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Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF DDM(NEEDLE LOCK STITCH MACHINE, SINGLE & DOUBLE NEEDLE
LOCK STITCH MACHINE, DOUBLE NEEDLE CHAIN STITCH MACHINE ) FOR VARIOUS
INSTITUTE OF TEVTA Bid Reference No: TEVTA / PC /127/ 2016-17
Package Name: DDM(NEEDLE LOCK STITCH MACHINE, SINGLE
& DOUBLE NEEDLE LOCK STITCH MACHINE, DOUBLE
NEEDLE CHAIN STITCH MACHINE ) Method of Procurement Single Stage one Envelope (Accumulative
Cost Basis- Least Cost Method)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 7
04. TERMS & CONDITIONS OF THE CONTRACT
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Currency 5. Govt. Taxes and Transportation Charges 6. Preparation of Bids / Proposals 7. Availability of Spare Parts
9
8. Rates on the Bid Form
9. Alternative Bids 10. Verification 11. Change in Quantity and Place of Delivery 12. Provision of Sample
10
13. Acceptance of Arithmetical Errors 14. Submission of Bids 15. Manual / Literature 16. Opening of Bids 17. Evaluation
11
18. Method of Selection of Lowest Evaluated Bidder 19. Award of Contract and Procurement Order 20. Repeat Order
21. Rejection of Bids 22. Packing of the Machinery, Tools & Equipment
12
23. Inspection of Machinery, Tools & Equipment 24. Comprehensive Warranty / Maintenance 25. Payment
i. Mode
13
ii. Running Bill iii. Final Bill
26. Taxes 27. Penalty 28. Training of the Staff
14
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
15
06. ARBITRATION BLACK LISTING COMMUNICATION
16
07. INTEGRITY PACT 17
08. CERTIFICATE 19
09. CHECKLIST / GUIDELINES FOR BIDDERS 20
10. LIST OF INSTITUTIONS WITH ADDRESSES 21
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 21
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(NEEDLE LOCK STITCH MACHINE, SINGLE & DOUBLE NEEDLE LOCK STITCH MACHINE, DOUBLE NEEDLE CHAIN STITCH MACHINE ) Bid Reference No: TEVTA / PC / 127 / 2016-17
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidder on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number (landline,
Mobile) fax number and e-mail address of the authorized representative through whom
all communications shall be made until the process has been completed.
9. All bids must be received in the office of DGM (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise total price and grand total price, in words and figures should be quoted at the
respective columns of the Form of Bid.
13. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 2 of 21
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(NEEDLE LOCK STITCH MACHINE, SINGLE & DOUBLE NEEDLE LOCK STITCH MACHINE, DOUBLE NEEDLE CHAIN STITCH MACHINE ) Bid Reference No: TEVTA / PC / 127 / 2016-17
14. No bid will be accepted after closing date and time.
15. The total quoted price must be inclusive of all applicable taxes and duties as per
prevailing Govt. rules, transportation / delivery, installation and commissioning charges
etc. in Pak Rupees.
16. Evaluation of bid shall be made on accumulative cost basis following least cost method,
conforming to the required specification as given in Form of Bid.
17. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
Page 3 of 21 FORM OF BID
Package No. 127 (DDM(NEEDLE LOCK STITCH MACHINE, SINGLE & DOUBLE NEEDLE LOCK STITCH MACHINE, DOUBLE NEEDLE CHAIN STITCH MACHINE ) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1. 1- Needle lock stitch Machine (Industrial)
Medium weight material handling capability Sewing speed up to 5500 rpm Stitch length up to 5mm Needle bar stroke 30.7mm Lift of the presser foot 5.5mm by hand and 13mm by knee 4 row feed dog Automatic lubricating fully rotary hook ISO VG7 Lubricating oil system Energy saving motor with 5500 rpm speed used with machine
210
GCT (W) Sargodha 50
GCT (W) Sahiwal 50
GVTI (W) Khanpur 25
GCT (W) Jaranwala 25
GTTC(W) Lallian 10
GVTI (W) Samnabad, Faisalabad
50
Page 4 of 21 FORM OF BID
Package No. 127 (DDM(NEEDLE LOCK STITCH MACHINE, SINGLE & DOUBLE NEEDLE LOCK STITCH MACHINE, DOUBLE NEEDLE CHAIN STITCH MACHINE ) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
2.
Single Needle Lock Stitch (SNLS) Machine
Single Needle Lock Stitch (SNLS) Semi Dry Head Fully Digital type panel NFC System Medium weight material handling capability Sewing speed upto 4500 RPM auto thread trimmer Sewing Stitch Length upto 5mm Needle bar stroke 30.7mm Min Feed dog 4 Row Automatic lubricating fully rotary hook Weight Min 28 KG, Lubricating system ISO VG7
25 GTTI Gujjarpura
Page 5 of 21 FORM OF BID
Package No. 127 (DDM(NEEDLE LOCK STITCH MACHINE, SINGLE & DOUBLE NEEDLE LOCK STITCH MACHINE, DOUBLE NEEDLE CHAIN STITCH MACHINE ) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
3. Double Needle Lock Stitch (DNLS)
Double Needle Lock Stitch (DNLS) Semi Dry Head Medium weight material handling capability Fully Computerized system Sewing speed upto 3000 RPM Needle Gauge 3/16- 1/2 ( 4.8 -12.7mm) Needle feed system Sewing Stitch Length upto 5mm Needle bar stroke 33.4mm minimum Lubricating oil circulating system Thread take up lever slide type.
5 GTTI Gujjarpura'
Page 6 of 21 FORM OF BID
Package No. 127 (DDM(NEEDLE LOCK STITCH MACHINE, SINGLE & DOUBLE NEEDLE LOCK STITCH MACHINE, DOUBLE NEEDLE CHAIN STITCH MACHINE ) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
(Amount of Grand total in Words: ___________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
4. Double Needle Chain Stitch (DNCS)
Double Needle Chain Stitch (DNCS) Sewing speed upto 6000 RPM Stitch length upto 4mm Lift of the presser foot Min 10mm by knee Needle bar stroke 30mm Min Needle bar thread takeup lever looper stroke 22.6mm Min Automatic lubricating oil ISO VG-7
3
GTTI Gujjarpura
Grand Total:
Page 7 of 21
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(NEEDLE LOCK STITCH MACHINE, SINGLE & DOUBLE NEEDLE LOCK STITCH MACHINE, DOUBLE NEEDLE CHAIN STITCH MACHINE ) Bid Reference No: TEVTA / PC / 127 / 2016-17
DRAFT FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2016 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidder along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
Page 8 of 21
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(NEEDLE LOCK STITCH MACHINE, SINGLE & DOUBLE NEEDLE LOCK STITCH MACHINE, DOUBLE NEEDLE CHAIN STITCH MACHINE ) Bid Reference No: TEVTA / PC / 127 / 2016-17
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 9 of 21
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(NEEDLE LOCK STITCH MACHINE, SINGLE & DOUBLE NEEDLE LOCK STITCH MACHINE, DOUBLE NEEDLE CHAIN STITCH MACHINE ) Bid Reference No: TEVTA / PC / 127 / 2016-17
TERMS & CONDITIONS
1. Scope of Work
Procurement will be based on accumulative cost basis following least cost method.
Bidders must submit bids of all items of a package. Lowest evaluated successful bidder
will be responsible for delivery of all items at consignee’s end in safe, sound and in
operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelope bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 90 days from the date of
opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Currency
Firm and final rates should be quoted in PAK Rupees.
5. Govt. Taxes and Transportation Charges
The total quoted price must be inclusive of all applicable taxes as
per prevailing Govt. rules, duties, transportation, commissioning
charges etc. in Pak Rupees.
6. Preparation of Bids / Proposals
Proposal / bid must be prepared as per instructions of bidding
documents. The bid / proposal should be properly page numbered
along with index. Separators should be used for differentiation of
various documents.
7. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
Page 10 of 21
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(NEEDLE LOCK STITCH MACHINE, SINGLE & DOUBLE NEEDLE LOCK STITCH MACHINE, DOUBLE NEEDLE CHAIN STITCH MACHINE ) Bid Reference No: TEVTA / PC / 127 / 2016-17
8. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill the columns No. 6,7,8,9,10 & 11 of the Form of Bid.
In case bidder desires to quote higher specifications, the same
should be provided in the respective column of the Form of Bid
against the specific item. Country of origin, Brand & Model of each
& every items must be quoted.
9. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered.
10. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered.
11. Change in Quantity and place of Delivery
Procuring agency can increase / decrease the quantity and delete
any item after recording reason in writing and change place of
delivery at any time during the procurement proceeding.
12. Provision of Sample
The procuring agency can demand sample of any machinery /
equipment for checking the performance of the machinery /
equipment. On satisfactory performance of the sample, the bidder
will be responsible for delivery of the same. In case performance of
the sample is not satisfactory the procuring agency can reject the
same and reject the bid.
Page 11 of 21
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(NEEDLE LOCK STITCH MACHINE, SINGLE & DOUBLE NEEDLE LOCK STITCH MACHINE, DOUBLE NEEDLE CHAIN STITCH MACHINE ) Bid Reference No: TEVTA / PC / 127 / 2016-17
13. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
14. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope procedure”. All bids must
be received in the office of DGM (Procurement), Purchase Cell,
TEVTA Secretariat 96 H, Gulberg II, Lahore, within due date and time
as mentioned in the Invitation to Bid / Advertisement.
15. Manual / Literature The bidder is required to submit relevant literature / manuals (in
Urdu or English), along with the bid. (Where necessary / applicable).
The manual / literature should meet the required specification of
the Machinery & Equipment.
16. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
17. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
Page 12 of 21
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(NEEDLE LOCK STITCH MACHINE, SINGLE & DOUBLE NEEDLE LOCK STITCH MACHINE, DOUBLE NEEDLE CHAIN STITCH MACHINE ) Bid Reference No: TEVTA / PC / 127 / 2016-17
responsive, finally the evaluation will be made on accumulative cost
basis.
18. Method of Selection of Lowest Evaluated Bidder
Lowest evaluated bidder will be selected on accumulative cost basis
following least cost method of the complete package. The bidder
which meets the required minimum specification, other conditions
mentioned in the bidding documents and having lowest price will be
selected as lowest evaluated bidder.
19. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder. The contractor must submit performance guarantee within 10 days of the award of contract. After receipt of performance guarantee, Procurement Order will be issued.
20. Repeat Order
The contractor may provide Machinery & Equipment on repeat order (15% of the original procurement order) under the provision of Punjab Procurement Rules 2014, if asked for.
21. Rejection of the Bid
Bids will be rejected in case of the following:
i. Received after due date and time.
ii. Bidding documents are unsigned/unstamped.
iii. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
iv. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
v. Offering partial scope of work / incomplete bids
22. Packing of Machinery, Tools & Equipment All Machinery, Tools & Equipment supplied must be in original form
/ packing. All Machinery, Tools & Equipment must be genuine, brand
Page 13 of 21
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(NEEDLE LOCK STITCH MACHINE, SINGLE & DOUBLE NEEDLE LOCK STITCH MACHINE, DOUBLE NEEDLE CHAIN STITCH MACHINE ) Bid Reference No: TEVTA / PC / 127 / 2016-17
new, non-refurbished, un-altered in any way, as per required
specification, and imported (if any) through proper channel.
23. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the
contractor OR at the final destination (or at both places). Where
conducted at the premises of the contractor, the contactor shall
provide all-reasonable facilities and assistance, which may
include access to drawings, production data and online
verification from official web site of the manufacturer, to the
inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to
conform to the technical specification, in any tests or inspection
and the contractor shall replace the rejected goods / items
within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where
necessary, reject the goods shall in no way be limited or waived
by reason of pre-delivery inspection, testing or passing of the
goods.
24. Comprehensive Warranty /Maintenance
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started from issuance of completion certificate on successful delivery, installation and commissioning and final inspection, to keep the supplied items operational and functional during the warranty period.
25. Payment
i. Mode
Payment will be made through cross cheque after complete delivery
at specified places (institutions), inspection, installation and
commissioning of the Machinery/Equipment. The contractor shall
Page 14 of 21
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(NEEDLE LOCK STITCH MACHINE, SINGLE & DOUBLE NEEDLE LOCK STITCH MACHINE, DOUBLE NEEDLE CHAIN STITCH MACHINE ) Bid Reference No: TEVTA / PC / 127 / 2016-17
provide all necessary supporting documents along with invoice for
payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of
machinery & equipment in a specific institution, the contractor may
submit running bill pertaining to the supplies provided in the
specific institution. The running bill may be entertained by the
procuring agency after successful inspection, installation and
commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete
delivery at specified place, final inspection, installation and
commissioning of the machinery /equipment.
26. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
27. Penalty
In case of late delivery of goods beyond the periods specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
28. Training of the Staff
In case of specialized items, supplier will provide necessary training
to the TEVTA staff / faculty. The terms and conditions for such
training, may however, be mutually decided between the TEVTA
and the successful bidders, if so required.
Page 15 of 21
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(NEEDLE LOCK STITCH MACHINE, SINGLE & DOUBLE NEEDLE LOCK STITCH MACHINE, DOUBLE NEEDLE CHAIN STITCH MACHINE ) Bid Reference No: TEVTA / PC / 127 / 2016-17
DELIVERY
1. The lowest evaluated successful bidder will be responsible for delivery
at places as mentioned in the Form of Bid in safe, sound and in
operational condition at its own risk & cost within 60 days of issuance of
procurement order.
2. Delivery period can be extended on the written request of the
contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security demanded in the invitation to bid in the shape of CDR/DD/PO/ Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids, the bid security will be forfeited.
2. Performance Guarantee
The successful bidder, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of award of contract. The performance guarantee @ 10% of contract amount can be submitted in the shape of Bank Guarantee, CDR only, issued by the schedule bank valid for one year. Performance Guarantee will be returned after warranty period. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of unsuccessful bidders will be released after receipt of acceptance from the successful bidder. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 16 of 21
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(NEEDLE LOCK STITCH MACHINE, SINGLE & DOUBLE NEEDLE LOCK STITCH MACHINE, DOUBLE NEEDLE CHAIN STITCH MACHINE ) Bid Reference No: TEVTA / PC / 127 / 2016-17
ARBITRATION
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
BLACK LISTING
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
COMMUNICATION
In case of any problem regarding preparation and submission of bids, DGM Procurement TEVTA may be contacted at the below mentioned address:
DGM Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 410,413) 042-99263073, 04299268056
E-Mail: [email protected]
Advisor Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 345) 042-99268061
Page 17 of 21
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(NEEDLE LOCK STITCH MACHINE, SINGLE & DOUBLE NEEDLE LOCK STITCH MACHINE, DOUBLE NEEDLE CHAIN STITCH MACHINE ) Bid Reference No: TEVTA / PC / 127 / 2016-17
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier] hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Page 18 of 21
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(NEEDLE LOCK STITCH MACHINE, SINGLE & DOUBLE NEEDLE LOCK STITCH MACHINE, DOUBLE NEEDLE CHAIN STITCH MACHINE ) Bid Reference No: TEVTA / PC / 127 / 2016-17
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 19 of 21
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(NEEDLE LOCK STITCH MACHINE, SINGLE & DOUBLE NEEDLE LOCK STITCH MACHINE, DOUBLE NEEDLE CHAIN STITCH MACHINE ) Bid Reference No: TEVTA / PC / 127 / 2016-17
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 20 of 21
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(NEEDLE LOCK STITCH MACHINE, SINGLE & DOUBLE NEEDLE LOCK STITCH MACHINE, DOUBLE NEEDLE CHAIN STITCH MACHINE ) Bid Reference No: TEVTA / PC / 127 / 2016-17
CHECK LIST / GUIDELINES FOR BIDDERS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidder is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No item of a package missed and rates of all items in a package quoted
05. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
06. Envelopes are properly sealed
07. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
08. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
09. All pages of bidding documents are properly signed and stamped at the given place
10. Item wise and grand total are quoted at the respective columns of the Form of Bid.
11. Firm and final rates are quoted in PAK Rupees
12. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
13. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
14. Rates are quoted on the attached prescribed Form of Bid
15. No calculation or arithmetic error is made
16. Bid is submitted within due date and time
17. Bid is not conditional
18. Certificate at the end of bidding documents is signed and stamped
19. Read and understand all the bidding documents
20. Address and contact No. of the bidder on the envelope is written
Page 21 of 21
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(NEEDLE LOCK STITCH MACHINE, SINGLE & DOUBLE NEEDLE LOCK STITCH MACHINE, DOUBLE NEEDLE CHAIN STITCH MACHINE ) Bid Reference No: TEVTA / PC / 127 / 2016-17
LIST OF INSTITUTIONS WITH ADDRESSES
Sr. No. Place of Delivery / Name of Institutions Address
1. GCT (W) Sargodha GCT (W), Tali Chowk, New Satellite Town, Sargodha
2. GCT (W) Sahiwal Tariq Bin Zayyad Colony, Opposite Feteh Sher Park, Sahiwal
3. GVTI (W) Khanpur GVTI (W), Bagh-o-Bahar Road, Near Special Education School, In front of City Garden, Khanpur
4. GCT (W) Jaranwala GCT (W), PMA Building, Near Fire Brigade Office , Jaranwala
5. GTTC Lalian, Chiniot D.M. TEVTA Office, Inside GTTI, Satellite Town, Jhang
6. GVTI (W) Samanabad, Faisalabad Samanabad Faisalabad
7. GTTI (W) Gujjarpura Gujjarpura, China Scheme. Lahore
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF DDM(THREAD OVER LOCK MACHINE, OVER LOCK MACHINE, FIVE
THREAD OVER LOCK MACHINE, FLAT LOCK MACHINE & SNAP MACHINE ) FOR VARIOUS
INSTITUTE OF TEVTA Bid Reference No: TEVTA / PC /128/ 2016-17
Package Name: DDM(THREAD OVER LOCK MACHINE, OVER
LOCK MACHINE, FIVE THREAD OVER LOCK MACHINE, FLAT LOCK MACHINE & SNAP MACHINE )
Method of Procurement Single Stage one Envelope (Accumulative Cost Basis- Least Cost Method)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 6
04. TERMS & CONDITIONS OF THE CONTRACT
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Currency 5. Govt. Taxes and Transportation Charges 6. Preparation of Bids / Proposals 7. Availability of Spare Parts
8
8. Rates on the Bid Form
9. Alternative Bids 10. Verification 11. Change in Quantity and Place of Delivery 12. Provision of Sample
9
13. Acceptance of Arithmetical Errors 14. Submission of Bids 15. Manual / Literature 16. Opening of Bids 17. Evaluation
10
18. Method of Selection of Lowest Evaluated Bidder 19. Award of Contract and Procurement Order 20. Repeat Order
21. Rejection of Bids 22. Packing of the Machinery, Tools & Equipment
11
23. Inspection of Machinery, Tools & Equipment 24. Comprehensive Warranty / Maintenance 25. Payment
i. Mode
12
ii. Running Bill iii. Final Bill
26. Taxes 27. Penalty 28. Training of the Staff
13
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
14
06. ARBITRATION BLACK LISTING COMMUNICATION
15
07. INTEGRITY PACT 16
08. CERTIFICATE 18
09. CHECKLIST / GUIDELINES FOR BIDDERS 19
10. LIST OF INSTITUTIONS WITH ADDRESSES 20
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(THREAD OVER LOCK MACHINE, OVER LOCK MACHINE, FIVE THREAD OVER LOCK MACHINE, FLAT
LOCK MACHINE & SNAP MACHINE ) Bid Reference No: TEVTA / PC / 128 / 2016-17
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidder on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number (landline,
Mobile) fax number and e-mail address of the authorized representative through whom
all communications shall be made until the process has been completed.
9. All bids must be received in the office of DGM (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise total price and grand total price, in words and figures should be quoted at the
respective columns of the Form of Bid.
13. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 2 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(THREAD OVER LOCK MACHINE, OVER LOCK MACHINE, FIVE THREAD OVER LOCK MACHINE, FLAT
LOCK MACHINE & SNAP MACHINE ) Bid Reference No: TEVTA / PC / 128 / 2016-17
14. No bid will be accepted after closing date and time.
15. The total quoted price must be inclusive of all applicable taxes and duties as per
prevailing Govt. rules, transportation / delivery, installation and commissioning charges
etc. in Pak Rupees.
16. Evaluation of bid shall be made on accumulative cost basis following least cost method,
conforming to the required specification as given in Form of Bid.
17. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
Page 3 of 20 FORM OF BID
Package No. 128 DDM(THREAD OVER LOCK MACHINE, OVER LOCK MACHINE, FIVE THREAD OVER LOCK MACHINE, FLAT LOCK MACHINE & SNAP MACHINE ) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1.
4/5 Thread over lock Machine
Sewing speed 5500 SPM Stitch length 3.8mm lift of the presser foot 6mm needle DC 27 high speed 2 needle 5 thread safety stitch sewing machine Energy saving motor
5
GCT (W) Sargodha
2
GCT (W) Sahiwal 2
GCT (W) Jarranwala (FSD)
1
2. Over Lock Machine
Sewing speed 5500 spm stitch length 3.8 mm High speed over lock 2 needle machine with Energy Saving motor lift Of the presser foot 6mm
5
GTTC (F) Lalain (Chiniot)
2
GVTI (W) Khanpur, RYK
1
GVTI (W) Samnabad, Faislabad
2
Page 4 of 20 FORM OF BID
Package No. 128 DDM(THREAD OVER LOCK MACHINE, OVER LOCK MACHINE, FIVE THREAD OVER LOCK MACHINE, FLAT LOCK MACHINE & SNAP MACHINE ) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
3. Five Thread over Lock(5T-OL)
Five Thread over Lock(5T-OL) Safety stitch Sewing speed up to 7000 stitch per Minute Stitch length 1.5 to 4mm Over edge width 4.8mm minimum Needle Bar Stroke 24.5mm minimum Needle bar upper lower bushing Automatic Lubricating Machine weight Min 28 KG.
2 GTTI Gujjarpura 2
4. Flat lock machine
3 needle cylinder bed top and bottom cover stitch with 400W Clutch motor lift of the presser foot 6mm needle bar stroke 33 mm Sewing speed 6000 spm
7
GCT (W) Sargodha
2
GCT (W) Sahiwal 2
GCT (W) Jarranwala (FSD)
1
GTTC (F) Lalain (Chiniot)
2
Page 5 of 20 FORM OF BID
Package No. 128 DDM(THREAD OVER LOCK MACHINE, OVER LOCK MACHINE, FIVE THREAD OVER LOCK MACHINE, FLAT LOCK MACHINE & SNAP MACHINE ) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
5. Snap Machine
Snap Machine with adjustable lower die device Capability of fabric, leather & plastic material handling Semi automatic oil system
2 GTTI Gujjarpura 2
Grand Total:
(Amount of Grand total in Words: _________________________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 6 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(THREAD OVER LOCK MACHINE, OVER LOCK MACHINE, FIVE THREAD OVER LOCK MACHINE, FLAT
LOCK MACHINE & SNAP MACHINE ) Bid Reference No: TEVTA / PC / 128 / 2016-17
DRAFT FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2016 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidder along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
Page 7 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(THREAD OVER LOCK MACHINE, OVER LOCK MACHINE, FIVE THREAD OVER LOCK MACHINE, FLAT
LOCK MACHINE & SNAP MACHINE ) Bid Reference No: TEVTA / PC / 128 / 2016-17
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 8 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(THREAD OVER LOCK MACHINE, OVER LOCK MACHINE, FIVE THREAD OVER LOCK MACHINE, FLAT
LOCK MACHINE & SNAP MACHINE ) Bid Reference No: TEVTA / PC / 128 / 2016-17
TERMS & CONDITIONS
1. Scope of Work
Procurement will be based on accumulative cost basis following least cost method.
Bidders must submit bids of all items of a package. Lowest evaluated successful bidder
will be responsible for delivery of all items at consignee’s end in safe, sound and in
operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelope bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 90 days from the date of
opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Currency
Firm and final rates should be quoted in PAK Rupees.
5. Govt. Taxes and Transportation Charges
The total quoted price must be inclusive of all applicable taxes as
per prevailing Govt. rules, duties, transportation, commissioning
charges etc. in Pak Rupees.
6. Preparation of Bids / Proposals
Proposal / bid must be prepared as per instructions of bidding
documents. The bid / proposal should be properly page numbered
along with index. Separators should be used for differentiation of
various documents.
7. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
Page 9 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(THREAD OVER LOCK MACHINE, OVER LOCK MACHINE, FIVE THREAD OVER LOCK MACHINE, FLAT
LOCK MACHINE & SNAP MACHINE ) Bid Reference No: TEVTA / PC / 128 / 2016-17
8. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill the columns No. 6,7,8,9, 10 & 11 of the Form of Bid.
In case bidder desires to quote higher specifications, the same
should be provided in the respective column of the Form of Bid
against the specific item. Country of origin, Brand & Model of each
& every items must be quoted.
9. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered.
10. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered.
11. Change in Quantity and place of Delivery
Procuring agency can increase / decrease the quantity and delete
any item after recording reason in writing and change place of
delivery at any time during the procurement proceeding.
12. Provision of Sample
The procuring agency can demand sample of any machinery /
equipment for checking the performance of the machinery /
equipment. On satisfactory performance of the sample, the bidder
will be responsible for delivery of the same. In case performance of
the sample is not satisfactory the procuring agency can reject the
same and reject the bid.
Page 10 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(THREAD OVER LOCK MACHINE, OVER LOCK MACHINE, FIVE THREAD OVER LOCK MACHINE, FLAT
LOCK MACHINE & SNAP MACHINE ) Bid Reference No: TEVTA / PC / 128 / 2016-17
13. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
14. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope procedure”. All bids must
be received in the office of DGM (Procurement), Purchase Cell,
TEVTA Secretariat 96 H, Gulberg II, Lahore, within due date and time
as mentioned in the Invitation to Bid / Advertisement.
15. Manual / Literature The bidder is required to submit relevant literature / manuals (in
Urdu or English), along with the bid. (Where necessary / applicable).
The manual / literature should meet the required specification of
the Machinery & Equipment.
16. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
17. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
Page 11 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(THREAD OVER LOCK MACHINE, OVER LOCK MACHINE, FIVE THREAD OVER LOCK MACHINE, FLAT
LOCK MACHINE & SNAP MACHINE ) Bid Reference No: TEVTA / PC / 128 / 2016-17
responsive, finally the evaluation will be made on accumulative cost
basis.
18. Method of Selection of Lowest Evaluated Bidder
Lowest evaluated bidder will be selected on accumulative cost basis
following least cost method of the complete package. The bidder
which meets the required minimum specification, other conditions
mentioned in the bidding documents and having lowest price will be
selected as lowest evaluated bidder.
19. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder. The contractor must submit performance guarantee within 10 days of the award of contract. After receipt of performance guarantee, Procurement Order will be issued.
20. Repeat Order
The contractor may provide Machinery & Equipment on repeat order (15% of the original procurement order) under the provision of Punjab Procurement Rules 2014, if asked for.
21. Rejection of the Bid
Bids will be rejected in case of the following:
i. Received after due date and time.
ii. Bidding documents are unsigned/unstamped.
iii. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
iv. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
v. Offering partial scope of work / incomplete bids
22. Packing of Machinery, Tools & Equipment All Machinery, Tools & Equipment supplied must be in original form
/ packing. All Machinery, Tools & Equipment must be genuine, brand
Page 12 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(THREAD OVER LOCK MACHINE, OVER LOCK MACHINE, FIVE THREAD OVER LOCK MACHINE, FLAT
LOCK MACHINE & SNAP MACHINE ) Bid Reference No: TEVTA / PC / 128 / 2016-17
new, non-refurbished, un-altered in any way, as per required
specification, and imported (if any) through proper channel.
23. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the
contractor OR at the final destination (or at both places). Where
conducted at the premises of the contractor, the contactor shall
provide all-reasonable facilities and assistance, which may
include access to drawings, production data and online
verification from official web site of the manufacturer, to the
inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to
conform to the technical specification, in any tests or inspection
and the contractor shall replace the rejected goods / items
within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where
necessary, reject the goods shall in no way be limited or waived
by reason of pre-delivery inspection, testing or passing of the
goods.
24. Comprehensive Warranty /Maintenance
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started from issuance of completion certificate on successful delivery, installation and commissioning and final inspection, to keep the supplied items operational and functional during the warranty period.
25. Payment
i. Mode
Payment will be made through cross cheque after complete delivery
at specified places (institutions), inspection, installation and
commissioning of the Machinery/Equipment. The contractor shall
Page 13 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(THREAD OVER LOCK MACHINE, OVER LOCK MACHINE, FIVE THREAD OVER LOCK MACHINE, FLAT
LOCK MACHINE & SNAP MACHINE ) Bid Reference No: TEVTA / PC / 128 / 2016-17
provide all necessary supporting documents along with invoice for
payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of
machinery & equipment in a specific institution, the contractor may
submit running bill pertaining to the supplies provided in the
specific institution. The running bill may be entertained by the
procuring agency after successful inspection, installation and
commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete
delivery at specified place, final inspection, installation and
commissioning of the machinery /equipment.
26. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
27. Penalty
In case of late delivery of goods beyond the periods specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
28. Training of the Staff
In case of specialized items, supplier will provide necessary training
to the TEVTA staff / faculty. The terms and conditions for such
training, may however, be mutually decided between the TEVTA
and the successful bidders, if so required.
Page 14 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(THREAD OVER LOCK MACHINE, OVER LOCK MACHINE, FIVE THREAD OVER LOCK MACHINE, FLAT
LOCK MACHINE & SNAP MACHINE ) Bid Reference No: TEVTA / PC / 128 / 2016-17
DELIVERY
1. The lowest evaluated successful bidder will be responsible for delivery
at places as mentioned in the Form of Bid in safe, sound and in
operational condition at its own risk & cost within 60 days of issuance of
procurement order.
2. Delivery period can be extended on the written request of the
contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security demanded in the invitation to bid in the shape of CDR/DD/PO/ Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids, the bid security will be forfeited.
2. Performance Guarantee
The successful bidder, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of award of contract. The performance guarantee @ 10% of contract amount can be submitted in the shape of Bank Guarantee, CDR only, issued by the schedule bank valid for one year. Performance Guarantee will be returned after warranty period. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of unsuccessful bidders will be released after receipt of acceptance from the successful bidder. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 15 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(THREAD OVER LOCK MACHINE, OVER LOCK MACHINE, FIVE THREAD OVER LOCK MACHINE, FLAT
LOCK MACHINE & SNAP MACHINE ) Bid Reference No: TEVTA / PC / 128 / 2016-17
ARBITRATION
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
BLACK LISTING
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
COMMUNICATION
In case of any problem regarding preparation and submission of bids, DGM Procurement TEVTA may be contacted at the below mentioned address:
DGM Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 410,413) 042-99263073, 04299268056
E-Mail: [email protected]
Advisor Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 345) 042-99268061
Page 16 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(THREAD OVER LOCK MACHINE, OVER LOCK MACHINE, FIVE THREAD OVER LOCK MACHINE, FLAT
LOCK MACHINE & SNAP MACHINE ) Bid Reference No: TEVTA / PC / 128 / 2016-17
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier] hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Page 17 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(THREAD OVER LOCK MACHINE, OVER LOCK MACHINE, FIVE THREAD OVER LOCK MACHINE, FLAT
LOCK MACHINE & SNAP MACHINE ) Bid Reference No: TEVTA / PC / 128 / 2016-17
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 18 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(THREAD OVER LOCK MACHINE, OVER LOCK MACHINE, FIVE THREAD OVER LOCK MACHINE, FLAT
LOCK MACHINE & SNAP MACHINE ) Bid Reference No: TEVTA / PC / 128 / 2016-17
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 19 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(THREAD OVER LOCK MACHINE, OVER LOCK MACHINE, FIVE THREAD OVER LOCK MACHINE, FLAT
LOCK MACHINE & SNAP MACHINE ) Bid Reference No: TEVTA / PC / 128 / 2016-17
CHECK LIST / GUIDELINES FOR BIDDERS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidder is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No item of a package missed and rates of all items in a package quoted
05. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
06. Envelopes are properly sealed
07. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
08. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
09. All pages of bidding documents are properly signed and stamped at the given place
10. Item wise and grand total are quoted at the respective columns of the Form of Bid.
11. Firm and final rates are quoted in PAK Rupees
12. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
13. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
14. Rates are quoted on the attached prescribed Form of Bid
15. No calculation or arithmetic error is made
16. Bid is submitted within due date and time
17. Bid is not conditional
18. Certificate at the end of bidding documents is signed and stamped
19. Read and understand all the bidding documents
20. Address and contact No. of the bidder on the envelope is written
Page 20 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(THREAD OVER LOCK MACHINE, OVER LOCK MACHINE, FIVE THREAD OVER LOCK MACHINE, FLAT
LOCK MACHINE & SNAP MACHINE ) Bid Reference No: TEVTA / PC / 128 / 2016-17
LIST OF INSTITUTIONS WITH ADDRESSES
Sr. No. Place of Delivery / Name of Institutions Address
1. GCT (W) Sargodha GCT (W), Tali Chowk, New Satellite Town, Sargodha
2. GCT (W) Sahiwal Tariq Bin Zayyad Colony, Opposite Feteh Sher Park, Sahiwal
3. GVTI (W) Khanpur GVTI (W), Bagh-o-Bahar Road, Near Special Education School, In front of City Garden, Khanpur
4. GCT (W) Jaranwala GCT (W), PMA Building, Near Fire Brigade Office , Jaranwala
5. GTTC Lalian, Chiniot D.M. TEVTA Office, Inside GTTI, Satellite Town, Jhang
6. GVTI (W) Samanabad, Faisalabad Samanabad Faisalabad
7. GTTI (W) Gujjarpura Gujjarpura, China Scheme. Lahore
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON
SEWING MACHINE, BAR-TACH CYCLE SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON
ATTACH MACHINE ) FOR VARIOUS INSTITUTE OF TEVTA Bid Reference No: TEVTA / PC /129/ 2016-17
Package Name: DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE SEWING
MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH
MACHINE )
Method of Procurement Single Stage one Envelope (Accumulative Cost Basis- Least Cost Method)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT)
04. TERMS & CONDITIONS OF THE CONTRACT
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Currency 5. Govt. Taxes and Transportation Charges 6. Preparation of Bids / Proposals 7. Availability of Spare Parts
10
8. Rates on the Bid Form
9. Alternative Bids 10. Verification 11. Change in Quantity and Place of Delivery 12. Provision of Sample
11
13. Acceptance of Arithmetical Errors 14. Submission of Bids 15. Manual / Literature 16. Opening of Bids 17. Evaluation
12
18. Method of Selection of Lowest Evaluated Bidder 19. Award of Contract and Procurement Order 20. Repeat Order
21. Rejection of Bids 22. Packing of the Machinery, Tools & Equipment
13
23. Inspection of Machinery, Tools & Equipment 24. Comprehensive Warranty / Maintenance 25. Payment
i. Mode
14
ii. Running Bill iii. Final Bill
26. Taxes 27. Penalty 28. Training of the Staff
15
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
16
06. ARBITRATION BLACK LISTING COMMUNICATION
17
07. INTEGRITY PACT 18
08. CERTIFICATE 20
09. CHECKLIST / GUIDELINES FOR BIDDERS 21
10. LIST OF INSTITUTIONS WITH ADDRESSES 22
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE
SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH MACHINE ) Bid Reference No: TEVTA / PC / 129 / 2016-17
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidder on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number (landline,
Mobile) fax number and e-mail address of the authorized representative through whom
all communications shall be made until the process has been completed.
9. All bids must be received in the office of DGM (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise total price and grand total price, in words and figures should be quoted at the
respective columns of the Form of Bid.
13. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 2 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE
SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH MACHINE ) Bid Reference No: TEVTA / PC / 129 / 2016-17
14. No bid will be accepted after closing date and time.
15. The total quoted price must be inclusive of all applicable taxes and duties as per
prevailing Govt. rules, transportation / delivery, installation and commissioning charges
etc. in Pak Rupees.
16. Evaluation of bid shall be made on accumulative cost basis following least cost method,
conforming to the required specification as given in Form of Bid.
17. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
Page 3 of 22 FORM OF BID
Package No. 129 (DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH MACHINE ) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1. Bar tack Machine
Direct drive high speed bartack machine Fully computerized System servo motor drive USB media slot sewing speed 3200 spm sewing area 30x40 mm needle bar stroke 41.2mm lift of the presser foot 10 mm standard pattern 50
3
GCT (W) Sargodha 1
GCT (W) Jarranwala (FSD)
1
GCT (W) Sahiwal 1
2. Button Hole Machine
Sewing speed 3600 RPM Needle bar stroke 34.6MM Lift of work clamp 12MM Number of Stitches 54 to 345 (by Gear change method) Needle used DP*5 (11 no) Automatic Lubricating Fully Rotary Hook Automatic lubricating System. Iso vg7 Oil used.
9
GCT (W) Sargodha 2 GCT (W) Sahiwal 2
GCT (W) Jarranwala (FSD)
1
GVTI (W) Khanpur 1
GTTC (F) Lalain 1
GVTI (W) Samnabad, (FSD)
2
Page 4 of 22 FORM OF BID
Package No. 129 (DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH MACHINE ) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
3. Button Sewing Machine
single thread chain stitch button sewing machine with 300 W induction motor sewing speed 1500 spm No. of stitches 8, 16, 32 lift of the presser foot 9 mm feed length cross wise 2.5 to 6.5 mm feed length wise 0 to 6.5 mm needle bar stroke 48.6 mm
6
GCT (W) Sargodha 2
GCT (W) Sahiwal 2
GCT (W) Jarranwala (FSD)
1
GTTC (F) Lalain (Chiniot)
1
Page 5 of 22 FORM OF BID
Package No. 129 (DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH MACHINE ) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
4. Bar-tack Cycle Sewing Machine
Bar-tack Machine (BTM/C) Medium weight material handling capability Sewing speed up to 3200 stiches per minute sewing area 30/40mm Stitch length 0.1mm to 10mm Needle bar stroke 41.2mm minimum Stepping motor type foot lifter Active tension controlled by computer system
4 GTTI Gujjarpura' 4
Page 6 of 22 FORM OF BID
Package No. 129 (DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH MACHINE ) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
5. Buttonhole ( Straight)
Buttonhole ( Straight) Sewing speed up to 4200 stitches per minute Fully Computerized System Lift of the presser foot 17mm Min Controlled By Stepping Motor Number of standard pattern 31 Fully automatic lubricating rotary hook Active tension controlled by computer system Machine head weight minimum 55 KG.
1 GTTI Gujjarpura 1
Page 7 of 22 FORM OF BID
Package No. 129 (DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH MACHINE ) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
6. Button Attach Machine
Button Attach Medium weight material handling capability Sewing speed up to 2700 stitches per minute Sewing area 30/40mm minimum Stitch length 0.1mm to 10mm Needle bar stroke 41.2mm minimum Stepping motor type foot lifter Active tension controlled by computer system
1 GTTI Gujjarpura 1
Grand Total: (Amount of Grand total in Words: _____________________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder. Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 8 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE
SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH MACHINE ) Bid Reference No: TEVTA / PC / 129 / 2016-17
DRAFT FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2016 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidder along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
Page 9 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE
SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH MACHINE ) Bid Reference No: TEVTA / PC / 129 / 2016-17
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 10 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE
SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH MACHINE ) Bid Reference No: TEVTA / PC / 129 / 2016-17
TERMS & CONDITIONS
1. Scope of Work
Procurement will be based on accumulative cost basis following least cost method.
Bidders must submit bids of all items of a package. Lowest evaluated successful bidder
will be responsible for delivery of all items at consignee’s end in safe, sound and in
operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelope bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 90 days from the date of
opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Currency
Firm and final rates should be quoted in PAK Rupees.
5. Govt. Taxes and Transportation Charges
The total quoted price must be inclusive of all applicable taxes as
per prevailing Govt. rules, duties, transportation, commissioning
charges etc. in Pak Rupees.
6. Preparation of Bids / Proposals
Proposal / bid must be prepared as per instructions of bidding
documents. The bid / proposal should be properly page numbered
along with index. Separators should be used for differentiation of
various documents.
7. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
Page 11 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE
SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH MACHINE ) Bid Reference No: TEVTA / PC / 129 / 2016-17
8. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill the columns No. 6,7,8,9, 10 & 11 of the Form of Bid.
In case bidder desires to quote higher specifications, the same
should be provided in the respective column of the Form of Bid
against the specific item. Country of origin, Brand & Model of each
& every items must be quoted.
9. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered.
10. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered.
11. Change in Quantity and place of Delivery
Procuring agency can increase / decrease the quantity and delete
any item after recording reason in writing and change place of
delivery at any time during the procurement proceeding.
12. Provision of Sample
The procuring agency can demand sample of any machinery /
equipment for checking the performance of the machinery /
equipment. On satisfactory performance of the sample, the bidder
will be responsible for delivery of the same. In case performance of
the sample is not satisfactory the procuring agency can reject the
same and reject the bid.
Page 12 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE
SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH MACHINE ) Bid Reference No: TEVTA / PC / 129 / 2016-17
13. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
14. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope procedure”. All bids must
be received in the office of DGM (Procurement), Purchase Cell,
TEVTA Secretariat 96 H, Gulberg II, Lahore, within due date and time
as mentioned in the Invitation to Bid / Advertisement.
15. Manual / Literature The bidder is required to submit relevant literature / manuals (in
Urdu or English), along with the bid. (Where necessary / applicable).
The manual / literature should meet the required specification of
the Machinery & Equipment.
16. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
17. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
Page 13 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE
SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH MACHINE ) Bid Reference No: TEVTA / PC / 129 / 2016-17
responsive, finally the evaluation will be made on accumulative cost
basis.
18. Method of Selection of Lowest Evaluated Bidder
Lowest evaluated bidder will be selected on accumulative cost basis
following least cost method of the complete package. The bidder
which meets the required minimum specification, other conditions
mentioned in the bidding documents and having lowest price will be
selected as lowest evaluated bidder.
19. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder. The contractor must submit performance guarantee within 10 days of the award of contract. After receipt of performance guarantee, Procurement Order will be issued.
20. Repeat Order
The contractor may provide Machinery & Equipment on repeat order (15% of the original procurement order) under the provision of Punjab Procurement Rules 2014, if asked for.
21. Rejection of the Bid
Bids will be rejected in case of the following:
i. Received after due date and time.
ii. Bidding documents are unsigned/unstamped.
iii. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
iv. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
v. Offering partial scope of work / incomplete bids
22. Packing of Machinery, Tools & Equipment All Machinery, Tools & Equipment supplied must be in original form
/ packing. All Machinery, Tools & Equipment must be genuine, brand
Page 14 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE
SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH MACHINE ) Bid Reference No: TEVTA / PC / 129 / 2016-17
new, non-refurbished, un-altered in any way, as per required
specification, and imported (if any) through proper channel.
23. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the
contractor OR at the final destination (or at both places). Where
conducted at the premises of the contractor, the contactor shall
provide all-reasonable facilities and assistance, which may
include access to drawings, production data and online
verification from official web site of the manufacturer, to the
inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to
conform to the technical specification, in any tests or inspection
and the contractor shall replace the rejected goods / items
within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where
necessary, reject the goods shall in no way be limited or waived
by reason of pre-delivery inspection, testing or passing of the
goods.
24. Comprehensive Warranty /Maintenance
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started from issuance of completion certificate on successful delivery, installation and commissioning and final inspection, to keep the supplied items operational and functional during the warranty period.
25. Payment
i. Mode
Payment will be made through cross cheque after complete delivery
at specified places (institutions), inspection, installation and
commissioning of the Machinery/Equipment. The contractor shall
Page 15 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE
SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH MACHINE ) Bid Reference No: TEVTA / PC / 129 / 2016-17
provide all necessary supporting documents along with invoice for
payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of
machinery & equipment in a specific institution, the contractor may
submit running bill pertaining to the supplies provided in the
specific institution. The running bill may be entertained by the
procuring agency after successful inspection, installation and
commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete
delivery at specified place, final inspection, installation and
commissioning of the machinery /equipment.
26. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
27. Penalty
In case of late delivery of goods beyond the periods specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
28. Training of the Staff
In case of specialized items, supplier will provide necessary training
to the TEVTA staff / faculty. The terms and conditions for such
training, may however, be mutually decided between the TEVTA
and the successful bidders, if so required.
Page 16 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE
SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH MACHINE ) Bid Reference No: TEVTA / PC / 129 / 2016-17
DELIVERY
1. The lowest evaluated successful bidder will be responsible for delivery
at places as mentioned in the Form of Bid in safe, sound and in
operational condition at its own risk & cost within 60 days of issuance of
procurement order.
2. Delivery period can be extended on the written request of the
contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security demanded in the invitation to bid in the shape of CDR/DD/PO/ Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids, the bid security will be forfeited.
2. Performance Guarantee
The successful bidder, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of award of contract. The performance guarantee @ 10% of contract amount can be submitted in the shape of Bank Guarantee, CDR only, issued by the schedule bank valid for one year. Performance Guarantee will be returned after warranty period. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of unsuccessful bidders will be released after receipt of acceptance from the successful bidder. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 17 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE
SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH MACHINE ) Bid Reference No: TEVTA / PC / 129 / 2016-17
ARBITRATION
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
BLACK LISTING
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
COMMUNICATION
In case of any problem regarding preparation and submission of bids, DGM Procurement TEVTA may be contacted at the below mentioned address:
DGM Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 410,413) 042-99263073, 04299268056
E-Mail: [email protected]
Advisor Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 345) 042-99268061
Page 18 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE
SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH MACHINE ) Bid Reference No: TEVTA / PC / 129 / 2016-17
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier] hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Page 19 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE
SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH MACHINE ) Bid Reference No: TEVTA / PC / 129 / 2016-17
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 20 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE
SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH MACHINE ) Bid Reference No: TEVTA / PC / 129 / 2016-17
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 21 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE
SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH MACHINE ) Bid Reference No: TEVTA / PC / 129 / 2016-17
CHECK LIST / GUIDELINES FOR BIDDERS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidder is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No item of a package missed and rates of all items in a package quoted
05. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
06. Envelopes are properly sealed
07. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
08. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
09. All pages of bidding documents are properly signed and stamped at the given place
10. Item wise and grand total are quoted at the respective columns of the Form of Bid.
11. Firm and final rates are quoted in PAK Rupees
12. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
13. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
14. Rates are quoted on the attached prescribed Form of Bid
15. No calculation or arithmetic error is made
16. Bid is submitted within due date and time
17. Bid is not conditional
18. Certificate at the end of bidding documents is signed and stamped
19. Read and understand all the bidding documents
20. Address and contact No. of the bidder on the envelope is written
Page 22 of 22
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BAR TACH MACHINE, BUTTON HOLE MACHINE, BUTTON SEWING MACHINE, BAR-TACH CYCLE
SEWING MACHINE, BUTTONHOLE STRAIGHTENER & BUTTON ATTACH MACHINE ) Bid Reference No: TEVTA / PC / 129 / 2016-17
LIST OF INSTITUTIONS WITH ADDRESSES
Sr. No. Place of Delivery / Name of Institutions Address
1. GCT (W) Sargodha GCT (W), Tali Chowk, New Satellite Town, Sargodha
2. GCT (W) Sahiwal Tariq Bin Zayyad Colony, Opposite Feteh Sher Park, Sahiwal
3. GVTI (W) Khanpur GVTI (W), Bagh-o-Bahar Road, Near Special Education School, In front of City Garden, Khanpur
4. GCT (W) Jaranwala GCT (W), PMA Building, Near Fire Brigade Office , Jaranwala
5. GTTC Lalian, Chiniot D.M. TEVTA Office, Inside GTTI, Satellite Town, Jhang
6. GVTI (W) Samanabad, Faisalabad Samanabad Faisalabad
7. GTTI (W) Gujjarpura Gujjarpura, China Scheme. Lahore
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF DDM(COLLAR FUSING MACHINE, WAISTBAND ATTACH MACHINE
–MANUAL & TURBO, MAKE LOOP MACHINE ) FOR VARIOUS INSTITUTE OF
TEVTA Bid Reference No: TEVTA / PC /130/ 2016-17
Package Name: DDM(COLLAR FUSING MACHINE, WAISTBAND ATTACH
MACHINE –MANUAL & TURBO, MAKE LOOP MACHINE )
Method of Procurement Single Stage one Envelope (Accumulative Cost Basis- Least Cost Method)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 6
04. TERMS & CONDITIONS OF THE CONTRACT
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Currency 5. Govt. Taxes and Transportation Charges 6. Preparation of Bids / Proposals 7. Availability of Spare Parts
8
8. Rates on the Bid Form
9. Alternative Bids 10. Verification 11. Change in Quantity and Place of Delivery 12. Provision of Sample
9
13. Acceptance of Arithmetical Errors 14. Submission of Bids 15. Manual / Literature 16. Opening of Bids 17. Evaluation
10
18. Method of Selection of Lowest Evaluated Bidder 19. Award of Contract and Procurement Order 20. Repeat Order
21. Rejection of Bids 22. Packing of the Machinery, Tools & Equipment
11
23. Inspection of Machinery, Tools & Equipment 24. Comprehensive Warranty / Maintenance 25. Payment
i. Mode
12
ii. Running Bill iii. Final Bill
26. Taxes 27. Penalty 28. Training of the Staff
13
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
14
06. ARBITRATION BLACK LISTING COMMUNICATION
15
07. INTEGRITY PACT 16
08. CERTIFICATE 18
09. CHECKLIST / GUIDELINES FOR BIDDERS 19
10. LIST OF INSTITUTIONS WITH ADDRESSES 20
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(COLLAR FUSING MACHINE, WAISTBAND ATTACH MACHINE –MANUAL & TURBO, MAKE LOOP
MACHINE ) Bid Reference No: TEVTA / PC / 130 / 2016-17
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidder on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number (landline,
Mobile) fax number and e-mail address of the authorized representative through whom
all communications shall be made until the process has been completed.
9. All bids must be received in the office of DGM (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise total price and grand total price, in words and figures should be quoted at the
respective columns of the Form of Bid.
13. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
Page 2 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(COLLAR FUSING MACHINE, WAISTBAND ATTACH MACHINE –MANUAL & TURBO, MAKE LOOP
MACHINE ) Bid Reference No: TEVTA / PC / 130 / 2016-17
14. No bid will be accepted after closing date and time.
15. The total quoted price must be inclusive of all applicable taxes and duties as per
prevailing Govt. rules, transportation / delivery, installation and commissioning charges
etc. in Pak Rupees.
16. Evaluation of bid shall be made on accumulative cost basis following least cost method,
conforming to the required specification as given in Form of Bid.
17. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
Page 3 of 20 FORM OF BID
Package No. 130 DDM(COLLAR FUSING MACHINE, WAISTBAND ATTACH MACHINE –MANUAL & TURBO, MAKE LOOP MACHINE ) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1. Collar Fusing Machine
Compact press with belt system temperature 195ºC
Pressure 1.5 Kg per cm
Belt speed 8.7 meter per min
Dimension 1660Lx880Wx490H mm
Heat time 5 to 20 sec
4
GCT (W) Sargodha
1
GCT (W) Sahiwal 1 GCT (W) Jarranwala (FSD)
1
GVTI(W) Samnabad,Fsd
1
2. 7
Waistband Attach Machine (WB M/C -MANUAL)
Waistband Attach Machine (WB M/C -MANUAL) Needle Gauge ¼”-1” - ¼” with folder Number of stitches 8 to 14 stitches per inch Presser foot lift upto10mm Sewing speed upto 4500 RPM Needle Bar stroke 34mm min Bottom feed system
5
GCT (W) Sargodha
1
GCT (W) Sahiwal 1
GCT (W) Jarranwala (FSD)
1
GTTI Gujjarpura' 2
Page 4 of 20 FORM OF BID
Package No. 130 DDM(COLLAR FUSING MACHINE, WAISTBAND ATTACH MACHINE –MANUAL & TURBO, MAKE LOOP MACHINE ) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
3.
Waistband Attach Machine (WB M/C - AUTO)
Waistband Attach Machine (WB M/C - AUTO) Needle Gauge 1/4-1 - 1/4 with folder Number of stitches 8 to 14 stitches per inch Presser foot lift up to 10mm Sewing speed up to 4500 RPM Needle Bar stroke 32mm Minimum Needle & bottom feed system Auto skip device inserted Fabric cutter and chain cutter
2 GTTI Gujjarpura 2
Page 5 of 20 FORM OF BID
Package No. 130 DDM(COLLAR FUSING MACHINE, WAISTBAND ATTACH MACHINE –MANUAL & TURBO, MAKE LOOP MACHINE ) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
4. Make Loop Machine
Make Loop Machine Needle Gauge 1.2 with folder Number of stitches 8 to 14 stitches per inch Presser foot lift upto 10mm Sewing speed upto 4500 RPM Needle Bar stroke 32mm minimum Bottom feed system
5
GTTI Gujjarpura' 2
GCT (W) Sargodha
1
GCT (W) Sahiwal 1 GCT (W) Jarranwala (FSD)
1
Grand Total: (Amount of Grand total in Words: ______________________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 6 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(COLLAR FUSING MACHINE, WAISTBAND ATTACH MACHINE –MANUAL & TURBO, MAKE LOOP
MACHINE ) Bid Reference No: TEVTA / PC / 130 / 2016-17
DRAFT FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2016 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidder along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
Page 7 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(COLLAR FUSING MACHINE, WAISTBAND ATTACH MACHINE –MANUAL & TURBO, MAKE LOOP
MACHINE ) Bid Reference No: TEVTA / PC / 130 / 2016-17
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 8 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(COLLAR FUSING MACHINE, WAISTBAND ATTACH MACHINE –MANUAL & TURBO, MAKE LOOP
MACHINE ) Bid Reference No: TEVTA / PC / 130 / 2016-17
TERMS & CONDITIONS
1. Scope of Work
Procurement will be based on accumulative cost basis following least cost method.
Bidders must submit bids of all items of a package. Lowest evaluated successful bidder
will be responsible for delivery of all items at consignee’s end in safe, sound and in
operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelope bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 90 days from the date of
opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Currency
Firm and final rates should be quoted in PAK Rupees.
5. Govt. Taxes and Transportation Charges
The total quoted price must be inclusive of all applicable taxes as
per prevailing Govt. rules, duties, transportation, commissioning
charges etc. in Pak Rupees.
6. Preparation of Bids / Proposals
Proposal / bid must be prepared as per instructions of bidding
documents. The bid / proposal should be properly page numbered
along with index. Separators should be used for differentiation of
various documents.
7. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
Page 9 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(COLLAR FUSING MACHINE, WAISTBAND ATTACH MACHINE –MANUAL & TURBO, MAKE LOOP
MACHINE ) Bid Reference No: TEVTA / PC / 130 / 2016-17
8. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill the columns No. 6,7,8,9, 10 & 11 of the Form of Bid.
In case bidder desires to quote higher specifications, the same
should be provided in the respective column of the Form of Bid
against the specific item. Country of origin, Brand & Model of each
& every items must be quoted.
9. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered.
10. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered.
11. Change in Quantity and place of Delivery
Procuring agency can increase / decrease the quantity and delete
any item after recording reason in writing and change place of
delivery at any time during the procurement proceeding.
12. Provision of Sample
The procuring agency can demand sample of any machinery /
equipment for checking the performance of the machinery /
equipment. On satisfactory performance of the sample, the bidder
will be responsible for delivery of the same. In case performance of
the sample is not satisfactory the procuring agency can reject the
same and reject the bid.
Page 10 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(COLLAR FUSING MACHINE, WAISTBAND ATTACH MACHINE –MANUAL & TURBO, MAKE LOOP
MACHINE ) Bid Reference No: TEVTA / PC / 130 / 2016-17
13. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
14. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope procedure”. All bids must
be received in the office of DGM (Procurement), Purchase Cell,
TEVTA Secretariat 96 H, Gulberg II, Lahore, within due date and time
as mentioned in the Invitation to Bid / Advertisement.
15. Manual / Literature The bidder is required to submit relevant literature / manuals (in
Urdu or English), along with the bid. (Where necessary / applicable).
The manual / literature should meet the required specification of
the Machinery & Equipment.
16. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
17. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
Page 11 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(COLLAR FUSING MACHINE, WAISTBAND ATTACH MACHINE –MANUAL & TURBO, MAKE LOOP
MACHINE ) Bid Reference No: TEVTA / PC / 130 / 2016-17
responsive, finally the evaluation will be made on accumulative cost
basis.
18. Method of Selection of Lowest Evaluated Bidder
Lowest evaluated bidder will be selected on accumulative cost basis
following least cost method of the complete package. The bidder
which meets the required minimum specification, other conditions
mentioned in the bidding documents and having lowest price will be
selected as lowest evaluated bidder.
19. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder. The contractor must submit performance guarantee within 10 days of the award of contract. After receipt of performance guarantee, Procurement Order will be issued.
20. Repeat Order
The contractor may provide Machinery & Equipment on repeat order (15% of the original procurement order) under the provision of Punjab Procurement Rules 2014, if asked for.
21. Rejection of the Bid
Bids will be rejected in case of the following:
i. Received after due date and time.
ii. Bidding documents are unsigned/unstamped.
iii. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
iv. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
v. Offering partial scope of work / incomplete bids
22. Packing of Machinery, Tools & Equipment All Machinery, Tools & Equipment supplied must be in original form
/ packing. All Machinery, Tools & Equipment must be genuine, brand
Page 12 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(COLLAR FUSING MACHINE, WAISTBAND ATTACH MACHINE –MANUAL & TURBO, MAKE LOOP
MACHINE ) Bid Reference No: TEVTA / PC / 130 / 2016-17
new, non-refurbished, un-altered in any way, as per required
specification, and imported (if any) through proper channel.
23. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the
contractor OR at the final destination (or at both places). Where
conducted at the premises of the contractor, the contactor shall
provide all-reasonable facilities and assistance, which may
include access to drawings, production data and online
verification from official web site of the manufacturer, to the
inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to
conform to the technical specification, in any tests or inspection
and the contractor shall replace the rejected goods / items
within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where
necessary, reject the goods shall in no way be limited or waived
by reason of pre-delivery inspection, testing or passing of the
goods.
24. Comprehensive Warranty /Maintenance
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started from issuance of completion certificate on successful delivery, installation and commissioning and final inspection, to keep the supplied items operational and functional during the warranty period.
25. Payment
i. Mode
Payment will be made through cross cheque after complete delivery
at specified places (institutions), inspection, installation and
commissioning of the Machinery/Equipment. The contractor shall
Page 13 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(COLLAR FUSING MACHINE, WAISTBAND ATTACH MACHINE –MANUAL & TURBO, MAKE LOOP
MACHINE ) Bid Reference No: TEVTA / PC / 130 / 2016-17
provide all necessary supporting documents along with invoice for
payment.
ii. Running Bill
On complete / full delivery, commissioning and inspection of
machinery & equipment in a specific institution, the contractor may
submit running bill pertaining to the supplies provided in the
specific institution. The running bill may be entertained by the
procuring agency after successful inspection, installation and
commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete
delivery at specified place, final inspection, installation and
commissioning of the machinery /equipment.
26. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
27. Penalty
In case of late delivery of goods beyond the periods specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
28. Training of the Staff
In case of specialized items, supplier will provide necessary training
to the TEVTA staff / faculty. The terms and conditions for such
training, may however, be mutually decided between the TEVTA
and the successful bidders, if so required.
Page 14 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(COLLAR FUSING MACHINE, WAISTBAND ATTACH MACHINE –MANUAL & TURBO, MAKE LOOP
MACHINE ) Bid Reference No: TEVTA / PC / 130 / 2016-17
DELIVERY
1. The lowest evaluated successful bidder will be responsible for delivery
at places as mentioned in the Form of Bid in safe, sound and in
operational condition at its own risk & cost within 60 days of issuance of
procurement order.
2. Delivery period can be extended on the written request of the
contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security demanded in the invitation to bid in the shape of CDR/DD/PO/ Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids, the bid security will be forfeited.
2. Performance Guarantee
The successful bidder, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of award of contract. The performance guarantee @ 10% of contract amount can be submitted in the shape of Bank Guarantee, CDR only, issued by the schedule bank valid for one year. Performance Guarantee will be returned after warranty period. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of unsuccessful bidders will be released after receipt of acceptance from the successful bidder. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 15 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(COLLAR FUSING MACHINE, WAISTBAND ATTACH MACHINE –MANUAL & TURBO, MAKE LOOP
MACHINE ) Bid Reference No: TEVTA / PC / 130 / 2016-17
ARBITRATION
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
BLACK LISTING
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
COMMUNICATION
In case of any problem regarding preparation and submission of bids, DGM Procurement TEVTA may be contacted at the below mentioned address:
DGM Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 410,413) 042-99263073, 04299268056
E-Mail: [email protected]
Advisor Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 345) 042-99268061
Page 16 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(COLLAR FUSING MACHINE, WAISTBAND ATTACH MACHINE –MANUAL & TURBO, MAKE LOOP
MACHINE ) Bid Reference No: TEVTA / PC / 130 / 2016-17
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier] hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Page 17 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(COLLAR FUSING MACHINE, WAISTBAND ATTACH MACHINE –MANUAL & TURBO, MAKE LOOP
MACHINE ) Bid Reference No: TEVTA / PC / 130 / 2016-17
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of
Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 18 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(COLLAR FUSING MACHINE, WAISTBAND ATTACH MACHINE –MANUAL & TURBO, MAKE LOOP
MACHINE ) Bid Reference No: TEVTA / PC / 130 / 2016-17
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 19 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(COLLAR FUSING MACHINE, WAISTBAND ATTACH MACHINE –MANUAL & TURBO, MAKE LOOP
MACHINE ) Bid Reference No: TEVTA / PC / 130 / 2016-17
CHECK LIST / GUIDELINES FOR BIDDERS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidder is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No item of a package missed and rates of all items in a package quoted
05. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
06. Envelopes are properly sealed
07. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
08. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
09. All pages of bidding documents are properly signed and stamped at the given place
10. Item wise and grand total are quoted at the respective columns of the Form of Bid.
11. Firm and final rates are quoted in PAK Rupees
12. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
13. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
14. Rates are quoted on the attached prescribed Form of Bid
15. No calculation or arithmetic error is made
16. Bid is submitted within due date and time
17. Bid is not conditional
18. Certificate at the end of bidding documents is signed and stamped
19. Read and understand all the bidding documents
20. Address and contact No. of the bidder on the envelope is written
Page 20 of 20
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(COLLAR FUSING MACHINE, WAISTBAND ATTACH MACHINE –MANUAL & TURBO, MAKE LOOP
MACHINE ) Bid Reference No: TEVTA / PC / 130 / 2016-17
LIST OF INSTITUTIONS WITH ADDRESSES
Sr. No. Place of Delivery / Name of Institutions Address
1. GCT (W) Sargodha GCT (W), Tali Chowk, New Satellite Town, Sargodha
2. GCT (W) Sahiwal Tariq Bin Zayyad Colony, Opposite Feteh Sher Park, Sahiwal
3. GVTI (W) Khanpur GVTI (W), Bagh-o-Bahar Road, Near Special Education School, In front of City Garden, Khanpur
4. GCT (W) Jaranwala GCT (W), PMA Building, Near Fire Brigade Office , Jaranwala
5. GTTC Lalian, Chiniot D.M. TEVTA Office, Inside GTTI, Satellite Town, Jhang
6. GVTI (W) Samanabad, Faisalabad Samanabad Faisalabad
7. GTTI (W) Gujjarpura Gujjarpura, China Scheme. Lahore
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF DDM(FEED OF ARM MACHINE, COVER-STITCH MACHINE &
ZIGZAG STITCH MACHINE ) FOR VARIOUS INSTITUTE OF TEVTA Bid Reference No: TEVTA / PC /131/ 2016-17 Package Name: DDM(FEED OF ARM MACHINE, COVER-STITCH MACHINE &
ZIGZAG STITCH MACHINE )
Method of Procurement Single Stage one Envelope (Accumulative Cost Basis- Least Cost Method)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 5
04. TERMS & CONDITIONS OF THE CONTRACT
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Currency 5. Govt. Taxes and Transportation Charges 6. Preparation of Bids / Proposals 7. Availability of Spare Parts
7
8. Rates on the Bid Form
9. Alternative Bids 10. Verification 11. Change in Quantity and Place of Delivery 12. Provision of Sample
8
13. Acceptance of Arithmetical Errors 14. Submission of Bids 15. Manual / Literature 16. Opening of Bids 17. Evaluation
9
18. Method of Selection of Lowest Evaluated Bidder 19. Award of Contract and Procurement Order 20. Repeat Order
21. Rejection of Bids 22. Packing of the Machinery, Tools & Equipment
10
23. Inspection of Machinery, Tools & Equipment 24. Comprehensive Warranty / Maintenance 25. Payment
i. Mode
11
ii. Running Bill iii. Final Bill
26. Taxes 27. Penalty 28. Training of the Staff
12
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
13
06. ARBITRATION BLACK LISTING COMMUNICATION
14
07. INTEGRITY PACT 15
08. CERTIFICATE 17
09. CHECKLIST / GUIDELINES FOR BIDDERS 18
10. LIST OF INSTITUTIONS WITH ADDRESSES 19
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FEED OF ARM MACHINE, COVER-STITCH MACHINE & ZIGZAG STITCH MACHINE ) Bid Reference No: TEVTA / PC / 131 / 2016-17
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidder on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number (landline,
Mobile) fax number and e-mail address of the authorized representative through whom
all communications shall be made until the process has been completed.
9. All bids must be received in the office of DGM (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise total price and grand total price, in words and figures should be quoted at the
respective columns of the Form of Bid.
13. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
14. No bid will be accepted after closing date and time.
Page 2 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FEED OF ARM MACHINE, COVER-STITCH MACHINE & ZIGZAG STITCH MACHINE ) Bid Reference No: TEVTA / PC / 131 / 2016-17
15. The total quoted price must be inclusive of all applicable taxes and duties as per
prevailing Govt. rules, transportation / delivery, installation and commissioning charges
etc. in Pak Rupees.
16. Evaluation of bid shall be made on accumulative cost basis following least cost method,
conforming to the required specification as given in Form of Bid.
17. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
Page 3 of 19 FORM OF BID
Package No. 131 DDM(FEED OF ARM MACHINE, COVER-STITCH MACHINE & ZIGZAG STITCH MACHINE) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1.
Feed of ARM Machine ( FOA)
Feed of ARM Machine ( FOA) Medium weight material handling capability Number of needle 3 Sewing speed upto 3600 stitches per minute Needle Gauge ¼” Stitch Length 1.4 to 4.2mm Needle bar thread takeup lever Semi automatic lubrication.
7
GCT (W) Sargodha 1 GCT (W) Sahiwal 1
GCT (W) Jarranwala (FSD)
1
GTTI Gujjarpura' 4
2. Cover-stitch Machine
Cover-stitch Machine Needle guage 2.4mm*6.4mm Number of stitches per Inch 7 to 16 Presser foot lift upto 4.5mm Needle bar stroke 31mm minimum Sewing speed upto 5000 RPM
2 GTTI Gujjarpura' 2
Page 4 of 19 FORM OF BID
Package No. 131 DDM(FEED OF ARM MACHINE, COVER-STITCH MACHINE & ZIGZAG STITCH MACHINE) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
3.
Zigzag Stitch Machine( ZZ M/C)
Zigzag Stitch Machine( ZZ M/C) Medium weight material handling capability Sewing speed upto 3200 Stitches per minute Sewing area 10mm Stitch length 0.1mm to 10mm Needle bar stroke 41.2mm minimum
2 GTTI Gujjarpura 2
Grand Total:
(Amount of Grand total in Words: ____________________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 5 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FEED OF ARM MACHINE, COVER-STITCH MACHINE & ZIGZAG STITCH MACHINE ) Bid Reference No: TEVTA / PC / 131 / 2016-17
DRAFT FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2016 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidder along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
Page 6 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FEED OF ARM MACHINE, COVER-STITCH MACHINE & ZIGZAG STITCH MACHINE ) Bid Reference No: TEVTA / PC / 131 / 2016-17
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 7 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FEED OF ARM MACHINE, COVER-STITCH MACHINE & ZIGZAG STITCH MACHINE ) Bid Reference No: TEVTA / PC / 131 / 2016-17
TERMS & CONDITIONS
1. Scope of Work
Procurement will be based on accumulative cost basis following least cost method.
Bidders must submit bids of all items of a package. Lowest evaluated successful bidder
will be responsible for delivery of all items at consignee’s end in safe, sound and in
operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelope bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 90 days from the date of
opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Currency
Firm and final rates should be quoted in PAK Rupees.
5. Govt. Taxes and Transportation Charges
The total quoted price must be inclusive of all applicable taxes as
per prevailing Govt. rules, duties, transportation, commissioning
charges etc. in Pak Rupees.
6. Preparation of Bids / Proposals
Proposal / bid must be prepared as per instructions of bidding
documents. The bid / proposal should be properly page numbered
along with index. Separators should be used for differentiation of
various documents.
7. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
Page 8 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FEED OF ARM MACHINE, COVER-STITCH MACHINE & ZIGZAG STITCH MACHINE ) Bid Reference No: TEVTA / PC / 131 / 2016-17
8. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill the columns No. 6,7,8,9, 10 & 11 of the Form of Bid.
In case bidder desires to quote higher specifications, the same
should be provided in the respective column of the Form of Bid
against the specific item. Country of origin, Brand & Model of each
& every items must be quoted.
9. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered.
10. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered.
11. Change in Quantity and place of Delivery
Procuring agency can increase / decrease the quantity and delete
any item after recording reason in writing and change place of
delivery at any time during the procurement proceeding.
12. Provision of Sample
The procuring agency can demand sample of any machinery /
equipment for checking the performance of the machinery /
equipment. On satisfactory performance of the sample, the bidder
will be responsible for delivery of the same. In case performance of
the sample is not satisfactory the procuring agency can reject the
same and reject the bid.
Page 9 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FEED OF ARM MACHINE, COVER-STITCH MACHINE & ZIGZAG STITCH MACHINE ) Bid Reference No: TEVTA / PC / 131 / 2016-17
13. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
14. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope procedure”. All bids must
be received in the office of DGM (Procurement), Purchase Cell,
TEVTA Secretariat 96 H, Gulberg II, Lahore, within due date and time
as mentioned in the Invitation to Bid / Advertisement.
15. Manual / Literature The bidder is required to submit relevant literature / manuals (in
Urdu or English), along with the bid. (Where necessary / applicable).
The manual / literature should meet the required specification of
the Machinery & Equipment.
16. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
17. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative cost
basis.
Page 10 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FEED OF ARM MACHINE, COVER-STITCH MACHINE & ZIGZAG STITCH MACHINE ) Bid Reference No: TEVTA / PC / 131 / 2016-17
18. Method of Selection of Lowest Evaluated Bidder
Lowest evaluated bidder will be selected on accumulative cost basis
following least cost method of the complete package. The bidder
which meets the required minimum specification, other conditions
mentioned in the bidding documents and having lowest price will be
selected as lowest evaluated bidder.
19. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder. The contractor must submit performance guarantee within 10 days of the award of contract. After receipt of performance guarantee, Procurement Order will be issued.
20. Repeat Order
The contractor may provide Machinery & Equipment on repeat order (15% of the original procurement order) under the provision of Punjab Procurement Rules 2014, if asked for.
21. Rejection of the Bid
Bids will be rejected in case of the following:
i. Received after due date and time.
ii. Bidding documents are unsigned/unstamped.
iii. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
iv. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
v. Offering partial scope of work / incomplete bids
22. Packing of Machinery, Tools & Equipment All Machinery, Tools & Equipment supplied must be in original form
/ packing. All Machinery, Tools & Equipment must be genuine, brand
new, non-refurbished, un-altered in any way, as per required
specification, and imported (if any) through proper channel.
Page 11 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FEED OF ARM MACHINE, COVER-STITCH MACHINE & ZIGZAG STITCH MACHINE ) Bid Reference No: TEVTA / PC / 131 / 2016-17
23. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the
contractor OR at the final destination (or at both places). Where
conducted at the premises of the contractor, the contactor shall
provide all-reasonable facilities and assistance, which may
include access to drawings, production data and online
verification from official web site of the manufacturer, to the
inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to
conform to the technical specification, in any tests or inspection
and the contractor shall replace the rejected goods / items
within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where
necessary, reject the goods shall in no way be limited or waived
by reason of pre-delivery inspection, testing or passing of the
goods.
24. Comprehensive Warranty /Maintenance
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started from issuance of completion certificate on successful delivery, installation and commissioning and final inspection, to keep the supplied items operational and functional during the warranty period.
25. Payment
i. Mode
Payment will be made through cross cheque after complete delivery
at specified places (institutions), inspection, installation and
commissioning of the Machinery/Equipment. The contractor shall
provide all necessary supporting documents along with invoice for
payment.
Page 12 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FEED OF ARM MACHINE, COVER-STITCH MACHINE & ZIGZAG STITCH MACHINE ) Bid Reference No: TEVTA / PC / 131 / 2016-17
ii. Running Bill
On complete / full delivery, commissioning and inspection of
machinery & equipment in a specific institution, the contractor may
submit running bill pertaining to the supplies provided in the
specific institution. The running bill may be entertained by the
procuring agency after successful inspection, installation and
commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete
delivery at specified place, final inspection, installation and
commissioning of the machinery /equipment.
26. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
27. Penalty
In case of late delivery of goods beyond the periods specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
28. Training of the Staff
In case of specialized items, supplier will provide necessary training
to the TEVTA staff / faculty. The terms and conditions for such
training, may however, be mutually decided between the TEVTA
and the successful bidders, if so required.
Page 13 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FEED OF ARM MACHINE, COVER-STITCH MACHINE & ZIGZAG STITCH MACHINE ) Bid Reference No: TEVTA / PC / 131 / 2016-17
DELIVERY
1. The lowest evaluated successful bidder will be responsible for delivery
at places as mentioned in the Form of Bid in safe, sound and in
operational condition at its own risk & cost within 60 days of issuance of
procurement order.
2. Delivery period can be extended on the written request of the
contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security demanded in the invitation to bid in the shape of CDR/DD/PO/ Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids, the bid security will be forfeited.
2. Performance Guarantee
The successful bidder, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of award of contract. The performance guarantee @ 10% of contract amount can be submitted in the shape of Bank Guarantee, CDR only, issued by the schedule bank valid for one year. Performance Guarantee will be returned after warranty period. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of unsuccessful bidders will be released after receipt of acceptance from the successful bidder. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 14 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FEED OF ARM MACHINE, COVER-STITCH MACHINE & ZIGZAG STITCH MACHINE ) Bid Reference No: TEVTA / PC / 131 / 2016-17
ARBITRATION
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
BLACK LISTING
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
COMMUNICATION
In case of any problem regarding preparation and submission of bids, DGM Procurement TEVTA may be contacted at the below mentioned address:
DGM Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 410,413) 042-99263073, 04299268056
E-Mail: [email protected]
Advisor Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 345) 042-99268061
Page 15 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FEED OF ARM MACHINE, COVER-STITCH MACHINE & ZIGZAG STITCH MACHINE ) Bid Reference No: TEVTA / PC / 131 / 2016-17
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier] hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Page 16 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FEED OF ARM MACHINE, COVER-STITCH MACHINE & ZIGZAG STITCH MACHINE ) Bid Reference No: TEVTA / PC / 131 / 2016-17
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 17 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FEED OF ARM MACHINE, COVER-STITCH MACHINE & ZIGZAG STITCH MACHINE ) Bid Reference No: TEVTA / PC / 131 / 2016-17
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 18 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FEED OF ARM MACHINE, COVER-STITCH MACHINE & ZIGZAG STITCH MACHINE ) Bid Reference No: TEVTA / PC / 131 / 2016-17
CHECK LIST / GUIDELINES FOR BIDDERS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidder is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No item of a package missed and rates of all items in a package quoted
05. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
06. Envelopes are properly sealed
07. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
08. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
09. All pages of bidding documents are properly signed and stamped at the given place
10. Item wise and grand total are quoted at the respective columns of the Form of Bid.
11. Firm and final rates are quoted in PAK Rupees
12. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
13. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
14. Rates are quoted on the attached prescribed Form of Bid
15. No calculation or arithmetic error is made
16. Bid is submitted within due date and time
17. Bid is not conditional
18. Certificate at the end of bidding documents is signed and stamped
19. Read and understand all the bidding documents
20. Address and contact No. of the bidder on the envelope is written
Page 19 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FEED OF ARM MACHINE, COVER-STITCH MACHINE & ZIGZAG STITCH MACHINE ) Bid Reference No: TEVTA / PC / 131 / 2016-17
LIST OF INSTITUTIONS WITH ADDRESSES
Sr. No. Place of Delivery / Name of Institutions Address
1. GCT (W) Sargodha GCT (W), Tali Chowk, New Satellite Town, Sargodha
2. GCT (W) Sahiwal Tariq Bin Zayyad Colony, Opposite Feteh Sher Park, Sahiwal
3. GVTI (W) Khanpur GVTI (W), Bagh-o-Bahar Road, Near Special Education School, In front of City Garden, Khanpur
4. GCT (W) Jaranwala GCT (W), PMA Building, Near Fire Brigade Office , Jaranwala
5. GTTC Lalian, Chiniot D.M. TEVTA Office, Inside GTTI, Satellite Town, Jhang
6. GVTI (W) Samanabad, Faisalabad Samanabad Faisalabad
7. GTTI (W) Gujjarpura Gujjarpura, China Scheme. Lahore
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF DDM(BUTTONHOLE - EYELET) FOR VARIOUS
INSTITUTE OF TEVTA Bid Reference No: TEVTA / PC /132/ 2016-17 Package Name: DDM(BUTTONHOLE - EYELET)
Method of Procurement Single Stage one Envelope (Accumulative Cost Basis- Least Cost Method)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 4
04. TERMS & CONDITIONS OF THE CONTRACT
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Currency 5. Govt. Taxes and Transportation Charges 6. Preparation of Bids / Proposals 7. Availability of Spare Parts
6
8. Rates on the Bid Form
9. Alternative Bids 10. Verification 11. Change in Quantity and Place of Delivery 12. Provision of Sample
7
13. Acceptance of Arithmetical Errors 14. Submission of Bids 15. Manual / Literature 16. Opening of Bids 17. Evaluation
8
18. Method of Selection of Lowest Evaluated Bidder 19. Award of Contract and Procurement Order 20. Repeat Order
21. Rejection of Bids 22. Packing of the Machinery, Tools & Equipment
9
23. Inspection of Machinery, Tools & Equipment 24. Comprehensive Warranty / Maintenance 25. Payment
i. Mode
10
ii. Running Bill iii. Final Bill
26. Taxes 27. Penalty 28. Training of the Staff
11
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
12
06. ARBITRATION BLACK LISTING COMMUNICATION
13
07. INTEGRITY PACT 14
08. CERTIFICATE 16
09. CHECKLIST / GUIDELINES FOR BIDDERS 17
10. LIST OF INSTITUTIONS WITH ADDRESSES 18
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 18
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BUTTONHOLE - EYELET) Bid Reference No: TEVTA / PC / 132 / 2016-17
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidder on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number (landline,
Mobile) fax number and e-mail address of the authorized representative through whom
all communications shall be made until the process has been completed.
9. All bids must be received in the office of DGM (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise total price and grand total price, in words and figures should be quoted at the
respective columns of the Form of Bid.
13. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
14. No bid will be accepted after closing date and time.
Page 2 of 18
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BUTTONHOLE - EYELET) Bid Reference No: TEVTA / PC / 132 / 2016-17
15. The total quoted price must be inclusive of all applicable taxes and duties as per
prevailing Govt. rules, transportation / delivery, installation and commissioning charges
etc. in Pak Rupees.
16. Evaluation of bid shall be made on accumulative cost basis following least cost method,
conforming to the required specification as given in Form of Bid.
17. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
Page 3 of 18 FORM OF BID
Package No. 132 DDM-Buttonhole (Eyelet) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1 Buttonhole ( EYELET)
Buttonhole ( EYELET) 1 needle double chain stitch with gimp system Sewing speed up to 400 to 2500 stitch per minute Stitch length up to 10 to 38mm Cloth cut knife Pneumatic drive system Air consumption up to 49.5 liter per minute.
2 GTTI Gujjarpura 2
Grand Total:
(Amount of Grand total in Words: ______________________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 4 of 18
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BUTTONHOLE - EYELET) Bid Reference No: TEVTA / PC / 132 / 2016-17
DRAFT FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2016 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidder along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
Page 5 of 18
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BUTTONHOLE - EYELET) Bid Reference No: TEVTA / PC / 132 / 2016-17
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 6 of 18
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BUTTONHOLE - EYELET) Bid Reference No: TEVTA / PC / 132 / 2016-17
TERMS & CONDITIONS
1. Scope of Work
Procurement will be based on accumulative cost basis following least cost method.
Bidders must submit bids of all items of a package. Lowest evaluated successful bidder
will be responsible for delivery of all items at consignee’s end in safe, sound and in
operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelope bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 90 days from the date of
opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Currency
Firm and final rates should be quoted in PAK Rupees.
5. Govt. Taxes and Transportation Charges
The total quoted price must be inclusive of all applicable taxes as
per prevailing Govt. rules, duties, transportation, commissioning
charges etc. in Pak Rupees.
6. Preparation of Bids / Proposals
Proposal / bid must be prepared as per instructions of bidding
documents. The bid / proposal should be properly page numbered
along with index. Separators should be used for differentiation of
various documents.
7. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
Page 7 of 18
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BUTTONHOLE - EYELET) Bid Reference No: TEVTA / PC / 132 / 2016-17
8. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill the columns No. 6,7,8,9, 10 & 11 of the Form of Bid.
In case bidder desires to quote higher specifications, the same
should be provided in the respective column of the Form of Bid
against the specific item. Country of origin, Brand & Model of each
& every items must be quoted.
9. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered.
10. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered.
11. Change in Quantity and place of Delivery
Procuring agency can increase / decrease the quantity and delete
any item after recording reason in writing and change place of
delivery at any time during the procurement proceeding.
12. Provision of Sample
The procuring agency can demand sample of any machinery /
equipment for checking the performance of the machinery /
equipment. On satisfactory performance of the sample, the bidder
will be responsible for delivery of the same. In case performance of
the sample is not satisfactory the procuring agency can reject the
same and reject the bid.
Page 8 of 18
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BUTTONHOLE - EYELET) Bid Reference No: TEVTA / PC / 132 / 2016-17
13. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
14. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope procedure”. All bids must
be received in the office of DGM (Procurement), Purchase Cell,
TEVTA Secretariat 96 H, Gulberg II, Lahore, within due date and time
as mentioned in the Invitation to Bid / Advertisement.
15. Manual / Literature The bidder is required to submit relevant literature / manuals (in
Urdu or English), along with the bid. (Where necessary / applicable).
The manual / literature should meet the required specification of
the Machinery & Equipment.
16. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
17. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative cost
basis.
Page 9 of 18
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BUTTONHOLE - EYELET) Bid Reference No: TEVTA / PC / 132 / 2016-17
18. Method of Selection of Lowest Evaluated Bidder
Lowest evaluated bidder will be selected on accumulative cost basis
following least cost method of the complete package. The bidder
which meets the required minimum specification, other conditions
mentioned in the bidding documents and having lowest price will be
selected as lowest evaluated bidder.
19. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder. The contractor must submit performance guarantee within 10 days of the award of contract. After receipt of performance guarantee, Procurement Order will be issued.
20. Repeat Order
The contractor may provide Machinery & Equipment on repeat order (15% of the original procurement order) under the provision of Punjab Procurement Rules 2014, if asked for.
21. Rejection of the Bid
Bids will be rejected in case of the following:
i. Received after due date and time.
ii. Bidding documents are unsigned/unstamped.
iii. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
iv. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
v. Offering partial scope of work / incomplete bids
22. Packing of Machinery, Tools & Equipment All Machinery, Tools & Equipment supplied must be in original form
/ packing. All Machinery, Tools & Equipment must be genuine, brand
new, non-refurbished, un-altered in any way, as per required
specification, and imported (if any) through proper channel.
Page 10 of 18
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BUTTONHOLE - EYELET) Bid Reference No: TEVTA / PC / 132 / 2016-17
23. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the
contractor OR at the final destination (or at both places). Where
conducted at the premises of the contractor, the contactor shall
provide all-reasonable facilities and assistance, which may
include access to drawings, production data and online
verification from official web site of the manufacturer, to the
inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to
conform to the technical specification, in any tests or inspection
and the contractor shall replace the rejected goods / items
within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where
necessary, reject the goods shall in no way be limited or waived
by reason of pre-delivery inspection, testing or passing of the
goods.
24. Comprehensive Warranty /Maintenance
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started from issuance of completion certificate on successful delivery, installation and commissioning and final inspection, to keep the supplied items operational and functional during the warranty period.
25. Payment
i. Mode
Payment will be made through cross cheque after complete delivery
at specified places (institutions), inspection, installation and
commissioning of the Machinery/Equipment. The contractor shall
provide all necessary supporting documents along with invoice for
payment.
Page 11 of 18
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BUTTONHOLE - EYELET) Bid Reference No: TEVTA / PC / 132 / 2016-17
ii. Running Bill
On complete / full delivery, commissioning and inspection of
machinery & equipment in a specific institution, the contractor may
submit running bill pertaining to the supplies provided in the
specific institution. The running bill may be entertained by the
procuring agency after successful inspection, installation and
commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete
delivery at specified place, final inspection, installation and
commissioning of the machinery /equipment.
26. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
27. Penalty
In case of late delivery of goods beyond the periods specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
28. Training of the Staff
In case of specialized items, supplier will provide necessary training
to the TEVTA staff / faculty. The terms and conditions for such
training, may however, be mutually decided between the TEVTA
and the successful bidders, if so required.
Page 12 of 18
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BUTTONHOLE - EYELET) Bid Reference No: TEVTA / PC / 132 / 2016-17
DELIVERY
1. The lowest evaluated successful bidder will be responsible for delivery
at places as mentioned in the Form of Bid in safe, sound and in
operational condition at its own risk & cost within 60 days of issuance of
procurement order.
2. Delivery period can be extended on the written request of the
contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security demanded in the invitation to bid in the shape of CDR/DD/PO/ Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids, the bid security will be forfeited.
2. Performance Guarantee
The successful bidder, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of award of contract. The performance guarantee @ 10% of contract amount can be submitted in the shape of Bank Guarantee, CDR only, issued by the schedule bank valid for one year. Performance Guarantee will be returned after warranty period. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of unsuccessful bidders will be released after receipt of acceptance from the successful bidder. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 13 of 18
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BUTTONHOLE - EYELET) Bid Reference No: TEVTA / PC / 132 / 2016-17
ARBITRATION
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
BLACK LISTING
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
COMMUNICATION
In case of any problem regarding preparation and submission of bids, DGM Procurement TEVTA may be contacted at the below mentioned address:
DGM Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 410,413) 042-99263073, 04299268056
E-Mail: [email protected]
Advisor Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 345) 042-99268061
Page 14 of 18
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BUTTONHOLE - EYELET) Bid Reference No: TEVTA / PC / 132 / 2016-17
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier] hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Page 15 of 18
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BUTTONHOLE - EYELET) Bid Reference No: TEVTA / PC / 132 / 2016-17
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 16 of 18
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BUTTONHOLE - EYELET) Bid Reference No: TEVTA / PC / 132 / 2016-17
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 17 of 18
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BUTTONHOLE - EYELET) Bid Reference No: TEVTA / PC / 132 / 2016-17
CHECK LIST / GUIDELINES FOR BIDDERS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidder is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No item of a package missed and rates of all items in a package quoted
05. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
06. Envelopes are properly sealed
07. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
08. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
09. All pages of bidding documents are properly signed and stamped at the given place
10. Item wise and grand total are quoted at the respective columns of the Form of Bid.
11. Firm and final rates are quoted in PAK Rupees
12. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
13. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
14. Rates are quoted on the attached prescribed Form of Bid
15. No calculation or arithmetic error is made
16. Bid is submitted within due date and time
17. Bid is not conditional
18. Certificate at the end of bidding documents is signed and stamped
19. Read and understand all the bidding documents
20. Address and contact No. of the bidder on the envelope is written
Page 18 of 18
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(BUTTONHOLE - EYELET) Bid Reference No: TEVTA / PC / 132 / 2016-17
LIST OF INSTITUTIONS WITH ADDRESSES
Sr. No. Place of Delivery / Name of Institutions Address
1. GTTI (W) Gujjarpura Gujjarpura, China Scheme. Lahore
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD,
ELECTRIC IRON & STEAM IRON ETC. ) FOR VARIOUS INSTITUTE OF TEVTA Bid Reference No: TEVTA / PC /133/ 2016-17 Package Name: DDM(FOOT MACHINE, SEWING MACHINE, DRAWING
BOARD, ELECTRIC IRON & STEAM IRON ETC. )
Method of Procurement Single Stage one Envelope (Accumulative Cost Basis- Least Cost Method)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 10
04. TERMS & CONDITIONS OF THE CONTRACT
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Currency 5. Govt. Taxes and Transportation Charges 6. Preparation of Bids / Proposals 7. Availability of Spare Parts
12
8. Rates on the Bid Form
9. Alternative Bids 10. Verification 11. Change in Quantity and Place of Delivery 12. Provision of Sample
13
13. Acceptance of Arithmetical Errors 14. Submission of Bids 15. Manual / Literature 16. Opening of Bids 17. Evaluation
14
18. Method of Selection of Lowest Evaluated Bidder 19. Award of Contract and Procurement Order 20. Repeat Order
21. Rejection of Bids 22. Packing of the Machinery, Tools & Equipment
15
23. Inspection of Machinery, Tools & Equipment 24. Comprehensive Warranty / Maintenance 25. Payment
i. Mode
16
ii. Running Bill iii. Final Bill
26. Taxes 27. Penalty 28. Training of the Staff
17
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
18
06. ARBITRATION BLACK LISTING COMMUNICATION
19
07. INTEGRITY PACT 20
08. CERTIFICATE 22
09. CHECKLIST / GUIDELINES FOR BIDDERS 23
10. LIST OF INSTITUTIONS WITH ADDRESSES 24
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) Bid Reference No: TEVTA / PC / 133 / 2016-17
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidder on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number (landline,
Mobile) fax number and e-mail address of the authorized representative through whom
all communications shall be made until the process has been completed.
9. All bids must be received in the office of DGM (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise total price and grand total price, in words and figures should be quoted at the
respective columns of the Form of Bid.
13. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
14. No bid will be accepted after closing date and time.
Page 2 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) Bid Reference No: TEVTA / PC / 133 / 2016-17
15. The total quoted price must be inclusive of all applicable taxes and duties as per
prevailing Govt. rules, transportation / delivery, installation and commissioning charges
etc. in Pak Rupees.
16. Evaluation of bid shall be made on accumulative cost basis following least cost method,
conforming to the required specification as given in Form of Bid.
17. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
Page 3 of 24 FORM OF BID
Package No. 133 DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1.
Foot Machine with stand / Embroidery Sewing Machine
Machine with stand pedals, complete fitting, strong belt, with electric motor complete accessories kit Screw Driver 8 inches Screw Driver 4 inches Bobbin 2 In no Stitch opener Clipper
170
GCT (W) Sargodha 50
GCT (W) Sahiwal 50
GCT (W) Jarranwala (FSD)
20
GVTI (W) Khanpur 25
GVTI (W) Samanabad, Fsd
25
Page 4 of 24 FORM OF BID
Package No. 133 DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
2.
Sewing Machine (Electric)
Manual Thread tension Lower Side Bobbin winder Standard Machine size 14” Bed length 5/8” Bed height 8” bed width Needle No. 11, 14, 16, 18 used Standard stitch regulator. Standard motor:220V/50 HZ Separate pedal complete with wire male female shoe
70
GVTI (W) Samanabad (FSD)
70
3. L-Squares Wooden Size: 2’ x 1½’
75
GVTI (W) Khanpur, RYK
25
GVTI(W) Samanabad,Fsd
50
Page 5 of 24 FORM OF BID
Package No. 133 DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
4. Drawing Board
Drawing Board for drawing & paper marking Surface, Both side smooth & soft Size: 24" x 40" Material, Wooden base surface soft ply Thickness: 1"
33
GVTI (W) Khanpur, RYK
29
GVTI(W) Samanabad,Fsd
4
5. Embroidery Scissors 6”
Stainless steel to be used for embroidery and cut work Size: 6" Stainless steel handles Sharp edged and easily griped
50 GVTI(W),Samnabad,Fsd
50
Page 6 of 24 FORM OF BID
Package No. 133 DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
6. Tailor Scissors 10"
Material composition as per AISI-420 Adjustable screw Size 10" Finishing : external mirror finish with stainless steel plated handles Cutting :qualify the 2 layers of jarsi cotton Sharp edged and easily griped
75
GVTI (W) Khanpur, RYK
10
GVTI(W) Samanabad, fsd
65
7. Paper Shear Stainless steel Size: 12 inch with Plastic coated handle
45 GVTI (W) Samnabad,fsd
45
8. Set Square Size : 30cm x 30cm Good Plastic Material
50
GVTI (W) Khanpur, RYK
25
GVTI (W) Samanabad,Fsd
25
Page 7 of 24 FORM OF BID
Package No. 133 DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
9. Stapler(Large)
Stapling Capacity, 210 sheets Loading Capacity , 100 Staples Stapler Size, Large
49
GCT (W) Sargodha 20
GCT (W) Sahiwal 20
GTTC (W) Bhawana, Chiniot
2
GVTI (W) Khanpur 2
GTTC(F) Lalian, Chiniot
2
GVTI(W) Samanabad Fsd
3
Page 8 of 24 FORM OF BID
Package No. 133 DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
10.
Electric Iron
1000 Watts 230 V, (50 Hz) Fully automatic control knob with thermostat, Over heating protection, Six speed adjustable control, Pilot light, Non stick coating sole plate
23
GTTC (W) Bhawana, Chiniot
3
GVTI (W) Khanpur, RYK
6
GCT (W) Jarranwala (FSD
4
GTTC (F) Lalian, Chiniot
2
GVTI(W)Samanabad,Fsd
8
Page 9 of 24 FORM OF BID
Package No. 133 DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
11. Steam Iron
1200 Watt Auto off, Auto clean Sole plate, Scratch resistant, stainless steel nonstick. Steam output 100g/min, Water tank 200 ml anti-drip
16
GVTI (W) Khanpur, RYK
3
GCT (W) Sargodha 6
GCT (W) Jarranwala (FSD)
2
GTTI (W) Gujjar pura, Lahore
3
GVTI(W) Samanabad,Fsd
2
Grand Total:
(Amount of Grand total in Words: ________________________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 10 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) Bid Reference No: TEVTA / PC / 133 / 2016-17
DRAFT FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2016 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidder along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
Page 11 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) Bid Reference No: TEVTA / PC / 133 / 2016-17
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 12 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) Bid Reference No: TEVTA / PC / 133 / 2016-17
TERMS & CONDITIONS
1. Scope of Work
Procurement will be based on accumulative cost basis following least cost method.
Bidders must submit bids of all items of a package. Lowest evaluated successful bidder
will be responsible for delivery of all items at consignee’s end in safe, sound and in
operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelope bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 90 days from the date of
opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Currency
Firm and final rates should be quoted in PAK Rupees.
5. Govt. Taxes and Transportation Charges
The total quoted price must be inclusive of all applicable taxes as
per prevailing Govt. rules, duties, transportation, commissioning
charges etc. in Pak Rupees.
6. Preparation of Bids / Proposals
Proposal / bid must be prepared as per instructions of bidding
documents. The bid / proposal should be properly page numbered
along with index. Separators should be used for differentiation of
various documents.
7. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
Page 13 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) Bid Reference No: TEVTA / PC / 133 / 2016-17
8. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill the columns No. 6,7,8,9, 10 & 11 of the Form of Bid.
In case bidder desires to quote higher specifications, the same
should be provided in the respective column of the Form of Bid
against the specific item. Country of origin, Brand & Model of each
& every items must be quoted.
9. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered.
10. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered.
11. Change in Quantity and place of Delivery
Procuring agency can increase / decrease the quantity and delete
any item after recording reason in writing and change place of
delivery at any time during the procurement proceeding.
12. Provision of Sample
The procuring agency can demand sample of any machinery /
equipment for checking the performance of the machinery /
equipment. On satisfactory performance of the sample, the bidder
will be responsible for delivery of the same. In case performance of
the sample is not satisfactory the procuring agency can reject the
same and reject the bid.
Page 14 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) Bid Reference No: TEVTA / PC / 133 / 2016-17
13. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
14. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope procedure”. All bids must
be received in the office of DGM (Procurement), Purchase Cell,
TEVTA Secretariat 96 H, Gulberg II, Lahore, within due date and time
as mentioned in the Invitation to Bid / Advertisement.
15. Manual / Literature The bidder is required to submit relevant literature / manuals (in
Urdu or English), along with the bid. (Where necessary / applicable).
The manual / literature should meet the required specification of
the Machinery & Equipment.
16. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
17. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative cost
basis.
Page 15 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) Bid Reference No: TEVTA / PC / 133 / 2016-17
18. Method of Selection of Lowest Evaluated Bidder
Lowest evaluated bidder will be selected on accumulative cost basis
following least cost method of the complete package. The bidder
which meets the required minimum specification, other conditions
mentioned in the bidding documents and having lowest price will be
selected as lowest evaluated bidder.
19. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder. The contractor must submit performance guarantee within 10 days of the award of contract. After receipt of performance guarantee, Procurement Order will be issued.
20. Repeat Order
The contractor may provide Machinery & Equipment on repeat order (15% of the original procurement order) under the provision of Punjab Procurement Rules 2014, if asked for.
21. Rejection of the Bid
Bids will be rejected in case of the following:
i. Received after due date and time.
ii. Bidding documents are unsigned/unstamped.
iii. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
iv. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
v. Offering partial scope of work / incomplete bids
22. Packing of Machinery, Tools & Equipment All Machinery, Tools & Equipment supplied must be in original form
/ packing. All Machinery, Tools & Equipment must be genuine, brand
new, non-refurbished, un-altered in any way, as per required
specification, and imported (if any) through proper channel.
Page 16 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) Bid Reference No: TEVTA / PC / 133 / 2016-17
23. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the
contractor OR at the final destination (or at both places). Where
conducted at the premises of the contractor, the contactor shall
provide all-reasonable facilities and assistance, which may
include access to drawings, production data and online
verification from official web site of the manufacturer, to the
inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to
conform to the technical specification, in any tests or inspection
and the contractor shall replace the rejected goods / items
within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where
necessary, reject the goods shall in no way be limited or waived
by reason of pre-delivery inspection, testing or passing of the
goods.
24. Comprehensive Warranty /Maintenance
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started from issuance of completion certificate on successful delivery, installation and commissioning and final inspection, to keep the supplied items operational and functional during the warranty period.
25. Payment
i. Mode
Payment will be made through cross cheque after complete delivery
at specified places (institutions), inspection, installation and
commissioning of the Machinery/Equipment. The contractor shall
provide all necessary supporting documents along with invoice for
payment.
Page 17 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) Bid Reference No: TEVTA / PC / 133 / 2016-17
ii. Running Bill
On complete / full delivery, commissioning and inspection of
machinery & equipment in a specific institution, the contractor may
submit running bill pertaining to the supplies provided in the
specific institution. The running bill may be entertained by the
procuring agency after successful inspection, installation and
commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete
delivery at specified place, final inspection, installation and
commissioning of the machinery /equipment.
26. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
27. Penalty
In case of late delivery of goods beyond the periods specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
28. Training of the Staff
In case of specialized items, supplier will provide necessary training
to the TEVTA staff / faculty. The terms and conditions for such
training, may however, be mutually decided between the TEVTA
and the successful bidders, if so required.
Page 18 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) Bid Reference No: TEVTA / PC / 133 / 2016-17
DELIVERY
1. The lowest evaluated successful bidder will be responsible for delivery
at places as mentioned in the Form of Bid in safe, sound and in
operational condition at its own risk & cost within 60 days of issuance of
procurement order.
2. Delivery period can be extended on the written request of the
contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security demanded in the invitation to bid in the shape of CDR/DD/PO/ Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids, the bid security will be forfeited.
2. Performance Guarantee
The successful bidder, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of award of contract. The performance guarantee @ 10% of contract amount can be submitted in the shape of Bank Guarantee, CDR only, issued by the schedule bank valid for one year. Performance Guarantee will be returned after warranty period. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of unsuccessful bidders will be released after receipt of acceptance from the successful bidder. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 19 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) Bid Reference No: TEVTA / PC / 133 / 2016-17
ARBITRATION
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
BLACK LISTING
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
COMMUNICATION
In case of any problem regarding preparation and submission of bids, DGM Procurement TEVTA may be contacted at the below mentioned address:
DGM Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 410,413) 042-99263073, 04299268056
E-Mail: [email protected]
Advisor Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 345) 042-99268061
Page 20 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) Bid Reference No: TEVTA / PC / 133 / 2016-17
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier] hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Page 21 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) Bid Reference No: TEVTA / PC / 133 / 2016-17
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 22 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) Bid Reference No: TEVTA / PC / 133 / 2016-17
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 23 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) Bid Reference No: TEVTA / PC / 133 / 2016-17
CHECK LIST / GUIDELINES FOR BIDDERS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidder is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No item of a package missed and rates of all items in a package quoted
05. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
06. Envelopes are properly sealed
07. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
08. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
09. All pages of bidding documents are properly signed and stamped at the given place
10. Item wise and grand total are quoted at the respective columns of the Form of Bid.
11. Firm and final rates are quoted in PAK Rupees
12. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
13. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
14. Rates are quoted on the attached prescribed Form of Bid
15. No calculation or arithmetic error is made
16. Bid is submitted within due date and time
17. Bid is not conditional
18. Certificate at the end of bidding documents is signed and stamped
19. Read and understand all the bidding documents
20. Address and contact No. of the bidder on the envelope is written
Page 24 of 24
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(FOOT MACHINE, SEWING MACHINE, DRAWING BOARD, ELECTRIC IRON & STEAM IRON ETC. ) Bid Reference No: TEVTA / PC / 133 / 2016-17
LIST OF INSTITUTIONS WITH ADDRESSES
Sr. No. Place of Delivery / Name of Institutions Address
1. GCT (W) Sargodha GCT (W), Tali Chowk, New Satellite Town, Sargodha
2. GCT (W) Sahiwal Tariq Bin Zayyad Colony, Opposite Feteh Sher Park, Sahiwal
3. GVTI (W) Khanpur GVTI (W), Bagh-o-Bahar Road, Near Special Education School, In front of City Garden, Khanpur
4. GCT (W) Jaranwala GCT (W), PMA Building, Near Fire Brigade Office , Jaranwala
5. GTTC Lalian, Chiniot D.M. TEVTA Office, Inside GTTI, Satellite Town, Jhang
6. GVTI (W) Samanabad, Faisalabad Samanabad Faisalabad
7. GTTI (W) Gujjarpura Gujjarpura, China Scheme. Lahore
Govt. of the Punjab
Technical Education & Vocational Training Authority
(TEVTA)
BIDDING DOCUMENTS
FOR PROCUREMENT OF DDM(KNITTING MACHINES & WOOL WINDERS) FOR
VARIOUS INSTITUTE OF TEVTA Bid Reference No: TEVTA / PC /134/ 2016-17 Package Name: DDM(KNITTING MACHINES & WOOL WINDERS)
Method of Procurement Single Stage one Envelope (Accumulative Cost Basis- Least Cost Method)
Last date of issuance of bidding Documents:
Last Date & Time of Receipt of Bids
Bid Opening Date & Time:
Table of Contents
Sr. No. Description Page No.
01. INSTRUCTIONS TO BIDDERS 1
02. FORM OF BID 3
03. FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT) 5
04. TERMS & CONDITIONS OF THE CONTRACT
1. Scope of Work 2. Procurement Procedure and Method of Procurement 3. Validity of bids 4. Currency 5. Govt. Taxes and Transportation Charges 6. Preparation of Bids / Proposals 7. Availability of Spare Parts
7
8. Rates on the Bid Form
9. Alternative Bids 10. Verification 11. Change in Quantity and Place of Delivery 12. Provision of Sample
8
13. Acceptance of Arithmetical Errors 14. Submission of Bids 15. Manual / Literature 16. Opening of Bids 17. Evaluation
9
18. Method of Selection of Lowest Evaluated Bidder 19. Award of Contract and Procurement Order 20. Repeat Order
21. Rejection of Bids 22. Packing of the Machinery, Tools & Equipment
10
23. Inspection of Machinery, Tools & Equipment 24. Comprehensive Warranty / Maintenance 25. Payment
i. Mode
11
ii. Running Bill iii. Final Bill
26. Taxes 27. Penalty 28. Training of the Staff
12
05. DELIVERY FORMAT OF ALL SECURITIES
1. Bid Security 2. Performance Guarantee 3. Release of Bid Security
13
06. ARBITRATION BLACK LISTING COMMUNICATION
14
07. INTEGRITY PACT 15
08. CERTIFICATE 17
09. CHECKLIST / GUIDELINES FOR BIDDERS 18
10. LIST OF INSTITUTIONS WITH ADDRESSES 19
BRIEF INTRODUCTION OF THE ORGANIZATION
Ser No. Fields Description
01. Name of the Organization
02. National Tax Number
03. Sales Tax Registration Number
04. Date of Establishment
05. Corporate Status (Proprietor, Partnership, Private Limited, Public Limited)
06. Bidder Name and Designation in the Organization
07. Mailing address
08. Contact / Cell No.
09. Fax No.
10. E-Mail Address
Page 1 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(KNITTING MACHINES & WOOL WINDERS) Bid Reference No: TEVTA / PC / 134 / 2016-17
INSTRUCTIONS TO BIDDERS
1. Single stage one envelope procedure will be adopted.
2. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /
overwriting, the same shall properly be signed.
3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and
cannot be known until duly opened.
4. Bid No. and Package Name should clearly be written on top left corner of the envelope.
5. Address and contact No. of the bidder on the envelope should be written.
6. Bids will publically be opened on the exact date and time given in the invitation to bid in
the presence of the bidders / representatives who may choose to be present.
7. The bid should be properly page numbered along with index. Separators should be used
for differentiation of various documents.
8. Bidders are also required to state, in their bid, the name, title, contact number (landline,
Mobile) fax number and e-mail address of the authorized representative through whom
all communications shall be made until the process has been completed.
9. All bids must be received in the office of DGM (Procurement), Purchase Cell, TEVTA
Secretariat 96 H, Gulberg II, Lahore, within due date and time as mentioned in the
invitation to bid.
10. The Procuring agency will not be responsible for any costs or expenses incurred by
bidders in connection with the preparation or delivery of bids.
11. Bidding documents should properly be signed and stamped.
12. Item wise total price and grand total price, in words and figures should be quoted at the
respective columns of the Form of Bid.
13. Bidders must submit bids on the basis of complete scope of work. Any bidder offering
partial scope of work shall be rejected as non-compliance in terms of PPR-2014.
14. No bid will be accepted after closing date and time.
Page 2 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(KNITTING MACHINES & WOOL WINDERS) Bid Reference No: TEVTA / PC / 134 / 2016-17
15. The total quoted price must be inclusive of all applicable taxes and duties as per
prevailing Govt. rules, transportation / delivery, installation and commissioning charges
etc. in Pak Rupees.
16. Evaluation of bid shall be made on accumulative cost basis following least cost method,
conforming to the required specification as given in Form of Bid.
17. Bidders should accept all the terms & conditions of bidding documents and conditional
bid should not be submitted.
Page 3 of 19 FORM OF BID
Package No. 134 DDM(KNITTING MACHINES & WOOL WINDERS) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
1. Knitting Machine
knitting width 8,40,44,45,52,56,60,72,80,90 cm knitting speed 0.8/1.0 M/Sec. Knitting speed varies according to gauge yarn & knitting conditions. Gauge 7, 8, 9,10,11 12,14,15,16 Stitch Quality Computerized Needle Cam System Single Cam (separate center cam) Leading Stitch Cam Lifting Unit Furnished Yarn Change 4 or 6 Racking ½”, 1”- 5” P Command Computerized Stop Motion Needle Breakage * Fabric Falling * Fabric Roll Over * Yarn Breakage * Knot * Shock Needle High Low Button Universal Type Power AC Motor Control by inverter AC 220-single phase, 50 Hz. L (m/m) 2032 Net Weight (KG) 625 Gross Weight (KG) 795
50
GCT (W) Sargodha
25
GCT (W) Sahiwal 25
Page 4 of 19 FORM OF BID
Package No. 134 DDM(KNITTING MACHINES & WOOL WINDERS) To Advisor (Procurement) TEVTA Having examined the bidding documents the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply, install and commission the following items in conformity with the below mentioned required specification as per the following price at the places mentioned against each item.
Sr. No.
Item Name with Specifications Quantity along
with Unit
Place of Delivery with quantity
Country of Origin
Quoted Brand/ Model
Pak Rupees
Unit Price without GST
Per Unit amount of
GST
Unit Price with GST
Total Price Inclusive all
Taxes Place Qty
1 2 3 4 5 6 7 8 9 10 11= (10x3)
Name and Signature of Bidder with official stamp
Dated:
2. Knitting Machine (Manual)
Flat bed manual machine with proper needles and carriage, stand, with fitting, lubricant and kit with tutorial.
25 GCT (W) Sahiwal 25
3. Wool Winders
Electrical wool winder for knitting yarn 4
GCT (W) Sahiwal 2
GCT (W) Jarranwala (FSD)
2
Grand Total:
(Amount of Grand total in Words: _____________________________________________________________________________________________________________) We understand that the purchaser intends to award the contract to the lowest evaluated bidder. We will not claim any additional cost in respect of aforesaid equipment due to any price variations till the expiry of warranty period. We undertake, to complete the work / supply within the given time period in case we are declared lowest evaluated bidder.
Note: All applicable taxes at the time of payment will be deducted. Change in the rate of tax announced by the Govt. from time to time will be applicable.
Page 5 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(KNITTING MACHINES & WOOL WINDERS) Bid Reference No: TEVTA / PC / 134 / 2016-17
DRAFT FORM FOR AWARD OF CONTRACT (CONTRACT AGREEMENT)
This agreement is made in the presence of the witnesses named below on this _____ day of
2016 at_______ between TEVTA Lahore (hereinafter called “the Purchaser”)
and______________________________________________ (hereinafter called “the Supplier”).
Whereas the Purchaser invited bids for supply of ________________________ and has
accepted a bid by the Supplier for the supply of ________________________ in the sum of Rs.
[contract price in words and figures] (hereinafter called “the Contract Price”).
Now this agreement witnesses as follow:
1. In this agreement words and expressions shall have the same meanings as are
respectively assigned to them in the bid document referred to.
2. The following documents shall be deemed to form and be read and construed as part of
this agreement, viz., the:
(a) Invitation to bid as publicized / advertised by the Purchaser
(b) Bidding document as bought from the Purchaser
(c) Specifications of items
(d) Form of Bid
(e) Undertaking submitted by the bidder along with the bid papers
(f) Supply order for supplying the selected items etc.
(g) General and special conditions regarding procurement as given in the bidding
documents and
(h) This contract agreement as executed between the Purchaser and the Supplier.
(i) The Bid Security and the Performance Guarantee
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods
and services and to replace the defective items in conformity and in all respects with the
provisions of the award of contract.
4. The purchaser hereby covenants to pay the supplier in consideration of the provision of
the goods and services and replace the defective items therein, the contract price or such other
Page 6 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(KNITTING MACHINES & WOOL WINDERS) Bid Reference No: TEVTA / PC / 134 / 2016-17
sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
5. All disputes or differences between the parties in connections with or arising out of this
agreement shall be settled through arbitration in accordance with the provisions of Punjab
Procurement Rules 2014.The arbitration should be made through mutually agreed single
arbitrator.
In witness whereof, the parties have hereinto set their respective hands and seals the day and
the year hereinto before set forth.
Purchaser
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
Supplier / Contractor
Signature: ____________________________
Name: _______________________________
Designation: __________________________
Date: ________________________________
WITNESS:
1.____________________________________
2._____________________________________
Page 7 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(KNITTING MACHINES & WOOL WINDERS) Bid Reference No: TEVTA / PC / 134 / 2016-17
TERMS & CONDITIONS
1. Scope of Work
Procurement will be based on accumulative cost basis following least cost method.
Bidders must submit bids of all items of a package. Lowest evaluated successful bidder
will be responsible for delivery of all items at consignee’s end in safe, sound and in
operational condition.
2. Procurement Procedure and Method of Procurement
Single stage one envelope bidding procedure will be adopted following least cost method on
accumulative cost basis.
3. Validity of Bids
The bids shall remain valid for a period of 90 days from the date of
opening of bids. Further extension if required be obtained as per
Punjab Procurement Rules 2014.
4. Currency
Firm and final rates should be quoted in PAK Rupees.
5. Govt. Taxes and Transportation Charges
The total quoted price must be inclusive of all applicable taxes as
per prevailing Govt. rules, duties, transportation, commissioning
charges etc. in Pak Rupees.
6. Preparation of Bids / Proposals
Proposal / bid must be prepared as per instructions of bidding
documents. The bid / proposal should be properly page numbered
along with index. Separators should be used for differentiation of
various documents.
7. Availability of Spare Parts
Lowest evaluated bidder must provide spare parts of the supplied
items at market rate at any time after warranty period as per
requirement of purchaser.
Page 8 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(KNITTING MACHINES & WOOL WINDERS) Bid Reference No: TEVTA / PC / 134 / 2016-17
8. Rates on the Form of Bid
Rates should be quoted on the attached prescribed Form of Bid.
Bidder shall fill the columns No. 6,7,8,9, 10 & 11 of the Form of Bid.
In case bidder desires to quote higher specifications, the same
should be provided in the respective column of the Form of Bid
against the specific item. Country of origin, Brand & Model of each
& every items must be quoted.
9. Alternative Bids
More than one bid / offer / tender of a package will not be
considered from the same bidder. Further, alternative bid / bids of
an item / items, will not be considered.
10. Verification
Procuring agency can verify any or all documents / information
submitted by the bidder. In case of bogus documents and wrong
information the same would not be considered.
11. Change in Quantity and place of Delivery
Procuring agency can increase / decrease the quantity and delete
any item after recording reason in writing and change place of
delivery at any time during the procurement proceeding.
12. Provision of Sample
The procuring agency can demand sample of any machinery /
equipment for checking the performance of the machinery /
equipment. On satisfactory performance of the sample, the bidder
will be responsible for delivery of the same. In case performance of
the sample is not satisfactory the procuring agency can reject the
same and reject the bid.
Page 9 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(KNITTING MACHINES & WOOL WINDERS) Bid Reference No: TEVTA / PC / 134 / 2016-17
13. Acceptance of Arithmetical Errors
In case of discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected. If the
bidder does not accept the correction of the errors, its bid will be
rejected and its bid security will be forfeited. If there is discrepancy
between words and figures the amount in words will prevail.
14. Submission of Bids
The interested bidders should submit bids of the complete package
on the basis of “single stage one envelope procedure”. All bids must
be received in the office of DGM (Procurement), Purchase Cell,
TEVTA Secretariat 96 H, Gulberg II, Lahore, within due date and time
as mentioned in the Invitation to Bid / Advertisement.
15. Manual / Literature The bidder is required to submit relevant literature / manuals (in
Urdu or English), along with the bid. (Where necessary / applicable).
The manual / literature should meet the required specification of
the Machinery & Equipment.
16. Opening of Bids
Bids will publically be opened by the Central Procurement
Committee TEVTA, in the presence of bidders or their
representatives who may choose to be present, as per date, time
and venue mentioned in the invitation to bid.
17. Evaluation
Evaluation of bids shall be made on accumulative cost basis of
complete package following least cost method, conforming to the
required specifications as given in Form of Bid and other conditions
mentioned in the bidding documents. In case bidder quoted items
are of higher or better specification, his / her bid will be treated
responsive, finally the evaluation will be made on accumulative cost
basis.
Page 10 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(KNITTING MACHINES & WOOL WINDERS) Bid Reference No: TEVTA / PC / 134 / 2016-17
18. Method of Selection of Lowest Evaluated Bidder
Lowest evaluated bidder will be selected on accumulative cost basis
following least cost method of the complete package. The bidder
which meets the required minimum specification, other conditions
mentioned in the bidding documents and having lowest price will be
selected as lowest evaluated bidder.
19. Award of Contract and Procurement Order
Contract will be awarded to the lowest evaluated bidder. The contractor must submit performance guarantee within 10 days of the award of contract. After receipt of performance guarantee, Procurement Order will be issued.
20. Repeat Order
The contractor may provide Machinery & Equipment on repeat order (15% of the original procurement order) under the provision of Punjab Procurement Rules 2014, if asked for.
21. Rejection of the Bid
Bids will be rejected in case of the following:
i. Received after due date and time.
ii. Bidding documents are unsigned/unstamped.
iii. The bid is from a bidder who is black listed, by any Government
/ Semi-Government Department / Autonomous Bodies in any
part of Pakistan
iv. The bid is received by telephone/ telex/ fax/ telegram/E-mail.
v. Offering partial scope of work / incomplete bids
22. Packing of Machinery, Tools & Equipment All Machinery, Tools & Equipment supplied must be in original form
/ packing. All Machinery, Tools & Equipment must be genuine, brand
new, non-refurbished, un-altered in any way, as per required
specification, and imported (if any) through proper channel.
Page 11 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(KNITTING MACHINES & WOOL WINDERS) Bid Reference No: TEVTA / PC / 134 / 2016-17
23. Inspection of Machinery, Tools & Equipment
i. The inspection or tests shall be conducted at the premises of the
contractor OR at the final destination (or at both places). Where
conducted at the premises of the contractor, the contactor shall
provide all-reasonable facilities and assistance, which may
include access to drawings, production data and online
verification from official web site of the manufacturer, to the
inspectors, at no charge to the procuring agency.
ii. The procuring agency may reject the delivered items which fail to
conform to the technical specification, in any tests or inspection
and the contractor shall replace the rejected goods / items
within fifteen working days, free of cost.
iii. The TEVTA's post-delivery right to inspect, test and, where
necessary, reject the goods shall in no way be limited or waived
by reason of pre-delivery inspection, testing or passing of the
goods.
24. Comprehensive Warranty /Maintenance
Bidders must provide one year free comprehensive onsite warranty, which must include labor, parts replacement and any other related service. Warranty period will be started from issuance of completion certificate on successful delivery, installation and commissioning and final inspection, to keep the supplied items operational and functional during the warranty period.
25. Payment
i. Mode
Payment will be made through cross cheque after complete delivery
at specified places (institutions), inspection, installation and
commissioning of the Machinery/Equipment. The contractor shall
provide all necessary supporting documents along with invoice for
payment.
Page 12 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(KNITTING MACHINES & WOOL WINDERS) Bid Reference No: TEVTA / PC / 134 / 2016-17
ii. Running Bill
On complete / full delivery, commissioning and inspection of
machinery & equipment in a specific institution, the contractor may
submit running bill pertaining to the supplies provided in the
specific institution. The running bill may be entertained by the
procuring agency after successful inspection, installation and
commissioning of delivered machinery/equipment.
iii. Final Bill
Final payment will be made through cross cheque after complete
delivery at specified place, final inspection, installation and
commissioning of the machinery /equipment.
26. Taxes
TEVTA shall deduct all applicable taxes at the prevailing rate
prescribed by the Govt., from all payments submitted by the
contractor. Change in the rate of tax announced by the Govt. from
time to time will be applicable.
27. Penalty
In case of late delivery of goods beyond the periods specified in the bidding documents, a delay penalty @ 0.2% per day of the cost of late delivered supplies / items shall be imposed on the supplier up to a maximum of 10% of the contract amount.
28. Training of the Staff
In case of specialized items, supplier will provide necessary training
to the TEVTA staff / faculty. The terms and conditions for such
training, may however, be mutually decided between the TEVTA
and the successful bidders, if so required.
Page 13 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(KNITTING MACHINES & WOOL WINDERS) Bid Reference No: TEVTA / PC / 134 / 2016-17
DELIVERY
1. The lowest evaluated successful bidder will be responsible for delivery
at places as mentioned in the Form of Bid in safe, sound and in
operational condition at its own risk & cost within 60 days of issuance of
procurement order.
2. Delivery period can be extended on the written request of the
contractor, giving compelling reasons for delay in delivery.
FORMAT OF ALL SECURITIES REQUIRED
1. Bid Security All bids accompany the bid security demanded in the invitation to bid in the shape of CDR/DD/PO/ Banker’s cheque in favour of Chairperson TEVTA. In case of withdrawal of bid after opening of bids, the bid security will be forfeited.
2. Performance Guarantee
The successful bidder, must furnish to the procuring agency the performance guarantee @ 10% of the contract amount within 10 days of award of contract. The performance guarantee @ 10% of contract amount can be submitted in the shape of Bank Guarantee, CDR only, issued by the schedule bank valid for one year. Performance Guarantee will be returned after warranty period. In case of non-satisfactory services and non-compliance of procurement order / procurement contract in terms of supply of any item / good and quality, the performance guarantee will be forfeited.
3. Release of Bid Security
Bid Security of unsuccessful bidders will be released after receipt of acceptance from the successful bidder. Bid Security of successful bidder will be released on receipt of performance guarantee.
Page 14 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(KNITTING MACHINES & WOOL WINDERS) Bid Reference No: TEVTA / PC / 134 / 2016-17
ARBITRATION
In case of any dispute between the procuring agency and the contractor after the procurement contract, the dispute should be resolved through Arbitration.
BLACK LISTING
The procuring agency may, for a specified period, debar a bidder or contractor from participating in any public procurement process of the procuring agency, if the bidder or contractor has:
(a) Acted in a manner detrimental to the public interest or good practices:
(b) Consistently failed to perform his obligation under the contract;
(c) Not performed the contract up to the mark; or
(d) Indulged in any corrupt practice.
Black listing mechanism will be followed as per Punjab Procurement Rules 2014.
COMMUNICATION
In case of any problem regarding preparation and submission of bids, DGM Procurement TEVTA may be contacted at the below mentioned address:
DGM Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 410,413) 042-99263073, 04299268056
E-Mail: [email protected]
Advisor Procurement TEVTA
Purchase Cell, 96H, Gulberg II, Lahore.
Tel: 042-99263055-59 (Ext 345) 042-99268061
Page 15 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(KNITTING MACHINES & WOOL WINDERS) Bid Reference No: TEVTA / PC / 134 / 2016-17
DRAFT INTEGRITY PACT The lowest evaluated successful bidder shall sign and stamp the below
mentioned Integrity Pact for the procurement contracts exceeding Rupees 10 million. Failure to provide such integrity pact shall make the bidder non-responsive.
Contract No.________________ Dated __________________ Contract Value: [To be filled in at the time of signing of Contract]
Contract Title: _________________
………………………………… *Name of Supplier] hereby declares that it has not obtained or induced the procurement of any contract, right, interest, privilege or other obligation or benefit from Government of Punjab (GOP) or any administrative subdivision or agency thereof or any other entity owned or controlled by GOP through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and
warrants that it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP, except that which has been expressly declared pursuant hereto.
[Name of Supplier] certifies that it has made and will make full disclosure of all
agreements and arrangements with all persons in respect of or related to the transaction with GOP and has not taken any action or will not take any action to circumvent the above declaration, representation or warranty.
[Name of Supplier] accepts full responsibility and strict liability for making any false
declaration, not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration, representation and warranty. It agrees that any contract, right, interest, privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice to any other rights and remedies available to GOP under any law, contract or other instrument, be voidable at the option of GOP.
Page 16 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(KNITTING MACHINES & WOOL WINDERS) Bid Reference No: TEVTA / PC / 134 / 2016-17
Notwithstanding any rights and remedies exercised by GOP in this regard, [name of Supplier] agrees to indemnify GOP for any loss or damage incurred by it on account of its corrupt business practices and further pay compensation to GOP in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from GOP.
Name of Buyer: ……………… Name of Seller/Supplier: ………… Signature: …………………… Signature: …………………………
[Seal] [Seal]
Page 17 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(KNITTING MACHINES & WOOL WINDERS) Bid Reference No: TEVTA / PC / 134 / 2016-17
CERTIFICATE
A. We undertake that our Firm M/s______________ is not black listed by any Government / Semi-Government Department / Agency / Autonomous Bodies in any part of Pakistan.
B. We undertake that in case our bid accepted the goods to be supplied under the contract agreement will be genuine, brand new, non-refurbished, un-altered in any way, as per required specification, imported (if any) through proper channel.
C. We have read all terms & conditions and undertake to abide by all Terms & Conditions mentioned in this Bidding Document.
D. We also hereby categorically confirm that the proposal / bid offered by us complies to particulars and specification as given in the Bidding Documents.
E. It is certified that quoted rates against each item are as per market
rate and we will refund the excess amount, in case we offered the same items at lowest rate anywhere in Pakistan.
Page 18 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(KNITTING MACHINES & WOOL WINDERS) Bid Reference No: TEVTA / PC / 134 / 2016-17
CHECK LIST / GUIDELINES FOR BIDDERS
All bidders are requested to read the under mentioned checklist carefully and ensure that the
under mentioned all requirement are met for the preparation and submission of their bids:
Sr. No. Requirement Yes / No
01. The bidder is active tax payer throughout the procurement process
02. Bid Security is available in the bid
03. Bid reference and package at top left corner of the envelope is marked
04. No item of a package missed and rates of all items in a package quoted
05. No Erasing, cutting/ overwriting made. If made the same is properly signed and stamped
06. Envelopes are properly sealed
07. Name, title, contact number (landline, Mobile) fax number and e-mail address of the authorized representative provided
08. Bids are addressed to Advisor (Procurement), Purchase Cell, TEVTA Secretariat 96 H, Gulberg II, Lahore.
09. All pages of bidding documents are properly signed and stamped at the given place
10. Item wise and grand total are quoted at the respective columns of the Form of Bid.
11. Firm and final rates are quoted in PAK Rupees
12. Literature / manual / brochure (in Urdu / English) placed in the bid, is in conformity with the required specifications of items
13. Quoted bids are inclusive of all taxes, duties, transportation charges etc. in Pak Rupees.
14. Rates are quoted on the attached prescribed Form of Bid
15. No calculation or arithmetic error is made
16. Bid is submitted within due date and time
17. Bid is not conditional
18. Certificate at the end of bidding documents is signed and stamped
19. Read and understand all the bidding documents
20. Address and contact No. of the bidder on the envelope is written
Page 19 of 19
Name and Signature of Bidder with official stamp Dated:
Package Name: DDM(KNITTING MACHINES & WOOL WINDERS) Bid Reference No: TEVTA / PC / 134 / 2016-17
LIST OF INSTITUTIONS WITH ADDRESSES
Sr. No. Place of Delivery / Name of Institutions Address
1. GCT (W) Sargodha GCT (W), Tali Chowk, New Satellite Town, Sargodha
2. GCT (W) Sahiwal Tariq Bin Zayyad Colony, Opposite Feteh Sher Park, Sahiwal
3. GVTI (W) Khanpur GVTI (W), Bagh-o-Bahar Road, Near Special Education School, In front of City Garden, Khanpur
4. GCT (W) Jaranwala GCT (W), PMA Building, Near Fire Brigade Office , Jaranwala
5. GTTC Lalian, Chiniot D.M. TEVTA Office, Inside GTTI, Satellite Town, Jhang
6. GVTI (W) Samanabad, Faisalabad Samanabad Faisalabad
7. GTTI (W) Gujjarpura Gujjarpura, China Scheme. Lahore