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Google Calendar: the future of calendaring at CWRU
Buh bye, Oracle. It’s been nice.
• Oracle Calendar has not been supported by its manufacturer for many years
• Oracle Calendar will be turned off on July 31
Hello, Google Calendar!
• Available to CWRU community since prior to the Google Mail transition in February, 2010.
• webcalendar.case.edu
Google Calendar
• Easy to use• Easy to customize• Easy to share• Easy to schedule
Easy to use
• webcalendar.case.edu• Access from Launchpad and CWRU Google Apps• Access from any computer, smart phone or tablet
with an internet connection• View in iGoogle• Offline capable
Easy to use
• Outlook: sync using Google Apps Sync
• iCal• Mobile calendar clients
– Blackberry– iPhone– Nokia– Windows
Easy to use
• Meetings with guests send invitations• RSVP feature in invitations
Easy to use
• Changes to calendar entries can generate an update email
• Event reminders can appear in email
Easy to use
• Attachments to events become Google Docs
• Calendar search uses Google algorithm
Easy to customize
• Views– Day– Week– Month– Agenda: list of upcoming events– 1 Custom View: options include 2 week, 3 week, 2 days, 3
days, etc.
Easy to customize
• View more than one calendar’s entries at the same time
• Assign different colors to calendars you can see to distinguish them
Easy to customize
• Create additional calendars for yourself or groups and organizations to which you belong
Easy to customize
• Set up alerts and notifications for changes to calendars you own or to which you subscribe
• Select email or text alerts
Easy to customize
• Add Labs: add-ins in testing
• Examples: Jump-to-date, next meeting countdown, smart re-scheduler
Easy to share
• Determine others’ access to your calendars:– Private– Open to designated
individuals– Open to case.edu
domain users– Open to all Google Apps
users
Easy to share
• Determine others’ access to your calendars:– Private– Open to designated
individuals– Open to case.edu
domain users– Open to all Google Apps
users
– See all details, edit event and sharing settings
– See all details, edit events
– See all details– See free/busy time only
Easy to share
• Determine others’ access to your calendars:– Private– Open to designated
individuals– Open to case.edu
domain users– Open to all Google Apps
users
– See all details– See free/busy time only
Easy to share
• Subscribe to others’ calendars
Easy to schedule
• Click on grid to add event to that time
• Click and drag to change time
• Quick Add
Easy to schedule
• View events from different calendars at the same time
Easy to schedule
• “Find a time” in Event Details helps you find an open time for you and your guests
Easy to schedule
• Designate individuals as “optional”
• Optional auto-email to guests
Easy to schedule
• Add attachments to meetings (e.g. agendas) that will then live in Google Docs
Demonstration
• Adding an event• Adding a note• Adding guests• Adding an attachment• Subscribing to calendars• Creating a calendar• Sharing a calendar• Calendar settings
Become a Google Calendar user
• Directions for exporting Oracle calendar events in FileShare pod and at help.case.edu under Google Apps
• Contact Deskside Support to arrange for assistance for you or your department– 216.368.HELP (4357)– [email protected]
Become a Google Calendar user
• Training options– lynda.com
• Google Calendar Essential Training• Time Management Fundamentals• help.case.edu/lynda
– Departmental Training through ITS• Request through [email protected]
