GOVERNING BOARD MEETING · s governing board meeting consistent with the requirements set forth in ars 38-431.02, notices of this public meeting have been appropriately posted agenda

GOVERNING BOARD MEETING

CONSISTENT WITH THE REQUIREMENTS SET FORTH IN ARS 38-431.02,

NOTICES OF THIS PUBLIC MEETING HAVE BEEN APPROPRIATELY POSTED

AGENDA

Wednesday, August 17, 2011

REGULAR MEETING BOARD ROOM

ADMINISTRATIVE CENTER 7:30 P.M.

PUBLIC RESPONSE TO AGENDA ITEMS

PLEASE REFER TO SECTION I.E. OF THE AGENDA

I. REGULAR MEETING

A. Call to order

The meeting was called to order at __________.

B. Roll call

C. Pledge of Allegiance

The Governing Board President will lead the Pledge of Allegiance.

D. Adoption of agenda – Policy Ref. B-1700

Adoption of the agenda as the order of business is requested.

Motion________________________Second_____________________Vote_____________

E. Public participation at Board meetings

Members of the public wishing to appear before the Governing Board concerning an item on

the agenda must fill out a request form located on the counter just inside the entrance to the

board room and give it to the board secretary. Presentations are limited to a maximum of

three (3) minutes. At the discretion of the Governing Board President, the number of

presentations may be limited. Due to the Arizona Open Meeting Law, the Governing Board

cannot discuss or take any action on items not listed on the agenda.

Note: As a matter of information to the audience, five days prior to any Governing Board meeting, Board

members receive the agenda along with the extensive background material which they study individually before

action is taken at the meeting. Routine matters will be asterisked and approved as consent agenda items. Any

member of the Governing Board may remove items from the consent agenda.

ADMINISTRATIVE CENTER GOVERNING BOARD 7650 N. 43

rd Avenue Ian Hugh, President ■ Pam Reicks, Clerk

Glendale, AZ 85301-1661 Rick Fields ■ Vicki L. Johnson ■ Patty Kennedy

Tel 623-435-6000

Fax 623-435-6078 SUPERINTENDENT www.guhsdaz.org Dr. Jennifer Johnson

Empowering All Students for the Choices and Challenges of the Twenty-First Century

Apollo ■ Cortez ■ Glendale ■ Greenway ■ Independence ■ Moon Valley ■ Sunnyslope ■ Thunderbird ■ Washington ■ Metrocenter Academy

http://www.guhsdaz.org/

GOVERNING BOARD AGENDA – August 17, 2011 Page 2

II. CONSENT ITEMS It is requested that the Governing Board approve the recommendations listed for items *A.

through *H. as consent agenda items.

*A. Approval of minutes – Policy Ref. B-2100 (Enclosure)

It is requested that the Governing Board approve the minutes of the meeting held on

July 6, 2011.

*B. Ratification of vouchers – Policy Ref. D-2950 (Enclosure)

For the information of the audience, a closely controlled procedure for processing vouchers

is followed when expending district monies. Vouchers (schedules of payments to vendors

and/or employees), along with the supporting documentation, are prepared for review and

signature by the Governing Board Clerk. The total vouchers reviewed were:

Date Expense Payroll Auxiliary/Tax Credit

Reviewed Voucher Voucher Voucher

7/05/11 202,687.25* N/A N/A

7/05/11 75,379.24 N/A N/A

7/11/11 465,557.20* N/A N/A

7/11/11 22,380.51 790,187.64 N/A

7/18/11 44,139.25* N/A N/A

7/18/11 944,181.12 N/A 16,594.82

7/25/11 89,828.77* N/A N/A

7/25/11 165,208.13 870,498.17 35,668.64

8/01/11 423,524.95 N/A 22,966.32

8/08/11 135,674.76* 964,136.37 12,356.40

8/08/11 527,910.94 1,065,583.92 N/A

*2010-11 Encumbrance Vouchers

Approval is requested for the vouchers listed on the enclosure.

*C. Purchase orders – Policy Ref. D-2500 (Enclosure)

As a matter of information to the audience, the procurement of materials and services in the

district is controlled by the use of a purchase order system. The Board’s approval of the

detailed annual budget provides authority for the processing of purchase orders through the

Director of Purchasing. After preparation of purchase orders, the Clerk of the Governing

Board reviews each of them before making a recommendation to the Governing Board.

Approval is requested for the purchase orders listed on the enclosure.

*D. Authorization for Executive Session – Policy Ref. B-1550

It is requested that the Governing Board authorize an executive session consistent with the

requirements set forth in ARS 38-431-03. Notices of this meeting as required by ARS 38-

431.02 were posted. Reference: Executive session agenda is included.

*E. Bid returns – Policy Ref. D-2750 (Enclosure)

It is requested that the Governing Board approve the recommendation on the following bid

return:

1. RFP 12-15 – Refuse Collection – Award to Waste Management which meet

specifications at a low cost.


*F. Professional visits – Policy Ref. G-3000

It is requested that the Governing Board approve the following professional visits:

1. A+ School Lunch Workshop

Where: Phoenix, AZ

When: August 23-24, 2011

Persons involved: Yome Gokool, Danielle Daugherty (DO)

Purpose: Review and update Child Nutrition Program policies and regulations.

Cost to food service funds: Transportation = $21

2. Raising the Bar – Arizona Department of Education Directors Institute

Where: Phoenix, AZ


Persons involved: Wendy Collison (DO), Denise Scafone (NA)

Purpose: Updates on federal and state requirements facing Special Education issues.

Cost to IDEA Basic grant: Registration = $600

3. Drug Impairment Training for Education Professionals

Where: Phoenix, AZ


Persons involved: Kristin Weiler (C); Jon Vreeken, Danet Garcia (G); Pilar Vazquez (T)

Purpose: Identify and manage students with suspected substance impairment.

Cost to local school sub allocation: Substitutes = $233

4. ASBA Annual Law Conference

Where: Scottsdale, AZ

When: September 7-10, 2011

Persons involved: Pam Reicks, Vicki Johnson, Dr. Jennifer Johnson, John Croteau (DO)

Purpose: Update of legislative and legal issues involving education in Arizona.

Cost to district travel funds: Registration = $1,185

5. Arizona Interscholastic Athletic Administrators Association Annual State Conference

Where: Prescott, AZ


Persons involved: Dr. Michael Fowler (DO), John Pierzchala (A), Sheri Anderson (C),

Julie Patton (G), Jeff Feldman (GW), Michael Siwek (I), Eddie Lopez (MV), Steve

Ducey (S), Jason Latham (T), Eric Zimmerman (W)

Purpose: Networking opportunities with other Athletic Directors in the state and meet

with equipment vendors.

Cost to Civic Center funds: Lodging = $1,900; registration = $2,500

6. Arizona Science Teacher Association

Where: Mesa, AZ

When: October 7-8, 2011

Person involved: Matt Schmitt (DO)

Purpose: Presenter and attend to gain further understanding of science teaching practices.

Cost to Title II-A grant: Registration = $165; transportation = $26


Professional visits (continued)

7. Fall Leadership Academy

Where: Tubac, AZ

When: October 18-20, 2011

Person involved: Kevin Riddle (DO)

Purpose: Learn problem solving strategies for transportation.

Cost to district travel funds: Meals = $132; registration = $375; transportation = $151

*G. Student trips – Policy Ref. I-6500

It is requested that the Governing Board approve the following student trips:

1. GWHS – Cross Country

Where: San Diego, CA


Persons involved: 20 students and 3 chaperones

Arrangements: Transportation by commercial carrier leaving on 9/16 at 3:00 p.m. and

returning on 9/18 at 4:00 p.m.

Purpose: Compete in the Mt. Carmel cross country invitational.

No loss of school days.

Cost to club funds.

*H. Personnel

1. Certificated

a. Revised Contract – Policy Ref. G-5600

It is requested that the Governing Board approve the following revised contract:

IHS - Eva Yanes, from 2/5 English; 3/5 Permanent Sub at WHS to ELL at IHS

– Effective 8/8/11

b. Employment – Policy Ref. G-3450

The following teachers are recommended for employment and are assigned for the

2011-2012 school year as listed:

CHS - Philip Combs, French – Effective 8/8/11

Jennifer Brown Mendoza, Special Ed – Effective 8/8/11

DO - Christine Flanigan, Assistive Technology Specialist – Effective 8/8/11

GHS - Thomas Pusch, Math – Effective 8/8/11

GWHS - Amber Gould, English – Effective 8/8/11

MVHS - Daniel Davenport, Math – Effective 8/8/11

Margaret Miles, Science – Effective 8/8/11

SHS - Rachel Person, Special Ed – Effective 8/8/11

WHS - Lisa Ballard, Science – Effective 8/8/11

Christopher Kelly, Math – Effective 8/8/11

Kimberly Rivery, 3/5 Photos – Effective 8/8/11

c. Re-employment

The following teacher is recommended for re-employment and is assigned for the

2011-2012 school year as listed:

WHS - Steve Chisman, 2/5 PE, 1/5 Biology – Effective 8/8/11


Certificated (continued)

d. Leave of absence – Policy Ref. G-2900 (Enclosure)

The following teachers are requesting a leave of absence:

GWHS - Sarah Peterson, Math – Effective 8/16/11

IHS - Mark Graham, English – Effective 9/6/11

e. Resignation – Policy Ref. G-5900 (Enclosure)

It is requested that the Governing Board accept the following resignations:

AHS - Christine Clay, Math – Effective 7/18/11

CHS - Ashley Voss, Special Ed – Effective 7/19/11

IHS - Darlene Hillenbrand, ELL – Effective 7/22/11

Erin Jenkins, Special Ed – Effective 7/25/11

SHS - Serena Petersen, Science – Effective 7/26/11

2. Support Staff

a. Reclassification – Policy Ref. G-9050

It is requested that the Governing Board approve the following reclassifications:

AHS - Tanya Hedges, from Special Ed Clerical Support to Special Ed Aide –

Effective 8/15/11

CHS - Nick Charette, from ELL Aide at WHS to Maintenance III at CHS –

Effective 7/25/11

Tim Cummins, from Maintenance III at GHS to Custodian at CHS –

Effective 7/18/11

Enrique Martinez, from Parking Lot Attendant to ELL Aide – Effective

8/8/11

DO - Gregory Lloyd, from Maintenance III Special Crew to Bus Driver –

Effective 8/1/11

Margaret Moser, from Custodian at GHS to Bus Aide – Effective 8/8/11

GWHS - Jonathan Denny, from Maintenance III to Maintenance I – Effective

6/20/11

IHS - Jeanelle Garcia, from Special Ed Clerk to Credentials Secretary –

Effective 7/1/11

SHS - Doris Anthony, from Special Ed Aide to Attendance Assistant –

Effective 7/25/11

Wade Gendreau, from Maintenance I to Assistant Facilities Supervisor –

Effective 7/1/11

Stephanie Zarlengo, from Bus Aide to Attendance Assistant – Effective

7/25/11

THS - Regina Gonzalez, from Special Ed Aide at Next Step to Special Ed Aide

at THS – Effective 8/8/11

Michelle Ramsey, from Counseling Secretary at MVHS to Bookstore

Manager at THS – Effective 8/9/11

b. Employment

The following support staff employee is recommended for employment and is

assigned for the 2011-2012 school year as listed:

MVHS - Michelle Casey, School Nurse – Effective 8/1/11


Support Staff (continued)

c. Re-employment

The following support staff employee is recommended for re-employment and is

assigned for the 2011-2012 school year as listed:

GWHS - Helen Woodward, Clerical Aide – Effective 8/8/11

d. Leave of absence – Policy Ref. G-2900 (Enclosure)

The following support staff employees are requesting a leave of absence:

DO - Jess Tigrett, Programmer – Effective 4/26/11

IHS - Raul A. Garcia, Maintenance I – Effective 7/21/11

NA - Jamie Burnette, Special Ed Aide – Effective 8/15/11

e. Resignation – Policy Ref. G-9200 (Enclosure)

It is requested that the Governing Board accept the following resignations:

AHS - Krystal Egolf, Title I Aide – Effective 8/3/11

Rachel Laue, Special Ed Aide – Effective 5/25/11

Jessica Livengood, Title I Aide – Effective 5/25/11

CHS - Christopher Pistoia, ELL Aide – Effective 7/20/11

DO - Brandi Arviso, Bus Assistant – Effective 6/29/11

Philip Guanzon, Skilled Maintenance – Effective 8/11/11

Nick Hill, Computer Coordinator – Effective 8/11/11

IHS - Abigail Moline, Special Ed Aide – Effective 8/1/11

NA - Kevin Fair, Special Ed Aide – Effective 7/30/11

SHS - Wendy Argleben, Attendance Assistant – Effective 7/18/11

Debra A. Griffin, Counseling Secretary – Effective 7/5/11

Stephanie Benitez-Pena, Special Ed Aide – Effective 8/4/11

Nona Rowland, Attendance Assistant – Effective 7/18/11

THS - Cynthia Dayzie, Cafeteria Assistant – Effective 8/2/11

Sonia Rodriguez, Bookstore Manager – Effective 8/15/11

RECOMMENDATION: That the Governing Board approve the recommendations for Consent

agenda items II. *A through II. *H.

Motion___________________________Second______________________Vote_____________

III. NEW BUSINESS

A. Approval for Governing Board Study Session on Student Achievement It is requested that the Governing Board hold a Study Session at 5:00 p.m. on Wednesday,

October 5, 2011, to receive the annual report on Student Achievement.

RECOMMENDATION: That the Governing Board approve a Study Session on Student

Achievement on October 5, 2011.



NEW BUSINESS (continued)

B. Approval for Governing Board Study Session on Continuous Improvement It is requested that the Governing Board hold a Study Session at 5:00 p.m. on Wednesday,

December 7, 2011, to receive the annual Continuous Improvement report.

RECOMMENDATION: That the Governing Board approve a Study Session on

Continuous Improvement on December 7, 2011.


C. Medicaid Direct Service and Administrative Claiming Program Agreement with

Public Consulting Group (Enclosure)

Public Consulting Group (PCG) is the contractor for the Arizona Health Care Cost

Containment System (AHCCCS) and administers the Medicaid Direct Service and

Administrative Claiming Programs. This agreement is required for continued district

participation in these programs which provide district compensation for Medicaid school

based claiming activities. The agreement is for one year and may be renewed annually for

a total term of not more than four (4) years.

RECOMMENDATION: That the Governing Board approve the agreement with PCG and

authorize Lou Wiegand, Chief Financial Officer, to execute the agreement for the district.


D. First reading of proposed changes to Policy B-3650 – School Board Memberships.

B-3650 School Board Memberships BK The Board may choose to be a member of and participate in school boards associations at

the state, county, regional, and national levels. The Superintendent will ensure that the

subject of school boards association membership is addressed during budget preparation.

The District shall not spend monies for memberships in an association that attempts to

influence the outcome of an election, as determined by state and federal law.

Adopted: December 1, 2010

Amended:

LEGAL REF.: A.R.S. 15-342

15-511

RECOMMENDATION: That the Governing Board approve the first reading of proposed

changes to Policy B-3650 – School Board Memberships.




E. First reading of proposed changes to Policy C-0150 – Qualifications and Duties of the

Superintendent.

C-0150 Qualifications and Duties of the Superintendent CBA

(Performance Responsibilities)

The Superintendent shall have appropriate qualifications as determined by the Governing

Board by action taken at a public meeting.

The Superintendent shall supervise, either directly or through delegation, all activities and

all personnel of the school system according to the laws of the state of Arizona, rules of the

Arizona State Board of Education, and adopted policies of the Governing Board.

The Superintendent is the District's chief executive officer and the administrative head of

all divisions and departments of the school system. It is the Superintendent's duty to

administer the policies of the Board and to provide leadership for the entire school system.

The Superintendent is the professional consultant to the Board and, in this capacity, makes

recommendations to the Board for changes in Board policies and the educational program.

The Superintendent provides the initiative and the technical guidance for the improvement

of the total program of the school system. The delegation of authority for the operation of

the various functions of the school system is one of the Superintendent's duties. The

Superintendent is, however, responsible to the Board for all functions of the District,

including those listed below.

Education:

Administers the development, coordination, maintenance, and evaluation of the

educational program, including the special education program.

Supervises methods of teaching, supervision, and administration in effect in the

schools.

Keeps informed of modern educational thought and practices by advanced study, by

visiting school systems elsewhere, by attending educational conferences, and by

other appropriate means.

Keeps the public informed about modern education practices, educational trends,

and the policies, practices, and problems in the District schools.

Management:

Ensures that all activities of the District are conducted in accordance with the laws

of the state of Arizona, the regulations of the Arizona Board of Education, and the

policies of the Governing Board.

Assumes responsibility for the overall financial planning of the District and for the

preparation of the annual budget, and submits it to the Board for review and

approval.

Establishes and maintains efficient procedures and effective controls for all

expenditures of school funds in accordance with the adopted budget, subject to

direction and approval of the Board.


Policy C-0150 (continued)

Maintains or has maintained adequate records for the schools, including financial

accounts; business and property records; and personnel, school population, and

scholastic records. , but not limited to:

financial accounts,

business and property records,

personnel,

school population,

student records including verifiable documentation of each student’s residency

in this state in accordance with guidelines and forms adopted by the Arizona

Department of Education, and

scholastic records.

Provides suitable instructions and regulations to govern the maintenance of District

properties.

Provides suitable instructions and regulations to govern the safety and transportation

of students.

Assumes responsibility for the use of buildings and grounds.

Recommends the locations and sizes of new school sites and of additions to existing

sites; the locations and sizes of new buildings; the plans for new school buildings;

all appropriations for sites and buildings; and improvements, alterations, and

changes in the buildings and equipment of the District.

Oversees the processing and submission of required reports.

Interprets the budget and finances to the community.

Remains current on new legislation and implements laws to the best advantage of

the District.

Governing Board:

Attends and participates in all meetings of the Board and its committees, except

when excused by the Board.

Takes prompt action to implement all directives of the Board.

Advises the Board on the need for new and/or revised policies.

Provides timely advice to the Board on the implication of changes in statutes or

regulations affecting education.

Informs and advises the Board about programs, practices, and problems of the

schools, and keeps the Board informed of the activities operating under the Board's

authority.

Prepares and submits to the Board recommendations relative to all matters requiring

Board action, placing before the Board such facts, objective information, and reports

as are needed to ensure the making of informed decisions.

Develops and implements rules and regulations in keeping with Board policy.


Policy C-0150 (continued)

Acts as chief public relations agent for the District.

Acts on own discretion if action is necessary in any matter not covered by Board

policy, reports such action to the Board as soon as practicable, and recommends

policy guidance in the future.

Personnel:

Recommends to the Board the appointment or dismissal of all employees of the

District.

Ensures that all employees are evaluated in accordance with the schedule

established by the Board.

Determines assignments, defines the duties, and coordinates and directs the work of

all employees of the District.

Recommends all promotions, demotions, and salary changes to the Board.

Communicates to all employees all actions of the Board relating to personnel

matters, and receives from employees all communications to be made to the Board.

The Superintendent shall have a valid fingerprint card issued pursuant to A.R.S. 41-

1758.03.


Amended:


15-802

38-201

41-1758

A.A.C. R7-2-603

CROSS REF.: CBI - Evaluation of Superintendent


changes to Policy C-0150 – Qualifications and Duties of the Superintendent.


F. First reading of proposed changes to Policy J-3050 – Drug and Alcohol Use by Students.

J-3050 Drug and Alcohol Use by Students JICH

Students on school property or at school events shall not knowingly breath, inhale or drink

a vapor-releasing substance containing a toxic substance, nor shall a student sell, transfer or

offer to sell or transfer a vapor-releasing substance containing a toxic substance to a person

under eighteen (18) years of age.


Policy J-3050 (continued)

The nonmedical use, possession, distribution or sale of

alcohol,

drugs,

synthetic drugs,

counterfeit drugs, or

imitation drugs,

on school property or at school events is prohibited. Nonmedical is defined as "a purpose

other than the prevention, treatment, or cure of an illness or disabling condition" consistent

with accepted practices of the medical profession.

Students in violation of the provisions of the above paragraph shall be subject to removal

from school property and shall be subject to prosecution in accordance with the provisions

of the law.

Students attending school in the District who are in violation of the provisions of this policy

shall be subject to disciplinary actions in accordance with the provisions of school rules

and/or regulations.

For purposes of this policy, "drugs" shall include, but not be limited to:

All dangerous controlled substances prohibited by law.

All alcoholic beverages.

Any prescription or over-the-counter drug, except those for which permission to use

in school has been granted pursuant to Board policy.

Hallucinogenic substances.

Inhalants.

Synthetic, counterfeit or imitation drugs.

A compound or substance, regardless of its contents, compound or substance,

that produces in the user an experience, effect and/or display of effects that

mimic the experience, effect and/or display of effects produced by substances

controlled or prohibited by law, or that is represented as producing in the user

such experiences or effects.

Medical Marijuana

The conditions which follow are applicable to a District student who holds an identification

as a medical marijuana cardholder issued by the Arizona Department of Health Services for

the medical use of marijuana as set out in the Arizona Revised Statutes (A.R.S.).

The District will not refuse to enroll a student or otherwise penalize a student for being a

medical marijuana cardholder unless failure to do so would cause the school to lose a

monetary or licensing benefit under federal law or regulations.



A student medical marijuana cardholder is subject to, without bias, the same code of

conduct and disciplinary standards applicable to all students attending the school.

A student medical marijuana cardholder shall not:

undertake any task under the influence of marijuana that would constitute

negligence.

possess or engage in the medical use of marijuana,

on a school bus,

on the grounds of any preschool, elementary school or secondary school.

smoke marijuana,

on any form of public transportation, or

in any public place.

operate, navigate, or be in actual physical control of any motor vehicle, aircraft or

motorboat while under the influence of marijuana,

except that a registered qualifying student cardholder shall not be considered to

be under the influence of marijuana solely because of the presence of

metabolites or components of marijuana that appear in insufficient concentration

to cause impairment.

use marijuana in any manner not authorized by Title 36, Chapter 28.1 of the Arizona

Revised Statutes, or

offer to give, sell, or dispense medical marijuana to another student or other

individual on school property, in school-provided vehicles, at school events, or

when functioning as a representative the school.

If District officials have a reasonable belief a student may be under the influence, in

possession of or distributing medical marijuana in a manner not authorized by the medical

marijuana statutes law enforcement authorities will be informed.

Any sStudents who violates the above any portion of this policy may be subject to warning,

reprimand, probation, suspension, or expulsion, in addition to other applicable civil and

criminal prosecution.


Amended:


4-241

4-244

13-3401 through 13-3461

13-3405

13-3406

15-345

36-2801 et seq., Arizona Medical Marijuana Act



20 U.S.C. 7101 et seq., Safe and Drug-Free Schools and Communities

Act

CROSS REF.: JICH - Drug and Alcohol Use by Students

JLC - Student Health Services and Requirements

JLCD - Administering Medicines to Students


changes to Policy J-3050 – Drug and Alcohol Use by Students.


G. First reading of a proposed new policy, Policy J-3200 – Student Violence/Harassment/

Intimidation/Bullying.

J-3200 Student Violence/Harassment/Intimidation/Bullying JICK

The Governing Board believes it is the right of every student to be educated in a positive,

safe, caring, and respectful learning environment. The Board further believes a school

environment inclusive of these traits maximizes student achievement, fosters student

personal growth, and helps students build a sense of community that promotes positive

participation as members of society.

The District, in partnership with parents, guardians, and students, shall establish and

maintain a school environment based on these beliefs. The District shall identify and

implement age-appropriate programs designed to instill in students the values of positive

interpersonal relationships, mutual respect, and appropriate conflict resolution.

To assist in achieving a school environment based on the beliefs of the Governing Board,

bullying, harassment or intimidation as defined by this policy will not be tolerated.

Definitions

Bullying: Bullying may occur when a student or group of students engages in any form of

behavior that includes such acts as intimidation and/or harassment that

has the effect of physically harming a student, damaging a student’s property, or

placing a student in reasonable fear of harm or damage to property;

is sufficiently severe, persistent or pervasive that the action, behavior, or threat

creates an intimidating, threatening, or abusive environment in the form of physical

or emotional harm;

occurs when there is a real or perceived imbalance of power or strength; or

may constitute a violation of law.

Bullying of a student or group of students can be manifested through written, verbal,

physical, or emotional means and may occur in a variety of forms including, but not limited

to, the following:



verbal, written/printed or graphic exposure to derogatory comments, extortion,

exploitation, name calling, or rumor spreading either directly through another

person or group or through cyberbullying;

exposure to social exclusion or ostracism;

physical contact including but not limited to pushing, hitting, kicking, shoving, or

spitting;

damage to or theft of personal property.

Cyberbullying: Cyberbullying is, but not limited to, any act of bullying committed by use

of electronic technology or electronic communication devices, including telephonic

devices, social networking and other internet communications, on school computers,

networks, forums and mailing lists, or other District-owned property, and by means of an

individual’s personal electronic media and equipment.

Harassment: Harassment is intentional behavior by a student or group of students that is

disturbing or threatening to another student or group of students. Intentional behaviors that

characterize harassment, include, but are not limited to, stalking, hazing, social exclusion,

name calling, unwanted physical contact and unwelcome verbal or written comments,

photographs and graphics. Harassment may be related, but not limited to, race, religions

orientation, sexual preference, cultural background, economic status, size or personal

appearance. Harassing behaviors can be direct or indirect and by use of social media.

Intimidation: Intimidation is intentional behavior by a student or group of students that

places another student or group of students in fear of harm of person or property.

Intimidation can be manifested emotionally or physically, either directly or indirectly, and

by use of social media.

Prohibitions and Discipline

Students are prohibited from bullying on school grounds, school property, school buses, at

school bus stops, at school sponsored events and activities, and through the use of

electronic technology or electronic communication equipment on school computers,

networks, forums, or mailing lists.

Disciplinary action may result for bullying which occurs outside of the school and the

school day when such bullying results in a substantial physical, mental, or emotional

negative effect on the victim while on school grounds, school property, school buses, at

school bus stops, or at school sponsored events and activities, or when such act(s) interfere

with the authority of the school system to maintain order. All suspected violations of law

will be reported to local law enforcement.

Reporting Incidents of Bullying

A student who is experiencing bullying, or believes another student is experiencing

bullying, is to report the situation to the principal or another school employee. A school

employee who becomes aware of or suspects a student is being bullied shall immediately

notify the school administrator. School personnel shall maintain confidentiality of the

reported information.



The initial notification of an alleged incident may be provided verbally. A detailed written

description of the incident and any other relevant information must be provided on form(s)

made available by the school and submitted to the principal within one (1) school day of the

verbal report. Should the principal be the employee who observes, is informed of, or

suspects a student is experiencing bullying the principal shall document the incident or

concern in writing. Failure by an employee to report a suspected case of bullying may

result in disciplinary action up to suspension without pay or dismissal pursuant to Board

Policies GCQF and GDQD.

Reprisal by any student or staff member directed toward a student or employee related to

the reporting of a case of bullying or a suspected case of bullying shall not be tolerated, and

the individual(s) will be subject to the disciplines set out in applicable District policies and

administrative regulations.

At the time of student reports alleged bullying the principal shall provide to the student who

has allegedly been bullied a written copy of student rights, protections and support services

available to the student and shall notify the student’s parent(s) of the report. In addition,

students and parents will be provided with a Parent-Student Handbook at the beginning of

each year.

The principal shall investigate all reports of bullying. If the principal determines that

bullying has occurred, discipline will be administered pursuant to Board Policies JK, JKD,

and JKE. Regardless of the outcome of the investigation the principal will meet with the

involved students to review the findings of the investigation. Subject to the restrictions of

the Family Educational Rights and Privacy Act (FERPA) set out in policy JR, the parent(s)

or guardian(s) of the involved students shall also be informed of the findings of the

investigation.

Documentation related to reported bullying and subsequent investigation shall be

maintained by the District for not less than six (6) years. In the event the District reports

incidents to persons other than school officials or law enforcement all individually

identifiable information shall be redacted. Restrictions established by FERPA on disclosure

of personally identifiable student information must be observed at all times.

The Superintendent shall establish procedures for the dissemination of information to

students, parents and guardians. The information will include, but not be limited to,

Governing Board policies, incident reporting, support services (proactive and reactive) and

student’s rights. The dissemination of this information shall:

occur during the first (1st) week of each school year,

be provided to each incoming student during the school year at the time of the

student’s registration,

be posted in each classroom and in common areas of the school, and

be summarized in the student handbook and on the District website, and

The Superintendent shall establish procedures for the dissemination of information to

District employees including, but not limited to:

Governing Board policy,



preventive measures,

incident reporting procedures,

available support services for students (both proactive and reactive), and

student rights.

Information will be provided to staff members at the beginning of each instructional year

and on the first day of employment for new employees.

The Superintendent shall establish procedures designed to protect the health and safety of

students who are physically harmed as the result of bullying. These will include, when

appropriate, procedures for contacting emergency medical services, law enforcement

agencies, or both.

Knowingly submitting a false report under this policy shall subject the student to discipline

up to and including suspension or expulsion. Where disciplinary action is necessary

pursuant to any part of this policy, relevant District policies shall be followed.

Law enforcement authorities shall be notified any time District officials have a reasonable

belief that an incident of bullying is a violation of the law.

Adopted:

LEGAL REF.: A.R.S. 13-1202 13-1203

13-1204 13-2321

13-2916 13-2921

13-3506.01 15-341

20 U.S.C. 7161

20 U.S.C. 7283

CROSS REF.: JI - Student Rights and Responsibilities

JIC - Student Conduct

JII - Student Concerns, Complaints and Grievances

JK - Student Discipline

JKD - Student Suspension

JKDA - Removal of Students from School-Sponsored Activities

JKE - Expulsion of Student

JR - Student Records

RECOMMENDATION: That the Governing Board approve the first reading of a proposed

new policy, Policy J-3200 – Student Violence/Harassment/Intimidation/Bullying.




H. First reading of proposed changes to Policy J-3600 – Student Concerns, Complaints, and

Grievances.

J-3600 Student Concerns, Complaints, and Grievances JII

The Superintendent is directed to establish procedures whereby students with sufficient

concern may present a complaint or grievance regarding a violation of their constitutional

rights, equal access to programs, discrimination, harassment, intimidation, bullying or

personal safety provided that:

The topic is not the subject of disciplinary or other proceedings under other policies

and regulations of this District, and

The procedure shall not apply to any matter for which the method of review is

prescribed by law, or the Governing Board is without authority to act.

A complaint/ or grievance may be raised regarding one (1) or more of the following:

Violation of the student's constitutional rights.

Denial of an equal opportunity to participate in any program or activity for which

the student qualifies not related to the student's individual capabilities.

Discriminatory treatment on the basis of race, color, religion, sex, age, national

origin, or disability.

Harassment of the student by another person.

Intimidation by another student.

Bullying by another student.

Concern for the student's personal safety.

Refer to Board Policy JICK for procedures applying to a complaint or grievance that alleges

incidences of student violence, harassment, intimidation, or bullying.

The accusation must be made within thirty (30) calendar days of the time the student knew

or should have known that there were grounds for the complaint/ or grievance. The initial

complaint/grievance shall be made only to an administrator or other professional staff

member. That person shall elicit from the student the or grievance should be made using

form JII-EA; however, a verbal complaint or grievance may be made to any school staff

member. The receiving staff member shall immediately inform an administrator of the

complaint or grievance.

When the initial complaint or grievance is submitted in a manner other than on the

prescribed form, the administrator shall obtain from the student the particulars of the

accusation and complete form JII-EA immediately thereafter. The administrator shall

especially note all student-provided particulars determined by the Superintendent to be

necessary for the complaint/ or grievance to be investigated. When the initial allegation is

submitted in a manner other than on the prescribed form, the particulars of the

complaint/grievance must be written on the form as immediately as possible after receipt of

the complaint/grievance. The professional staff member may assist the student in

completing the complaint/grievance form. The student should sign and date the form,

however, unsigned forms are to be processed in the same manner as a signed form Any



question concerning whether a complaint or grievance falls within this policy shall be

determined by the Superintendent.

When the professional staff member is other than the school administrator, it shall be the

responsibility of the staff member to inform a school administrator as soon as feasible, but

not later than the next school day following the day that the staff member receives the

complaint/grievance. If the receiving school administrator is included in the allegation, the

complaint/ or grievance shall be transmitted to the next higher administrative supervisor. A

fFailure by the professional staff member to timely inform the a school administrator or

next higher administrative supervisor of the a student’s allegation may subject the staff

member to disciplinary action. The professional staff member shall preserve the

confidentiality of the subject, disclosing it only to the appropriate school administrator or

next higher administrative supervisor or as otherwise required by law.

Any question concerning whether the complaint/grievance falls within this policy shall be

determined by the Superintendent.

Middle school and high school students shall file complaints on their own behalf. A student

or the student’s parent or guardian may initiate the complaint process on behalf of an

elementary school student. Except for elementary students, only the student may initiate a

complaint/grievance under this policy. A parent or guardian who wishes to complain

should do so by completing the forms following policy KE on Public Concerns and

Complaints by completing exhibit JII-EA.

A complaint/ or grievance may be withdrawn at any time. Once withdrawn, the process

cannot be reopened if the resubmission is longer than thirty (30) calendar days from the

date of the occurrence of the alleged incident. False or unproven complaint documentation

about harassment, intimidation, or bullying shall not be maintained.

Retaliatory or intimidating acts against any student who has made a complaint under this

policy and its corresponding regulations, or against a student who has testified, assisted or

participated in any manner in an investigation relating to a complaint or grievance, are

specifically prohibited and constitute grounds for a separate complaint.

To assure that students and staff are aware of its content and intent, a notice of this policy

and procedure shall be posted conspicuously in each school building and shall be made part

of the rights and responsibilities section of the student handbook. Forms for submitting

complaints are to be available to students and, staff and parents or guardians in the school

offices.

Disposition of all complaints or grievances shall be reported to the Superintendent as and

the compliance officer for discrimination if other than the Superintendent. The

Superintendent will determine if the policies of the District have been appropriately

implemented and will make such reports and/or referrals to the Board as may be necessary.

The Superintendent shall develop procedures for the maintenance and confidentiality of

documentation related to the receipt of a student's concern, complaint, or grievance,

findings of the investigation, and disposition of the matter. The documentation shall not be

used to impose disciplinary action unless the appropriate school official has investigated

and determined there was an actual occurrence of the alleged incident.



Knowingly submitting a false report under this policy shall subject the student to discipline

up to and including suspension or expulsion. Where disciplinary action is necessary

pursuant to any part of this policy, relevant District policies shall be followed.

When District officials have a reasonable belief or an investigation reveals that a reported

incident may constitute an unlawful act, law enforcement authorities will be informed.


Amended:


CROSS REF.: AC - Nondiscrimination/Equal Opportunity

ACA - Sexual Harassment

GBEB - Staff Conduct

JB - Equal Educational Opportunities

JIC - Student Conduct

JICFA - Hazing

JICK - Student Violence, Harassment, Intimidation or Bullying

JK - Student Discipline

JKD - Student Suspension

JKE - Expulsion of Students

KE - Public Concerns and Complaints


changes to Policy J-3600 – Student Concerns, Complaints, and Grievances.


I. First reading of proposed changes to Policy J-6500 – Student Dismissal Precautions.

J-6500 Student Dismissal Precautions JLIB

No student will be removed from the school grounds, from any school building, or from

any school function during school hours except by a person authorized to do so by the

student's parent or by a person who has legal custody of the student, except as A.R.S. 8-

303, 8-304, and 8-802 shall apply. Before a student is removed, the person seeking to

remove the student must present, to the satisfaction of the Superintendent, evidence of

proper authority to remove the student. If any police or court official requests the dismissal

of a student during school hours, parents should be notified as soon as possible.

For purposes of the Arizona Medical Marijuana Act, no person may be denied custody of or

visitation or parenting time with a minor, and there is no presumption of neglect or child

endangerment for conduct allowed under the Act, unless the person's behavior creates an

unreasonable danger to the safety of the minor as established by clear and convincing

evidence.




Amended:


8-304

8-802

13-1302

36-2813

CROSS REF.: JIH - Student Interrogations, Searches, and Arrests


changes to Policy J-6500 – Student Dismissal Precautions.


J. First reading of proposed changes to Policy J-7050 – Student Records.

J-7050 Student Records JR

Required student records (regular and special education) will be prepared in a manner

consistent with State and federal laws, the requirements of the Arizona Uniform System of

Financial Records (U.S.F.R.) and those of the Arizona Department of Libraries, Archives

and Public Records. Retention periods and disposition of records shall be as specified in the

U.S.F.R., the Arizona Department of Library Archives and Public Records and relevant

federal statutes and regulations.

The District will comply with the provisions of the Family Educational Rights and Privacy

Act (FERPA) and the Individuals with Disabilities Education Act (IDEA), the Uniting and

Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct

Terrorism Act of 2001 (USA PATRIOT ACT), and the No Child Left Behind Act of 2001

(NCLB) in the establishment, maintenance, correction, and disposition of student records.

The Board directs the District Administrator to establish procedures for such compliance,

including informing parents, students, and the public of the contents. The District

Administrator will implement procedures as required by law and will establish procedures

for dealing with violations.

If a parent or eligible student believes that the District is violating the FERPA, that person

has a right to file a complaint with the U.S. Department of Education. The address is:

The Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC 20202-4605

Telephone number: (202) 260-3887



In adopting this policy it is the intent of the Board that the policy and related procedures be

implemented immediately. Copies of the policy and procedures will be available for parent

and eligible student review in the District office.

Confidentiality

The right to inspect and review education records and the release of or access to such

records, other information, or instructional materials will be consistent with federal law in

the Family Educational Rights and Privacy Act, Title 20, United States Code, sections

1232g and 1232h, the USA PATRIOT ACT, NCLB, and with federal regulations issued

pursuant to such act.

Annual Notification

Within the first three (3) weeks of each school year, the District will publish in a District

communication a notice to parents and eligible students of their rights under the FERPA

and this procedure. This notice will also be provided to each parent of new students

enrolling after school begins [34 C.F.R. 99.7]. The District will arrange to provide

translation of the notice to non-English-speaking parents in their native language or mode

of communication [34 C.F.R. 300.9]. The notice shall inform the parents of:

The right of the parent or an eligible student to inspect and review the student's

education records.

The intent of the District to limit the disclosure of personally identifiable

information contained in a student's education records, including disciplinary

records, except by the prior written consent of the parent or eligible student or under

certain limited circumstances as permitted by the FERPA, the USA PATRIOT Act

or the NCLB Act.

The right of the parent or eligible student to seek to correct parts of the school

education records that the student or the parent believes to be inaccurate,

misleading, or in violation of student rights. This right includes the right to a

hearing to present evidence that the record should be changed if the District decides

not to alter it according to the parent's or eligible student's request.

The right of the parent or eligible student to file a complaint with the U.S.

Department of Education if they believe the District has violated the FERPA.

Parents and eligible students have the following rights under the Family Educational Rights

and Privacy Act (FERPA) and this procedure [34 C.F.R. 99.7 and 300.613]. The notice

shall also include:

The procedure for exercising the right to inspect and review education records.

The procedure for requesting amendments of education records that the parent or

eligible student believe to be inaccurate, misleading or otherwise a violation of the

student's privacy rights.

The conditions when prior consent is not required, the criteria for determining who

constitutes a school official and what constitutes a legitimate educational interest.

If the School District permits the release of directory information relating to pupils, the

information shall be released on or before October 31 of each year. The Superintendent



shall develop procedures to communicate to students and their parents in a timely manner

information relating to access to the Arizona Department of Education form which is

designed to allow pupils to request that directory information not be released pursuant to

the Elementary and Secondary Education Act (ESEA) as reauthorized by the No Child Left

Behind (NCLB) Act of 2001.


Amended:


15-142

15-828

15-829

41-1346 et seq.

41-1354

44-1373

10 U.S.C. 503

20 U.S.C. 1232

20 U.S.C. 1400 et seq., Individuals with Disabilities Education Act

20 U.S.C. 7908

CROSS REF.: IHB - Special Instructional Programs

JF - Student Admissions

JFAB - Admission of Nonresident Students

JLH - Missing Students

JRCA - Request for Transfer of Records


changes to Policy J-7050 – Student Records.


K. Consideration of Legislative Action Proposals for Placement on Arizona School

Boards Association (ASBA) 2012 Political Agenda (Enclosure)

ASBA is asking Arizona school district Governing Boards to identify their top ten priorities

from a prepared list for the upcoming year. It is suggested that the Governing Board

members discuss and determine the top ten Legislative priorities that ASBA should pursue

for the 2012 Legislative session.

RECOMMENDATION: That the Governing Board discuss and identify their top ten

priorities for the 2012 political agenda and authorize Dr. Jennifer Johnson, Superintendent,

to submit the packet to ASBA by September 30, 2011.




L. Employee Benefits Trust Board Membership Appointments

The Glendale Union High School District Employee Benefits Trust Board has a five

member board that meets at least quarterly to review the trust’s financials. It is necessary

for the Governing Board to appoint the members to that board. At this time there are three

vacancies that need to be filled. The following appointments are recommended:

Ian Hugh Board Member Representative Term expires June 30, 2015

Lou Wiegand Employee Representative Term expires June 30, 2015

Kathy Jacka Community Member Term expires June 30, 2013

RECOMMENDATION: That the Governing Board appoint Mr. Ian Hugh, Mr. Lou

Wiegand and Mrs. Kathy Jacka to serve on the Glendale Union High School District

Employee Benefits Trust Board.


IV. INFORMATION AND REPORTS

A. Financial reports (Enclosure)

B. Bid specifications (Enclosure)

1. RFP 12-17 – Transportation Vehicle Repair

2. RFP 12-18 – Automotive Parts

C. Food Service update

D. Authorization for Principals, District Administrators & Superintendent to present information.

E. Board comments

RECOMMENDATION: It is requested that the Governing Board accept the Information and

Reports as presented.

Motion___________________________Second______________________Vote_____________

V. FUTURE MEETINGS AND DATES TO REMEMBER

Aug 22 Open house Greenway High School – 6:00 p.m.

Renaming dedication - Greenway High School Media Center – 6:40 p.m.

Aug 23 Open house - Cortez High School – 5:45 p.m.

Thunderbird High School – 6:30 p.m.

Aug 30 Open house - Apollo High School – 6:00 p.m.

Sunnyslope High School – 6:15 p.m.

Aug 31 Open house - Glendale High School – 7:00 p.m.

Sep 5 Labor Day holiday - District office and all schools closed

Sep 7 Regular meeting - Administrative Center/Board room – 7:30 p.m.

Sep 12 Open house - Washington High School – 6:00 p.m.

Sep 16 1st session ends - Metro Academy

Sep 19 Open house - Moon Valley High School – 6:00 p.m.

Sep 19-23 1st break - Metro Academy

Sep 21 Board reception - National Merit Recognition/Patio – 7:00 p.m.

Regular meeting - Administrative Center/Board room – 7:30 p.m.

Sep 26 2nd

session begins - Metro Academy

Sep 30 Renaming dedication - Moon Valley High School Football Stadium – 6:00 p.m.


VI. CONVENE INTO EXECUTIVE SESSION (Pursuant to ARS 38-431.03) Executive sessions require the confidentiality of the participants. The information discussed in executive session

cannot be, and is prohibited from being, subjects of discussion outside this executive session, with the exception of

what is reported in the general meeting. Board members are also reminded that they cannot state how he or she

intends to vote or the action he or she intends to take on a subject that is discussed in the executive session.

A. Call to order

B. Minutes

Review the minutes of the executive session held on July 6, 2011.

C. Personnel matters pursuant to ARS 38-431.03(A)(1)

1. Hear Level III appeal recommendation for termination of support staff employee #8457.

D. Discussion/consideration of confidential information pursuant to ARS 38-431.03(2)

1. Receipt of confidential matters subsequent to the posting of the agenda.

VII. RECONVENE INTO PUBLIC MEETING

VIII. POSSIBLE MOTION(S) ON SPECIFIC ITEM(S) DISCUSSED IN EXECUTIVE

SESSION (Each item will be identified and voted on separately.)

IX. ADJOURNMENT

The meeting adjourned at __________.

Documents

GOVERNING BOARD MEETING · s governing board meeting consistent with the requirements set forth in ars 38-431.02, notices of this public meeting have been appropriately posted agenda