Glen Innes Severn Council Meeting 24 NOVEMBER 2016 · 2016. 11. 28. · Glen Innes Severn Council – Open Ordinary Meeting – 24 November 2016 Page 4 COMMUNITY CONSULTATION (Commenced

Glen Innes Severn Council Meeting

24 NOVEMBER 2016

Glen Innes Severn Council – Open Ordinary Meeting – 24 November 2016

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GLEN INNES SEVERN COUNCIL

ORDINARY MEETING OF COUNCIL

MINUTES

From the meeting held at the Glen Innes Severn Learning Centre,

William Gardner Conference Room, Grey Street, Glen Innes on:

Thursday, 24 November 2016 at 6.00pm

Table of Contents

1 ACKNOWLEDGEMENT TO COUNTRY ................................................................. 5

2 OPENING BY MINISTER FROM THE FRATERNAL ............................................. 5

3 APOLOGIES ........................................................................................................... 5

4 DISCLOSURE OF CONFLICT OF INTERESTS / PECUNIARY AND NON-PECUNIARY INTERESTS ...................................................................................... 6

5 MINUTES OF PREVIOUS ORDINARY MEETING - 27 OCTOBER 2016 TO BE CONFIRMED .................................................................................................... 6

1.11/16 RESOLUTION .................................................................................. 6

6 MAYORAL MINUTE ............................................................................................... 6

6.1 Northern Inland Innovation Awards ............................................................ 6

7 NOTICE OF MOTIONS ........................................................................................... 7

7.1 Notice of Motion - Stronger Police Presence ............................................. 7 2.11/16 RESOLUTION .................................................................................. 7

8 NOTICE OF MOTION OF RESCISSION ................................................................ 7

9 REPORTS ............................................................................................................... 7

9.1 Policy for Adoption: Media Policy .............................................................. 7 3.11/16 RESOLUTION .................................................................................. 8

9.2 Delegate to Glen Innes Showground Trust ................................................ 8

4.11/16 RESOLUTION .................................................................................. 8

9.3 Delegate to White Rock Wind Farm Community Consultative Committee ..................................................................................................... 9

5.11/16 RESOLUTION .................................................................................. 9


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9.4 2015/16 General Purpose and Special Purpose Financial Statements .................................................................................................... 9

6.11/16 RESOLUTION .................................................................................. 9

9.5 Annual Report 2015-16 ............................................................................... 10 7.11/16 RESOLUTION ................................................................................ 10

9.6 September Quarterly Budget Review ........................................................ 10 8.11/16 RESOLUTION ................................................................................ 10

9.7 Finance Report - October 2016 .................................................................. 10 9.11/16 RESOLUTION ................................................................................ 11

9.8 Rates and Charges Collections - October 2016 ....................................... 11

10.11/16 RESOLUTION .............................................................................. 11

9.9 Code of Conduct Complaints - Annual Complaints Statistics ................ 11 11.11/16 RESOLUTION .............................................................................. 11

9.10 Repeal of Union Picnic Day Policy ............................................................ 11 12.11/16 RESOLUTION .............................................................................. 12

9.11 Review of Town Hall Hiring Policy ............................................................ 12 13.11/16 RESOLUTION .............................................................................. 12

9.12 StateCover Mutual Work Health and Safety Audit 2016 .......................... 12 14.11/16 RESOLUTION .............................................................................. 12

9.13 Review of Work Health and Safety Management Plan ............................. 13 15.11/16 RESOLUTION .............................................................................. 13

9.14 Review of Work Health and Safety Policy ................................................ 13 16.11/16 RESOLUTION .............................................................................. 13

9.15 Workplace Injury Management Report - October 2016 ............................ 14 17.11/16 RESOLUTION .............................................................................. 14

9.16 Tactile Ground Surface Indicators for Grey Street, Glen Innes .............. 14 18.11/16 RESOLUTION .............................................................................. 14

9.17 Request for Tactile Ground Surface Indicators at Crossing Points on Church and Meade Streets, Glen Innes ............................................... 16 19.11/16 RESOLUTION .............................................................................. 16

9.18 Review of Service Delivery Policies (Disability)....................................... 16

20.11/16 RESOLUTION .............................................................................. 16

9.19 Review of Youth Services Policy ............................................................... 17 21.11/16 RESOLUTION .............................................................................. 17

9.20 Library and Learning Centre Report - October 2016 ............................... 17 22.11/16 RESOLUTION .............................................................................. 17

9.21 Department of Corporate and Community Services: Monthly Report - September and October 2016 ..................................................... 17


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23.11/16 RESOLUTION .............................................................................. 17

9.22 Review of Saleyard Fees - Private Weighing of Cattle ............................ 18 24.11/16 RESOLUTION .............................................................................. 18

9.23 Review of Swimming Pools Policy ............................................................ 19 25.11/16 RESOLUTION .............................................................................. 19

9.24 Department of Development, Planning and Regulatory Services: Monthly Report - October 2016 .................................................................. 19 26.11/16 RESOLUTION .............................................................................. 19

9.25 Naming of Off-Stream Storage .................................................................. 20 27.11/16 RESOLUTION .............................................................................. 20

9.26 Infrastructure Services: Capital Works Progress Report ........................ 20

28.11/16 RESOLUTION .............................................................................. 20

9.27 Department of Infrastructure Services: Monthly Report - October 2016 .............................................................................................................. 21 29.11/16 RESOLUTION .............................................................................. 21

10 CORRESPONDENCE, MINUTES, PRESS RELEASES ...................................... 21

10.1 Correspondence and Press Releases ....................................................... 21

30.11/16 RESOLUTION .............................................................................. 21

10.2 Minutes of Committee Meetings for Information ..................................... 21

31.11/16 RESOLUTION .............................................................................. 21

10.3 Minutes of Community Committees for Information ............................... 22

32.11/16 RESOLUTION .............................................................................. 22

10.4 Minutes of Other Organisations for Information ...................................... 22

33.11/16 RESOLUTION .............................................................................. 22

11 REPORTS FROM DELEGATES .......................................................................... 22

34.11/16 RESOLUTION .............................................................................. 24

12 MATTERS OF AN URGENT NATURE ................................................................. 24 35.11/16 RESOLUTION .............................................................................. 25

12.1 Infrastructure Services: Utilisation of Plant ............................................ 25

35.11/16 RESOLUTION36.11/16 RESOLUTION ....................................... 25

13 CLOSED COUNCIL REPORTS ............................................................................ 25


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COMMUNITY CONSULTATION (Commenced at 5.55pm)

Mr Michael Rummery, Manager Major Projects Division of Daracon Group, advised Council that Daracon has been appointed as the contractor for earthworks for the Sapphire Wind Farm and that this appointment will involve earthworks for 50 kilometres of access roads as well as local road upgrades in Glen Innes and Inverell Local Government Areas. Mr Rummery conveyed that the project will require approximately 220,000 tonnes of road base material and will employ around 30 full time staff. He envisages that two (2) to three (3) kilometres of access road will be constructed per week requiring between 6,000 to 10,000 tonnes of gravel per week. Mr Rummery advised that Daracon is aware that Council has purchased the Wattle Vale property with the view of establishing a quarry, and that the quantity and quality of material required for this project is theoretically available at the Wattle Vale site. It is proposed that Daracon would conduct full operations of gravel extraction for the Sapphire Wind Farm project in accordance with any Development Application and Roads and Maritime Service (RMS) requirements. Mr Rummery advised that Daracon would like to start producing gravel from the Wattle Vale site prior to Christmas, extending to full production in the New Year, and requested Council to do all it can do to obtain the necessary approvals, as these timelines are critical to the Sapphire Wind Farm project. Mr Rummery extended his thanks for the opportunity to address Council regarding this project. The Director of Infrastructure Services clarified that the offer is that Council will receive royalty for the material extracted and that Daracon will take responsibility for all of the risks of the operations. He further conveyed that Council is very keen to pursue the relationship with Daracon and provide support to the Wind Farm project for the benefit of the wider community.

Mr Denis Haselwood addressed Council in relation to Item 9.23 “Review of Swimming Pools Policy” commending Council on the redevelopment of the Glen Innes Swim Centre and commenting that separating the shallow pool and creating a 25 metre short course pool was a great idea, particularly with the higher temperature of the shallow pool now providing a low-temperature hydro-therapy pool. Mr Haselwood was appreciative of the refurbishment of the dressing rooms, however, requested consideration be given to providing rubber mats on the floors, and hooks on the walls to hang clothing. He also commented that sealing the eight (8) inch gap in the eastern end ceiling and walls would stop the cool easterly wind entering the rooms. Mr Haselwood closed by commending all staff involved in the redevelopment of the Swim Centre.

Pastor Adam Cinzio gave a presentation in relation to the Glen Food Hub. The Hub prepares approximately 80 food parcels each week for any members of the community in need. Each week three (3) to four (4) pallets of food are received and broken down into parcels by volunteers ready for collection each Thursday.


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Members of the community who require a food package are asked to register as they collect the packages and are encouraged to make a donation of $10. The Hub is also currently providing Christmas hampers in addition to the weekly packages. Pastor Cinzio advised that the food items are received from Foodbank NSW, Secondbite, OzHarvest, Smeatons, local residents and small crop farmers. He mentioned that the Glen Food Hub also provides food packages to the Salvation Army, Crossroads and the Community Centre, and that funding is received via the $10 donations and $500 seed funding from the Church. Pastor Cinzio advised that the group’s needs include refrigeration, shelving, restumping of the hall and a separate building for storing food items. Pastor Cinzio extended his thanks for the opportunity to address Council regarding the Glen Food Hub.

PRESENT: Cr Steve Toms (Mayor), Cr Carol Sparks (Deputy Mayor), Cr Glenn Frendon, Cr Dianne Newman, Cr Andrew Parsons, Cr Colin Price and Cr Jeff Smith. IN ATTENDANCE: Mr Hein Basson (General Manager), Mr Keith Appleby (Director of Infrastructure Services), Mr Graham Price (Director of Development, Planning and Regulatory Services), Mrs Anna Watt (Director of Corporate and Community Services), Mr Paul Della (Chief Financial Officer) and Mrs Debbie Duffell (Executive Assistant). OPENED: 6.20pm.

1 ACKNOWLEDGEMENT TO COUNTRY The Mayor read the following “Acknowledgement to Country”:

“I would like to acknowledge the Ngoorabul people who are the traditional custodians of the land on which we meet today. I would also like to pay respects to past and present Elders of the Ngoorabul nation and extend that respect to other Aboriginal people present.”

2 OPENING BY MINISTER FROM THE FRATERNAL Pastoral Care Worker Gary Walker opened the Meeting with a prayer.

3 APOLOGIES No apologies were given as all Councillors were in attendance.


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4 DISCLOSURE OF CONFLICT OF INTERESTS / PECUNIARY AND NON-PECUNIARY INTERESTS

Cr Jeff Smith declared a pecuniary interest with regards to Item 9.22 “Review of Saleyard Fees – Private Weighing of Cattle” because he is a user of the Saleyards regarding cattle sales. He indicated that he would leave the room and not partake in any discussions or voting on this item. Cr Colin Price declared a non-significant conflict of interest with regards to Item 9.2 “Delegate to Glen Innes Showground Trust” as he is Council’s nominated delegate. He indicated that he will remain in the room, partake in the discussions and vote on this item. Cr Colin Price declared a further non-significant conflict of interest with regards to 9.22 “Review of Saleyard Fees – Private Weighing of Cattle” as he is a fine wool grower making use of the Saleyards. However, as this matter relates only to cattle and he doesn’t own or breed cattle, he indicated he that he will remain in the room, partake in the discussions and vote on this item.

5 MINUTES OF PREVIOUS ORDINARY MEETING - 27 OCTOBER 2016 TO BE CONFIRMED

Moved Cr G Frendon Seconded Cr D Newman

1.11/16 RESOLUTION

That the Minutes of the Ordinary Meeting of the Council held on 27 October 2016, copies of which were circulated, be taken as read and confirmed as a correct record of the proceedings of the Meeting.

CARRIED

6 MAYORAL MINUTE

6.1 Northern Inland Innovation Awards

The Mayor advised that he recently attended the Regional Development Australia Northern Inland Innovation Awards in Inverell where Council, as part of the New England High Country tourism promotion with six (6) other New England Councils, was awarded the Retail Tourism and Leisure Award for the “My Favourite Corner” tourism promotion which focusses on advertising the region to motorbike communities.

The Mayor also informed those present that Mr Jay Weir was a finalist in the Manufacturing and Engineering Award section for his laminated timber work on the Nine Mile Road bridge over the Severn River.


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7 NOTICE OF MOTIONS

7.1 Notice of Motion - Stronger Police Presence

REPORT FROM: COUNCILLORS Author: Jeff Smith - Councillor Moved Cr A Parsons Seconded Cr C Sparks

2.11/16 RESOLUTION

1. That Council lobbies the State Member of Parliament, Mr Adam Marshall MP, the NSW Police Commissioner, as well as the acting Inspector of the Glen Innes Police Station about stronger Police presence pertaining to general duties (albeit longer hours and/or more staffing numbers) for the Glen Innes area.

2. That Council further investigates the following projects:

2.1 The installation of additional CCTV in the CBD area and/or the temporary installation of mobile CCTV camera/s in areas of high crime;

2.2 Additional lighting in the Parklands;

2.3 Lobbying the local State MP Mr Adam Marshall for the establishment of a PCYC facility in Glen Innes.

CARRIED

8 NOTICE OF MOTION OF RESCISSION

There were no notice of motion of rescission received.

9 REPORTS

9.1 Policy for Adoption: Media Policy

REPORT FROM: GENERAL MANAGER’S OFFICE Author: Hein Basson - General Manager

Debbie Duffell - Executive Assistant

Moved Cr C Price Seconded Cr C Sparks

1. That Council adopts the revised Media Policy as attached as an Annexure to this report.

2. That the Media Policy be distributed to media outlets by the Communications and Committee Liaison Officer.

3. That the Media Policy be communicated by the Communications and Committee Liaison Officer to all Managers for highlighting at team meetings.


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Cr C Sparks extended her apologies for speaking to the Glen Innes Examiner on behalf of Council, and undertook not to do it again, advising that in future she will speak on behalf of herself, and requested that this be noted in the Minutes. A division was called for, voting on which was as follows: For: Against: Cr S Toms Cr C Sparks Cr C Price Cr G Frendon Cr D Newman Cr A Parsons Cr J Smith

The division was declared LOST by 5 votes to 2 Cr Smith foreshadowed another motion.

Moved Cr J Smith Seconded Cr G Frendon

3.11/16 RESOLUTION

That Council defer the adoption of this Policy and refer it to the Councillor Workshop to be held on 9 February 2017 at 6.00pm for further discussion, followed by presentation to the February 2017 Ordinary Council Meeting. CARRIED

9.2 Delegate to Glen Innes Showground Trust

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Anna Watt - Director of Corporate and Community Services Moved Cr A Parsons Seconded Cr J Smith

4.11/16 RESOLUTION

That Council authorises the General Manager to write to the NSW Department of Industry, advising of Council’s intention to resign the position of Mayor from the Glen Innes Showground Trust and seeking ministerial approval for Council’s ex-officio member to be that of Councillor, also affirming Council’s support for Councillor Price to be Council’s representative. CARRIED


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9.3 Delegate to White Rock Wind Farm Community Consultative Committee

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Anna Watt - Director of Corporate and Community Services Moved Cr A Parsons Seconded Cr J Smith

5.11/16 RESOLUTION

That Council authorises the General Manager to write to White Rock Wind Farm Pty Ltd, confirming that Council’s official representative on the White Rock Wind Farm Community Consultative Committee will be the Mayor, and further request that Council’s General Manager and / or Director of Infrastructure Services be able to attend meetings as observers. CARRIED

9.4 2015/16 General Purpose and Special Purpose Financial Statements

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Paul Della - Chief Financial Officer Moved Cr C Price Seconded Cr A Parsons

6.11/16 RESOLUTION

1. That in relation to the Financial Statements and in accordance with Section 413(2)(c) of the Local Government Act 1993 (as amended):

a) Council resolves that in its opinion the General Purpose Financial Statements and the Special Purpose Financial Statements for the year ended 30 June 2016 and Special Schedules are properly drawn up in accordance with the provisions of the Local Government Act 1993, (as amended) and the Regulations there under.

b) That the Financial Statements be approved and signed by the Mayor Councillor Steve Toms, the Deputy Mayor Councillor Carol Sparks, the General Manager and the Responsible Accounting Officer.

2. That the Financial Statements be referred to Council’s Auditor for audit.

3. That the audited Financial Statements be forwarded to the Office of Local Government by 30 November 2016.

4. That after Council receives a copy of the Auditor’s report, the statements be placed on public exhibition from Thursday, 1 December 2016 and notice be given that Council will present its Audited Financial Statements at the Ordinary Council Meeting to be held on 15 December 2016.

5. That the audited Financial Statements be presented at the meeting of Council to be held on 15 December 2016 in accordance with Section 419(1) of the Local


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Government Act 1993 (as amended).

CARRIED UNANIMOUSLY The meeting adjourned for a refreshment break at 7.22pm. The meeting resumed at 7.42pm.

9.5 Annual Report 2015-16

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Debbie Duffell - Executive Assistant Moved Cr C Price Seconded Cr J Smith

7.11/16 RESOLUTION

1. That Council notes the Glen Innes Severn Council Annual Report for 2015-16, as distributed under separate cover with the Business Paper.

2. That Council requests the General Manager to notify the Minister of Local Government that the Glen Innes Severn Council Annual Report 2015-16 has been posted on Council’s website by 30 November 2016.

CARRIED

9.6 September Quarterly Budget Review

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Paul Della - Chief Financial Officer Moved Cr C Sparks Seconded Cr A Parsons

8.11/16 RESOLUTION

That Council notes and adopts the information in this report with the estimated annual operational surplus (including Capital Grants and Contributions) of $2.789 million being the result of the September 2016 Quarterly Budget Review.

CARRIED

9.7 Finance Report - October 2016

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Merle Westendorp - Financial Accountant

Paul Della - Chief Financial Officer

Moved Cr C Price Seconded Cr A Parsons


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9.11/16 RESOLUTION

That Council notes the following information:

The cash book report disclosing a total reconciled cash balance of $3,152,829.36;

The investment report disclosing total invested funds of $13,000,000.00 with total cash and investments of $16,152,829.36 (compared with $18,793,447.59 in October 2015); and

The loan liability report showing a total loan liability of $16,350,296.26 (compared with $17,510,717.91 in October 2015).

CARRIED

9.8 Rates and Charges Collections - October 2016

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Andrea Davidson - Rates Officer Moved Cr A Parsons Seconded Cr J Smith

10.11/16 RESOLUTION

That Council notes the information in this report. CARRIED

9.9 Code of Conduct Complaints - Annual Complaints Statistics

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Peter Sayers - Manager of Administration and Human

Resources Moved Cr A Parsons Seconded Cr D Newman

11.11/16 RESOLUTION


9.10 Repeal of Union Picnic Day Policy


Resources Moved Cr A Parsons Seconded Cr G Frendon


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12.11/16 RESOLUTION

That Council maintains the Union Picnic Day Policy into the future, and that the revised Policy be drafted to reiterate and support the provision of the Local Government (State) Award 2014. CARRIED A division was called for, voting on which was as follows: For: Against: Cr S Toms Cr C Sparks Cr G Frendon Cr D Newman Cr A Parsons Cr C Price Cr J Smith

The division was declared CARRIED by 7 votes to 0.

9.11 Review of Town Hall Hiring Policy


Resources Moved Cr A Parsons Seconded Cr J Smith

13.11/16 RESOLUTION

1. That Council adopts the Town Hall Hiring Policy as attached as an Annexure to this report.

2. That the Manager of Administration and Human Resources communicates changes to the Town Hall Hiring Policy to all staff whose work is affected by the changes.

CARRIED

9.12 StateCover Mutual Work Health and Safety Audit 2016

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Ann Blunt - WHS Co-ordinator Moved Cr A Parsons Seconded Cr D Newman

14.11/16 RESOLUTION

That Council notes the information in this report.


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CARRIED

9.13 Review of Work Health and Safety Management Plan

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Ann Blunt - WHS Co-ordinator Moved Cr C Price Seconded Cr A Parsons

15.11/16 RESOLUTION

1. That Council adopts the Work Health and Safety Management Plan as attached as Annexure A to this report.

2. That the requirements of the Work Health and Safety Management Plan be communicated by the Work Health and Safety Coordinator to all managers for highlighting at team meetings.

3. That approved copies of the Work Health and Safety Management Plan be distributed to all of Council’s permanent worksites by the Work Health and Safety Coordinator.

4. That the Work Health and Safety Coordinator ensures that all affected workers are aware of their obligations and rights under the Work Health and Safety Management Plan and that effective systems are put in place to ensure its continued communication to all existing and new workers.

CARRIED

9.14 Review of Work Health and Safety Policy

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Ann Blunt - WHS Co-ordinator Moved Cr A Parsons Seconded Cr J Smith

16.11/16 RESOLUTION

1. That Council adopts the Work Health and Safety Policy as attached as Annexure A to this report.

2. That the changes to the Work Health and Safety Policy be communicated by the Work Health and Safety Coordinator to all Managers for highlighting at team meetings.

3. That signed copies of the Work Health and Safety Policy be distributed and displayed at all of Council’s permanent worksites.

CARRIED


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9.15 Workplace Injury Management Report - October 2016

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Ann Blunt - WHS Co-ordinator Moved Cr A Parsons Seconded Cr G Frendon

17.11/16 RESOLUTION


9.16 Tactile Ground Surface Indicators for Grey Street, Glen Innes

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Janine Johnson - Manager of Community Services Moved Cr A Parsons Seconded Cr C Sparks

18.11/16 RESOLUTION

1. That Council approves the installation of two (2) Type C directional Tactile Ground Surface Indicators strips (marked with green lines on Figure 5 of Annexure B and as depicted in the image below) from the building facade on either side of Grey Street, leading towards the centre of the central Celtic knot, meeting and stopping at the first rows of Type B hazard / warning Tactile Ground Surface Indicators (marked with red lines on Figure 5 of Annexure B and as depicted in the image below). The Tactile Ground Surface Indicators will not extend through the centre of the Town Square so as to maintain the aesthetic value of the Celtic pattern in the centre and to further enable the dancing and other activities that occur in the centre of the square.

2. That Council approves the installation of four (4) sections of Type B hazard /


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warning Tactile Ground Surface Indicators, 300 mm from the outer edge of the path traversed by vehicles and extending across the middle third of the Town Square running north to south (marked with red lines on Figure 5 of Annexure B and as depicted in the image shown in dot point one (1) above), meeting Australian Standards for Tactile Ground Surface Indicators (spanning approximately three (3) bollard spaces in length).

3. That Council approves the installation of two (2) Type C directional Tactile Ground Surface Indicators strips (marked with green lines on Figure 5a of Annexure B and as depicted in the image shown below) from the building facade on either side of Grey Street, leading to the outside edges of the existing pedestrian crossing south of Coles, located near the Reject Shop, to facilitate improved access for vision impaired people by indicating the location of the crossing.

4. That Council notes the concern raised by Guide Dogs NSW / ACT, representative, Ms Jenny Croaker that there would be some potential for veering when using the crossing due to the limited middle area for crossing; and should this veering be reported as occurring the Tactile Ground Surface Indicators should be reviewed.

5. That Council notes that the end thirds of the Town Square that have no Tactile Ground Surface Indicators will be more accessible for people in wheelchairs, those who use walking devices and those who have limited mobility or balance issues, to cross safely with no vibration from the Tactile Ground Surface Indicators.

6. That Council notes the preference of Guide Dogs NSW / ACT, representatives and also the Community Access Committee; that for courtesy crossings in Glen Innes their preferred benchmark would be the crossing between Timbs’ Pharmacy and LJ Hooker.

7. That the Manager of Community Services provides a copy of this report and the resultant resolution to the Community Access Committee for its information.

CARRIED


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9.17 Request for Tactile Ground Surface Indicators at Crossing Points on Church and Meade Streets, Glen Innes

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Janine Johnson - Manager of Community Services Moved Cr A Parsons Seconded Cr J Smith

19.11/16 RESOLUTION

1. That Council approves the installation of Tactile Ground Surface Indicators in the centre refuge islands as listed below, in accordance with Australian Standard AS1742, to allow for accurate detection of the refuge by people who are vision impaired and to allow them to achieve a safe crossing:

The crossing for pedestrians in Church Street, north of the Wentworth Street intersection (as shown in Image 1 of Annexure A); and

The Meade Street School crossing, located east of the Church / Meade Streets roundabout (as shown in Image 2 of Annexure A).

2. That the Manager of Community Services provides a copy of this report and the resultant resolution to the Community Access Committee for its information.

CARRIED

9.18 Review of Service Delivery Policies (Disability)

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Janine Johnson - Manager of Community Services Moved Cr C Price Seconded Cr D Newman

20.11/16 RESOLUTION

1. That Council adopts the Service Delivery Policies (Disability) as attached as an Annexure to this report.

2. That Council notes the Service Delivery simplified versions adapted for Life Choices – Support Services and also for Early Intervention consumers / participants.

3. That the Manager of Community Services communicates the changes to the Community Services team.

4. That the Manager of Community Services prepares a second suite of Service Delivery Policies (for People who are Older) for Council in March 2017.

CARRIED


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9.19 Review of Youth Services Policy

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Janine Johnson - Manager of Community Services Moved Cr A Parsons Seconded Cr G Frendon

21.11/16 RESOLUTION

1. That Council adopts the Youth Services Policy as attached as an Annexure to this report.

2. That the Manager of Community Services communicates changes to the Youth Services Policy to relevant staff.

CARRIED

9.20 Library and Learning Centre Report - October 2016

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Kerry Byrne - Manager of Library / Learning Centre Moved Cr C Price Seconded Cr C Sparks

22.11/16 RESOLUTION


9.21 Department of Corporate and Community Services: Monthly Report - September and October 2016

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Anna Watt - Director of Corporate and Community Services Moved Cr A Parsons Seconded Cr D Newman

23.11/16 RESOLUTION

That Council notes the information in this report.

CARRIED Cr Smith left the room at 8.14pm as he had earlier declared a pecuniary interest in relation to

Item 9.22.


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9.22 Review of Saleyard Fees - Private Weighing of Cattle

REPORT FROM: DEVELOPMENT, PLANNING AND REGULATORY SERVICES Author: Graham Price - Director of Development, Planning and

Regulatory Services Moved Cr A Parsons Seconded Cr D Newman

24.11/16 RESOLUTION

1. That Council adopts the following fees and charges for the Glen Innes Saleyards from 25 November 2016:

Private weighing of cattle at the Glen Innes Saleyards $4.40 (including GST) per head, plus an additional $2.20 (including GST) per head for scanning of cattle, if required;

Trans-shipment of bulls at the Glen Innes Saleyards $15.00 (including GST) plus an administration fee of $25.00 (including GST) where bulls are not being sold through a member of the Glen Innes Selling Agents Association;

Trans-shipment for cattle, other than bulls, $4.40 (including GST).

2. That any vendor or agent who has had cattle privately weighed at the Glen Innes Saleyards between 22 September 2016 and 24 November 2016 be refunded the difference between the new and old fee by Council, being a refund of $3.30 (inclusive of GST) per head.

3. That Council adopts a fee of $20.00 (including GST) for a weighbridge ticket at Glen Innes Aggregates, including cattle and regardless of the number of head, from 25 November 2016.

4. That any vendor or agent who has had cattle privately weighed at the Glen Innes Aggregates between 22 September 2016 and 24 November 2016 be refunded the difference between the new and old fee by Council, being the difference of $7.70 (inclusive of GST) per head and $20.00 (inclusive GST) per load.

5. That the Glen Innes Saleyard Management Committee membership be increased to three (3) landholder representatives.

6. That the correspondence received from an individual with suggested strategies discussed in the body of the report, be referred to the Saleyard Management Committee for further consideration and actioning where required.

CARRIED A division was called for, voting on which was as follows: For: Against: Cr S Toms Cr C Price Cr C Sparks Cr G Frendon Cr D Newman Cr A Parsons


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The division was declared CARRIED by 5 votes to 1. Cr Smith returned to the room at 8.17pm.

9.23 Review of Swimming Pools Policy

REPORT FROM: DEVELOPMENT, PLANNING AND REGULATORY SERVICES Author: Stephen Blunt - Building and Development Officer Moved Cr C Sparks Seconded Cr J Smith

25.11/16 RESOLUTION

1. That Council advertises the draft Swimming Pools Policy for public comment for a period of 28 days.

2. That Council displays the draft Swimming Pools Policy on Council’s website, and it be available for viewing at the following locations:

The Glen Innes Library Learning Centre;

Council’s Town Hall Office;

Council’s Church Street Office; and

The Village Post Offices at Deepwater, Emmaville and Glencoe.

3. That Council requests the Director of Development, Planning and Regulatory Services to prepare a further report to Council after the 28 days of public exhibition in the event of Council receiving submissions regarding the proposed policy; otherwise, that the Swimming Pools Policy be adopted.

CARRIED

9.24 Department of Development, Planning and Regulatory Services: Monthly Report - October 2016

REPORT FROM: DEVELOPMENT, PLANNING AND REGULATORY SERVICES Author: Natasha Green - Trainee Customer Service Officer Moved Cr A Parsons Seconded Cr G Frendon

26.11/16 RESOLUTION



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9.25 Naming of Off-Stream Storage

REPORT FROM: INFRASTRUCTURE SERVICES Author: Keith Appleby - Director of Infrastructure Services Moved Cr C Price Seconded Cr D Newman That Council adopts the name “Loch Archibald” for the Glen Innes Off-Stream Water Storage. This motion was withdrawn. Moved Cr J Smith Seconded Cr C Sparks

27.11/16 RESOLUTION

That Council invites the Principals of all of the schools in the Glen Innes Severn Local Government Area to request their students to identify an appropriate single name per school for the Glen Innes Off-Stream Water Storage, for further consideration of Council at a future meeting. CARRIED A division was called for, voting on which was as follows: For: Against: Cr C Sparks Cr S Toms Cr G Frendon Cr A Parsons Cr D Newman Cr C Price Cr J Smith

The division was declared CARRIED by 4 votes to 3.

9.26 Infrastructure Services: Capital Works Progress Report

REPORT FROM: INFRASTRUCTURE SERVICES Author: Keith Appleby - Director of Infrastructure Services Moved Cr C Price Seconded Cr G Frendon

28.11/16 RESOLUTION



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9.27 Department of Infrastructure Services: Monthly Report - October 2016

REPORT FROM: INFRASTRUCTURE SERVICES Author: Cathi Tibbs - Personal Assistant Moved Cr A Parsons Seconded Cr D Newman

29.11/16 RESOLUTION


10 CORRESPONDENCE, MINUTES, PRESS RELEASES

10.1 Correspondence and Press Releases

REPORT FROM: CORPORATE AND COMMUNITY SERVICES Author: Sarah Clarke - Records Supervisor Moved Cr A Parsons Seconded Cr D Newman

30.11/16 RESOLUTION

That the information be noted. CARRIED

10.2 Minutes of Committee Meetings for Information


31.11/16 RESOLUTION



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10.3 Minutes of Community Committees for Information


32.11/16 RESOLUTION


10.4 Minutes of Other Organisations for Information


33.11/16 RESOLUTION


11 REPORTS FROM DELEGATES The following meetings were held by Section 355 Community Committees of Council during between 17 October 2016 and 13 November 2016:

Name of Committee

Councillor Delegate(s) Date

Emmaville Mining Museum Committee Cr Frendon 18/10/16

Australian Standing Stones Management Board Cr Toms 19/10/16

Open Spaces Committee Cr Toms, Cr Sparks 27/10/16

Australia Day Committee Cr Parsons 2/11/16

Australian Celtic Festival Committee Cr Toms, Cr Price 3/1116

Community Access Committee Cr Parsons, Cr Smith 7/11/16

Minerama Committee Cr Newman 9/11/16

Library Committee Cr Sparks 10/11/16


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The following is a list of meetings and functions attended by Councillors between 17 October 2016 and 13 November 2016:

Name of Councillor Name of Meeting / Function Date

attended

Cr Toms Local Government NSW Annual Conference at Wollongong

16/10/16 to 19/10/16

Councillor Tour 21/10/16

Community Radio 2CBD Opening 22/10/16

New England Wine Show Dinner 22/10/16

Office of Local Government ‘Hit the Ground Running’ Workshop

26/10/16

Open Spaces Committee 27/10/16

Ordinary Council Meeting 27/10/16

Northern Tablelands Local Land Services Lunch and meeting with Board, Emmaville

28/10/16

Art on the Corner Exhibition Opening 29/10/16

Sapphire Wind Farm Community Consultative Committee, Inverell

31/10/16

Community Safety Precinct Committee, Glen Innes

2/11/16

White Rock Wind Farm Community Consultative Committee

3/11/16

Scarecrow Festival, Deepwater 5/11/16

Significant Development Committee 8/11/16

Lions and Lioness Clubs Dinner with District Governor

9/11/16

Glen Innes Art Gallery ‘Big Four Photography’ Exhibition Opening

12/11/16

Cr Sparks Local Government NSW Annual Conference at Wollongong

16/10/16 to 19/10/16



26/10/16

Open Spaces Committee 27/10/16


Significant Development Committee 8/11/16

Connecting Employers with Youth, TAFE New England, Glen Innes

9/11/16

Library Committee 10/11/16

Remembrance Day 11/11/16

Cr Frendon Emmaville Mining Museum Committee 20/10/16



26/10/16


Scarecrow Festival, Deepwater 5/11/16


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Cr Price Domestic Violence Workshop 19/10/16


2CBD Radio Opening 22/10/16


26/10/16


Australian Celtic Festival Committee 3/11/16

Showground Trust 9/11/16

The Mayor reported that he and the Director of Infrastructure Services attended the 2016 National Local Roads and Transport Congress in Toowoomba from 9 to 11 November, advising that the Conference is conducted by the Australian Local Government Association (ALGA) which is the key national body that liaises directly with the Federal Government. The Federal Minister for Infrastructure and Transport, the Hon. Darren Chester, addressed the Conference, as did the Hon. Anthony Albanese. The Mayor commented that there is a lot of construction activity in Toowoomba with projects including the building of a second range crossing, a private airport, and a major Intermodal centre. A heavy vehicle demonstration was given which included AB-Triple road trains. The Mayor noted that the branch of the NSW Roads and Maritime Services that regulates heavy vehicles is based in Glen Innes. A lot of discussion was held on freight, particularly road freight, and the Mayor noted that that key freight network planning, particularly regional transport planning, could be a future role for the Joint Organisations of Councils that will soon be established. Funding for the ‘last mile of local roads’ was discussed, as was the concept of ‘road user’ charges, with the view expressed at the Conference being that heavy transport will be paying road user charges within the next five (5) years and other vehicles within 10 years. Other items of interest included discussions in relation to autonomous vehicles, road safety, inland rail, and asset management. The Mayor also highlighted a recent media release from ALGA “Improving local roads is a matter of safety and equity” where it is argued that more funding support is needed from the Federal Government and for Roads to Recovery Funding to the Local Government sector to be doubled. Moved Cr C Price Seconded Cr A Parsons

34.11/16 RESOLUTION


12 MATTERS OF AN URGENT NATURE Moved Cr S Toms Seconded Cr A Parsons


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35.11/16 RESOLUTION

That Council considers as a matter of an urgent nature the late report “Infrastructure Services: Utilisation of Plant”. CARRIED

12.1 Infrastructure Services: Utilisation of Plant

REPORT FROM: INFRASTRUCTURE SERVICES Author: Keith Appleby - Director of Infrastructure Services Moved Cr C Price Seconded Cr G Frendon

36.11/16 RESOLUTION

1. That Council disposes of surplus plant identified in the body of the report, including the Broons combination rollers, via public auction.

2. That Council investigates the cessation of leases for the two (2) truck and dog units, with a view to utilising local contractors to perform gravel haulage works for Glen Innes Aggregates, and that a further report be brought to Council with findings of that investigation.

CARRIED

13 CLOSED COUNCIL REPORTS

There were no closed council reports received.

The Meeting closed at 9.18pm.

Documents

Glen Innes Severn Council Meeting 24 NOVEMBER 2016 · 2016. 11. 28. · Glen Innes Severn Council – Open Ordinary Meeting – 24 November 2016 Page 4 COMMUNITY CONSULTATION (Commenced