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SAP Cloud Reference Systems
Demo Script
Cash and Liquidity Management
Classification: Internal and for Partners
Country Version US
February 20, 2013
Golden Demo
SAP Business ByDesign
Golden Demo Cash and Liquidity Management
February 19, 2013 2
Table of Content
1 Demo Script Overview .......................................................................................................................................... 3
1.1 Demo Overview ............................................................................................................................................. 3
1.2 Intended Audience ........................................................................................................................................ 3
1.3 Protagonists .................................................................................................................................................. 3
1.4 Business Pain Points ..................................................................................................................................... 4
1.5 Key Messages and Value Proposition ........................................................................................................... 4
1.6 Story Flow Summary ..................................................................................................................................... 5
2 Technical Requirements ....................................................................................................................................... 6
2.1 Prerequisites ................................................................................................................................................. 6
2.2 System Access Information ........................................................................................................................... 6
2.2.1 System Landscape .......................................................................................................................... 6
2.2.2 System Access ................................................................................................................................ 6
2.2.3 Users ............................................................................................................................................... 6
3 Demo Steps ............................................................................................................................................................ 7
3.1 Prerequisites ................................................................................................................................................. 7
3.1.1 Receivables ..................................................................................................................................... 7
3.1.2 Payables .......................................................................................................................................... 7
3.2 Introduction ................................................................................................................................................... 8
3.2.1 Show Document Flow of Sales Order .............................................................................................. 8
3.2.2 Show Document Flow of Purchase Order ........................................................................................ 9
3.2.3 Cash and Liquidity Management ................................................................................................... 11
3.3 Receivables ................................................................................................................................................. 12
3.3.1 Show Work Center Receivables .................................................................................................... 12
3.4 Receivables: Show Customer Accounts and Pay Manually By Incoming Check ........................................ 14
3.4.1 Show Customer Accounts .............................................................................................................. 14
3.4.2 Pay Manually By Incoming Check ................................................................................................. 16
3.5 Payables ..................................................................................................................................................... 24
3.5.1 Show Supplier Invoicing and Post Supplier Invoice ....................................................................... 24
3.5.2 Show Work Center Payables ......................................................................................................... 27
3.6 Liquidity Management ................................................................................................................................. 30
3.6.1 Show Work Center Liquidity Management ..................................................................................... 30
3.6.2 Show Cash Position ....................................................................................................................... 31
3.6.3 Show Liquidity Forecast ................................................................................................................. 33
4 Scenario Quick Guide and Key Master Data ..................................................................................................... 35
5 Appendix .............................................................................................................................................................. 38
Golden Demo Cash and Liquidity Management
February 19, 2013 3
1 Demo Script Overview
1.1 Demo Overview
In this segment of the demonstration we are going to take a look at the Cash and Liquidity Management within Business
ByDesign. We are going to talk about Accounts Receivable (that means the process of getting cash in the door). We also
talk about Accounts Payable (that means the process of getting cash out the door). Moreover you are being able to tell what
true Cash Position is of your business at any point of time. So nearly every business process involved cash flow within your
company – weather is between your company, other companies, external business partners, customers - SAP Business
ByDesign presents an integrated solution that takes in consideration the financial aspects of each and every step within your
business processes and automatically captures the financial information in order to enable you to gain control of your cash
flow in flow and cash flow out flow.
This scenario gives you an overview of Cash and Liquidity Management capabilities using a wide range of features to handle
Accounts Receivable, Accounts Payable and Cash Position/Liquidity Management.
This scenario gives you an overview concerning:
Accounts Receivable - Cash in the door!
Accounts Payable - Cash out the door!
Cash Position and Liquidity Management (What is my current and future cash position?)
This demo script will illustrate how Business ByDesign helps provide seamless transparency and real-time
visibility to information through cross application integration. Every step along the way user can drill down to
original business documents. By using a single point of entry users can efficiently create the original
documents.
1.2 Intended Audience
SAP internal: Pre-Sales Executives, Pre-Sales Solution Advisors, New hires
SAP external: CEO, CIO, Head of FIN
1.3 Protagonists
The roles in the story are the following:
Accountant
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1.4 Business Pain Points
The business pain points being addressed are:
Missing transparency, missing efficiency, missing adaptability
This sets up a key portion of the theme where ByDesign provides improved transparency, efficiency, and adaptability.
Ability to have an integrated end-to-end automated process for collecting information about account balances and
transactions from banks, as well as internal information on accounts receivable collections, account payable
disbursements, and other financial activities.
1.5 Key Messages and Value Proposition
Overview
A common ByDesign theme includes high level business goals to improve profitability, and build a foundation for growth,
and adopt best practices across the entire enterprise. To support these goals ByDesign provides Transparency,
Efficiency, and Adaptability, as well as an integrated solution to support a two-tier enterprise.
The Cash and Liquidity Management business scenario enables financial professionals at midsize companies to
quickly and efficiently meet cash flow deadlines and achieve better transparency in managing company’s liquidity
position. It compromises cash flow information from payables and receivables and tax, as well as payment and liquidity
management, and streamlines your daily cash management cycle by automatically collecting and aggregating this
information.
Key Features and Associated Benefits
Processing Receivables and Payments
o Enables the processing of incoming payments, initiated either internally by your company or externally by your
customers
o Payments can be made manually, or automatically via a payment run in which the system proposes open items
for payment
Processing Payables and Payments
o Enables the processing of outgoing payments initiated either internally by your company or externally by your
suppliers
o Payments can be made manually or automatically via a payment run in which the system proposes the open items
for payment
Managing Petty Cash
o Enables your company to enter all incoming and outgoing cash payments in the system
Dunning
o Covers the automatic creation of dunning proposals
Managing Cash
o Allows you to view the status of all payment processes in order to analyze your company’s cash balances and
determine the cash position in real time
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1.6 Story Flow Summary
This demo is an introduction demo and does not show an end-to-end process but rather takes you through some of the key
features of Cash and Liquidity Management within ByDesign:
Processing Payables and Payments
Managing Cash
Processing Receivables and Payments
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2 Technical Requirements
2.1 Prerequisites
None
2.2 System Access Information
2.2.1 System Landscape
Software Component Release Support Pack
SAP Business By Design 1302
2.2.2 System Access
Access your local demo system. The access details and demo features described here are available in all standard reference
systems as of 1302.
2.2.3 Users
Predefined User (Role) Password Component
Sales02S Welcome1 SAP Business ByDesign
Purchase02 Welcome1 SAP Business ByDesign
Financial02 Welcome1 SAP Business ByDesign
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3 Demo Steps
3.1 Prerequisites
3.1.1 Receivables
Prerequisite
For the chapter “3.4 Receivables: Show Customer Accounts and Pay Manually By Incoming Check” , we need
to find an open invoice which we will then pay by an incoming check. Please go to the Receivables Work Center,
View Customers, Subview Customer Accounts. Select the Customer Silverstar Wholesale Corp (CP100110) or
any other customer you want to use and click on View. You will get a list with all open invoices from the customer,
choose one of them.
If there is no customer invoice to pay available you need
to create a Sales Order
to perform a Shipment or to perform and confirm a Service Execution
to create a Customer Invoice.
For more details –depending on Products or Services- please refer to the following documents:
Golden Demo – Demo Script: Order to Invoice (Products)
Golden Demo – Demo Script: Order to Invoice (Service)
3.1.2 Payables
Prerequisite
For the chapter “3.5.1 Payables: Show Supplier Invoicing and Post Supplier Invoice “, we need a Purchase
Order with Invoicing Status “Not Invoiced” and Delivery Status “Completely Delivered” . Prior to beginning the demo
you need to check if there is one available by checking WoC Supplier Invoicing Invoice Entry Show All
Orders to Be Invoiced in the Invoice Entry screen.
If there is no purchase order available you need
to create a Purchase Order
to maintain Goods Receipt
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3.2 Introduction
3.2.1 Show Document Flow of Sales Order
What to Say
Introduction
What we are going to do today is built upon some of the things that you have learned in previous demo sessions.
One of this was the “Order to Cash Process” and within that Order to Cash Process you learned about the Sales
Order, whether there was a Shipment Confirmation or a Service Confirmation and Customer Invoice.
Today we are going to pick it up from the customer invoice process and see how we actually collect that cash
from our customers.
Key Features and Advantages
Show the document flow within the invoice (sales order – service confirmation – customer invoice - clearing-
payment allocation).
Value Statement
Show the document flow within the invoice (sales order – service confirmation – customer invoice)
Integration Order to Cash Financials (General Ledger, Accounts Receivables)
Show the document flow within the invoice (sales order – service confirmation – customer invoice) - All
accounting entries will happen automatically. Full visibility and transparency is available to drill up from the
Invoice or drill down from the Sales Order. END TO END INTEGRATED PROCESS
What to Do
Show Sales Order with the following Document Flow: Sales Order Service Confirmation Customer Invoice
Clearing Payment Allocation
WoC Sales Orders Sales Orders (e.g. Order to Invoice (Service): 1733)
Click View All.
Click Document Flow.
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3.2.1 Show Document Flow of Sales Order
What you Should See
3.2.2 Show Document Flow of Purchase Order
What to Say
Introduction
We are going to move on to the next step in the process which is the process “Cash will be going out the door” -
Accounts Payable. Specifically what I like to discuss is how with the Integrated Solution of ByDesign you are able
to go ahead and match your purchase order, your goods and service confirmation as well as a supplier invoice
which is known in the industry as a “Three-Way-Match”.
Key Features and Advantages
Show the document flow within the supplier invoice (purchase order – goods and services confirmation – supplier
invoice).
Value Statement
Integration Procure to Pay Financials (General Ledger, Accounts Payable)
Show the document flow within the supplier invoice (purchase order – goods and services confirmation – supplier
invoice).
Full visibility and transparency is available to drill up from the Invoice or drill down from the Purchase Order. END
TO END INTEGRATED PROCESS
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3.2.2 Show Document Flow of Purchase Order
What to Do
Show Purchase Order with the following Document Flow: Purchase Order Goods and Service Confirmation
Supplier Invoice
WoC Purchase Requests and Orders Purchase Orders (e.g. 392)
Click View All.
Click Document Flow.
What you Should See
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3.2.3 Cash and Liquidity Management
What to Say
Introduction
Finally we wrap up this session talking about Cash and Liquidity Management. I want to know what my overall
cash position is at any point in time. With the Cash and Liquidity Management capabilities within ByD you going to
find a tool that allows you to centrally manage and control your receivables and your payables. And to be able to
tell where you are and valuate exactly what your cash position is for your company not only today but into the
future.
What you Should See
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3.3 Receivables
3.3.1 Show Work Center Receivables
What to Say
Introduction
So we are looking at the Receivables Work Center and within the Receivables Work Center we see a lot of
things that we can do. We are concentrating today on the cash applications.
So please note there are other things SAP ByDesign allows Financial Managers to manage the cash coming into
their company. So weather that is a dunning process or sending out balance confirmations to the customers
(keeping those customers who are good payers and being able to flag those who have an outstanding balance).
So you can see a real-time aging report as well as current dunning statistics. These are things that are important
for Financial Managers.
Key Features and Advantages
The Dunning business process covers the automatic creation of dunning proposals. Your company can edit and
release dunning proposals to send payment reminders or dunning notices to customers for overdue payments.
You use the balance confirmation run in the receivables area to compile data for your customer balance
confirmations and to create balance confirmation letters. These letters inform your customers about their account
balances and request that the balance information is confirmed. In this case, you can reconcile your system data
records with data records in the customer system.
Aging list for Receivables: Provides an aging list containing all overdue open receivables listed by due date.
Value Statement
Provides the ability to quickly and easily provide dunning proposals to help maintain good customer paying habits
and target late payers so that the cash collection process can be done efficiently.
What to Do
WoC Receivables
Show View Dunning
Show View Periodic Tasks – Balance Confirmation Runs
Show Aging List for Receivables
Show Current Dunning Statistics
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3.3.1 Show Work Center Receivables
What you Should See
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3.4 Receivables: Show Customer Accounts and Pay Manually By
Incoming Check
3.4.1 Show Customer Accounts
What to Say
Introduction
So let’s go into our customer accounts. From here the really nice ability of this particular work center is to be able
to go ahead and drill down to a real-time AR trade position of every single customer that has a balance within
your company. We will concentrate on the customer CP100110 (Silverstar Wholsale Corp).
I would like to view what the cash position is and see how many invoices I have those are outstanding for
Silverstar Wholsale Corp.
So I can see all of the different invoices from this particular customer and I ‘am able to quickly and easily clear
this invoice in the system.
Key Features and Advantages
Customer Accounts: Here you can display the account balances of your customers, as well as call up individual
receivables items. You can create manual payments and initiate manual clearing.
You can display open item lists for customer accounts. The list of open items of all customers helps you to
recognize your customers’ outstanding payments and to collect them in a timely fashion with optimized dunning.
Value Statement
Ability to quickly and easily see in real time, each customer accounts receivable balance.
What to Do
WoC Receivables Customers Customer Accounts
Select e.g. CP100110 (Silverstar Wholsale Corp)
Click View
Show Open Items
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3.4.1 Show Customer Accounts
What you Should See
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3.4.1 Show Customer Accounts
See Prerequisites in chapter 3.1.
3.4.2 Pay Manually By Incoming Check
What to Say
Introduction
We are going to pay manually an example invoice by an incoming check. SAP ByD automatically fills many of the
fields for you. There’s the ability to go ahead and select e.g. the Payer Bank.
Your required fields have the blue stars. So it’s quick and easy to understand what you have to do. Enter the
check number (e.g. 100). In this case we are going to keep it simple that means the customer paid me the full
amount (that means we receive a check for –depending on the used invoice- 5.200 USD).
The nice thing about ByD is if, for example, they paid me less than the invoice amount I can easily apply a
discount. Maybe they shortened me 10 USD; I would be able to go ahead and apply a discount to this particular
customer and leave the 10.00 USD open as a remaining balance. I continue to have visibility into the AR from this
particular customer. So I can go ahead and collect that in a future date in time.
In this case we take the full amount.
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3.4.2 Pay Manually By Incoming Check
Down below, you have a nice summarization. That means what the Payment Amount is, how much is going to be
cleared, what’s been matched.
We are going to post it. Now I’ve got that cash, it’s in the door and it’s posted to my balance sheet.
You have also noticed that now the status is changed to “Ready for Deposit”. So in that case, we assign that
check to a check deposit. If there is no deposit available, you can create a deposit. In this case a deposit is
available; you can simply go ahead and apply that check to a deposit.
We refresh the Trade Receivables screen and you notice that the invoice from my customer is cleared. It will be
no longer continued to show up on aging reports.
Key Features and Advantages
The manual payment function “Pay Manually By” enables you to pay invoices or credit memos, for example by
check, bank transfer, or direct debit. The payment methods available are based on your definition in the customer
master data.
Value Statement
Ability to easily apply cash to outstanding customer invoices and automatically create or apply to a bank deposit.
What to Do
Select one open invoice
Click Pay Manually By Incoming Check
Click Value Selection for Payer Bank and Assign corresponding Payer Bank
Show Mandatory Fields
Enter Check Number (e.g. 100)
Show Variant 1: Enter the full amount of the invoice in the field Payment Amount
Show Variant 2: Enter an amount less than the invoice amount in the field Payment Amount (e.g. Applied Net
Amount – 10.00 USD) Click Actions Apply Discount or Credit
Apply Discount or Credit Pop Up:
Amount: -10.00 USD
Show Payment Difference Reasons
Cancel this variant
Continue with Variant 1: Enter the full amount of the invoice in the field Payment Amount
Show and Explain the Payment Overview
Click Post
Show Status “Ready For Deposit”
Click on Assign to Deposit
(Remark: In the dialog box, a list of check deposits “in preparation” are shown. You can select one of
the existing deposits and click OK. You can also create a new deposit directly from the pop up by
clicking on New Check Deposit or you can create a check deposit in the Payment Management Work
Center by clicking on Deposits Check Deposits New Check Deposit. Please assign the
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3.4.2 Pay Manually By Incoming Check
corresponding Bank Account ID and click Save and Close.)
Click OK (status changed to “Ready For Transfer”)
Click Close
Refresh the Open Items of the Trade Receivables invoice is cleared
Click Close
What you Should See
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3.4.2 Pay Manually By Incoming Check
Show Variant 1: Enter the full amount of the invoice in the field Payment Amount
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3.4.2 Pay Manually By Incoming Check
Show Variant 2: Enter an amount less than the invoice amount in the field Payment Amount
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3.4.2 Pay Manually By Incoming Check
Continue with Variant 1:
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3.5 Payables
3.5.1 Show Supplier Invoicing and Post Supplier Invoice
What to Say
Introduction
So let’s go ahead with the process “Cash going out the door”. So let’s go to the Work Center Supplier Invoicing.
So you may recall from your Procure to Pay demonstrations where a purchase order was created and a Goods
Receipt was created. This is a great summarization screen (means Invoice Entry – All Orders to be invoiced) of
exactly what happened with our purchase order process and our receipting process. So the person in Accounts
Payable has complete transparency and visibility into what’s going on with the vendors at any point of time.
So let’s take an example. Here is an invoice which is not invoiced and has been completely delivered. Please
highlight this special row and you see also a nice summarization down below of exactly what the status is for this
particular supplier invoice.
We are going ahead and post this supplier invoice by clicking on New Invoice. SAP ByD does a great job,
because of the end-to-end overall solution from the point where the purchase order was created to the receipt, all
of that information is being brought into this screen.
In this case the External Document ID is our Invoice ID from our customer, enter the invoice date. In this case if I
want to go ahead and short pay them I would have the ability to do that here and apply either deductions or
surcharges to this. I can quickly create a deduction or a surcharge back to my vendors.
You can check the consistency of any documents prior to posting those to the system. You also have the ability to
simulate the Journal Entry, void. A lot of different actions and flexibility that you have at any point along the way. I
can save it and post it at a different point in time as a draft document. But we are going to post this supplier
invoice.
Key Features and Advantages
Ability to pay suppliers in a timely fashion
Value Statement
Ability to take advantage of supplier payment terms to help maximize cash flow
Ability to have transparency across Purchasing, Goods Received and pay supplier invoices
What to Do
WoC Supplier Invoicing Invoice Entry Show All Orders to Be Invoiced in the Invoice Entry screen.
Show example invoice with Invoicing Status “Not Invoiced” and delivery Status “Completely Delivered” Show
Items Information
Click on New Invoice
Enter External Document ID (e.g. GD2)
Enter Invoice Date (e.g. today)
Click Check
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3.5.1 Show Supplier Invoicing and Post Supplier Invoice
Click Actions Show different actions like Simulate Journal Entry and Void
Show Save and explain Save function
Click Post
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3.5.1 Show Supplier Invoicing and Post Supplier Invoice
What you Should See
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February 19, 2013 27
3.5.1 Show Supplier Invoicing and Post Supplier Invoice
3.5.2 Show Work Center Payables
What to Say
Introduction
This invoice is queued up in Payables. So when I go to the Payables Work Center – we can’t go into all details
today- you can create a Payment Run.
In the Payment Runs subview of the Periodic Tasks view of the Payables work center, you can perform automatic
runs, which generate payment proposals for internally initiated payments. In the Automatic Payments view, you
can display all the outgoing payments created using payment runs.
A really nice key thing of ByD is that it allows you to leverage the payment terms. Anything that has a discount on
it and you want to take advantage from your discounts, you can do that on an automatic basis. ByD helps you to
monitor what’s going on within your business to make sure you are taking advantage of cash discounts on a
timely basis.
Also very important is that you are being able to tell your Accounts Payables - Aging List and being able to have
visibility into any type of payment statistics like the cash discounts.
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3.5.2 Show Work Center Payables
Key Features and Advantages
With the payment run, you can create payment proposals, which contain all the due invoices and any cash
discounts granted upon immediate payment. You can check the payment proposals, and release, postpone, or
cancel the proposed items as necessary. In this way, you ensure that payments reach your suppliers on time,
enabling your company to make use of any cash discounts.
Aging List for Payables: Provides an aging list containing all overdue open payables listed by due date.
Payment Statistics – Cash Discounts: Shows an overview of payment behavior towards suppliers.
Value Statement
Ability to take advantage of supplier payment terms to help maximize cash flow
Ability to see real time aging of invoices coming due, past due and leverage cash discounts to maximize cash
flow
What to Do
WoC Payables Periodic Tasks Show Subview Payment Runs
Show View Automatic Payments
Show Aging List for Payables
Show Payment Statistics – Cash Discounts
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3.5.2 Show Work Center Payables
What you Should See
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3.6 Liquidity Management
3.6.1 Show Work Center Liquidity Management
What to Say
Introduction
So let’s go ahead and go to the final step of our agenda today which is Liquidity Management. So what is Liquidity
Management? Liquidity Management is a tool that SAP has built into the software that allows management to
leverage all of the financial information that has been gathered throughout the whole business process. Allows to
centrally at one place to be able to tell different things whether it’s about the banks or even managing petty cash.
Key Features and Advantages
Ability to have real time analysis of cash disbursements, payments and to create planned forecasted items that
will impact cash flow.
Value Statement
Ability to have an integrated end-to-end automated process for collecting information about account balances and
transactions from banks, as well as internal information on accounts receivable collections, account payable
disbursements, and other financial activities. This process provides the ability to see how cash flow will be
impacted into the future.
What to Do
WoC Liquidity Management
Show and Explain View Master Data My Banks
Show and Explain View Petty Cash
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3.6.1 Show Work Center Liquidity Management
What you Should See
3.6.2 Show Cash Position
What to Say
Introduction
Perhaps the Financial Manager wants to see a real-time Cash Position of all the different bank accounts and be
able to drill down to any of that information on a real-time basis. So they can tell where they are, for any bank
account at any point in time.
Key Features and Advantages
Shows the petty cash balances and the balances and postings for each bank account, grouped by payment
method, by usage or origin of the payments. The amounts are based on the bank statements plus unconfirmed
payments.
Value Statement
Provides a real time snap-shot of all your bank accounts cash position in one screen with the ability to easily drill
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3.6.2 Show Cash Position
down into transactional data
What to Do
WoC Liquidity Management Cash Position
Explain Cash Position and Drill Down functionalities
What you Should See
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3.6.3 Show Liquidity Forecast
What to Say
Introduction
What else is really nice with the Liquidity Management is that you have the ability to create a liquidity forecast for
your particular company.
What are planning items? These are things that maybe the system does not know but you as management or
executive do know. For example you are going to do an acquisition, you are going to sell a company car or you
make a payment that is not visible within the company yet. Those types of things would be visible within the
liquidity forecasting tool.
So Liquidity Management is extremely powerful and allows management to tell not only the Cash Position of
where they are today but to be able to determine quickly and easily where the cash position will be in the future.
Key Features and Advantages
The Liquidity Forecast displays expected cash inflows and outflows for an upcoming period of time. The exact
time period shown is defined in the system configuration. This information allows you to monitor your liquidity
position, helping you make short and medium term investment and financial decisions.
You can create new forecast planning items if you wish to include an expected liquidity item that is not captured
by the system.
Value Statement
Illustrates how Business ByDesign helps provides seamless transparency and real-time visibility to information
through cross application integration. Every step along the way user can drill down to original business
documents from accounts receivable, accounts payable and planned forecasted items that impact the current and
future cash position of the company.
Built-in analytics and reporting ensure a seamless consolidation of the liquidity information into today’s cash
position as well as various forecast worksheets. Analytical tools support a comprehensive liquidity analysis,
projecting cash shortages or surpluses for a variety of reporting criteria and timelines.
What to Do
WoC Liquidity Management Liquidity Forecasts Liquidity Forecasts
Explain Liquidity Forecast and Drill Down functionalities
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3.6.3 Show Liquidity Forecast
What you Should See
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4 Scenario Quick Guide and Key Master Data
This section summarizes the entire process and provides all the master data that you need to run it. If there is more than one
process alternative, additional tables will be provided.
This chapter is intended as a quick reference for experienced users who have understood the basics of the business process
and have already completed the scenario.
Steps Summary
Path Data to Use/Enter Activity
Step 1 – Show Document Flow of Sales Order
WoC Sales Orders Sales
Orders (e.g. Order to Invoice
(Service): 1733)
View All
Document Flow
Step 2 – Show Document Flow of Purchase Order
WoC Purchase Requests
and Orders Purchase
Orders (e.g. 392)
View All
Document Flow
Step 3 – Show Work Center Receivables
WoC Receivables
Show View Dunning
Show View Periodic Tasks –
Balance Confirmation Runs
Show Aging List for
Receivables
Show Current Dunning
Statistics
Step 4 – Show Customer Accounts
WoC Receivables
Customers Customer
Accounts
Select e.g. CP100110 (Silverstar
Wholsale Corp)
Click View
Show Open Items
Step 5 – Pay Manually By Incoming Check
Click Pay Manually By
Incoming Check
Select one open invoice
Click Value Selection for Payer
Bank and Assign
corresponding Payer Bank
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Path Data to Use/Enter Activity
Show Mandatory Fields
Enter Check Number (e.g. 100)
Show Variant 1: Enter the full
amount of the invoice in the field
Payment Amount
Show Variant 2: Enter an amount
less than the invoice amount in
the field Payment Amount (e.g.
Applied Net Amount – 10.00
USD) Click Actions Apply
Discount or Credit
Apply Discount or Credit Pop Up:
Amount: -10.00 USD
Show Payment Difference
Reasons
Cancel this variant
Continue with Variant 1: Enter
the full amount of the invoice in
the field Payment Amount
Show and Explain the Payment
Overview
Click Post
Show Status “Ready for
Deposit”
Click on Assign to Deposit
Click OK
Click Close
Refresh the Open Items of the
Trade Receivables invoice is
cleared
Click Close
Step 6 - Show Supplier Invoicing and Post Supplier Invoice
WoC Supplier Invoicing
Invoice Entry Show All
Orders to Be Invoiced
Show example invoice with Invoicing
Status “Not Invoiced” and delivery
Status “Completely Delivered”
Show Items Information
Click on New Invoice
Enter External Document ID
(e.g. GD2)
Enter Invoice Date (e.g. today)
Click Check
Click Actions Show different
actions like Simulate Journal
Entry and Void
Golden Demo Cash and Liquidity Management
February 19, 2013 37
Path Data to Use/Enter Activity
Show Save and explain Save
function
Click Post
Step 7- Show Work Center Payables
WoC Payables Periodic
Tasks Show Subview
Payment Runs
Show View Automatic
Payments
Show Aging List for Payables
Show Payment Statistics –
Cash Discounts
Step 8- Show Work Center Liquidity Management
WoC Liquidity Management
Show and Explain View Master
Data My Banks
Show and Explain View Petty
Cash
Step 9- Show Cash Position
WoC Liquidity Management
Cash Position
Explain Cash Position and Drill
Down functionalities
Step 10- Show Liquidity Forecast
WoC Liquidity Management
Liquidity Forecasts
Liquidity Forecasts
Explain Liquidity Forecast and
Drill Down functionalities
Golden Demo Cash and Liquidity Management
February 19, 2013 38
5 Appendix
The data provided in this script is country specific. Please refer to the table below to find the Purchase Order /Sales Order ID which was created in the respective country version.
Country DE US UK FR IN CN MX AU AT CA CH Global Master
NL
Purchase Order ID
381 392 361 311 311 321 296 291 451 131 91 37 5
Sales Order ID
1692 1733 531 611 541 561 471 482 1682 261 131 61 14
Golden Demo Cash and Liquidity Management
February 19, 2013 39
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