Gmail & OutlookDepartment ofInformation Technology

Gmail

NNU IT Orientation

Gmail

• To Access Gmail from home or anywhere with a connection go to gmail.com

• Be sure you log in using Username@nnu.edu. (the most common mistake is to forget the nnu.edu at the end.)

NNU IT Orientation

Account Settings

Change Password 2

1

Where to Find Things

Navigate between features here

Live Chat Here – Need to invite people to chat and wait for them to accept invitation

Mail Features

Move between pages of emails

Use to search email

Settings

Cabinets

When SelectedMore Options Appear in Menu

Settings

• Set Number of emails viewable at one time• Set Themes• Get Help

NNU IT Orientation

Settings

Create Signature

Set Up Out of Office Reply

NNU IT Orientation

Recreate Rules

1.Go To Mail Settings2.Select the Filters Tab3.Click Create a New Filter

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2

3

NNU IT Orientation

Recreate Rules

Fill in all applicable boxes and then click “Next Step”

NNU IT Orientation

Recreate RulesSelect what you want to do with it

Calendar

Change ViewMake New Appointment

By Selecting/Deselecting the Other Calendar is Added/Deleted in the Current View.

NNU IT Orientation

Sharing Calendar

If you want to add a co-workers calendar and see details - just type their name in here

Add all of NNU without detailsNNU IT Orientation

Outlook 2010

NNU IT Orientation

NNU IT Orientation

• You will receive a set of instructions on how to load Outlook to your computer – Please pick these up before leaving

• The Outlook icon should appear on your desktop

• Just double-click the icon and follow the steps

Log in

Where to find thingsNNU IT Orientation

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Navigation Pane

Folders / Labels

Favorites(right-click a folder below) Current

appointments

Tasks

Where to find thingsNNU IT Orientation

18

Customize viewNew Email

Quick Steps

Tags

NNU IT Orientation

Adding Recipients

NNU IT Orientation

Send Message

An Item is another Email or

Task

Set Importance

To add BCC, look in options

Create a signature

CalendarNNU IT Orientation

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View calendars

Meetings / Appointments

NNU IT Orientation

Scheduling a Meeting

Enter Attendees in the “To” FieldSelect Required and/or Optional Attendees

Fill in “Subject” & “Location” Fields and the choose Start and End times and dates

Busy Search

Recurring

NNU IT Orientation

Change Work Hours

NNU IT Orientation

Creating Contact Group

Double Click Recipient to Add to Members List

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