GM Workforce Modernisation & Planning Network December 2013

GM Workforce Modernisation &

Planning Network

December 2013

www.nw.hee.nhs.uktwitter.com/HENorthWest

Contents

• Workforce Planning Update• ESR Update – HCS codes• National Workforce Assurance Tool• Health Visitor Update• Data Quality Update• eWIN

Workforce Planning Update


Workforce Planning Update

• HEE Mandate commits HEE to publishing a national Workforce Plan for England – the first time this has ever been done

• The sets out how HEE will be investing in the workforce & identifying training commissions for 2014

• The plan will be presented to the HEE Board on 5th December – publication date to be confirmed

• HEE Workforce Planning Guide can be downloaded from eWIN here https://www.ewin.nhs.uk/resources/item/2525/health-education-england-workforce-planning-guide

For interest: Shape of Training Review published, examining postgraduate medical education and training to ensure that doctors now and in the future are able to meet the changing needs of patients, society and health services http://www.shapeoftraining.co.uk/1739.asp

https://www.ewin.nhs.uk/resources/item/2525/health-education-england-workforce-planning-guide



http://www.shapeoftraining.co.uk/1739.asp

http://www.shapeoftraining.co.uk/1739.asp


Trust Roles and Responsibilities

• Annual service plans are shared with Health Education North West to ensure HENW have a full understanding of the current workforce and any key areas of under/over supply

• HEE guide does not address any roles in respect of assurance of the workforce aspect of the annual service plans, but the TDA do

• HENW will have an on-going dialogue outside of the annual service plans to identify existing gaps or emerging needs – the networks, LWEGs and Board are part of this stakeholder engagement

• Between April & July all trusts are expected to produce future workforce forecasts

• This information is ultimately fed into the HENW Investment Plan and Five Year Workforce and Education Strategy

• HEE will publish an England workforce forecast plan


2013/14 Timelines

• Annex 2 of HEE Workforce Planning Guide https://www.ewin.nhs.uk/resources/item/2525/health-education-england-workforce-planning-guide

• Might be subject to change

• April – June / July working with trusts on annual service plans• July / August – forecasts feed into education commissioning – utilising modelling tools

and local intelligence• September – first draft of HENW Investment Plan – revisions until October• October – enact education commissioning and workforce development plan• February / March – final workforce Investment Plan

Using a suite of tools and intelligence to inform the Investment Plan and education/workforce decisions via stakeholder engagement (particularly LWEGs, Board)






Your HENW Contacts

Education ManagementCPD – Gaye Jackson [email protected] Quality Assurance – Vicky MacMillan [email protected] LDAs – Kim Leigh [email protected]

Workforce Planning by Sub-RegionGreater Manchester – Liz Thomas [email protected] and Merseyside – Emma Hood [email protected] and Lancashire – Ruth Cunliffe [email protected]

Specialist AreasHealth Visitors – [email protected] and Behaviours – Fiona Lord [email protected] eWIN – Emma Hood [email protected]

mailto:[email protected]









ESR Update – HCS Occupation Codes


ESR Re-coding of HCS Workforce

• The current data standards for ESR coding are now available on the Health and Social Care Information Centre (HSCIC) website. This uplift is primarily to incorporate the changes to the Healthcare Scientist staff group.

The updated data standards include:

The National Workforce Data Set (NWD) version 2.6

http://www.hscic.gov.uk/1915

The NHS Occupation Code Manual Version 12 (incorporating the Healthcare Science changes)


The full suite of NWD Guidance documents, the Informatics workforce coding guidance and Occupation Code Verifier Tool










• Codes will be available in ESR in December 2013, the old codes will not longer be available for use

• Existing positions must be amended with the new codes from 1st January 2014 and by 31st March 2014

• Using the guidance documents, coders will need to identify the correct codes for staff• If using local procedures, need to use “Amend” rather than “Correction” for tracking• There will be a combination of mass upload and local data entry required to make the

relevant amendments

HSCIC Workforce Team

[email protected]

Workforce and Facilities Team

Health and Social Care Information Centre (HSCIC)

0113 2547205

www.hscic.gov.uk


http://www.hscic.gov.uk/



ACTION REQUIRED

1. Local Workstructures Administrators and/or Workforce Information specialists should liaise with their HCS lead to identify any HCS-related Positions in their Workstructures and determine what changes are required in order to implement the revised classifications.

2. Organisations that wish to make use of the mass update facility must raise an SR via Remedy stating that the SR is for the attention of the ESRNHSINT group and with the completed spreadsheets attached.

3. The NHS Interface Team will coordinate work with the organisation to ensure that the required changes are made as soon as possible.

4. Organisations may submit SR’s prior to the release of the new values at the end of December 2013 but should be aware that updates cannot be actioned until the values are available within ESR.

Adobe Acrobat Document

Microsoft Excel Worksheet

Microsoft Excel Worksheet

National Workforce Assurance Tool


Workforce Assurance Tool

• Reminder that HEE are seeking responses on the WAT

Do you or someone in your organisation currently have an active role in the WATs implementation or development in your org/area?

Is the WAT fully implemented within your org/area? And to what extent i.e. implemented but not used / Non-FT’s in our area only etc?

What do you/your Providers see as the main benefits of the system?

What do you/your Providers see as the main issues/challenges with the system?

What do you/your Providers think would make the system more useful under its current purpose?

Send to: [email protected]


Health Visitorshttp://www.healthvisitingnorthwest.org.uk/

http://www.healthvisitingnorthwest.org.uk/

http://www.healthvisitingnorthwest.org.uk/


Health Visitors

Year to Date Position 2013/14

• The Mar-14 target is 1656.90• Currently 192.07 FTE away from the target• Outturn of newly qualified Health visitors expected over the next few months


Health Visitors

• North West modelling for 2013/14 takes into account natural turnover, attrition and the outturn of newly qualified students into the Health Visiting workforce.

Data Quality Update: Nov-13


Data Quality Information

o Acute and mental health trust in England data quality results published in Health and Social Care Information Centre report:

o Available on HSCIC here or eWIN

o Woven report ex-employees validation limited to leavers since 1st July 2012

o Woven report GMC/GDC registration validation been corrected. Scores might have changed but are now correct

o Emphasis on putting in place strong data collection & validation processes remains

http://www.ic.nhs.uk/statistics-and-data-collections/audits-and-performance/data-quality/the-quality-of-nationally-submitted-health-and-social-care-data-in-england--first-annual-report-2012-experimental-statistics

https://northwest.ewin.nhs.uk/knowledge/resource/634/The-quality-of-nationally-submitted-health-and-social-care-data-in-England-First-Annual-Report-2012


Data Quality: North West Score

• NW retained first place Nov-12 to Nov-13

• Error count decreased by 1399 (11.1%) errors Oct-13 to Nov-13

• Error count decreased by 1,623 (12.7%) errors Nov-12 to Nov-13


Data Quality: Priority Areas


Data Quality: GREATER MANCHESTER ORGANISATIONS FINAL SCORES


Data Quality: Maximum Scoring Organisations

0 organisations in the North West in November 2013 achieved a maximum score of 10,000

1 organisation achieved a score of 9995:Stockport NHS Foundation Trust

For full ranking please access eWIN’s data quality reports here:

https://www.ewin.nhs.uk/qipp/data_quality_reporting/ranking_table

https://www.ewin.nhs.uk/qipp/data_quality_reporting/ranking_table


Data Quality

Full reports on eWIN: direct link https://www.ewin.nhs.uk/qipp/data_quality_reporting/ranking_table To navigate:1. Select Data Quality in Benchmarking Service

2. Four reports are currently available and a guidance page

3. Demos can be set up on request

https://northwest.ewin.nhs.uk/qipp/data_quality_reporting/ranking_table

eWIN

eWIN Resources. Intelligence. Innovation.

o Available in the Local Education and Training Board areas East of England, North West, Thames Valley, Wessex and Yorkshire and the Humber

o NHS workforce focused portal designed to support delivery of QIPP, transition and productivity challenges

o Aligning to Education Outcomes Framework and HEE and LETB priorities

o New eWIN live May 2013 at ewin.nhs.uk

www.ewin.nhs.uk @ewin_portalResources. Intelligence. Innovation.


eWIN is

o A communication platform to drive a culture of sharing knowledge and generating innovation

o A repository of good practice case studies, hot topics, bulletins, news and events

o A benchmarking service providing valuable workforce indicators and modelling tools


Workforce Modernisation Dashboard

o The dashboard pulls together data on the commissioning and development of new roles; mainly Assistant/Associate Practitioners and Advanced Practitioners

o The dashboard has views by organisation, by county, by region, and an aggregate view across the North West. Organisations can also be compared

o Each North West NHS provider organisation has received a data sheet with a summary of the workforce modernisation data known to date

o Each organisation then has the opportunity to check and amend their workforce modernisation data before it goes into the dashboard. The data sheet also requires signoff to confirm permission to share the data via the dashboard.

o The data will be refreshed periodically through further data collections


Workforce Modernisation Dashboard


CommunitiesHow can we assist you?

o We have an eWIN community for Workforce Planning and Modernisation in development

o What would you like to see here?o Regional sharingo Sub-regional sharingo Relevant national informationo Focus on…. Conversations or groups on specific areas – e.g.

Emergency Department Workforce Skill Mix

Help us make this community work for you!


CommunitiesHow can we assist you?

Saba RazaqSenior Workforce Analyst

[email protected]

0161 625 7774


Any comments or questions?



Documents

GM Workforce Modernisation & Planning Network December 2013