represents categories that were created in Oracle, numerous default categories already exist.

Category Category Key Description

Conversion Conversion All historical journals imported from Great Plains

Interface Interface Interface data from GP, Titan, or MAS200

Corporate Intercompany Corporate Intercompany Intercompany Journal Entries

Corporate Reverse Corporate Reverse Corporate Reversing Entries

GL: Define Journal Reversal Criteria***Note: XXX Journal Reversal Criteria will be defined upon completion of the Journal Sources/Categories definition.

General Ledger>Setup>Journal>AutoReverseJournal Reversal Criteria Set<Customer Short Name> Process:

<Process Name>


Date: <Date>




Description: Use this form to define your Journal Reversal Criteria Set.

<Journal Reversal Criteria Set>

Criteria Set Description Enable Security

Reversing Journals Reversing Journals No

Assign Access<Assign Access>

Definition Access Set Use View Modify

Journal Reversal Criteria

Category Reversal Period Reversal Date (Average Balances Only)

Method AutoReverse

AutoPost Reversal

Reverse Next non-Adjusting Period

First Day Switch Dr/Cr Yes Yes

Balance Sheet Close

Next non-Adjusting Period

First Day Switch Dr/Cr No No

Income Offset Next non-Adjusting Period

First Day Change Sign No No

Category Reversal Period Reversal Date (Average Balances Only)

Method AutoReverse

AutoPost Reversal

Income Statement Close

Next non-Adjusting Period

First Day Change Sign No No

Assign Reversal Criteria Set to Ledgers

General Ledger>Setup>Accounting Setup Manager > Accounting Setups > Go

Ledger: XXX Primary

<Update Accounting Options>

Setup Step: XXX Primary

<Update>

Journal Reversal Criteria Set = “Reversing Journals”

GL: Define Automatic Posting Criteria

General Ledger>Setup>Journal>AutoPostAutoPost Criteria Set<Customer Short Name> Process:

<Process Name>


Date: <Date>




Description: Use this form to specify journal batches for automatic posting. Journals coming from Sub-ledgers and interfaced journal entries from Great Plains will autopost.

Autopost Criteria Sets

Criteria Set Description Enabled Enable Security

Subledger Journal Batches Subledger Journal Batches Yes

Interface Journal Batches Interface Journal Batches Yes

Approved Journal Batches Approved Journal Batches Yes

Assign AccessAssign Access

Definition Access Set Use View Modify

Posting Submission Options

Submit All Priorities in Order Submit Only Priorities with Batches in Order

Number of Priorities

Yes

Journal Effective Dates

From ___ days before current date To ___ days after current date

500 500

<Subledger Journal Criteria Set>

Priority Ledger/Ledger Set

Source Category Balance Type Period

1 XXX Primary Payables All Actual All

1 XXX Primary Receivables All Actual All

1 XXX Primary Inventory All Actual All

1 XXX Primary Assets All Actual All

1 XXX Primary Projects All Actual All

1 XXX Primary Purchasing All Actual All

1 XXX Primary Cash Management All Actual All

1 XXX Primary Cost Management All Actual All

Schedule

<Submit Request>

Name SSubledger Journal Batches

Operating Unit A

Parameters

Language

Run the Job:

As Soon As Possible

Schedule

Once

PeriodicallyWeekly – Sunday at 3:00 a.m.

On Specific Days

Advanced

Options

Save All Output to Files

Layout

Template Name Template Language Format For Language

Notify the following People

Name For Language

Print the Output To:

StyleLandscape

Printer Copies For Language

Journal Effective Dates

From ___ days before current date To ___ days after current date

500 500

<Interface Journal Criteria Set>



1 XXX Primary Great Plains All ALL All

1 XXX Primary MAS200 All ALL All

1 XXX Primary Titan All All All

1 XXX Primary Command All All All

Schedule

<Submit Request>

NameInterface Journal Posting

Operating Unit A

Parameters

Language

Run the Job:

As Soon As Possible

Schedule

OnceWill be adhoc once period is closed in Great Plains.

Periodically

On Specific Days

Advanced

Options


Layout




Name For Language


StyleLandscape


<Interface Journal Criteria Set>



1 XXX Primary Manual All ALL All

1 XXX Primary Manual (Copied) All ALL All

1 XXX Primary Recurring All ALL All

1 XXX Primary MassAllocation ALL ALL All

1 XXX Primary Statistical ALL ALL ALL

Schedule

<Submit Request>

NameApproved Journals

Operating Unit A

Parameters

Language

Run the Job:

As Soon As Possible

Schedule

OnceWill be set to run on nightly basis, ad hoc capability is available.

Periodically

On Specific Days

Advanced

Options


Layout



Name For Language


StyleLandscape


GL: Define Journal Authorization Limits***Note: XXX Journal Authorization Limits will be defined upon completion of the Roles and Responsibilities design.

General Ledger>Setup>Employees>LimitsJournal Authorization Limits <Customer Short Name> Process:

<Process Name>


Date: <Date>




Description: Use this form to define journal authorization limits.

**Journal Authorization Limits will not be utilized by XXX.

In place of the journal authorization limits a customized journal approval workflow has been developed. The main features of this journal include that every manual journal must be approved prior to it being posted. The individual who created the journal cannot be approved by the person who also created it. In addition to that restriction, if a journal is applicable to more then one company the journal will require approval from both companies (can only be two) before the journal is actually approved.

GL: Define Data Access Sets***Note: The Data Access Sets detailed in this section represent the CRP Access Sets and are subject to change upon completion of the Roles and Responsibilities design.

Data Access Sets are only applicable to General Ledger responsibilities – subledger modules are not affected by these data access sets.

General Ledger>Setup>Financials>Data Access SetData Access Set<Customer Short Name> Process:

<Process Name>


Date: <Date>




Description: Use this form to define data access sets.

<Data Access Set> Location C Only

Data Access Set Description Chart of Accounts Calendar Access Set Type

Default Ledger Period Type

Location C Company Only Location C Company Values Only

XXX Primary XXX CAL Balancing Segment Value

XXX Primary 13 Month

Location C Transactional Location C Transactional XXX Primary XXX CAL Balancing Segment Value


Corporate Company Only Corporate Company Values Only



Corporate Transactional Corporate Transactional XXX Primary XXX CAL Balancing Segment Value


Location E Company Only Location E Company Values Only



Location E Transactional Location E Transactional XXX Primary XXX CAL Balancing Segment Value


Eastern Company Only Eastern Company Values Only XXX Primary XXX CAL Balancing Segment Value


Eastern Transactional Eastern Transactional XXX Primary XXX CAL Balancing Segment Value


Superior DC Company Only Superior DC Company Values Only



Superior DC Transactional Superior DC Transactional XXX Primary XXX CAL Balancing Segment Value


Redi-Mix Company Ony Redi-Mix Company Values Ony



Redi-Mix Transactional Redi-Mix Transactional XXX Primary XXX CAL Balancing Segment Value


Oklahoma Company Only Oklahoma Company Values Only



Oklahoma Transactional Oklahoma Transactional XXX Primary XXX CAL Balancing Segment Value


Data Access Set Description Chart of Accounts Calendar Access Set Type

Default Ledger Period Type

Ingram Company Only Ingram Company Values Only XXX Primary XXX CAL Balancing Segment Value


Ingram Transactional Ingram Transactional XXX Primary XXX CAL Balancing Segment Value


XXXPG San Diego Company Only

XXXPG San Diego Company Values Only



XXXPC San Diego Transactional

XXXPC San Diego Transactional



XXXPG Phoenix Company Only

XXXPG Phoenix Company Only



XXXPG Phoenix Transactional

XXXPG Phoenix Transactional XXX Primary XXX CAL Balancing Segment Value


XXXPG Central PC Company Only

XXXPG Central PC Company Only



XXXPG Central PC Transactional

XXXPG Central PC Transactional



API Company Only API Company Values Only XXX Primary XXX CAL Balancing Segment Value


API Transactional API Transactional XXX Primary XXX CAL Balancing Segment Value


Access Details

Ledger/Ledger Set Values – All Values – Specific Privilege

XXX Primary No 016 Read and Write

XXX Primary No 016, 001 Read and Write


XXX Primary Yes Read and Write

XXX Primary No 014, 015, 021, 022, 023 Read and Write

XXX Primary No 001. 014, 015, 021, 022, 023 Read and Write

XXX Primary No 002. 007, 025, 003, 024, 004 Read and Write

XXX Primary No 002. 007, 025, 003, 024, 004, 001 Read and Write


XXX Primary No 005, 006, 001 Read and Write

XXX Primary No 008. 009. 012. 013 Read and Write

XXX Primary No 008. 009. 012. 013, 001 Read and Write





Ledger/Ledger Set Values – All Values – Specific Privilege


XXX Primary No 018. 001 Read and Write




XXX Primary No 017. 001 Read and Write



GL: Define and Assign Security Access for Data Access Set Definitions

General Ledger>Setup>Financials>Definition Access Sets>Define and AssignDefinition Access Sets<Customer Short Name> Process:






<Process Owner>

Description: Use this form to assign security access for data access set definitions. With this form you can grant access to definitions for a subset of users and deny access to other users. Super User Definition Access Sets cannot be updated or deleted.

Create

Name

Description

Definition Assignments

Type Name Privileges – Use

Privileges – View

Privileges - Modify

Responsibility Assignments

Responsibility Application Security Group Automatic Privileges – Use

Automatic Privileges – View

Automatic Privileges - Modify

GL: Define Intercompany/Interfund Accounts***Note: XXX will not utilize Intercompany/Interfund Accounting setups. They are not assigning any balancing segments to Legal Entities thus there is no need to define intercompany rules.

General Ledger>Setup>Accounts>Inter-CompanyIntercompany Accounts<Customer Short Name> Process:

<Process Name>


Date: <Date>




Description: Use this form to define additional Inter-Company Accounts. This form lets you control Oracle General automatic Inter-Company balancing.

Source Category Balanced by

Company Due From Account Due To Account Account Descriptions: Due From

Account Descriptions: Due To

Clearing Company Usage

Clearing Company Usage

Default Options

Action if No Clearing Company is Specified

GL: Define Statistical Units of Measure***NOTE: Statistical accounts will be utilized but the final accounts and statistics needed are still in design. We have finalized the STAT accounts and measures. Only those accounts that begin with 99XXXX will be STAT accounts, also the contra-STAT accounts that were present in Great Plains will not be utilized in Oracle because STAT accounts can be unbalances.

General Ledger>Setup>Accounts>UnitsStatistical Units of Measure<Customer Short Name> Process:

<Process Name>


Date: <Date>




Description: Use this form to define your statistical Units of measure and assign them to your account segment values.

Use this region to define Statistical Units of Measure and assign them to your account segment values.

Account Unit of Measure Description

Headcount Gives a detailed headcount

Cubic Yards (cyds) Volume statistic for concrete poured

Tons Quantity of measure

Gallons Gallons

Kilowatts Killowatts

Therms Therms

Hours Hours

Units Units

Miles Miles

GL: Define Budgets and YearsAlthough budgeting will not be used in Oracle General Ledger, we are still importing the historical budget data for reporting purposes into the GL.

General Ledger>Budgets > Define > Organization

**It has been determined that only 4 years of budgets will be converted, this is 4 less than the original eight that were planned.

Ranges

Line Low High Currency

10 000-00-000000-0000-00000 ZZZ-ZZ-989990-ZZZZ-ZZZZ USD

20 000-00-990000-0000-00000 ZZZ-ZZ-998999-ZZZZ-ZZZZ STAT

30 000-00-999000-0000-00000 ZZZ-ZZ-ZZZZZZ-ZZZZ-ZZZZ USD

General Ledger>Budgets > Define > Budget

Budget Description Ledger Status Budget Period: First

Budget Period: Last

XXX2001 2001 XXX Budget XXX Primary Open Jan-01 Dec-01

XXX2001A 2001 XXX Budget A XXX Primary Open Jan-01 Dec-01






Organiztion U.S. ConcreteDescription Legacy Conversion Budget

OrgLedger XXX PrimaryOrdering Segment AccountDisplay Sequence 1-2-3-4-5

Budget Description Ledger Status Budget Period: First

Budget Period: Last






XXX2006B 2006 XXX Budget B XXX Primary Open Jan-06 Dec-06



XXX2007B 2007 XXX Budget B XXX Primary Open Jan-07 Dec-07



GL: Miscellaneous Profile Options

1. MO: Security Profile – Updateable and Viewable at General Ledger Application Level.

2. Sequential Number – Site Level = Partially Used; Application: General Ledger = Not Used

3. Viewer: Text = Browser

4. GL: Data Access Set (will be Company/Operating Unit Specific by Responsibility); Site = XXX Primary

a. XXX GL JOURNAL APPROVE CORP = Corporate Company Only

b. XXX GL JOURNAL APPROVE MICH = Location E Company Only

c. XXX GL (Responsibility Name) CORP = Corporate Transactional

d. XXX GL (Responsibility Name) MICH = Location E Transactional

5. GL Ledger Name: XXX Primary (Site)

6. Journals: Allow Preparer Approval (Site = No)

7. Journals: Mix Statistical and Monetary (Site = No)

Open and Closed Issues for this Deliverable

Open Issues

ID Issue Resolution Responsibility Target Date Impact Date

Closed Issues

ID Issue Resolution Responsibility Target Date Impact Date

Documents

GL BR 100 Application Setup