Global Privacy and Information Quality Working Group

United StatesDepartment of Justice

www.it.ojp.gov/global

Global Privacy and Information Quality Working Group

Chairman Carl Wicklund



Global Working Group Liaisons• Global Infrastructure/Standards Working Group

– Scott Fairholm• Global Intelligence Working Group

– Alan Carlson• Global Outreach and Training Working Group

– Open seat• Global Security Working Group

– Cindy Southworth



Mission• To advance the adoption of privacy and information

quality policies by justice system participants that promote the responsible collection, handling, management, review, and sharing of (personal) information about individuals



“To advance the adoption of privacy . . . policies”

Privacy Policy Development Guide and Implementation Templates



“To advance the adoption of information quality . . . policies”

Information Quality:The Foundation for Justice

Decision Making



2007 Priorities• Short-term development

– Information Quality (IQ) Self-Assessment Tools (IQAT)– Privacy and IQ in Fusion Center Processes– Training and Outreach

• Long-term development– IQ Guidebook


Report on IQ Assessment Tool (IQAT) Task Team• Meetings

– (Kickoff) February 27, 2007, Washington, DC– (Half-day) March 13, 2007, Phoenix, AZ

• Research and review of existing work– Multiple Dimensions of Information Quality, Massachusetts Institute of Technology

(MIT)– Information Quality Characteristics, Larry P. English– Methods of Data Quality Control: For Uniform Crime Reporting Programs, FBI CJIS– Auditing Methods, Delaware State Police – Law Enforcement Automated Data System (LEADS), Ohio State Highway Patrol– International Standardization Organization (ISO) 9001:2000 Compliance Certification,

Phoenix Police Department



IQAT Task Team (continued)

• Self-Assessment Framework: Information Life Cycle

Information Life Cycle

Phases

Components of Each Phase

ProgramManagement

Policies andProcedures

InformationTechnology

Creation/capture

Use andmaintenance

Disposition




• Current Status: IQ Self-Assessment Questionnaire– Apply to one common process (e.g., fingerprinting or booking)– Using the structure of the information life cycle, draft self-assessment

questions to ensure IQ at each phase– Do not dictate a specific solution– Get people asking the right questions at each phase, and prompt them to

seek out the right solution– IQAT Task Team drafted higher- and lower-level questions an agency

might ask according to a common process




• By next GPIQWG, the task team proposes to– Come up with additional questions for various pieces of

information– Determine whether we need additional principles in respect to the

information under arraignment– Are there any principles that do not relate or apply to this event?– Provide best practices/solutions/guidance– Provide authoritative definitions for the information life cycle

phases and components



Report on Fusion Center Processes (FCP) Task Team• Meetings

– Breakout sessions during GPIQWG meetingsOctober 4, 2006, and March 14, 2007

• By next GPIQWG, the task team proposes to– Develop an outline of talking points and a PowerPoint presentation to show

why fusion centers should be concerned about accuracy, as well as privacy• Current Status B Team Lead Alan Carlson has drafted an outline

of presentation points and has distributed them to the task team for its review



Report on Training and Outreach Task Team• Meetings


• By next GPIQWG, the task team proposes to– Develop a “workshop in a box” for conferences (a briefer version of the

Privacy Policy Development Guide and Implementation Templates—to make it more approachable)

• Pilot the “workshop in a box” at the National Criminal Justice Association (NCJA) National Forum, July 30–31, 2007, to test out the training/briefing this group developed



Report on IQ Guidebook Task Team• Meetings


• By next GPIQWG, the task team proposes to– Write a draft of the introduction section—“Why is IQ important?” “What is the

purpose of the guide?” “How do you use the guide, and who is this guide for?”– Draft the Elements of IQ chapter—definition (IQ, data versus information);

dimensions; recognize traditional measures; and dimensions on input, output, storage, and retention

– A stand-alone piece, “What does an IQ program look like (elements)?”– Solicit assistance from GAC to gather additional policies that are out there



Next Meetings in Washington, DC• IQ Assessment Tool Task Team

– Two half-day meetings tentatively scheduled• 1:00 p.m. – 5:00 p.m., June 25, 2007• 8:30 a.m. – 12:00 Noon, June 26, 2007

• GPIQWG– One-and-a-half-day meeting tentatively scheduled

• 1:00 p.m. – 5:00 p.m., June 26, 2007• 8:30 a.m. – 4:30 p.m., June 27, 2007



Questions?

Documents

Global Privacy and Information Quality Working Group