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Government Furnished Equipment (GFE) Overview
Edlouie S. Ortega, MSM, CDFM
Equipment and Technology Management
Medical Equipment and Logistics Solutions
Naval Medical Logistics Command
1
Personal Property
Land
PP&E Inventory/OM&S
Real Property Repairables
Facilities
Internal Use Software
Consumables
Equipment
Military Equipment
General Purpose Equipment
Structures
Buildings
Linear
Assets(Financial World)
2017: DoD audit readiness goal!
2017
DoD Concerns
Assets
Personal Property
Land
PP&E Inventory/OM&S
Real Property Repairables
Facilities
Internal Use Software
Consumables
Equipment
Military Equipment
General Purpose Equipment
Structures
Buildings
Linear
Distilled into four (4) types under the Federal Acquisition Regulation
For “Use”
Material Special Test Equip. Special Tooling Equipment
For Repair
Personal Property
1. Equipment (for use or repair)2. Special Tooling3. Special Test Equipment4. Material
Assets
1
432
types of contract property4
The Airframe is the price on the contract
The engines provided as GFE from a different contractor
CAP transferred from Developmental Contract
GFE parts requisitioned from DLA
Cost of an Airplane
Output: Image for Clinical Review
Acquisition Devices
Network Switches
Network
Network Gateway
Network Switches
Repair Parts/ Special Tooling
Cost of Care
MaintenanceMonitoring
System
Baseline information needed – Inadequate data
– No standard method
Do we know:– What is GFE; where it is; and what its worth
Why?– Contracts (especially legacy contracts) do not always contain GFE
listings; listings are often ad-hoc and inaccurate
– DoD Component past practice was to “zero out” equipment (GFE) records
– Little rigor in evaluating contractor need for GFE
The Latest GFE Memo…
OSD memorandum issued on January 7, 2012
Goals– Promote the current clause
requirements
– Demonstrate the relationship betweenthe clauses, the DoD policy, and thesystem capabilities (IUID Registry)
– Get a starting point for equipment already used by contractors• Laptop Computers
• Offsite equipment w/no gov’t representative
– Increase visibility and awareness ofthe “mystery” surrounding GFE
– Highlight the criticality to auditability
The Memo Explained
Based on existing policy– NO NEW POLICY is in this memo
Requires HQ Level coordination– Each DoD Component will take a unified approach
Standardizes DoD practices– Eliminates ad-hoc data calls to contractors
Promotes a common enterprise approach– Use of IUID Registry as master data source for GFE
– Single face to industry
– Consistent with DoD Instruction 8320.4
OSD Methodology Highlights
Create integrated Project Team to execute methodology
– Program Managers
– Acquisition Managers
– Accountable Property Officers, etc. Use IUID Registry to interface with Contractors
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OSD Methodology Highlights
Leverage DCMA’s Property Management System Analysis (PMSA) to validate data:
– “Adequate” record rating & “Low” risk = accept contractor data
– “Inadequate” record rating & “High” risk = Ctr perform wall to wall inventory to validate data, data validated independently
– “Inadequate” record rating & “Moderate” risk = evaluate Corrective Action Plan and use sampling techniques to validate data
Emphasize focus on improving business processes to improve accountability for GFE going forward
Modify contracts to list GFE to bring contracts into FAR, DFARS compliance
Amended contracts to serve as supporting documentation for government’s rights/obligations to equipment
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OSD Expectations
Contracting Officers (Buying Commands)– Use the opportunity to update property clauses (FAR and DFARS)
and other terms and conditions
– Modify contracts with appropriate property info per PGI 245
Program Offices– Work with Accountable Property Officers to establish needed
property records based on risk assessments of contractors
Contractors– Report property per contract terms; utilize the IUID Registry as
appropriate
DOD RecommendedStep by Step
First [immediate]:
– Stop the bleeding.
– No GFE should be furnished without PCO first meeting PGI 245.103-70
Second: [short term]:
– Identify contracts coming to completion within one year Third: [intermediate]:
– Identify contracts going beyond one year
– Modify contracts as needed to add GFE listing Fourth: [long term]:
– Update local policy and procedures; sustainment & compliance
DEMONSTRATION
“How to account for GFE in DMLSS”
HM1 Sherwin Villagracia14
Related Sessions
LO-M-1-F Business Objects Training for Equipment Managers
LO-T-3-B Equipment Management Self Assessment - Conduct Your Own LAV
LO-W-3-C Automatic Identification Technologies (AIT) /IUID and RTLS
LO-W-3-D Equipment Management Process LO-W-3-E Annual Inventory Process and Requirements
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