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Global Systems ManagementGlobal Systems Management
Surface Visibility Surface Visibility
Presented by USPS at Presented by USPS at
July 10 Packages Subgroup MeetingJuly 10 Packages Subgroup Meeting
Global Systems ManagementGlobal Systems Management
2
Surface Visibility Overview
Surface Visibility Components:
Uniquely Identifying Assets (sacks, trays, mail transport equipment, trailers)
Tracking Assets at key handoff points (arrival, departure, interim points)
Quality Checks (preventing mis-loads and mis-routings in real time)
Electronic Forms (automate data collection)
Decision Support (improved dock management and advance notifications)
Global Systems ManagementGlobal Systems Management
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Tracking AssetsTracking Assets
TrailerArrive U.S. MAIL
1025679
TrailerUnload
Ready to Process
To Operations…
Inbound Facility Scanning
Outbound Facility ScanningTrailer Depart
Container Load
U.S. MAIL
1025679
Placard Assign
Container Build
Container Close
Container Stage (Optional)
Global Systems ManagementGlobal Systems Management
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Quality Checks
Quality checks are built into the scanning process
As scans are collected, the destinations are verified
−Handling unit to container
−Container to trailer
The employee is notified of potential mis-loads
Reduces missent mail
Global Systems ManagementGlobal Systems Management
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Electronic Forms
Electronic Forms will automate many of the manual procedures on the dock
– Many values pre-populated – % loaded is calculated based on container
scans– Arrival and departure times based on
scans– Security seal is scanned; not keyed in
Electronic Forms eliminate redundant data entry – saving time and reducing errors
Global Systems ManagementGlobal Systems Management
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Decision SupportDecision Support
Visibility information enhances operational decision making
Facilities have real-time view of container status on the dock
Destination facilities receive advanced notification of inbound trailer status:
– Containers by Type
– Handling unit counts by mail class and type
– Actual departure times, estimated time of arrival
Red Circle = Containers in Process
Yellow Triangles = Closed Containers
Blue Plus Signs = Staged Containers
Green Squares = Loaded Containers
Global Systems ManagementGlobal Systems Management
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Service Improvements
Dock employees have visibility as containers are being built inside the plant to help ensure that all available containers are loaded prior to trucks departing.
Ability to track trailers that are late departing or arriving.
Visibility as mail moves between origin and destination plants including interim facilities such as HASPs.
Visibility of inbound volume enables scheduling adjustments by destinating plant.
Global Systems ManagementGlobal Systems Management
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Mail Induction
Scheduled appointments provide Advanced Notification of drop shipment mail volumes Scheduled appointments provide Advanced Notification of drop shipment mail volumes which facilitates the check-in, induction and processing of bulk mailings.which facilitates the check-in, induction and processing of bulk mailings.
Standing Appointment
Advanced Notification
Appointment Check-In
• MAIL.DAT
• WebServices
Global Systems ManagementGlobal Systems Management
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Mailer Volume
Drop Shipment appointments from the Facility Access & Shipment Tracking (FAST) system are displayed on the Surface Visibility scanning device.
Surface Visibility device is used to scan ‘Start-the-Clock’ events for FAST.
Inbound StatusRoute/Apt. No
File Sync
Origin Status ETA
110XS Albany 04:10No
Status
M543220Mailer:RR Don
03:0015
Late
M543201Mailer:Q Core
02:30On
Time
112VS Syracuse 23:25On
Time
104BXBronx HASP
23:2030
Late
Global Systems ManagementGlobal Systems Management
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Mailer Bar Codes
Unique container, handling unit and piece bar codes will enable Surface Unique container, handling unit and piece bar codes will enable Surface Visibility to track business mailings.Visibility to track business mailings.
Customer SV bar code specification is on RIBBS Website: ribbs.usps.gov
Send samples for verification process to: [email protected]
Enhanced Distribution Label uniquely identifies trays, tubs, and sacks
Customer EDL Specification is on RIBBS Website: ribbs.usps.gov
Web ATLAS ready in Spring 2007
4-State bar code uniquely identifies letters, flats and bundles
Will be used to provide piece level visibility to mailers
Containers:
Handling Units:
Pieces and Bundles:
Global Systems ManagementGlobal Systems Management
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GO HOKIESBEAT MIAMI
MAILER PLACARD
SCF ENTRY
GO HOKIESBEAT MIAMI
MAILER PLACARD
SCF ENTRY
GO HOKIESBEAT MIAMI
MAILER PLACARD
SCF ENTRY
Mailer Visibility
Placard Arrival Scan
Placard Departure
Scan
Surface Visibility will track pallets through induction, cross dock Surface Visibility will track pallets through induction, cross dock operations and inter-plant transportation.operations and inter-plant transportation.
Start-the-Clock
CROSS DOCK
WO
RK
ING
Placard Arrival Scan
ENTRY ENTRY FACILITYFACILITY
DESTINATING DESTINATING FACILITYFACILITYProcessing Operations
Global Systems ManagementGlobal Systems Management
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22033
Falls Church Main Post
OfficeJo
n
John
son
1251
John
son
Ave
Arl
ing
ton
,
VA
2220
6
22203
Jon
Johnso
n
1251
Johnso
n Ave
Arlingt
on, VA
22206
Jon
Joh
nson125
1
Joh
nson
Ave
Arli
ngto
n,
VA
222
06
Jon Johnson1251 Johnson AveArlington, VA 22206
Jon
John
so
n
1251
John
so
n Ave
Arlingt
on, V
A
2220
6
Jon
John
son12
51
John
son
AveArl
ing
ton,
VA
2220
6
Jon
John
son
1251
John
son
Ave
Arlin
gton,
VA
22206
Jon
John
son
1251
John
son
Ave
Arling
ton,
VA
2220
6
Jon
Johnso
n
1251
Johnso
n Ave
Arlingt
on, VA
22206
Jon
Johnso
n1251
Johnso
n Ave
Arlingt
on, VA
22206
Jon
Johns
on
12
51
Johns
on Ave
Arlin
gton,
VA
22
20
6
Jon
John
so
n
1251
John
so
n Ave
Arlingt
on, V
A
2220
6
Jon
Johnson
1251
Johnson
Ave
Arlington
, VA
22206
Jon
Johnson
1251
Johnson
Ave
Arlington,
VA 22206
Jon
Johnso
n
1251
Johnso
n Ave
Arlingt
on, VA
22206
Jon
John
son
1251
John
son
Ave
Arlingt
on
, VA
2220
6
Jon
Johnson
1251
Johnson
Ave
Arlington,
VA 22206
Jon
Johnson
1251
Johnson
Ave
Arlington,
VA 22206
Jon Johnson
1251 Johnson Ave
Arlington, VA
22206
Jon Johnson
1251 Johnson
Ave
Arlington, V
A
22206
Jon Johnson
1251 Johnson
Ave
Arlington, VA
22206
Future – Mailer Visibility
Surface Visibility is being enhanced to track the nesting of bundles and parcels into containers during processing.
Bundle to Container Nest
10/31/05
TO: AFSM 100 #3
From: APPS #2Signed: _____
In-house Processing
Parcel to Container Nest
Global Systems ManagementGlobal Systems Management
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Future – Mailer Visibility
Surface Visibility will scan the 4-State barcode on pieces to nest them to a Surface Visibility will scan the 4-State barcode on pieces to nest them to a flat tub via the Enhanced Distribution Label (EDL).flat tub via the Enhanced Distribution Label (EDL).
Piece to Tub Nest Tub to Container Nest
22033
Falls Church Main Post
Office
Global Systems ManagementGlobal Systems Management
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Surface Visibility Deployment Status
The deployment of Surface Visibility Phase 1 is complete.The deployment of Surface Visibility Phase 1 is complete.
Surface Visibility Sites Activated
133 P&DCs
17 STCs
21 BMCs
Phase 1a in pilot in NY Metro Area
Phase II pending funding approval in Summer 07