GOVERNMENT OF SAMOA

SAMOA NATIONAL ACTION PLAN

FOR DISASTER RISK MANAGEMENT 2017-2021

Prepared by: Disaster Management Office

2

3

GOVERNMENT OF SAMOA

SAMOA NATIONAL ACTION PLAN

FOR DISASTER RISK MANAGEMENT 2017-2021

4

GOVERNMENT OF SAMOA

SAMOA NATIONAL ACTION PLAN

FOR DISASTER RISK MANAGEMENT 2017-2021

5

Table of Contents

Introduction 6

Purpose of the NAP 8

Guiding Principles for DRM 10

NAP Governance Arrangements 12

NAP for DRM Results Framework (Goal 14and High level Outcomes) Monitoring, Evaluation and Learning for DRM 18

List of Appendices

1. NAP for DRM Results Framework (Goal and High level Outcomes)

6

1. InTroduCTIon

7

Samoa is a country at risk of disasters. Its geographic location and volcanic origins leads to both incredible natural beauty, and a susceptibility to natural hazards such as earthquake, tsunami and cyclone. Human induced hazards are also an inevitable threat for this small island developing state (SIDS).

The Samoa National Action Plan (NAP) for Disaster Risk Management is an operational document that should be read in conjunction with the National Disaster Management Plan (NDMP) 2017-2020. The NAP also provides a day-to-day guide for operations and a monitoring, evaluation and learning (MEL) framework to assess performance and advance accountability of the Disaster Management Office (DMO).

The NAP is informed by a review of the former NDMP (2011-15) and the DRM NAP 2011-2016 and feedback from consultations with DMO staff, and other relevant stakeholders, including representatives of the Ministry of National Resources and Environment (MNRE). Development of the NAP was initiated in 2016 commencing with a review of the previous NAP to identify gaps in implementation.

Strategically the outcomes and outputs articulated in the NAP align to the National Strategy for the Development of Samoa (SDS), the National Environment Sector Plan (NESP) and are reflective of Samoa’s Disaster and Emergency Management Act (2007). The NAP reflects global and regional priorities articulated in the following agreements: Sendai Framework for Disaster Risk Reduction (SFDRR), Samoa Pathway Agreement and the United Nations, Sustainable Development Goals (SDG). In addition, the NAP is further informed by lessons learned from the 2009 tsunami and 2012 Tropical Cyclone Evan operations. Both of these disasters highlighted Samoa’s strengths in relation to DRM, as well as operational challenges in need of further attention.

The NAP highlights the imperative to mainstream DRM across all sectors. Currently there are 14 sectors as follows: Education; Health; Community; Law and Justice; Public sector; Finance; Trade and Commerce; Tourism; Agriculture; Transport; Communications; Water; Energy; Environment. The NAP addresses all stages of DRM with a focus on mainstreaming at the sector level. In this way, risk considerations are continually factored into planning, implementation, monitoring and evaluation. Mainstreaming DRM seeks to share responsibilities for decision-making with key stakeholders from government, civil society, communities, the private sector and development partners. It is only through coordinated and sustained collaboration with the aforementioned stakeholders, that challenges related to DRM can be met.

8

2. PurPoSE oF THE nAP

9

The purpose of the NAP for DRM is to operationalize the NDMP that identifies Samoa’s DRM goals and priority measures for implementation through a whole-of-government and whole-of-society approach over the period 2017 to 2021.

In Samoa, DRM and CCA are linked to joint programming. As it stands, Samoa does not have any “joint” policy or action plan, linking DRR and CCA. The NDMP recognises that both DRM and CCA need to be integrated in the different sector plans in order to address the underlying causes of people’s vulnerabilities and exposure and contribute to the reduction of people’s risks to disasters.

10

3. GuIdInG PrInCIPLES oF

THE drM

11

Guiding principles relate broadly to principles of sustainable development, good governance and DRM best practice. Reference to eight (8) guiding principles will inform and guide the implementation of the NAP, including related programmes and projects. Guiding principles for DRM include the following:

(i) DRM is everyone’s business and requires a whole-of- Government commitment to addressing issues, with clear policies and legislation, accountable institutional and organisational arrangements and connections across, and within, levels of government, civil society, private sectors and communities;

(ii) Mainstreaming DRM and capacity development into national planning and budgetary processes, sectoral and provincial plans and community development plans.

(iii) DRM addresses all hazards and comprises disaster risk reduction, which includes prevention, mitigation and adaptation, and disaster management, which includes arrangements for preparedness, response and recovery.

(iv) Leadership to ensure mechanisms and opportunities for the citizenry to improve their safety and resilience to disasters;

(v) DRM fundamentally involves supporting communities in understanding and managing their hazards and disasters;

(vi) Shared responsibility for implementation of the NAP to ensure that as many stakeholder groups as possible (including vulnerable groups), participate in, contribute to and benefit from DRM;

(vii) Communication to share information, in terms of planned implementation and its progress. All stakeholders have a role to play in sharing information regularly to support NAP implementation;

(viii) Alignment of resources for DRM (financial and in-kind) to avoid replication and optimise value-for-money, with potential packaging of NAP actions across existing and planned initiatives to bring about greater efficiencies;

(ix) Empowering communities to address their risks through the development of capacity and knowledge (traditional and scientific) and through the provision of support for local involvement in developing and implementing risk reduction and disaster management strategies.

12

4. nAP GoVErnAnCE

ArrAnGEMEnTS

13

4. nAP Governance ArrangementsGovernance structures pertaining to the NAP places emphasis on the role of the DMO and along with Samoa’s Disaster Advisory Committee (DAC), with sectors forming the focal point for coordination and implementation across all phases: risk reduction, preparedness, response and recovery. Intersecting responsibilities highlight engagement with government sectors, village-level communities, private sector, civil society and development partners.

The organisational structure for the DMO is depicted at Fig 1. The DMO is comprised of three teams led by an Assistant CEO (A/CEO. The A/CEO reports directly to the MNRE CEO and provides a Secretariat as well as strategic oversight function to Samoa’s DAC. Fig 1 depicts the organisational structure of the DMO, and shows three operational functions (Community Development Program; Disaster Management; Disaster Risk Reduction), each led by a Principal Officer reporting to the DMO A/CEO.

Governance structures to support the implementation of the NAP extend to the DAC, established under the NDMP and the Disaster and Emergency Act 2007, response agencies and sectors. The Sectors and the response agencies as well as the member agencies of the DAC will assist in leading the implementation of the NAP. The DMO will provide Secretariat support and advice to the DAC, Sectors and response agencies in terms of NAP implementation.

Figure 1 Institutional Arrangements for DRM Implementation in Samoa (Source: NDMP 2017-2020)

National Disaster Council (NDC)

Dis

aste

r M

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Cabinet Development Committee (CDC)

Aid Coordinated Committee

Government Ministries, Private

Sector, NGOs

Development Partners,

International and Regional Organisations

Disaster Advisory Committee (DAC)

Village DCCsVillage Response

Team

Sectors(Economic, Social & Infrastucture)

RESPONSE RECOVERYPREVENtION (DISAStER RISK REDUCtION)

PREPAREDNESS (MItIGAtION)

CommunitiesVillages, schools, churches,

village based businesses

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5. nAP For drM rESuLTS FrAMEWorK

(GoAL And HIGH LEVEL ouTCoMES)

15

The goal of the NAP for DRM is to achieve disaster resilience in Samoa. Strategically related to the aforementioned goal are three high-level outcomes that also intersect within the NESP, as shown in Fig 3.

Figure 3 NESP and NAP high-level outcomes

Outcome 1.6 (NESP): Promote sustainability by raising awareness of DRM, including focus on vulnerable populations by community, academic, private and public sector.

Outcome 1.6 highlights the importance of raising awareness of DRM with all stakeholders, including vulnerable groups. Sharing of information is critical to sustaining efforts for DRM. It is essential that the progress and challenges are known internally as well as externally, so that a better understanding and projection of future DRM needs is made possible. Awareness will be promoted through school curriculum materials, enhanced access to information for all citizens, including vulnerable groups. Public awareness of evacuation facilities with be availed through a communication plan. Research partnerships will explore DRM challenges and contribute to new knowledge that will enhance disaster resilience.

Expected outputs/results and actions (Outcome 1.6 NESP)

1.6.1 Curriculum materials available for use in formal and non-formal education programs, including teaching resource materials, early childhood, disability and gender

1.6.2 Informed citizens with access to information on disaster risk reduction.

1.6.3 Policy for Disaster risk management integrates needs of vulnerable persons, including women and PWDs

NESP - 2016 - 2020(1 ) Protection, DRM, Conservation, and Sustainable Management and Development of Samoas Environment and Natural Resources.(3) Climate change and Disaster Risk Management mainstreamed across the entire National Development Agenda

1.6 Promote Sustinability by raising awareness of disaster risk management, incl focus on vulnerable populations by community, academic, private and public sector

1.7 Public leadership, coordination, development and implementation activities for disaster risk management improved

3.1 Climate Change and Disaster Risk Management mainstreamed across public, private and community sectors

16

1.6.4 Established Evacuation Centres in villages with pre-positioned supplies

1.6.5 Communication Plan (includes Public information re DRM/CCA accessed across DAC agencies, on-line, in print, braille, newspaper, newsletter and social and TV, radio media)

1.6.6 Research partnerships for DMO.

Outcome 1.7: Public leadership, coordination, development and implementation activities for disaster risk management improved

Outcome 1.7 provides for a strengthened DMO including the establishment of a new operations centre, with warehouse facilities and fully operational multi-hazard early warning system and emergency radio network. A strengthened DMO will provide for hazard identification and risk analysis to develop national risk standards that will be endorsed by the DAC. DMO will build staff competencies through training to enhance DRM and access to lessons learned. Leadership and accountability for DRM will be mandated through the Public Sector Commission and strengthened through the support of the DAC. Access to DRM information will be realised through establishment of a centralised DMO database that collates agency-specific emergency response manuals, with provision to test standard operating procedures at the agency level. It is envisaged that the 2007 Disaster Act will be revised to coincide with revisions to the NDMP and previous NAP for DRM.

Expected outputs/results and actions (Outcome 1.7 NESP)

1.7.1 Fully functional, operational, new NEOC (including warehouse facility)

1.7.2 MHEWS and ERN are installed, maintained and operational

1.7.3 Hazards are identified in Upulo and Savai’i with risk analysis to look at vulnerability, exposure, capacity/capabilities of systems to respond, reduce.

1.7.4 DMO staff assessed as trained and competent to assist DRM activities

1.7.5 Record of Lessons Learned (after-Action reviews) Post-Disaster response

1.7.6 National risk standards - endorsed by DAC

1.7.7 PSC Policy to strengthen leadership and accountability for DRM

1.7.8 Operational DAC (eg meeting regularly, facilitated by DMO)

1.7.9 Centralised DRM database

1.7.10 Emergency Response Manual that includes all SOPs and information required for a disaster setting and that is tested at the Agency level

1.7.11 Updated 2007 Disaster Act of Parliament

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1.7.12 Revised NDMP, including NAP with MEL

Expected outputs/results and actions (Outcome 3.1 NESP)

Outcome 3.1: Climate Change and Disaster Risk Management mainstreamed across public, private and community sectors

DRM and CCA need to be mainstreamed in the different sector plans, in order to address vulnerability and contribute to risk reduction and building resilience. DMO aims to mainstream DRM and CCA holistically, across whole-of-government with initiatives including policy formulation, sector plans and investments in DRM, hazard assessment, education and public awareness programmes, response agency planning, contingency funding arrangements, enhanced technology, access to baseline data and promotion of enhanced coordination, including strengthened community capacity.

Expected outputs/results and actions (Outcome 3.1 NESP)

3.1.1 Sector-wide Plans with evidence that DRM/CCA is mainstreamed across sector, incorporating protection of critical infrastructure (eg water supply).

3.1.2 Agency Disaster Response Plans (sectors and agencies) in place, tested and include DRM focal point

3.3.3 Whole-of-Government template for Disaster Recovery

3.3.4 Donor investment programs for Samoa are inclusive of disaster risk management

3.3.5 Availability of Contingency Emergency Funding, Investments to strengthen DRM/CCA and Disaster Insurance

3.3.6 Baseline data available for all sectors to assist estimates for DALA in event of major emergency response

3.3.7 Enhanced coordination of emergency services (DMO, Fire, Police, SRC, NHS, LTA, EPC, SWA)

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6. MonITorInG, EVALuATIon And

LEArnInG For drM (MEL)

19

Results-based programming provides for accountability for implementation of the NAP to monitor effective and timely progress against strategic DRM goals. Results are specified and aligned with programmes, processes and resources and allow for tracking results, enhanced accountability and integration of lessons learned.

The DMO has developed a MEL framework that adopts a sector-wide, whole of government and whole of society approach. The MEL framework is based on a program logic designed for results, with articulated outcomes, outputs, activities and inputs, as depicted in Fig 2. Indicators provide success measures at each of the outcome and output levels. In addition, the MEL identifies indicators, baselines, data collection methods, timing of monitoring activities and lead responsibilities. The framework provides information and evidence on actual results to inform reports and provide for decision making, resourcing and identify lessons learned.

The framework aims for coherence with agreed national and sector priorities and assists the mapping of progress against global, regional and programmed initiatives related to DRM. The NAP MEL facilitates reporting obligations for Samoa in respect to its SDS, NESP, the SDGs, Samoan Pathways and SFDRR because of its capacity to integrate national, regional and global commitments.

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017

2016

NEO

Cce

ntre

indi

srep

air.

DM

OSt

aff a

re s

ited

in 3 di

ffere

ntlo

catio

ns.

War

ehou

sing

offsi

te a

nd

som

eon

site

NEO

C.

Ope

ning

of n

ewN

EOC

with

all

DM

O s

taff

co-

loca

ted.

Tend

er a

ndco

nstr

uctio

nof

NEO

C,

incl

udin

gsp

ace

for a

llD

MO

sta

ff,w

areh

ousi

ngfa

cilit

y.C

onst

ruct

ion

wor

ks.

WB

Pre

pFu

ndin

g fo

rN

EOC

. Cen

tre

is

larg

e en

ough

toac

com

mod

ate

staff

and

oth

er

resp

onse

agen

cy re

ps.

Seco

ndar

ydo

cum

ents

(eg

tend

ers)

.V

isua

lob

serv

atio

n of

the

Cen

tre

-ph

otos

of

open

ing

day.

Mid

20

17A

/CEO

25

1.7.2

MH

EWS

and

ERN

are

inst

alle

d,m

aint

aine

dan

d op

erat

iona

l

By

star

t of 2

018

, 10

0%

MH

EWS

are

fully

fu

nctio

nal

whe

n te

sted

,ea

ch w

ith a

man

ual b

ack

up

syst

em in

plac

e (S

MS,

chur

ch b

ells

), in

th

e ev

ent

of m

alfu

nctio

n.In

crea

sed

cove

rage

of

war

ning

sto

80

%po

pula

tions

at ri

sk b

y 20

20.

% o

fD

MO

MH

EWS

staff

trai

ned

at re

gion

alle

vel (

PREP

)

At M

arch

20

16ap

prox

3/2

3 EW

Ssi

rens

on

SEco

ast w

ere

cons

iste

ntly

and

relia

bly

func

tioni

ng. B

ack

up p

lans

are

inpl

ace

(pho

neca

lls, r

adio

netw

orks

) and

test

ed in

the

case

of

mal

func

tion.

EWS

cann

ot b

eop

erat

edre

mot

ely.

Site

sar

e po

orly

mai

ntai

ned

with

som

e ha

rdw

are

in

disr

epai

r (du

st,

wat

er d

amag

e).

50

% p

op a

t ris

kre

ceiv

e EW

S.

Mon

thly

NEO

C

test

reco

rds

show

all

MH

EWS

are

func

tiona

l and

in

the

even

t of

failu

re th

at

the

back

up

syst

em is

op

erat

iona

lised

man

ually

.

Upg

rade

EW

S(in

clud

eba

ckup

po

wer

, PA

,si

rens

).M

onth

ly s

iren

test

ing

to

ensu

reeff

ectiv

enes

s.D

aily

che

cks

of s

yste

m.

CD

CR

M d

rills

to te

st m

anua

lsy

stem

(chu

rch

bells

).In

stal

latio

n of

auto

mat

edsy

stem

.

DM

O w

ill h

ave

aba

ck u

p pe

rson

to te

st m

onth

ly.

Pow

er s

hut

dow

ns in

Vill

age

are

addr

esse

d in

liais

on w

ith E

PC.

Gen

erat

ors

avai

labl

e in

cas

eof

pow

erfa

ilure

. All

EWS

are

conn

ecte

dto

DM

O.

Vill

ages

will

use

back

up s

yste

mif

EWS

fails

.A

ssum

ptio

n th

atM

ET w

illpr

ovid

e tim

ely,

cons

iste

nt a

ndac

cura

tein

form

atio

n to

DM

O (E

WS)

Mon

thly

repo

rts

to

A/C

EO

show

ing

test

resu

lts

End

2018

and

2020

Tech

Com

mO

ffice

r

26

1.7.4

DM

Ost

aff a

sses

sed

as tr

aine

dan

d co

mpe

tent

toas

sist

DR

Mac

tiviti

es

On

an a

nnua

lba

sis,

DM

Otr

aini

ng p

riorit

ies

are

iden

tified

and

tr

aini

ng re

cord

s ar

e up

date

d

Staff

rece

ive

regu

lar t

rain

ing

but t

here

is n

ooffi

cial

trai

ning

reco

rd in

pla

ce.

Plan

ning

mee

tings

hav

ead

dres

sed

gaps

in k

now

ledg

e.M

NR

E PA

S fo

rms

iden

tify

trai

ning

gaps

.

Ann

ual t

rain

ing

reco

rds

that

sh

owcu

mul

ativ

etr

aini

ng fo

r D

MO

sta

ff, w

ith

trai

ning

iden

tified

ag

ains

tid

entifi

ed g

aps

(incl

udin

g re

gion

altr

aini

ngfo

reca

stin

g/pr

epar

atio

ns

(PR

EP)

Dev

elop

men

tof

trai

ning

reco

rd w

ithde

tails

.A

nnua

l DM

Opl

anni

ngex

erci

se to

iden

tify

gaps

.In

divi

dual

ssu

bmis

sion

sof

PA

S to

Su

perv

isor

s.A

ttend

ance

at tr

aini

ng.

Staff

will

m

aint

ain

reco

rds

and

atte

nd a

nnua

lpl

anni

ng(id

entifi

catio

n of

gaps

) for

um.

Ther

e w

ill b

efu

ndin

g to

pr

ovid

e fo

rtr

aini

ng

iden

tified

.W

hen

requ

ired

staff

can

trav

elou

tsid

e Sa

moa

to a

ttend

trai

ning

.

Trai

ning

reco

rds.

Ann

ual

upda

tes

A/C

EO

1.7.5

Rec

ord

of L

esso

nsLe

arne

d(a

fter-

Act

ion

revi

ews)

Post

-Dis

aste

rre

spon

se

By

2016

an

Afte

rA

ctio

n Re

view

ishe

ld fo

r DM

Ost

aff to

lear

nfr

om e

ach

resp

onse

to a

llde

clar

edem

erge

ncie

s

DM

O h

old

Afte

r-A

ctio

n Re

view

sbu

t not

10

0%

of

the

time.

Not

es o

f Afte

rA

ctio

n Re

view

Mee

tings

sche

dule

dac

cord

ing

toPo

st-D

isas

ter

Emer

genc

ies

Wor

kloa

d of

DM

O s

taff

may

not p

riorit

ise

this

act

ivity

Not

es fr

omA

fter A

ctio

nRe

view

With

in 1

mon

th o

fD

isas

ter/

Emer

genc

y

A/C

EO

27

1.7.6

Nat

iona

lris

k st

anda

rds

- end

orse

d by

DA

C

By

Oct

ober

2017

, nat

iona

lris

k st

anda

rds

are

endo

rsed

by

DA

Can

d in

pla

ce.

In 2

016

her

e ar

eno

agr

eed,

DA

Cen

dors

ed n

atio

nal

risk

stan

dard

s.C

urre

ntly

info

rmed

by

NZ

and

Aus

tral

ian

stan

dard

s.

DA

C

Endo

rsed

Stan

dard

s

Dev

elop

men

tof

Nat

iona

lR

isk

stan

dard

san

d tr

aini

ngin

sta

ndar

ds,

incl

udin

g in

clus

ion

inSO

Ps.

DFA

T A

CC

can

recr

uit a

suita

ble

pers

onfr

om th

eir

rost

er. D

AC

are

read

y to

en

dors

e st

anda

rds.

Stan

dard

s ar

eap

prop

riate

for

cont

ext i

nSa

moa

.

Revi

ew o

fdo

cum

enta

tion

- TO

R fo

r AC

C

Spec

ialis

t;N

atio

nal R

isk

Stan

dard

s

Dep

loym

ent

by la

te 2

016

A/C

EO

1.7.7

PSC

Polic

y to

stre

ngth

enle

ader

ship

and

acco

unta

bilit

yfo

r DR

M

By

mid

20

18 a

tle

ast 5

CEO

sfr

om re

spon

seag

enci

es w

ho

hold

mem

bers

hip

of D

AC

hav

ea

JD w

hich

not

esth

eir r

espo

n-si

bilit

y fo

r lea

der-

ship

in D

RM

.

CEO

job

desc

-rip

tions

do

not

incl

ude

acco

unt-

abili

ty fo

r DR

M

as a

t Mar

ch

2016

. The

one

ex

cept

ion

isth

e M

NR

E C

EO.

JDs

of

CEO

sD

MO

liai

sew

ith P

SC to

advo

cate

for

Job

desc

ri-pt

ions

for

Resp

onse

Age

ncy

CEO

sto

incl

ude

perf

orm

ance

mea

sure

sre

latin

g to

DR

M. P

SCre

view

sex

istin

g C

EOJD

s. P

Ds

are

draf

ted.

PSC

will

end

orse

chan

ges.

JD

s w

ill re

flect

acco

unta

bilit

yfo

r DR

M. C

EOs

will

acc

ept

chan

ges

and

also

mee

tpe

rfor

man

cecr

iteria

.

Col

lect

JD

sfr

om P

SCM

id 2

018

A/C

EO

28

1.7.8

Ope

ratio

nal

DA

C (e

gm

eetin

gre

gula

rly,

faci

litat

ed b

yD

MO

)

DA

C m

eetin

gssc

hedu

led

and

held

qu

arte

rly b

y 20

17sh

owin

g 75

%av

erag

eat

tend

ance

by

DA

C m

embe

rs

In 2

016

DA

Cm

eetin

gs w

ere

ad-h

oc a

ndm

ostly

hel

d in

resp

onse

to a

nem

erge

ncy

situ

atio

n.M

eetin

g no

tes

reco

rdat

tend

ees.

Part

icip

ant l

ist

for m

eetin

gs

held

of D

AC

.

Mee

tings

sche

dule

d.Tr

aini

ng o

rpr

ovis

ion

ofin

form

atio

nen

sure

spu

rpos

eful

mee

tings

(esp

ecia

llydu

ring

‘pea

cetim

es’).

D

MO

toas

sist

DA

Cm

embe

rs to

unde

rsta

ndre

spon

sibi

liti-

es. D

AC

mem

bers

toat

tend

.

DA

C m

embe

rsw

ill a

ttend

(esp

ecia

llydu

ring

‘pea

cetim

e’).

Col

lect

m

inut

es

of D

AC

m

eetin

gs.

Com

men

cem

-en

t of 2

017

.A

/CEO

1.7.9

Cen

tral

ised

DR

M d

atab

ase

By

Jan

2018

ther

e is

a s

hare

dD

RM

driv

e th

atca

n be

acc

esse

dby

all

DM

O

staff

to s

hare

in

form

atio

n.

Ther

e is

no

shar

ed d

atab

ase

or s

tora

ge

faci

lity

in p

lace

and

acu

lture

of

info

rmat

ion

shar

ing

is

lack

ing.

# u

ploa

ds fr

omD

MO

sta

ff th

atca

n be

ac

cess

edon

sha

red

driv

e.

Star

t with

MN

RE

intr

anet

topr

omot

ecu

lture

of

shar

ing

info

rmat

ion.

Seek

fe

edba

ckfr

om s

taff

atD

MO

mee

tings

re-

usag

e of

shar

ed d

rive.

MN

RE

inst

all

shar

ed d

rive

in n

ew N

EOC

Cen

tre.

DM

Ost

aff a

cces

sin

fo o

nsh

ared

driv

e.

MN

RE

can

inst

all i

ntra

net

in th

e fir

stin

stan

ce. D

MO

staff

will

de

velo

p cu

lture

of

shar

ing

info

on s

hare

d dr

ive.

Info

rmat

ion

will

be re

leva

nt fo

rD

MO

pu

rpos

es.

Scre

en

shot

of

shar

ed

driv

efo

lder

s

By

Jan

2018

A/C

EO

29

1.7.10

Emer

genc

yRe

spon

seM

anua

l tha

tin

clud

es a

llSO

Ps a

ndin

form

atio

nre

quire

d fo

r adi

sast

erse

tting

and

that

is te

sted

at th

e A

genc

yle

vel

#A

genc

y-sp

ecifi

cEm

erge

ncy

Resp

onse

Man

ual

that

is te

sted

in20

18 a

nd 2

020

The

deve

lopm

ent

of th

is m

anua

l has

been

out

stan

ding

.SO

Ps a

re

deve

lope

d bu

tno

t com

pile

d in

an A

genc

ym

anua

l. Te

stin

gof

Age

ncy-

leve

lm

anua

ls h

as n

otbe

en c

ondu

cted

.

Emer

genc

yRe

spon

se

Man

ual.

Sim

ulat

ion

exer

cise

sre

cord

ed.

Com

pile

agen

cy-

spec

ific

man

uals

and

upda

te a

sre

quire

d.C

ondu

ctsi

mul

atio

nex

erci

ses

led

by D

MO

tote

st a

genc

yre

spon

sepl

ans.

Age

ncie

s w

illat

tend

si

mul

atio

ntr

aini

ng.

Seco

ndar

ydo

cum

enta

tion

- sof

t cop

yM

anua

ls a

ndtr

aini

ng re

cord

s

By

Jan

2018

DM

Se

nior

Offi

cer

1.7.11

Upd

ated

200

7 D

isas

ter

Act

of

Parli

amen

t

Revi

sed

Dis

aste

rA

ct e

mph

asis

ing

inte

grat

ion

ofD

RM

, inc

ludi

ngpr

even

tion

and

prep

ared

ness

ispa

ssed

by

July

2017

200

7 A

ct h

asem

phas

is o

nre

cove

ry a

ndre

spon

se w

ithso

me

refe

renc

eto

inte

grat

ion

ofpr

epar

edne

ssan

dpre

vent

ion

that

cou

ld b

est

reng

then

ed.

Cop

y of

re

vise

dA

ct

Revi

ew o

f20

07

Act

.Pa

ssin

g of

legi

slat

ion.

Legi

slat

ion

ispa

ssed

with

adeq

uate

inco

rpor

atio

n of

DR

M

Revi

ews

ofse

cond

ary

data

and

liais

on w

ithle

gisl

ativ

eas

sem

bly.

Bef

ore

2017

MN

RE

CEO

and

DM

OA

/CEO

(FN

)

30

1.7.12

Revi

sed

ND

MP,

in

clud

ing

NA

Pw

ith M

EL

DA

C- e

ndor

sed

ND

MP

by J

uly

2016

. NA

P w

ithM

EL fr

amew

ork

Old

ND

MP

isbe

ing

revi

sed

in20

16 a

t the

sam

etim

e as

revi

sion

sto

Dis

aste

r Act

200

7. N

o M

EL in

plac

e to

mon

itor

prev

ious

NA

P.

ND

MP

and

DA

Cen

dors

emen

t

Revi

ew o

fD

isas

ter A

ct20

07.

Con

sulta

ncy

to re

view

and

revi

se N

DM

P(C

IP).

AC

CD

RM

M&

Ein

puts

tode

velo

p M

ELag

ains

tpr

opos

edne

w N

AP.

New

Key

activ

ities

,ou

tput

s ar

isin

gfr

om a

ll D

MO

activ

ities

are

incl

uded

in N

AP

and

MEL

. Nap

mon

itorin

g is

mai

ntai

ned

and

A/C

EO is

abl

e to

repo

rt o

n N

AP

to M

NR

E C

EOan

d En

v Se

ctor

Coo

rdin

ator

.

Mon

itorin

g/Re

port

ing

agai

nst

NA

P

By

mid

20

16.

A/C

EO

Out

com

e (3

.1N

ESP)

Out

puts

(rela

ted

toO

utco

me

3.1

NES

P)

Indi

cato

rB

asel

ine

Now

(mid

20

16)

Mea

ns o

fV

erifi

catio

n(M

OV

)

Act

iviti

esA

ssum

ptio

ns/

Ris

ksM

etho

dsTi

min

gRe

spon

si-

bilit

y

3.1.

Clim

ate

Cha

nge

and

Dis

aste

r Ris

kM

anag

emen

tm

ains

trea

me

d ac

ross

publ

ic,

priv

ate

and

31

3.1.1

Sec

tor-

wid

e Pl

ans

with

evi

denc

eth

at D

RM

/C

CA

is

mai

nstr

eam

ed

acro

ss s

ecto

r,in

corp

orat

ing

prot

ectio

n of

criti

cal

infr

astr

uctu

re(e

g w

ater

supp

ly).

10 o

ut o

f 15

sect

ors

are

asse

ssed

as

hav

ing

adva

nced

leve

l of in

tegr

atin

gdi

sast

er ri

skm

anag

emen

t by

2020

In J

uly

2016

,sc

orec

ards

for

Wat

er,

Envi

ronm

ent,

Agr

icul

ture

/Fi

she

ries

show

edad

vanc

ed

plan

sth

at in

tegr

ate

disa

ster

risk

man

agem

ent

Resu

lts o

f se

ctor

-le

vel

scor

ecar

dssh

ow le

vel o

fm

ains

trea

min

g/in

tegr

atio

n of

D

R

Ass

essm

ent

pane

l ran

kth

e le

vel o

fin

tegr

atio

nfo

r 14

sect

ors

- inc

lude

sre

view

of

Sect

or P

lans

,pr

ogre

ssre

port

s,D

isas

ter

Plan

s an

dag

reed

rank

ing,

with

reco

mm

enda

tions

that

are

shar

ed a

t the

sect

or le

vel

and

filed

at

DM

O.

Plan

is n

ot a

guar

ante

e of

impl

emen

tatio

n.Se

ctor

Coo

rdin

ator

sw

ill a

dopt

reco

mm

enda

tions

to im

prov

em

ains

ream

ing.

C/C

uttin

g is

sues

will

als

o be

mai

nstr

eam

ed.

Ass

essm

ent

and

Rank

ing

exer

cise

,ba

sed

onre

view

of

seco

ndar

y da

ta

By

mid

20

17D

RR

/DM

Prin

cipa

lO

ffice

r

3.1.2

Age

ncy

Dis

aste

rRe

spon

sePl

ans

(sec

tors

and

agen

cies

)in

pla

ce,

test

ed a

ndin

clud

e D

RM

foca

l poi

nt

By

2020

# P

rivat

e B

usin

ess

(eg

hote

ls) w

ithD

RPs

, #

Gov

ernm

ent,

incl

udin

g SO

E D

RPs

, #

Don

orD

RPs

In 2

016

, 40

/321

villa

ge

disa

ster

plan

s,

incl

udin

gho

useh

old

data

DM

O fi

les

with

Resp

onse

pla

nslo

dged

for

Priv

ate,

Gov

ernm

ent

Tem

plat

ede

velo

ped

for D

R P

lan.

Age

ncie

sco

mpl

ete

tem

plat

e,w

ith D

MO

assi

stan

ce.

DA

C e

ndor

seD

R P

lans

.Pl

ans

filed

with

DM

O.

DA

C w

illco

nduc

t are

view

of i

ts R

Pan

nual

ly. D

MO

and

DA

C w

illen

dors

e re

vise

dR

Ps.

Revi

ew o

fse

cond

ary

docu

men

ttion

,in

clud

ing

DA

Cen

dors

edpl

ans

Ann

ually

A/C

EO

32

3.3.

3 W

hole

-of

- G

over

nmen

tte

mpl

ate

for

Dis

aste

rRe

cove

ry

By

2016

, in

the

case

of

decl

ared

emer

genc

ies,

sect

ors

repo

rt

on reco

very

usi

ngD

MO

/MO

F w

hole

of

gove

rnm

ent

tem

plat

e,

nclu

ding

ag

ency

repo

rtin

g te

mpl

ates

toap

pend

WO

Gre

port

.#

Don

or

inve

stm

ent

plan

sas

sess

ed a

sin

tegr

atin

gdi

sast

erre

sllie

nce

atJa

nuar

y 20

17.

Who

le o

fG

over

nmen

tte

mpl

ate

deve

lope

d fo

rre

spon

se to

TC

E20

13-1

4 (le

d by

MO

F), i

nclu

ding

Gui

de to

M&

Ean

d A

genc

y-sp

ecifi

c re

port

ing

tem

plat

es.

Resp

onse

agen

cies

wer

eut

ilisi

ng th

is fo

rfin

al re

port

ing.

Who

le o

fG

over

nmen

tTe

mpl

ates

for

Reco

very

are

avai

labl

e w

ithD

MO

and

M

OF

Don

or

Inve

stm

ent

Plan

s

Revi

ew o

fTC

E W

OG

tem

plat

e fo

rre

cove

ry a

ndad

apta

tion

for f

utur

eus

e. A

nnua

lm

eetin

gs (p

recy

clon

ese

ason

) with

dono

rs to

emph

asis

ean

d ad

voca

tefo

r DR

Mfo

cus

inin

vest

men

tpl

ans.

Don

ors

and

DM

Olia

ise

rein

vest

men

tpl

ans.

DM

O w

ill c

anle

d re

spon

seag

enci

es in

com

pilin

gre

port

s an

ddi

stil

info

from

resp

ectiv

ere

port

s in

to o

neco

mpi

led

WO

Gre

port

. Age

ncie

sw

ill b

e ab

le to

follo

w th

ete

mpl

ate

used

in T

CE

and

adap

t for

futu

reem

erge

ncie

s.

Don

ors

will

mai

ntai

n a

high

prio

rity

for D

RM

in th

eir

inve

stem

ent

plan

s, in

clud

ing

allo

catio

n of

reso

urce

s(b

udge

t, hu

man

reso

urce

s).

Col

late

docu

men

tatio

n fo

r use

inde

clar

edem

erge

ncy

situ

atio

n,in

volv

ing

ofm

ultip

leag

enci

es (e

gcy

clon

e,ts

unam

i).

Revi

ew o

fse

cond

ary

docu

men

tatio

n(d

onor

inve

stm

ent

plan

s)

By

2017

Ann

ually

A/C

EO

A/C

EO

3.3.

4 D

onor

inve

stm

ent

prog

ram

s fo

rSa

moa

are

incl

usiv

e of

disa

ster

risk

man

agem

ent

# D

onor

in

vest

men

t pl

ans

asse

ssed

as

inte

grat

ing

disa

ster

resl

lienc

e at

Janu

ary

2017

.

# D

onor

inve

stm

ent p

lans

asse

ssed

as

inte

grat

ing

disa

ster

risk

man

agem

ent a

tJu

ly 2

016

.

Don

or

Inve

stm

ent

Plan

s

Ann

ual

mee

tings

(pre

cycl

one

seas

on) w

ithdo

nors

toem

phas

ise

and

advo

cate

for D

RM

focu

s in

inve

stm

ent

plan

s. D

onor

san

d D

MO

liais

e re

-in

vest

men

tpl

ans.

Don

ors

will

mai

ntai

n a

high

prio

rity

for D

RM

in th

eir

inve

stem

ent

plan

s, in

clud

ing

allo

catio

n of

reso

urce

s(b

udge

t, hu

man

reso

urce

s).

Revi

ew o

fse

cond

ary

docu

men

tatio

n

(don

orin

vest

men

tpl

ans)

Ann

ually

A/C

EO

33

3.3.

5A

vaila

bilit

y of C

ontin

genc

yEm

erge

ncy

Fund

ing,

Inve

stm

ents

to

stre

ngth

enD

RM

/CC

Aan

d D

isas

ter

Insu

ranc

e

By

mid

-20

18Re

gion

alin

sura

nce

in

plac

e al

ong

with

con

tinge

ncy

emer

genc

yfu

ndin

g at

the

natio

nal l

evel

.W

ithin

1 m

onth

of

occu

rren

e o

fdi

sast

er e

vent

rece

ipt o

fin

sura

nce

paym

ent.

#em

erge

ncy

evac

uatio

n ce

nter

s th

atm

eet r

esili

ence

stan

dard

s

In M

arch

20

16Em

erge

ncy

cont

inge

ncy

fund

ing

in

plac

e(M

OF)

. Re

gion

alIn

sura

nce

plan

ned

but

not

in p

lace

.

MO

F-he

ldin

sura

nce

cert

ifica

tes

Secu

refu

ndin

g. S

taff

inpu

ts (M

OF)

.M

aint

ain

insu

ranc

e.Fi

nanc

ein

vest

men

tsto

str

engt

hen

DR

M/C

CA

(incl

udin

gem

erge

ncy

evac

cen

tres

).

Con

tinua

tion

ofpr

ojec

t to

enab

leco

ntin

genc

y/em

-er

genc

y fu

ndin

gan

d di

sast

erin

sura

nces

.

Seco

ndar

ydo

cum

enta

tion

(revi

ew o

fPR

EP

docu

men

tatio

n)

mid

20

17

and

in d

isas

ter

even

t

A/C

EO -

MO

F

3.3.

6

Bas

elin

eda

ta

avai

labl

efo

r all

sect

ors

to a

ssis

t est

sfo

r DA

LA in

even

t of

maj

orem

erge

ncy

resp

onse

By

mid

20

18, 6

sect

ors

have

be

en tr

aine

d in

PDN

A (D

ALA

)an

d ha

ve

docu

men

ted

base

lines

in p

lace

for t

heir

sect

or.

PDN

A fo

r A

gric

ultu

re/

Fish

e-rie

s (2

016

);To

uris

m

(20

15),

Nat

iona

l-lev

el

PDN

A

Trai

ning

reco

rds,

in

clud

ing

base

line

st

atis

tics

PDN

A (D

ALA

)is

con

duct

edfo

r sec

tors

,in

clud

ing

base

line

data

for u

se in

post

-dis

aste

r.B

asel

ine

data

from

Age

ncy

is s

hare

d w

ithM

OF

and

DM

O (a

spr

epar

atio

nfo

r dis

aste

rre

spon

se)

App

ropr

iate

staff

at s

ecto

rle

vel r

ecei

ved

PDN

A (D

ALA

)tr

aini

ng. P

DN

A(D

ALA

)co

ntin

ues

to b

eac

cept

edm

etho

dolo

gy.

Bas

elin

e da

ta is

mad

e av

aila

ble

to M

OF

and

DM

O.

MO

F/D

MO

confi

rm re

ceip

t of

bas

elin

e da

ta.

mid

20

18A

/CEO

-M

OF

34

3.3.

7En

hanc

edco

ordi

natio

nof

em

erge

ncy

serv

ices

(DM

O, F

ire,

Polic

e, S

RC

,N

HS)

By

2017

Qua

rter

lyC

oord

inat

edm

eetin

gs(D

MO

, Fire

,Po

lice,

SR

C,

NH

S) fo

cusi

ngon

pre

para

tion

and

prev

entio

nac

tiviti

esar

e he

ld.

# C

oord

inat

edIn

cide

ntm

anag

ed

Coo

rdin

atio

nev

iden

t in

emer

genc

yre

spon

se

but l

ess

so

repr

epar

atio

n,pr

even

tion

coor

dina

tion.

Min

utes

of

Qtr

Mee

tings

(D

MO

,Fi

re,

Polic

e)

Mee

tings

sche

dule

d.M

eetin

gsco

nduc

ted

and

min

uted

,w

ith A

ctio

ns.

Trai

ning

cond

ucte

d(e

g Se

arch

and

Resc

ue,

TOT)

,co

ordi

nate

din

cide

ntm

anag

emen

t

Emer

genc

yse

rvic

es a

ndD

MO

will

be

able

toeff

ectiv

ely

coor

dina

teag

enda

s/ac

tiviti

es a

ndco

oper

ate

E-co

pies

min

utes

2017

A/C

EO

35