GPF

RES

OU

RCE

S /

GPF

MA

NU

AL

SECT

ION

List of employees getting retired after six months to be sent to the concerned GPF Section

GPF

RES

OU

RCE

S /

GPF

MA

NU

AL

SECT

ION

UPDATE BALANCES OF EMPLOYEES

(FINAL RECALCULATION PROGRAM)

REP

OR

T EX

ECU

TIO

N &

PR

INTI

NG

by

GPF

Sec

tion

res

ourc

es

FINAL RECALCULATION DETAIL SHEET / GPF BALANCE SHEET TO BE SENT TO AO Fund (concerned section). A

O G

PF S

ECTI

ON

Intimation Letter From AGs / AGPRs / DAOs along with GPF History to be sent to DDO/ Adm. depts & Employee.

DD

O /

Adm

inis

trat

ive

Dep

tt/

Com

pete

nt A

utho

rity

The Administrative deptt / Competent Authority will forward to the employee concerned the Balance Sheet and complete GPF Prescribed form for submission to AG / AGPR/ DAO.

Understandingthe box

AO

FU

ND

SEC

TIO

N

Case Initiation• After receiving of final

case from administrative deptt.

• Final payment authority to be issued by the GPF section

AO

GPF

SEC

TIO

N

•Incase of early Payment / LPR :

•Regular Payroll / Off cycle

•GPF Prescribed Form to reach the AO Fund section with details of mode of payments

AO

GPF

Con

cern

ed s

ecti

on

PUN

CHIN

G to

be

done

by

KPO

. V

ERIF

ICA

TIO

N to

be

done

by

DA

TA

COD

ER

Dat

a Co

der

Sect

ion

Payr

oll P

roce

ssin

g O

ffic

er PAYROLL PROCESSING & PAYMENT TO BANK

SAP Program to executeYPGPFS001 – List of employees getting retired in specified time(Annex I)

SAP Program to executeYP_GPF_RC – GPF Final Recalculation Program

(Annex II)

SAP Programs to executeYPGPFS002 – GPF Intimation Letter (Annex III)YPGPFS003 – GPF Final Payment Authority (Annex IV)YPGPF_BALANCE – GPF Balance Sheet (Annex V)

GPF Final Settlement process workflowPayment through SAP(HR Module)

PERS

ON

/ SE

CTIO

N

RE

SPO

NSI

BLE

•TASKS TO BE PERFORMED

SAP Programs to executeT_CODE – PROGRAM TITLE

06 months prior to retirement of employees

Time : 30 days after the generation of list (Step 1)

7 days after receiving updated balance sheet

Time : 2 for printing the report and forwarding

FINAL CASE to be received in respective AGs/ AGPRs / DAOs within 3 months from the date of issuance of letter

After receiving the case from DDO / Administrative department Month mentioned in form 4O APPM

Payment month –before payroll

Time and Duration of event

AO GPF to verify payments, source form along with sealed authority, cancel authority and send the final payment to data entry section.

SAP Process to followGPF Final Settlement

( Annex VI)

Payment month –before payroll

GPF data entry section to punch the change and verify from system generated edit list.

SAP Process to followGPF Final Settlement

( Annex VI)

Payment month –before payroll

Verified edit list / error free certificate to be sent to payroll computer lab.

SAP Process to followGPF Final Settlement

( Annex VI)

PAYROLL PROCESSING & PAYMENT TO BANK

SAP Process to followGPF Final Settlement

( Annex VI)