Government of India

Ministry of Commerce and Industry

Department of Industrial Policy and Promotion

Office of the Controller General of Patents, Designs & Trade Marks

TENDER NO : TMR/AHMEDABAD/05/214-15

TENDER DOCUMENT

Tender for Supply, Installation & Commissioning of Audio Visual Equipment at the

Conference Hall of Trade Marks Registry, Ahmedabad

SCHEDULE OF TENDER

Date of sale of tender document : 15.01.2015 to 29.01.2015

Last date of receipt of tenders : 30.01.2015 upto 5.00 pm

Date & time for opening of pre-

Qualification bid : 02.02.2015 at 12.00 pm

Date and time for opening of Technical

Bid & presentation by the bidders : 02.02.2015 at 3.30 pm

Date & time for opening of Financial bid : 02.02.2015 at 5.00 pm

1. NOTICE INVITING TENDER (NIT)

Sealed item rate tenders on behalf of the President of India are invited by the Controller

General of Patents, Designs & Trade Marks under two Bid system i.e Technical Bid and

Financial Bid for the work of supply, installation, Testing and Commissioning of Audio

Video system for new conference hall at the office of Trade Marks Registry, IP Bhawan,

Beside Chankyapuri Over Bridge, Near AMC Civic Centre, Ghatlodia, Ahmedabad-

380061.

2. SCOPE OF WORK

2.1 This document constitutes ‘supply, installation, testing and commissioning of audio

video system’ for new conference hall at Trade Marks Registry, Ahmedabad.

2.2 To carry out pre-installation activities related to supply, installation, testing and

commissioning of audio video system for new conference hall at Trade Marks

Registry, Ahmedabad including end points.

2.3 To provide necessary training to the staff in the Trade Marks Registry which will

cover installation, implementation, administration, usage, trouble shooting,

interpretation and other activities related to supply, installation, testing and

commissioning of audio video system for new conference hall.

2.4 To maintain annually audio video system for new conference hall, if asked for the

same, for 2 years without any charges. Further to also quote AMC charges after 2

years of installation and commissioning.

2.5 Vendors are expected to offer solutions covering all the functionability as mentioned

in this tender document. Incomplete responses will not be considered and no

correspondence in this regard will be entertained.

3. QUALIFYING CRITERIA

3.1 The tenderer/bidder should be in profitable business since last 5 years.

3.2 Annual turnover turnover of tenderer/bidder should be at least 1 Crore.

3.3 Copy of balance sheet should be submitted along with tender document

3.4 Copies of balance sheets of last three financial years, duly certified by a Chartered

Accountant shall be submitted in support of the requisite financial turnover.

3.5 The bidder shall have successfully completed works during the last five years as

mentioned below :

a) Three work order each costing not less than 40% of the proposed cost quoted in

the financial bid, or

b) Two work order each costing not less than 50% of the proposed cost quoted in the

financial bid, or

c) One work order costing not less than 80% of the proposed cost quoted in the

financial bid.

3.6 The tenderer shall submit copy of Sales Tax/VAT/Registration Certificate

3.7 The tenders shall be addressed to the Asst. Registrar of Trade Marks, Trade Marks

Registry, IP Bhawan, Beside Chankyapuri Over Bridge, Near AMC Civic Centre,

Ghatlodia, Ahmedabad-380061. Kind Attention : Drawing and Disbursing Officer

alongwith the requisite EMD. The EMD shall be submitted in the form of a DD drawn

in favour of Registrar of Trade Marks from any Nationalized or approved Scheduled

Banks of India and shall be payable at New Delhi. Tenders received without the

requisite EMD shall be summarily rejected.

3.8 CGPDTM or any person authorised by him reserves the right to accept/reject any or

all the tenders in part of full or divided the work among two or more parties without

assigning any reason whatsoever or shorten the quantities mentioned in the price bid

and in such case bidders/intending bidders, shall not have any claim on office of

Controller General of Patents, Designs & Trade Marks.

4. EARNEST MONEY DEPOSIT

The earnest money deposit (EMD) of Rs. 15,000/- ( Rupees Fifteen Thousand Only)

refundable without interest) shall accompany the pre-qualification bid of the bidder. The

EMD shall be submitted in the form of a DD drawn in favour of ‘ The Registrar of Trade

Marks’ from any nationalised or approved Scheduled Bank of India and shall be payable

at Ahmedabad. Tenders received without EMD shall be summarily rejected.

5. SPECIAL TERMS AND CONDITIONS OF CONTRACT

The following special terms and conditions shall be read in conjunction with contract.

5.1 The tenders are to be submitted in two separate sealed envelopes/covers marked as

under :

ENVELOPE -1

The envelope -1 shall contain the followings :

(a) Earnest money deposit (EMD) as per NIT.

(b) Specific authorisation from OEM authorising him to quote for this tender along

with proof of being a regular dealership.

(c) Technical data sheet of all the equipment quoted. Conference equipment, mike,

amplifier and speaker should be of the same brand.

(d) D.D of Rs. 500/- favouring Registrar of Trade Marks is to be submitted as tender

fee at the time of submission of tender, if the tender documents are downloaded

from website.

(e) Affidavit of undertaking to abide by all terms of contract on Stamp paper of Rs.

20/- as per Annexure-B.

(f) Details of balance work in hand as on date of submission of tenders.

(g) Credentials/documents in support of meeting the pre-qualifying criteria as

prescribed in the NIT.

(h) Acceptance letter for unconditional acceptance of the tender documents as per the

Performa given in the instructions to Tenderers as per profroma in Annexure-C.

(i) This envelope shall be marked as :

Envelope1 “ EMD, Acceptance letter, Technical Specifications, List of Approved

Makes and Tender drawings and Corrigendum/Addendum, if any.

15

5.2 ENVELOPE-2 : PRICE BID for supply, installation and commissioning of

Audio/Viedo System for conference room at Trade Marks Registry,

Ahmedabad.

This envelope shall contain the following :

Price Bid duly filled in signed and stamped on each page by the

tenderer/authorised representative of the tenderer. No cutting or

overwriting shall be allowed. In such cases the bid shall be treated as

CANCELLED AND TENDERER SHALL BE TREATED AS

DISQUALIFIED. All proforma forming part of tender documents shall be

filled in, signed and stamped by the tenderer.

(a) Any other information as required to be submitted alongwith the tender.

(b) This envelope shall be marked as :

ENVELOPE -2 : PRICE BID for supply, installation and commissioning of

Audio video system in the conference room at Trade Marks Registry,

Ahmedabad.

NIT No._________________

DUE ON________________

FROM : (Name of the contractor)______________________

6. LIABILITY OF THE TENDERER

6.1 The contractor shall be responsible to obtain all the necessary approvals from the

respective statutory authorities before during and after completion of work as and

when required. CGPDTM shall not assist the contractor for liaising to obtain the

approval from the concerned authorities.

6.2 From the commencement to the completion of the works, contractor shall take full

responsibility for the care of works thereof and of all temporary works and in case any

damage, loss or injury happens to the works or any part thereof or to any temporary

works due to lack of precaution or negligence on the part of contractor, it shall be

made good as its own cost.

6.3 The Controller General of Patents, Designs & Trade Marks and its officials shall not

be responsible for any loss and damage. However, without limiting its obligations and

responsibilities as above, contractor shall insure directly in the joint names of

CGPDTM and Contractor against.

(j) All loss or damage from whatever cause during the period of execution of work

(ii) All loss and damage arising from a cause occurring prior to the commencement of

the period of maintenance and

(iii) For any loss or damage occasioned by contractor in the course of any operation

carried out for the purpose of complying with its obligation of maintenance as follows

(a) The work and the temporary work to the full values of such works executed from

time to time.

(b) The materials, constructional items and other things brought on to the site by

CGPDTM/ Contractor to the full value of such materials, constructional items and

other things.

(c) Sufficient insurance cover for the workers and personnel at site provided that such

insurance shall be effected with any Nationalised Insurance company and

contractor shall, whenever required produce to the CGPDTM IPO/Client policy on

the policies of insurance and the receipts for payments of the current premium

thereof.

7. PAYMENTS

The General Financial Regulations of the Government of India preclude any advance

payments and payments by letter of credit. Such provisions in a proposal will be

prejudicial to its evaluation by the CGPDTM. The normal terms of payments are 45 days

after satisfactory completion of work. The payments will be made after evaluation by a

technical committee and acceptance thereof by Trade Marks Registry.

8. PERFORMANCE BANK GUARANTEE

The applicant who has been awarded the contract (successful bidder) shall furnish a

performance bank guarantee to the tune of 10% of the value of the contract or minimum

EMD of Rs. 15,000/- whichever is higher in the form of account payee demand draft or

bank guarantee which should be valid for a period of one hundred and eighty days beyond

the completion of all contractual obligation of the applicant including warranty.

Performance security/EMD shall be forfeited and credited to the Government account in

the event of breach of contractual obligation by the applicant.

9. JURISDICTION

The disputes, if any, arising between the successful applicant and CGPDTM shall be

resolved amicably, failing which shall be referred to an Arbitrator, mutually acceptable to

both parties, appointed by the CGPDTM as per the Arbitration and Conciliation Act,

1996. Alternatively, this shall be subject to the exclusive jurisdiction of courts at

Ahmedabad.

10. TENDER FEE

In addition to the documents as listed in the Notice Inviting Tender (NIT), the bidders

downloading the tender documents from the website are required to deposit tender fee of

Rs. 500/- (Non refundable) by way of a DD in favour of “The Registrar of Trade Marks”

payable at Ahmedabad and same shall be enclosed in Envelope-1 alongwith other

documents.

11. CONTACT PERSON(S) FOR ANY QUERIES RELATED TO TENDER

Tender related clarification may be obtained from :

(1) SHRI SIKANDAR SINGH,

EXAMINER OF TRADE MARKS,

IP BHAWAN, BESIDE CHANKYAPURI OVER BRIDGE

NEAR AMC CIVIC CENTRE, GHATLODIA, AHMEDABAD-380006

Phone : 079-27601781, Mail ID : ss.tmr@nic.in

(2) SMT. KAPILA MAKWANA,

ASST. EXAMINER OF TRADE MARK

IP BHAWAN, BESIDE CHANKYAPURI OVER BRIDGE

NEAR AMC CIVIC CENTRE, GHATLODIA, AHMEDABAD- 380006

Phone : 079-27601781, Mail ID : mkk.tmr@nic.in

Head of Office

Trade Marks Registry

Ahmedabad.

PRICE BID

Supply, Installation, Testing, Commissioning and onsite maintenance of support service for one

year of Audio Video System for conference hall at Trade Marks Registry, Ahmedabad.

Sr. No.

Item Description Qty. Unit

Rs

Rate

Rs.

Amount

Rs.

1 Chairperson Mic Indicator

- Microphone -63dzBV/bar 7.5mV/Pa

- Current consumption < 50mA Max.

- Mic Auto Switch off Time 75 seconds

approx..

- Input line,

- Output Line, headphone with volume control

- Speaker Max Input 300mW mpedance 16

- Controls : Priority Switch, Talk

Switch,speaker volume control, Headphone

volume control

1

2 Deligate Mic with Indicator

- Microphone -63dzBV/bar 7.5mV/Pa

- Current consumption < 50mA Max.

- Mic Auto Switch off Time 75 seconds

approx..

- Input: Line

- Output : Line, headphone with volume

control

- Speaker Max Input 300mW mpedance 16

- Controls : Talk Switch,speaker volume

control, Headphone volume control

26

3 Amplifier High quality

- Line output 17.5V DC/3A Max.; -34dBV

(20mV)

- Power output 50 W RMS at 2% THD, 90W

Max.

- Input 1 x Mic 1.0mV/2k Balanced

- Frequency Response 60-14,000 Hz (± 3dB)

- Signal to Noise Ratio > 60𝑑𝐵

- Tone Controls Bass : -10dB at 100 Hz

- Preamp/Rec Output 200mV/600

1

4 Speaker with sealing mount 6

Mic Cable (Mtr) 82

Speaker wire bundle 2

Motorized Screen 7 x 5 1

Ceiling Mount Kit 1

VGA Cable (15 Mtr.) 1

Power Cable (15 Mtr) 1

Video Cable (15 Mtr) 1

HD Cable (15 Mtr) 1

Sony DVD Player HD

- Super dustproof

- High picture quality with Xvid Home

- Wide playability

- USB Play

1

Grand Total*

Note ;- The prices quoted shall be inclusive of all the applicable taxes.

The above quantities are tentative and vary subject to positions and technical grounds by

Committee at the time of technical bid and presentation.

ANNEXURE A

Sl. Description Values/Description to be applicable for

No relevant clause(s)

i) Name of Work Supply, Installation and Commissioning of Audio/video system in the new conference Hall

at O/o of CGPDTM, Antop Hill, Mumbai

ii) Client/Owner Controller General of Patents, Design and

Trade marks

iii) Type of Tender OPEN TENDER

iv) Earnest Money Deposit Rs. 15,000/- (Rupees Fifteen thousand only) v) Time for completion of Total work to be completed in 01 (One

work month) in accordance with the time schedule

of completion of work in the tender

documents.

vi) Mobilization Advance Not applicable vii) Interest Rate on Not applicable

mobilization advance

viii) Validity of Tender 90 (Ninety) days ix) Performance Guarantee/ 10% of the value of the contract or minimum

Security Deposit/ Retention

money

EMD of Rs 15,000/- whichever is higher in the

form of account payee demand draft or bank guarantee which should be valid for a

period of one hundred and eighty days beyond the completion of all contractual

obligations of the applicant including

warranty which shall be released after

completion of DLP i.e. 12 months

x) Time allowed for starting The date of start of contract shall be reckoned the work 10 days after the date of issue of

letter/FAX/E-mail of intent of acceptance of

tender.

xii) Defect Liability period 12 (Twelve) months from the date of

completion of works.

Should this tender be accepted, the following undertaking shall be signed by the tenderer

without which the tender shall be considered incomplete and rejected out rightly

ANNEXURE - ‘B’

Undertaking by the Tenderer in the form of affidavit on Stamp Paper of Rs. 20/-

(a) I/We agree to abide by and fulfill all terms and conditions referred to above and as

contained in tender documents elsewhere and in default thereof, to forfeit and pay to

CGPDTM, or its successors or its authorized nominees such sums of money as are

stipulated in the notice inviting tenders and tender documents. (b) I/We hereby pay the earnest money of amount as mentioned in the “Memorandum

to this Form of Tender” in favour of Controller of patents, payable at place as

mentioned in the “NIT” (c) If I/We fail to commence the work within 10 days of the date of issue of Letter of

Intent and/or I/we fail to sign the agreement as per contract and/or I/we fail to submit

performance guarantee as per contract, I/we agree that CGPDTM shall, without

prejudice to any other right or remedy, be at liberty to cancel the Letter of Intent and

to forfeit the said earnest money as specified above. (d) I/we are also enclosing herewith the Acceptance letter on the prescribed

proforma as referred to in condition of NIT as Annexure-“____” Dated the _________________ day of ________________

SIGNATURE OF TENDERER

NAME (CAPITAL LETTERS) : __________________

ADDRESS : ____________________________

____________________________

SEAL OF TENDERER

SIGNATURE OF WITNESS

NAME (CAPITAL LETTERS) : _________________

OCCUPATION __________________________

ANNEXURE - ‘C’

Acceptance letter by the Tenderer/bidder on the letter Head of the company

To Asst. Registrar of Trade Marks,

Trade Marks Registry,

IP Bhawan,

Ghatlodia,

Ahmedabad. Sir,

I/We hereby accept unconditionally all the terms and conditions as contained in

tender documents as well as notice inviting tenders (NIT) and in default thereof, to

forfeit and pay to CGPDTM, or its successors or its authorized nominees such sums

of money as are stipulated in the notice inviting tenders and tender documents.

Dated --------------------------------- the day of -------------------------------------

SIGNATURE OF TENDERER

NAME (CAPITAL LETTERS) : ----------------------------------------------------

ADDRESS: ----------------------------------------------------------------------------

SEAL OF TENDERER

SIGNARTURE OF WITNESS

NAME ( CAPITAL LETTERS)

OCCUPATION