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Division of Enrollment Management
Graduate Admissions
Workshop
Suzie BurnsAssociate Director of Admissions - Campus Relations
November 1, 2017
Division of Enrollment Management
• Application Volume
• Maximizing the E-Referral
• Fee Policy
• Conduct
• International Review
• Notification
• Mass E-mails
• Office Communication
• Graduate Certificates
• New Applications/Policy Changes
Topics of Discussion
Division of Enrollment Management
Graduate Application Volume 2016-2017
Term Total Applications Admits Cancelled Denies
Summer B 2016 1565 297 214 48
Fall 2016 18830 7431 1955 7035
Spring 2017 2073 1109 377 336
Summer A/C 2017 781 461 135 119
Total 23249 9298 2681 7538
Division of Enrollment Management
Maximizing the E-ReferralExpand the view to access additional information and PDF Suite
Division of Enrollment Management
GRAD APPS-PDF
Division of Enrollment Management
PDF Suite
• Application• Resume• Statement of Purpose• Letters of Recommendation• Official Test Scores as listed on the E-Referral• Unofficial Transcripts-if applicant uploaded• Supporting Documents uploaded using the Other functionality• Funding documents (if applicable and uploaded by applicant)
If you’re not using the PDF’s, you’re missing the power of the system!
Division of Enrollment Management
Excel Download
Be respectful of FERPA and UF privacy regulations.
Division of Enrollment Management
Fee Payment Policy
• Every application requires a non-refundable $30.00 application fee and $7.00 processing fee
• An application is specific to a term, level and program
• Native/Readmission applications require fee payment
• Change of admission dates are limited to one year from the admitted term
• The Office of Admissions does not offer fee waivers for graduate applicants
Division of Enrollment Management
Conduct
• Department cannot admit a student with a conduct hold
• Office of Admissions handles the initial review for the Office of Student Conduct and Conflict Resolution (SCCR)
• When a file is referred to the Dean of SCCR, the Office of Admissions must wait to receive clearance before allowing the department to move forward
• The Office of Admissions does not release conduct information to departments in any circumstances
Division of Enrollment Management
International Review
• Please follow up with your applicants to ensure that they submit official documents to our office. It will help expedite the review process and keep students from having holds placed on their records
• Though required at the undergraduate level, UF does not require external review of credentials for graduate applicants
• External review for graduate applicants is still being discussed
Division of Enrollment Management
Notification
• The Office of Admissions does not release admissions decisions to graduate students
• It is the department’s responsibility to notify applicants of their status
• Any departmental or Graduate School requirements must be printed on the letter
Division of Enrollment Management
• An appl icant MUST be admitted on the
central university system prior to the department sending out an offer of admission. This is done for the protection of the department, col lege, university and appl icant. I f you have any
questions, please ask BEFORE sending
the letter
Notification Policy
Division of Enrollment Management
Mass E-mails to Applicants
• Please do not send mass e-mails to applicants requesting that they communicate directly with the Office of Admissions concerning missing materials (i.e. test scores)
• Departments are charged with communicating directly with applicants concerning missing materials and should work with Admissions via the E-referral to resolve issues
Division of Enrollment Management
Office Communication
• If the applicant is listed on your browse: Click on the envelope icon and send a note
• If there is not a listing: Use the [email protected] routing list
Division of Enrollment Management
Graduate Certificates
• Graduate Certificate system is online
• Application is located at http://admissions.ufl.edu/apply/more
• Training PowerPoint is available at http://www.admissions.ufl.edu/CertificateTraining.pptx
• To request security e-mail [email protected]
• Please remove all reference to non-degree and postbac application procedures from your website as all certificate programs should use the centralized application
Division of Enrollment Management
Certificateshttp://admissions.ufl.edu/apply/more
Division of Enrollment Management
Certificates
• Upon submission the application will download nightly to
Application Services who will review:
• Must confirm fee, conduct, residency and transcripts
• Upon completion of the review, a referral will be placed on
your processing screen (CAPCO) within Student Admin
• College/Department has the option to Admit, Cancel or Deny
• Before registration appointments are given, students must
submit official transcripts
• Updates such as term and program changes will need to be e-
mailed to Applicant Services at
Non-Current Student Applicants:
Division of Enrollment Management
• Jump Key-CAPCO for College/Department Processing Page
• Click within “To App“ column to view the student’s application
• Copy of unofficial transcripts (If uploaded by applicant) are included
• Unofficial transcripts can be used for the initial review and offer
CertificatesNon-Current Student Applicants:
Division of Enrollment Management
Certificates
• Nightly batch program will place the applicant’s referral on
screen CAPSC for applicant’s college to approve
• Referral will not appear on CAPCO until the student’s college
approves the student to take on additional certificate
responsibilities
• Once on CAPCO the College/Department has the option to
Admit, Cancel or Deny the referral
• You must confirm high degree if the student is a currently
enrolled undergraduate applying to a graduate certificate.
• Updates such as term and program changes will need to be e-
mailed to Applicant Services at [email protected]
Current Student Applicants:
Division of Enrollment Management
• Jump Key-CAPSC for Student’s College (Enrolled Students Only)
• Jump Key-CAPCO for College/Department Processing Page
• Click within “To App“ column to view the student’s application
CertificatesCurrent Student Applicants:
Division of Enrollment Management
Certificates
Notable Certificate Screen:
• CAPRO
• Showing all submitted applications regardless of the status
(pending, reviewed, refer, admit..)
• Shown in real time, no additional batch processing
• Main purpose is to handle questions from applicants in all stages
of the review process
Division of Enrollment Management
Certificates
CAPRO:
• Click on date under “To App Stat” to access students’ application
status
• This is updated by Applicant Services after initial review
Division of Enrollment Management
Certificates
• Admitted certificate applicants will merge over to the Registrar’s
Office upon the receipt of all official documents
• Please communicate to your admitted certificate applicants that they
should immediately forward their official transcripts to the Office of
Admissions if they have not already done so
• Without the receipt of official transcripts the offer cannot be finalized
and the certificate applicant will NOT be merged to the Registrar’s
Office and allowed to register
Division of Enrollment Management
New Applications
• CollegeNET applications
• Apps live on September 18th
• No changes on department processing screens
• New CRM for processing – Slate (go-live Fall 2018)
• New admissions website – please double check all links
on your pages to make sure they are functional
Division of Enrollment Management
New Applications
Division of Enrollment Management
New Applications – Policy Changes
• One App, One Fee - Only one program with one fee can
be applied for at a time. Many fields can be reused to fill
out additional applications with corresponding additional
fees
• Application Deadlines – The application will “turn off”
after drop/add of that specific term. For example, the
Spring 2018 term will only be available through drop/add
of the Spring 2018 term
Division of Enrollment Management
New Applications – Policy Changes
• No paper applications! Readmissions and postbac are now online
• Graduate Readmission – Missing two or more consecutive terms and
re-applying to the same degree program/level previously attended.
Therefore, someone that is graduating with a masters and going right
into a PhD program without missing terms would not be considered
readmissions (this is a Change of Degree). If that person misses two
or more terms and is moving into a new level (from masters to PhD),
this would be a NEW graduate application not readmissions
• Gatorlink – Accounts will now only be available at the time of
admission. Applicants will check their application status using their
CollegeNET sign-on credentials
Division of Enrollment Management
Questions?
CONTACT:
Graduate Processing
• 392-1365
Certificates Processing
• 392-1365
