Grand Prairie, TX City Council Meeting Agenda 05-20-2014 (Includes April 15, 2014 Minutes)

City Council

City of Grand Prairie

Meeting Agenda

City Hall317 College Street

Grand Prairie, Texas

City Hall - Briefing Room317 College Street

4:30 PMTuesday, May 20, 2014

Call to Order

Staff Presentations

1 14-3694 Grand Prairie Fire Department Silver Award from the American Heart Association

2 14-3668 Improvements to QuikTrip Park - Presented by Tom Hart, City Manager

3 14-3702 CDBG and HOME Program Budgets - Presented by Bill Hills, Housing and Neighborhood Services Director

4 14-3660 Rain Water Harvesting - Presented by Gina Alley, City Manager's Intern

Agenda Review

Executive Session

The City Council may conduct a closed session pursuant to Chapter 551, Subchapter D of the Government Code, V.T.C.A., to discuss any of the following:

(1) Section 551.071 Consultation with Attorney Tommy Winn and Leland Gjetley v. The City of Grand Prairie, DC11-08305-J and its appeal.(2) Section 551.072 Deliberation Regarding Real Property(3) Section 551.074 Personnel Matters(4) Section 551.087 Deliberations Regarding Economic Development Negotiations

Recess Meeting

______________________________________________

6:30 PM Council Chambers ______________________________________________

Invocation: Willie Milbry, Pastor, Good Shepherd ChurchPledge of Allegiance to US Flag and to the Texas Flag led by Mayor Pro Tem Giessner

Page 1 City of Grand Prairie Printed on 5/16/2014

May 20, 2014City Council Meeting Agenda

Presentations

5 14-3661 Officer Mark Calvert Proclamation - Presented by Chief Dye

Officer Mark Calvert Day.pdfAttachments:

6 14-3681 Grand Prairie Police Department/JWA Motorcyle Rodeo Check Presentation to Special Olympics - Presented by Chief Dye

7 14-3696 Resolution canvassing the May 10, 2014 General and Special Elections

Election Results 5-10-2014 - 2Attachments:

8 14-3697 Administer Oath of Office to Jorja Clemson, Council Member, District One; Lila Thorn Council Member, District Three; and Jeff Copeland, Council Member, Place 7 at large

Consent Agenda

The full agenda has been posted on the city's website, www.gptx.org, for those who may want to view this agenda in more detail.

9 14-3698 Minutes of the May 6, 2014 Meeting

Council Minutes 05-06-2014Attachments:

10 14-3688 Final reconciliation on Texas Department of Transportation Project FM1382 Union Pacific Railroad Crossing in the amount of $20,205.91

Statement of Cost from TxDOT

FIS 14-3688.doc

Attachments:

11 14-3689 Professional engineering contract in the Amount of $88,200 with Birkhoff, Hendricks and Carter, Inc. to develop a facility plan for the Water Utilities Division Operations Center located at Small Hill and Beltline and approve a 5% contingency of $4,410, for a total of $92,610

FIS 613.79Attachments:

12 14-3693 Change Order No. 2 with Pogue Construction for Fire Station No. 1 in the amount of $91,042

FIS 612.13

Contract Breakdown

Attachments:



13 14-3695 Professional Design Services Contract with Komatsu Architecture for renovations to the Council Briefing Room, CMO Suite, and former Finance Department Offices in the amount of $78,869, and a 5% design contingency in the amount of $3,943, for a total funding request of $82,812

FIS 614.113

FIS 613.25

Attachments:

14 14-3685 Resolution of the City Council of the City of Grand Prairie, Texas to show support for submitting four (4) projects related to safe access to schools for federal funding consideration in the Transportation Alternative Program (TAP) Call for Projects.

15 14-3674 Resolution authorizing the City Manager to extend the Memorandum of Understanding (MOU) agreement between the City of Grand Prairie and the United States Marshals Service (USMS) Northern District of Texas to conduct enforcement operations by the North Texas Fugitive Task Force by providing use and access to various services located at the Public Safety Building, 1525 Arkansas Lane, Grand Prairie, Texas, 75052

16 14-3536 Ordinance amending Section 3, Article 5, "Specific Uses," of the Unified Development Code to provide additional enforcement remedies for Special Use Permits Conditions

UDC Amendment SUP enforcement.docxAttachments:

17 14-3613 Ordinance amending the FY 2013/2014 Crime Tax Fund

fy14 budget amenment for police

Salary Calculations - Crime Tax Budget - FY 2014

Attachments:

18 14-3624 Ordinance amending the FY 2013/2014 Baseball Fund and authorize the City Manager to expend $50,000 for a marketing campaign, $70,000 for the purchase of egress/ingress infrastructure and abate rental payments at Quik Trip Ballpark

14-3624 FS Baseball Fund 2015Attachments:

19 14-3664 Ordinance for the abandonment of an unneeded public utility easement at 3023 Pamplona to Orlando Brown and Rhonda Brown

EXHIBIT A FOR 3023 PAMPLONAAttachments:

20 14-3666 Ordinance amending the FY 2013/2014 Capital Improvement Projects Budget and ratification of an emergency purchase to GraTex Utilities Inc. for the repair of a water main break on the Fort Worth Supply Line at the Trinity River near the Riverside Golf Course in the amount of $205,000, plus a 5% contingency of $10,250, for a total of $215,250 for the repair




21 14-3667 Ordinance amending the FY 2013/2014 Capital Improvement Projects Budget; ratify an emergency repair contract to Archer Western Construction Company for the repair of a 60" Dallas Supply Line Pipeline in the amount of $120,000; and approve a 5% contingency of $6,000 for a total of $126,000 for the repair

FIs 614.132Attachments:

22 14-3670 Ordinance amending the FY 2013/2014 Capital Improvement Projects Budget and a contract with KSA Engineers for Design Electrical Improvements in the amount of $37,500

Fiscal Impact Form - Airport Electrical Design 14-3670Attachments:

23 14-3675 Ordinance defining the Police Department's authorized positions in each classification for Fiscal Year 2014, which now totals 252 Civil Service positions

24 14-3683 Ordinance amending the FY 2013/2014 Capital Improvement Projects Budget; Engineering Services Contract with Freese & Nichols, Inc. for Central Park Water Well #2 in the amount of $36,260, plus a 5% contingency of $1,813, for a total appropriation of $38,073


25 14-3686 Ordinance amending the FY 2013/2014 Capital Improvement Projects Budget for repairs to the retaining wall at the marina in Lynn Creek Park

FIS 14-3686 - Lynn Creek Shoreline Repairs at MarinaAttachments:

26 14-3691 Ordinance amending the FY 2013/2014 Capital Improvement Projects Budget; Cost of Issuance for Phase 1 of the Automated Metering Infrastructure System Project (AMI) in the amount of $134,562.50

FIS 14-3691.docAttachments:



Public Hearing Consent Agenda

27 14-3643 S140501 - Site Plan - Mira Lagos East Phase 2 (City Council District 6). Consider a request to approve a lot consolidation of two contiguous multi-family residential lots within the same development for the purpose of development review. The 12.44 acre property, located at 2629 S. Grand Peninsula Drive, is zoned Planned Development District 298-A (PD-298A) and is within the Lake Ridge Overlay District. The agent is Daniel Dewey, JBI Partners, Inc., the applicant is Ben McCaslin, Mira Lagos East Partners Ltd., and the owner is Walter Damon, Mira Lagos East Partners Ltd. (On May 5, 2014, the Planning and Zoning Commission tabled this case by a vote of 8 to 0 until the applicant reactivates the case.)Legislative History

5/5/14 Planning and Zoning Commission

Tabled to Council

28 14-3644 S140502 - Site Plan - Villas Grand Prairie - 2255 Arkansas Lane (City Council District 4). Consider a request to approve a site plan for a multi-family residential development. The 12.28-acre property, located at 2255 Arkansas Lane, is zoned Planned Development 341 (PD-341) District and is within the S.H. 161 Overlay District. The agent is Daniel Dewey, JBI Partners, Inc., and the owner is Kim McCaslin Schlieker, Multi Family Land, LLC. (On May 5, 2014, the Planning and Zoning Commission tabled this case by a vote of 8 to 0 until the applicant reactivates the case.)Legislative History


Tabled to Council

29 14-3645 SU140504/S140507 - Specific Use Permit/Site Plan - TRWD (City Council District 6). Consider a request for approval of a Specific Use Permit and Site Plan to allow for the construction and operation of water pipeline interconnect and valve facility that will connect the existing Tarrant Regional Water District Richland-Chambers pipeling and Cedar Creek pipeline to the proposed 108-inch Integrated Pipeline (IPL) Project Section 12 pipeline. The property, zoned Planned Development 322 (PD-322), is located north of State Highway 287 and east of State Highway 360. The owner/applicant is Kathy Berek, TRWD. (On May 5, 2014, the Planning and Zoning Commission tabled this case by a vote of 8 to 0 until the applicant reactivates the case.)Legislative History


Tabled to Council

Public Hearing on Zoning Applications



30 14-3646 S140503 - Site Plan - Grand Prairie Apartments - Highway 360 and Outlet Parkway (City Council District 4). Consider a request for approval of a Site Plan for a multi-family residential development. The 17.49 acre property, located at the NE corner of SH 360 Service Road and Outlet Parkway, is zoned Planned Development 343 (PD-343) and is within the SH 360 Corridor Overlay District. The agent is David West, Ventures Development Group and the owner is George Watson, Twenty Three Sixty, LTD. (On May 5, 2014, the Planning and Zoning Commission recommended approval of this request by a vote of 8-0.)

Location Map.pdf

PON.pdf

Exhibit A - Site Plan.pdf

Exhibit B - Landscape Plan I.pdf

Exhibit C - Landscape Plan II.pdf

Exhibit D - Elevation Plan I.pdf

Exhibit E - Elevation Plan II.pdf

Exhibit F - Operational Plan.pdf

Notify.pdf

PZ Draft Minutes 05-05-14.pdf

Attachments:

Legislative History


Recommended for Adoption

31 14-3647 S140505 - Site Plan - Wildlife Commerce Park (City Council District 1). Consider a request to approve a site plan to construct a 315,000-square-foot speculative warehouse building. The 17.52-acre property, generally located at the southwest corner of the Wildlife Parkway/Belt Line Road intersection, is zoned Planned Development 217C (PD-217C) for Commercial, Retail, and Light Industrial uses and is partially within the Belt Line Corridor Overlay Districts. The owner/applicant is Richard Nordyke, O'Brien Architecture. (On May 5, 2014, the Planning and Zoning Commission recommended approval of this request by a vote of 8-0.)

Location Map.pdf

PON.pdf

Site Plan Package.pdf


Notify.pdf

Attachments:

Legislative History





32 14-3648 SU140401/S140403 - Specific Use Permit/Site Plan - Wendy's at 2964 W. Camp Wisdom Road (City Council District 6). Consider a request for the approval of a specific use permit and site plan to construct and operate a restaurant with drive-thru. The 1.61-acre Property, zoned Planned Development District-114A (PD-114A), is located at 2951 and 2960 W. Camp Wisdom Road. The agent is John Measels, John Thomas Engineering, the applicant is The Wendy's Company, and the owner is Kelly Hampton, Life in the Fast Food Lane. (On May 5, 2014, the Planning and Zoning Commission recommended approval of this request by a vote of 8-0.)

Location Map.pdf

PON.pdf


Notify.pdf


Attachments:

Legislative History



33 14-3649 SU140501/S140504 - Specific Use Permit/Site Plan - Golden Chick (Equestrian Lane) (City Council District 6). Consider a request to approve a specific use permit and site plan to construct and operate a restaurant with drive through. The 8.02-acre property, located at 3060 Equestrian Lane, is zoned Planned Development 114A (PD-114A) district and is within the S.H. 360 Corridor Overlay District. The owner/Applicant is Chase Debaun, AeroFirma Corp. (On May 5, 2014, the Planning and Zoning Commission recommended approval of this request by a vote of 7-0.)

Location Map.pdf

PON.pdf

Grand Bank Authorization.pdf


Notify.pdf


Attachments:

Legislative History





34 14-3650 SU140502/S140506 - Specific Use Permit/Site Plan - Self Storage Facility (Equestrian Lane) (City Council District 6). Consider a request to approve a specific use permit and site plan request to operate a self-storage facility. The 8.02-acre property, located at 3060 Equestrian Lane, is zoned Planned Development 114A (PD-114A) district and is within the S.H. 360 Corridor Overlay District. The owner/applicant is Chase Debaun, AeroFirma Corp. (On May 5, 2014, the Planning and Zoning Commission recommended approval of this request by a vote of 7-0.)

Location Map.pdf

PON.pdf

Grand Bank Authorization.pdf

Combined Exhibits.pdf

Notify.pdf


Attachments:

Legislative History



35 14-3651 SU140503 - Specific Use Permit - Asia Times Square Banquet Room (City Council District 4). Consider a request for approval of a Specific Use Permit to operate a large event facility for weddings, birthday parties, training events and other gatherings of up to 1,000 people within the Asia Times Square Phase II complex. The property, located at 2625 W. Pioneer Parkway, is zoned Light Industrial (LI) District. The owner/applicant is Steve Loh, LGSW Capital Investment. (On May 5, 2014, the Planning and Zoning Commission recommended approval of this request by a vote of 8-0.)

Location Map.pdf

PON.pdf

Exhibit A - Operational Plan.pdf

Exhibit B - Internal Elevations.pdf

Exhibit C - Event Center Floor Plan.pdf

Exhibit D - Asia Times Square Phase II Store Layout.pdf

Exhibit E - Asia Times Square Phase II Parking Layout.pdf

Notify.pdf


Attachments:

Legislative History





36 14-3652 Z140501 - Zoning Change - 1309 S Belt Line Rd (City Council District 5). Consider a request to rezone property from Single Family 3 (SF-3) district to Planned Development District for commercial uses. The 1.83-acre property, located at 1309 S. Belt Line Road, is zoned Single Family 3 (SF-3) district. The owner/applicant is Erica Armendariz. (On May 5, 2014, the Planning and Zoning Commission recommended approval of this request by a vote of 8-0.)

Location Map.pdf

PON.pdf

Exhibit Site Plan.pdf

Exhibit Floor Plan.pdf

Notify.pdf


Attachments:

Legislative History



37 14-3577 Z140402 - Zoning Change - Westchester Crossing (City Council District 3). Consider a request for approval of a zoning change from General Retail (GR) and Planned Development 242 (PD-242) District to a Planned Development District. The 16.97-acre property, split-zoned PD-242 and GR, is located at 220 W. Camp Wisdom Road and 5250 S. Carrier Parkway. The agent is Osama Nashed, ANA Consultants, LLC, the applicant is Robert Shelton, Westchester Crossing, and the owner is Stephen Webb, DFW Crossing. (On April 7, 2014, the Planning and Zoning Commission recommended approval of this request by a vote of 8-0. On April 15, 2014, the City Council tabled this case until the May 20, 2014 meeting.)

PON.pdf

Legal DX 040714.pdf

RRC W3A w Exhibit.pdf

zoning exhibit reduced 040314.pdf

J Swing Exhibit reduced 040314.pdf

Neighborhood Zoning Survey.pdf


Notify.pdf

Attachments:

Legislative History





4/15/14 City Council TabledMayor Jensen declared a conflict of interest and left during the discussion and vote on this item.

Jim Hinderaker, Chief City Planner, reviewed Case Z140402. He said this case includes property at W. Camp Wisdom and Carrier Parkway which has a split zoning (General Retail and Planned Development 242). He said this site will have single family residences. There is an existing gas well and they are proposing to cap the well and fill the existing frac pond and continue use of an existing cell tower. Mr. Hinderaker showed adjacent uses and photographs of the site. He indicated this Planned Development would consolidate the current split zoning. The developer is working to reclaim the well site and the gas company has filed paperwork which awaits approval by the Railroad Commission. There is also a cellular tower onsite which requires a 240' setback. He said the plan meets the requirements of SF-4 zoning with regard to lot size and width and the buffer. The Concept Plan shows access from both Carrier Parkway and Camp Wisdom. Mr. Hinderaker said cross hatched areas on the map indicate J swing lots which can have reduced setbacks. There will be a 30' landscape buffer on Carrier and Camp Wisdom. The Future Land Use Plan shows 0-6 density units per acre. The applicant has asked for SF4 Density which is in conformance with the Land Use Plan. He said the applicant is asking for appeals on the well capping and the frac pond until after the final the plat but capping of the well would take place before the plat being recorded. The applicant also asked for an appeal on the minimum lot size but since they are coming in at a lower density they are meeting the requirements of SF-4.

Robert Shelton, 9409 Aldridge Court, Fort Worth, said there are approximately two acres around the cell tower and he would like to put that area in an HOA. He said they have been asked to join the HOA to the north but have declined because that is a voluntary HOA and they are not getting much participation. This area would have a mandatory HOA and would like to keep that as a private park. The area is already in the Public Improvement District which is maintaining the perimeter of this area.

Council Member Copeland asked Mr. Shelton what his involvement was with this project. Mr. Shelton said he was the developer. Mr. Copeland said the Council Communication indicate the owner is Stephen Webb DFW Crossing. He asked what or who that was. Mr. Shelton said this is a limited partnership in a church.

Osama Nashed, 5000 Thompson Terrace, Colleyville, TX, stated he was the engineer on the project and was present to answer questions.

Susan Read, 508 Edgeview Drive, stated that this item was not presented directly to the Planning and Zoning Commission. She said there is a moratorium on the gas well on this property. Ms. Read read a letter that she wrote to the Army Corps of Engineers and she asked to be included in the Minutes of the meeting:

"Dear Mr. Hooper,

Thank you for speaking with me today.

As we discussed, please let me know if there has been any communication with USACE from 1) the City of Grand Prairie; 2) Chesapeake; and/or 3) the



Railroad Commission of Texas regarding the Plugging of Well 1H at the Corn Valley Drilling Site located at 210 West Camp Wisdom Road in Grand Prairie.

As you know, this well is currently under the Moratorium and plugging a well must be considered part of the Moratorium since there was a Workover Rig (In place as of 3.31.14) and unknown amounts of down-hole pressure were applied to the wellbore to send the cement and plugs down the hole. RRC in Kilgore, TX told us on April 10, 2014 that the first plug is at around at 9,400 feet (the kickoff point). And that there are a total of 3 plugs. The plugging was completed on April 4, 2014.

We were also told by the RRC that this plugging will not take place on the horizontal portion of the wellbore, but only on the vertical portion. 200 Ft. Cast-Iron Plugs were put in place every 3,000 feet and filled in with Cement and Drilling Mud.

I have attached a document from the National Petroleum Council dated September 15, 2011 that has informed us as to how plugging a horizontal well (or any well) has always presented problems. In fact, if you read "The Findings," on Page 19, Paragraph 2, it says:

"Most wells are still plugged with cement using methods and materials developed in the 1970s. Cement additives have improved, but gas channelling and contaminated cement jobs are still operational issues."

Please refer to Page 12 of the attached Document regarding "Horizontal Wells," and the "gravitational effects compared with vertical wells."

Of course, we still have concerns about the potential for creating seismicity so near the Joe Pool Lake Dam because of this plugging operation. We know of few instances (if any) where a horizontal well has been plugged that had been drilled and hydraulically fractured without production. All of that methane, fracking chemicals and NORM has been released in the Barnett Shale formation directly under our community with no direct way out." Ms. read said the Corps had not responded to her letter as of today.

Ms. Read said she has concerns about All American Homes and she did not see any website on Mr. Shelton's business card. Would like to see more professionalism from the builder.

Rosemary Reed, 277 Donnie Lane, spoke in opposition to this development. She said the PID and HOA has some concerns about this project. She explained that Mr. Shelton misspoke when he said that Westchester wanted his property to be in their HOA. She said they wanted his property to be in an HOA but not in their HOA. Ms. Reed said that at the Planning and Zoning Commission meeting, Mr. Shelton said she was undecided but she is not undecided nor is Todd Handock, Head of HOA, the PID Manager and Clay Newsome, the PID President. She said the landscape company gave a quick estimate on the two entrances and it would be an annual cost to the PID of approximately $18,000 not including electric, water or other maintenance. She said the Westchester PID has had some financial struggles.

Council Member Copeland asked Susan Read what she sees as a final resolution for this property. Ms. Read said she thought there was a problem if Council was looking at a short term solution. She said in the long-term there could be potential problems with this site. She said some research indicates that fracing



causes earthquakes. Council Member Copeland asked her if she thought this should not be a subdivision. Ms. Read replied it should not; it is not neighborly. She said this site needs to be watched carefully because it is part of the drilling moratorium with regard to the Joe Pool dam. She said she also had concerns about the quality of the builder.

Council Member Copeland asked Rosemary Reed if she had concerns that this should not be a subdivision. Ms. Reed said when she met with Mr. Shelton she was glad the well was going away so he had the option of retail or residential . She told him that as long as the city and the Army Corps agreed she would not be opposed to it. Ms. Reed said she wanted to make sure if it was residential that the PID would not have an undue burden.

Ms. Rosemary Reed said the PID board had discussed this project and felt retail would be a better option. She said as long as the city, the Corps and Railroad Commission would agree on what to do with it she would not be opposed. Ms. Reed said her biggest concern was making sure if it went residential, that the PID would not have undue burden. Mr. Copeland asked Ms. Read if she would rather have residential, a fastfood restaurant, or a convenience store. Ms. Read said she was more concerned about the future of the capped well and what it might do and was concerned about people living there. She said it should just be a green space, but this is not reality, and sometimes you have to look at long-term effects. Ms. Susan Read said Mr. Shelton made a comment about the HOA being inactive, but that is not true.

Council Member Shotwell asked Mr. Hinderaker about the waiver of the lot size requirement. Mr. Hinderaker said the applicant is asking for SF-4 requirements for lot width. Mr. Shotwell asked Mr. Hinderaker how many lots there were. Mr. Hinderaker said the concept plan shows 54 lots. Council Member Shotwell asked Mr. Shelton the approximate sales prices of the homes. Mr. Shelton said he was a custom home builder and was the developer for this project and would estimate the prices to be from $200,000-$350,000. Mr. Shotwell commented if the PID has concerns, the taxable value would determine how much the PID would receive.

Council Member Swafford asked Mr. Hinderaker what the crosshatchd areas and shaded areas on the plan indicated. Mr. Hinderaker said the cross-hatched area indicated reduced front setback with J Swing lots. Mr. Nashed said the shaded lots are 9,000 sq. ft or bigger. He said 30% of lots have to be more than 9,000 sq. ft.



38 13-3182 Z131102 - Zoning Change - Mira Lagos PD-298A Amendment (City Council District 6). Approval of a zoning change from Agriculture (A) District and Planned Development 298A (PD-298A) District to PD-298A with single family and townhouse residential uses. The 124-acre property, zoned PD-298A, is located at the northeast corner of the Charles England Parkway/Arlington Webb Britton Road intersection and is within the Lake Ridge Overlay District. The agent is Thomas Juhn, JBI Partners, Inc., the applicant is Ben Luedtke, Hanover Property Company, and the owner is Robert Morris. (On November 4, 2013, the Planning and Zoning Commission recommended approval of this request by a vote of 8-0. On April 15, 2014, the City Council tabled this case to the May 6, 2014 meeting; on May 6, 2014 the City Council tabled this case to the May 20, 2014 meeting.)

PZ DRAFT MINUTES 11-04-13.pdf

PON Map

Applicant Table Request Letter 11-11-13.pdf

Notify.pdf

Attachments:

Legislative History



11/19/13 City Council Tabled




Items for Individual Consideration

39 14-3684 Public hearing and ordinance adopting the PY 2014 CDBG and HOME Program budgets

PY14 Budget Program Summary.doc

PY14 Budget May 7 2014.xlsx

Attachments:

Citizen Comments

Citizens may speak for up to five minutes on any item not on the agenda by completing and submitting a speaker card.

Adjournment



Certification

In accordance with Chapter 551, Subchapter C of the Government Code, V.T.C.A, the City Council agenda was prepared and posted May 16, 2014.

_______________________________ Catherine E. DiMaggio, City Secretary

The Grand Prairie City Hall is accessible to people with disabilities. If you need assistance in participating in this meeting due to a disability as defined under the ADA, please call 972-237-8018 or email Gloria Colvin ([email protected]) at least three (3) business days prior to the scheduled meeting to request an accommodation.



Grand Prairie, TexasCity of Grand Prairie

Legislation Details (With Text)

File #: Version: 114-3694 Name: GP Fire Department Silver Award

Status:Type: Presentation Staff Presentations

File created: In control:5/9/2014 City Secretary

On agenda: Final action:5/20/2014

Title: Grand Prairie Fire Department Silver Award from the American Heart Association

Sponsors:

Indexes:

Code sections:

Attachments:

Action ByDate Action ResultVer.

TitleGrand Prairie Fire Department Silver Award from the American Heart Association

City of Grand Prairie Printed on 5/16/2014Page 1 of 1powered by Legistar




File #: Version: 114-3668 Name: QuikTrip Park Briefing




Title: Improvements to QuikTrip Park - Presented by Tom Hart, City Manager

Sponsors:

Indexes:

Code sections:

Attachments:


TitleImprovements to QuikTrip Park - Presented by Tom Hart, City Manager





File #: Version: 114-3702 Name: CDBG Briefing




Title: CDBG and HOME Program Budgets - Presented by Bill Hills, Housing and Neighborhood ServicesDirector

Sponsors:

Indexes:

Code sections:

Attachments:


TitleCDBG and HOME Program Budgets - Presented by Bill Hills, Housing and Neighborhood Services Director





File #: Version: 114-3660 Name: Rain Water Harvesting


File created: In control:4/28/2014 City Manager's Office


Title: Rain Water Harvesting - Presented by Gina Alley, City Manager's Intern

Sponsors:

Indexes:

Code sections:

Attachments:


TitleRain Water Harvesting - Presented by Gina Alley, City Manager's Intern





File #: Version: 114-3661 Name: Officer Mark Calvert Day Proclamation

Status:Type: Presentation Presentations

File created: In control:4/29/2014 City Manager's Office


Title: Officer Mark Calvert Proclamation - Presented by Chief Dye

Sponsors:

Indexes:

Code sections:

Attachments: Officer Mark Calvert Day.pdf


TitleOfficer Mark Calvert Proclamation - Presented by Chief Dye





File #: Version: 114-3681 Name: Check Presentation to Special Olympics




Title: Grand Prairie Police Department/JWA Motorcyle Rodeo Check Presentation to Special Olympics -Presented by Chief Dye

Sponsors:

Indexes:

Code sections:

Attachments:


TitleGrand Prairie Police Department/JWA Motorcyle Rodeo Check Presentation to Special Olympics - Presentedby Chief Dye





File #: Version: 114-3696 Name: Resolution Canvassing 5-10-2014 Elections

Status:Type: Resolution Presentations



Title: Resolution canvassing the May 10, 2014 General and Special Elections

Sponsors:

Indexes:

Code sections:

Attachments: Election Results 5-10-2014 - 2


FromCathy DiMaggio

TitleResolution canvassing the May 10, 2014 General and Special Elections

PresenterCathy DiMaggio, City Secretary

Recommended ActionApprove

AnalysisSection 67.002 of the Texas Election Code requires that the governing body of a political subdivision shallcanvass an election ordered by that governing body. The period for the official canvass for the May 10, 2014election is May 13 - 21, 2014.

Financial ConsiderationNA

BodyA RESOLUTION OF THE CITY OF GRAND PRAIRIE, TEXAS, CANVASSING THEVOTES AND DECLARING THE RESULTS OF THE MAY 10, 2014 GENERALSPECIAL ELECTIONS

WHEREAS , on the 10th day of May, 2014, General and Special Elections were held in the City of GrandPrairie, Texas, with the following on the ballot:

GENERAL ELECTION


File #: 14-3696, Version: 1

Council Member, District One, for a three-year term

1. Max Coleman2. Jorja Clemson

Council Member, District Three, for a three-year term

1. Lila Thorn2. Mike DelBosque

Council Member, Place 7 at large, for a three-year term

1. Jeff Copeland2. R. J. DiLena

SPECIAL ELECTION

PROPOSITION NUMBER 1

Authorizing the City of Grand Prairie, Texas to provide for the planning, acquisition,establishment, development, construction, equipment, operation, maintenance and financing ofa venue project within the city of the type described and defined in Section 334.001(4)(D) of andpermitted by Chapter 334, Local Government Code, as amended (the "Act"), designated byResolution No. 4677-2014 (the "Resolution") and described in summary form as improvementsand additions to Central Park generally located at the corner of Warrior and State Highway 161Sthat are planned for use for providing park and recreation facilities including a recreation center,indoor and outdoor water park facilities, playground facilities, trails, amphitheaters and otherpark and recreation facilities related to the Central Park facilities and related infrastructure asdefined in the Act, and to impose a sales and use tax within the City at a rate of one-fourth ofone percent (0.25%), as authorized by Subchapter D of the Act, which imposition of such salesand use tax will become effective October 1, 2015 and only after the one-eighth of one percent(0.125%) sales and use tax that is currently being collected by the City in accordance withSubchapter D of the Act for the Grand Prairie Senior Recreation Facility Project and the one-eighth of one percent (0.125%) sales and use tax that is currently being collected by the City inaccordance with Subchapter D of the Act for the Baseball Stadium Project have terminated andare no longer being collected and will continue until January 1, 2040, unless earlier terminated,and may be used to fund not more than $75,000,000 principal amount of bonds to fund additionsand improvements to Central Park.

WHEREAS , such elections were duly held and proper return of results made by those officials charged withthe responsibility of holding such elections; and

WHEREAS , the City Council in open session has canvassed such vote and determined that all returns are inproper order and the election correctly conducted.

NOW THEREFORE, BE IT RESOLVED , BY THE CITY COUNCIL OF THE CITY OF GRANDPRAIRIE, TEXAS:



SECTION 1. THAT for the office of Council Member, District 1:

Max Coleman received 341 votesJorja Clemson received 679 votes

Jorja Clemson received a majority of the votes cast and is hereby declared the winner.

SECTION 2. THAT for the office of Council Member, District 3:

Lila Thorn received 838 votesMike DelBosque received 378 votes

Lila Thorn received a majority of the votes cast and is hereby declared the winner.

SECTION 3. THAT for the office of Council Member, Place 7 at large:

Jeff Copeland received 3,311 votesR. J. DiLena received 1,058 votes

Jeff Copeland received a majority of the votes cast and is hereby declared the winner.

SECTION 4. THAT for the Special 1/4 Cent Sales Tax Election:

PROPOSITION NUMBER 1

Authorizing the City of Grand Prairie, Texas to provide for the planning, acquisition,establishment, development, construction, equipment, operation, maintenance and financing ofa venue project within the city of the type described and defined in Section 334.001(4)(D) of andpermitted by Chapter 334, Local Government Code, as amended (the "Act"), designated byResolution No. 4677-2014 (the "Resolution") and described in summary form as improvementsand additions to Central Park generally located at the corner of Warrior and State Highway 161Sthat are planned for use for providing park and recreation facilities including a recreation center,indoor and outdoor water park facilities, playground facilities, trails, amphitheaters and otherpark and recreation facilities related to the Central Park facilities and related infrastructure asdefined in the Act, and to impose a sales and use tax within the City at a rate of one-fourth ofone percent (0.25%), as authorized by Subchapter D of the Act, which imposition of such salesand use tax will become effective October 1, 2015 and only after the one-eighth of one percent(0.125%) sales and use tax that is currently being collected by the City in accordance withSubchapter D of the Act for the Grand Prairie Senior Recreation Facility Project and the one-eighth of one percent (0.125%) sales and use tax that is currently being collected by the City inaccordance with Subchapter D of the Act for the Baseball Stadium Project have terminated andare no longer being collected and will continue until January 1, 2040, unless earlier terminated,and may be used to fund not more than $75,000,000 principal amount of bonds to fund additionsand improvements to Central Park.



Votes FOR 3,485Votes AGAINST 1,190

The proposition is declared passed.

SECTION 7 . That all election returns from the City voting precincts in which polling took place in the City ofGrand Prairie and pertaining to the City election, the same are made part of this resolution (Exhibit A).

PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAND PRAIRIE, TEXAS,ON THIS THE 20th DAY OF MAY, 2014.

RESOLUCIN DE LA CIUDAD DE GRAND PRAIRIE, TEXAS, DE CONTEO DEVOTOS Y DECLARACIN DE RESULTADOS DE LAS ELECCIONES GENERALESESPECIALES DEL 10 DE MAYO DE 2014

CONSIDERANDO QUE , el 10 de mayo de 2014, se celebraron Elecciones Generales Especiales en la Ciudadde Grand Prairie, Texas, con los siguientes resultados de la votacin:

ELECCIN GENERAL

Miembro del Consejo, Distrito Uno, para un mandato de tres aos

1. Max Coleman2. Jorja Clemson

Miembro del Consejo, Distrito Tres, para un mandato de tres aos

1. Lila Thorn2. Mike DelBosque

Miembro del Consejo, Puesto 7 en general, para un mandato de tres aos

1. Jeff Copeland2. R. J. DiLena

ELECCIN ESPECIAL

PROPUESTA NMERO 1

Autorizar a la Ciudad de Grand Prairie, Texas, a establecer la planificacin, adquisicin,establecimiento, desarrollo, construccin, equipo, operacin, mantenimiento y financiacin deun proyecto de predio dentro de la ciudad del tipo descrito y definido en la Seccin 334.001(4)(D) de y permitido por el Captulo 334, Cdigo del Gobierno Local, con sus modificaciones (la"Ley"), designado por la Resolucin n. 4677-2014 (la "Resolucin") y descrito en formaresumida como mejoras y adiciones a Central Park, generalmente ubicado en la esquina deWarrior y State Highway 161S, y planificado para su uso y para establecer instalaciones deparque y recreacin, incluidos un centro recreativo, instalaciones de parque acutico interiores yexteriores, instalaciones de patio de juego, senderos, anfiteatros y otras instalaciones de parque y



exteriores, instalaciones de patio de juego, senderos, anfiteatros y otras instalaciones de parque yrecreacin relacionadas con las instalaciones de Central Park y la infraestructura relacionadadefinida en la Ley, e imponer un impuesto sobre las ventas y el uso dentro de la Ciudad a unatasa que no exceda de un cuarto del uno por ciento (0.25%), segn lo autorizado por elSubcaptulo D de la Ley, cuya imposicin de dicho impuesto tendr vigencia a partir del 1 deoctubre de 2015 y solo despus del octavo del uno por ciento (0.125%) del impuesto sobre lasventas y uso que cobra actualmente la Ciudad de acuerdo con el Subcaptulo D de la Ley para elProyecto de Establecimiento de Recreacin Snior de Grand Prairie y un octavo del uno porciento (0.125%) del impuesto sobre las ventas y uso que cobra actualmente la Ciudad de acuerdocon el Subcaptulo D de la Ley para el Proyecto de Estadio de Bisbol han terminado y ya no secobrarn, y continuar hasta el 1 de enero de 2040, a menos que finalice antes, y puede utilizarsepara financiar no ms de $75,000,000 de capital en bonos para financiar adiciones y mejoras aCentral Park.

CONSIDERANDO QUE , tales elecciones se celebraron debidamente y que se realiz correctamente elinforme de los resultados mediante los funcionarios que asumieron la responsabilidad de celebrar dichaselecciones; y

CONSIDERANDO QUE , el Consejo Municipal en sesin abierta ha realizado el conteo de dichos votos yha determinado que todos los informes se ajustan a regla y que la eleccin se llev a cabo correctamente.

POR LO TANTO, EL CONSEJO MUNICIPAL DE LA CIUDAD DE GRAND PRAIRIE, TEXAS,DETERMINA LO SIGUIENTE:

SECCIN 1. QUE para el cargo de Miembro del Consejo, Distrito 1:

Max Coleman obtuvo 341 votosJorja Clemson obtuvo 679 votos

Jorja Clemson obtuvo la mayora de los votos emitidos y, por la presente, es declarado ganador.

SECCIN 2. QUE para el cargo de Miembro del Consejo, Distrito 3:

Lila Thorn obtuvo 838 votosMike DelBosque obtuvo 378 votos

Lila Thorn obtuvo la mayora de los votos emitidos y, por la presente, es declarado ganador.

SECCIN 3. QUE para el cargo de Miembro del Consejo, Puesto 7 en general:

Jeff Copeland obtuvo 3,311votosR. J. DiLena obtuvo 1,058 votos

Jeff Copeland obtuvo la mayora de los votos emitidos y, por la presente, es declarado ganador.

SECCIN 4. QUE para la Eleccin Especial sobre el Impuesto sobre las Ventas de 1/4 del uno por ciento:



PROPUESTA NMERO 1

Autorizar a la Ciudad de Grand Prairie, Texas, a establecer la planificacin, adquisicin,establecimiento, desarrollo, construccin, equipo, operacin, mantenimiento y financiacin deun proyecto de predio dentro de la ciudad del tipo descrito y definido en la Seccin 334.001(4)(D) de y permitido por el Captulo 334, Cdigo del Gobierno Local, con sus modificaciones (la"Ley"), designado por la Resolucin n. 4677-2014 (la "Resolucin") y descrito en formaresumida como mejoras y adiciones a Central Park, generalmente ubicado en la esquina deWarrior y State Highway 161S, y planificado para su uso y para establecer instalaciones deparque y recreacin, incluidos un centro recreativo, instalaciones de parque acutico interiores yexteriores, instalaciones de patio de juego, senderos, anfiteatros y otras instalaciones de parque yrecreacin relacionadas con las instalaciones de Central Park y la infraestructura relacionadadefinida en la Ley, e imponer un impuesto sobre las ventas y el uso dentro de la Ciudad a unatasa que no exceda de un cuarto del uno por ciento (0.25%), segn lo autorizado por elSubcaptulo D de la Ley, cuya imposicin de dicho impuesto tendr vigencia a partir del 1 deoctubre de 2015 y solo despus del octavo del uno por ciento (0.125%) del impuesto sobre lasventas y uso que cobra actualmente la Ciudad de acuerdo con el Subcaptulo D de la Ley para elProyecto de Establecimiento de Recreacin Snior de Grand Prairie y un octavo del uno porciento (0.125%) del impuesto sobre las ventas y uso que cobra actualmente la Ciudad de acuerdocon el Subcaptulo D de la Ley para el Proyecto de Estadio de Bisbol han terminado y ya no secobrarn, y continuar hasta el 1 de enero de 2040, a menos que finalice antes, y puede utilizarsepara financiar no ms de $75,000,000 de capital en bonos para financiar adiciones y mejoras aCentral Park.

Votos A FAVOR 3,485Votos EN CONTRA 1,190

La propuesta se declara aprobada.

SECCIN 7 . Que todos los informes de la eleccin provenientes de los distritos electorales de la Ciudad enlos cuales se llevaron a cabo las elecciones en la Ciudad de Grand Prairie y concernientes a las elecciones de laCiudad, los mismos forman parte de esta resolucin (Anexo A).

FIRMADA Y APROBADA POR EL CONSEJO MUNICIPAL DE LA CIUDAD DE GRAND PRAIRIE,TEXAS, A LOS 20 DAS DEL MES DE MAYO DE 2014.


CITY OF GRAND PRAIRIE

MAY 10, 2014 UNOFFICIAL ELECTION RESULTS

Park Sales Tax EARLY EARLY LARSON UAW ANNA STARRETT EISEN- HOUS CROSS- TRAVIS LBJ ARNOLD RAY ZAVALA GARNER REAGAN BOWIE C.T. MILAM F.S. #8 DANIELS TRUMAN LAKE ELLIS CO TOTALS %

DAL TAR #276 DAULTON HOWER TON WINDS M.S. BURN M.S. REC. RIDGE 101

FOR1,557 503 92 20 95 176 103 22 32 34 46 74 103 210 66 89 30 26 40 20 15 122 10 0 3,485 75%

AGAINST511 159 76 8 20 44 90 8 14 6 18 28 21 52 25 35 8 4 7 7 8 29 12 0 1190 25%

TOTALS2,068 662 168 28 115 220 193 30 46 40 64 102 124 262 91 124 38 30 47 27 23 151 22 0 4,675 100%

Council Member EARLY EARLY LARSON UAW ANNA STARRETT EISEN- HOUS CROSS- TRAVIS LBJ ARNOLD RAY ZAVALA GARNER REAGAN BOWIE C.T. MILAM F.S. #8 DANIELS TRUMAN LAKE ELLIS CO TOTALS %

District 1 DAL TAR #276 DAULTON HOWER TON WINDS M.S. BURN M.S. REC. RIDGE 101

Clemson, Jorja 270 145 111 5 123 0 12 13 67967%

Coleman, Max 127 66 52 5 67 0 14 10 341 33%

TOTALS 397 211 163 10 0 0 190 0 0 0 0 0 0 0 0 0 0 0 0 26 23 0 0 0 1020100%


District 3 DAL TAR #276 DAULTON HOWER TON WINDS M.S. BURN M.S. REC. RIDGE 101

Lila Thorn526 11 23 75 67 53 83 838 69%

DelBosque, Mike197 6 14 43 45 34 39 378 31%

TOTALS723 0 0 0 0 0 0 0 0 0 17 37 118 112 87 122 0 0 0 0 0 0 0 0 1216 100%


Place 7DAL TAR #276 DAULTON HOWER TON WINDS M.S. BURN M.S. REC. RIDGE 101

Copeland, Jeff 1552 471 107 14 78 153 125 22 36 26 34 67 76 174 59 81 31 24 40 17 16 103 5 0 3311 76%

DiLena, R.J. 439 142 38 10 24 43 50 4 8 9 24 25 38 63 26 37 4 4 4 6 7 36 17 0 1058 24%

TOTALS1991 613 145 24 102 196 175 26 44 35 58 92 114 237 85 118 35 28 44 23 23 139 22 0 4369 100%

5/13/2014 8:54 AM 1 of 3

Compatibility Report for ELECTION RESULTS 05-12-2012.xls

Run on 4/16/2012 10:51

The following features in this workbook are not supported by earlier

versions of Excel. These features may be lost or degraded when

opening this workbook in an earlier version of Excel or if you save

this workbook in an earlier file format.

Minor loss of fidelity # of

occurrences

Some cells or styles in this workbook contain formatting that is not

supported by the selected file format. These formats will be

converted to the closest format available.

1

Version

Excel 97-2003




File #: Version: 114-3697 Name: Oath(s) of Office




Title: Administer Oath of Office to Jorja Clemson, Council Member, District One; Lila Thorn CouncilMember, District Three; and Jeff Copeland, Council Member, Place 7 at large

Sponsors:

Indexes:

Code sections:

Attachments:


FromCathy DiMaggio

TitleAdminister Oath of Office to Jorja Clemson, Council Member, District One; Lila Thorn Council Member,District Three; and Jeff Copeland, Council Member, Place 7 at large


Recommended ActionAdminister Oath

AnalysisFollowing the official canvass of votes from the May 10, 2014 General Election, the oath of office will beadministered to:

Jorja Clemson, Council Member District 1Lila Thorn, Council Member District 3Jeff Copeland, Council Member Place 7 at large

"I do solemnly swear that I will faithfully execute the dutes of the office of _____________, City of GrandPrairie, and will to the best of my ability preserve, protect, and defend the Constitution and laws of the UnitedStates and of this State, so help me God."





File #: Version: 114-3698 Name: Minutes of the May 6, 2014 Meeting

Status:Type: Agenda Item Consent Agenda



Title: Minutes of the May 6, 2014 Meeting

Sponsors:

Indexes:

Code sections:

Attachments: Council Minutes 05-06-2014


FromCathy DiMaggio

TitleMinutes of the May 6, 2014 Meeting



AnalysisMinutes are attached.




Minutes - FinalCity Council

5:00 PM City Hall - Briefing Room317 College Street

Tuesday, May 6, 2014

Call to Order

Mayor Jensen called the meeting to order at 5:00 p.m.

Mayor Ron JensenMayor Pro Tem Greg GiessnerDeputy Mayor Pro Tem Richard FregoeCouncil Member Jorja ClemsonCouncil Member Jeff CopelandCouncil Member Tony ShotwellCouncil Member Jim SwaffordCouncil Member Lila ThornCouncil Member Jeff Wooldridge

Present 9 -

Council Member Copeland was not present at the 5:00 p.m. portion of the meeting, but was present at the 6:30 p.m. portion of the meeting.

Staff Presentations

1 Atmos Gas Rate Increase - Presented by Andy White, Assistant to City Manager for Special Projects

Andy White, Assistant to the City Manager, presented the rate increase request from Atmos Energy. He said the increase would amount to $2.02 to each residential customer and rates would go into effect in June. He said Atmos is requesting the increase to recover capital expenses; O&M expenses; return on investments set by the Railroad Commission; and usage charges. Mr. White said Grand Prairie is a member of the ACSC Coalition of 164 cities in Texas. The coalition utilizes the Rate Review Management Process to negotiate rate increases. The current contract will end June 1, 2017.

Mr. White said the reasons for requesting denial of the increase include: 1) Excessive bonuses for managers and executives; 2) Classification of expense items for customer services computer system improvement; and 3) The Railroad Commission Gas Reliability Infrastructure Process guidelines were not followed.

Mayor Jensen noted that just because the Council votes to deny the increase, the Railroad Commission could still grant the increase. Mayor Pro Tem Giessner asked if Atmos could charge more than the $45 million they asked for. Mr. White said Atmos asked for $57 million initially. He said Atmos will go to the RailRoad Commission and ask for $45 million. Mayor Jensen said Atmos is given a guaranteed rate of return . Tom Hart, City Manager, said Grand Prairie has made a policy decision where we feel there is strength in numbers and we normally follow the ACSC recommendation .

Page 1City of Grand Prairie

May 6, 2014City Council Minutes - Final

He said they have topflight legal and financial advisors. This puts us in a position that we sometimes have to vote for a rate increase. Mr. White said the city has an option to opt out of the participation in the ACSC, but you would need to negotiate on your own.

Council Member Shotwell said this is the first time that the Atmos rate increase has been looked at by the Railroad Commission instead of the PUC. He said the city may get a better rate from the elected body (Railroad Commission) versus the PUC which is appointed. Mr. White said the head of the Railroad commission is pro-utility and he is going out in July and he might grant the Atmos request . Therefore, we need to get our position clearly stated to the Railroad Commission. Council Member Shotwell commented that two or three years ago Atmos got a huge increase to replace old metal gas lines and that has not been used properly. Mayor Pro Tem Giessner said it appears we are just trying to hold the rate increase down as low as possible because there will be an increase inevitably.

Council Member Shotwell said he read in the newspaper today that the City of Dallas (they are not part of the coalition) agreed to a $2.03 increase. Mr. Hart said the city is currently buying aggregate power through TCAPP as a group to get a better rate . That has a benefit to the city long-term and there is strength in numbers.

Presented

Agenda Review

Bill Crolley, Planning Director, asked to table Item 22 Zoning Case Z131102, until the May 20, 2014 Meeting.

Executive Session

There was no executive session.

Recess Meeting

Mayor Jensen recessed the meeting at 5:20 p.m.

______________________________________________

6:30 PM Council Chambers ______________________________________________

Mayor Jensen reconvened the meeting at 6:30 p.m.

The Invocation was given by Pastor Kathi Johnson, Our Redeemer Lutheran Church. The Pledge of Allegiance to US Flag and to the Texas Flag was led by Council Member Jim Swafford.



Presentations

2 Employee of the Month - Robert Meyers, Budget Department

Kathleen Mercer, Budget Director, introduced Robert Meyers, Employee of the Month for May. Tom Hart, City Manager, presented Mr. Meyers with an engraved clock and thanked him for his dedication to the city.

Presented

3 Certificate of Appreciation - Hector Montoya & Firefighters

Council Member Clemson presented a certificate of appreciation to Hector Montoya, honoring him for initiating a program to distribute fire detectors to those in need.

Presented

4 Heterotaxy Syndrome Awareness Day - Presented to Czarina Hounsel

Mayor Pro Tem Giessner read a proclamation for Heterotaxy Syndrome Awareness Day and presented it to the Hounsel family.

Presented

Consent Agenda

Mayor Pro Tem Giessner moved, seconded by Deputy Mayor Pro Tem Fregoe, to approve Items 5 through 21 on the Consent Agenda. The motion carried unanimously.

5 Minutes of the April 15, 2014 Meeting

Approved on the Consent Agenda

6 Price agreement for pool chemicals from Leslies Poolmart, DCC, Inc and Sunbelt Pools through a national inter-local agreement with Buyboard at an estimated annual cost of $35,000 for one year with the option to renew for ----two (2) additional one year periods totaling $105,000 if all extensions are exercised; and uthorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the Citys obligation during the renewal terms


7 Price agreement for irrigation repair from Grey Construction ($20,000 annually) and secondary to Denali Construction for one year with the option to renew for ----four additional one year periods totaling $100,000 if all extensions are exercised; and uthorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to



$50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the Citys obligation during the renewal terms


8 Price agreement for ground maintenance material from Turf Materials ($111,317), Lowery Sand & Gravel (82,996), and Texas Sand & Gravel (69,000) and secondary to Texas Sand & Gravel, Lowery Sand & Gravel, and Texas Sports Sands, Inc. for one year with the option to renew for four additional one year periods totaling $1,316,565 if all extensions are exercised; and uthorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the Citys obligation during the renewal terms


9 Price agreement for fire hydrant and valve parts stock from HD Supply Waterworks, LTD ($25,000 annually)-sole bidder for one year with the option to renew for four additional one year periods totaling $125,000, if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the Citys obligation during the renewal terms


10 Price agreement for electrical services for Water/Wastewater sites with George-McKenna Electrical Contractors, Inc ($45,440 annually) through a Master Interlocal Agreement with City of Irving for one year with the option to renew for ----one additional one year period totaling $90,880 if extension is exercised; and authorize the City Manager to execute the renewal option with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the Citys obligation during the renewal term


11 Price agreement for street sweeping services from Sweeping Services of Texas ($65,466 annually) for one year with the option to renew for four additional one year periods totaling $327,332 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the Citys obligation during the renewal terms.




12 Price agreement for full service glass, mirror and window tint installation and repair services from City Glass and Mirror ($55,000 annually for one year with the option to renew for ----four (4) additional one year periods totaling $275,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the Citys obligation during the renewal terms.


13 Contract for veterinary services with Relief Services for Veterinary Practitioners (RSVP) in the amount of $67,500 annually, for one year with the option to renew for four additional one year periods, totaling $337,500 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the Citys obligation during the renewal terms


14 Interlocal agreement with Dallas County Flood Control District #1 for joint submittal of the Storm Water Management Program to the Texas Commission on Environmental Quality (TCEQ)


15 Final Change Order/Amendment No. 10 in the net negative amount of ($30,490) with Barson Utilities, Inc for FY 2011/2012 I & I Replacement Improvements


16 Final Reconciliation Change Order/Amendment No. 17 with Barson Utilities for FY 2011/2012 Wastewater Replacements in the net negative amount of ($26,478.75)


17 Resolution authorizing the City Manager to enter into a Local Project Advanced Funding Agreement (LPAFA) with TXDOT for installation of CCTV cameras at SH 360 Northbound and Southbound Frontage Roads and Camp Wisdom Road.

Adopted

Enactment No: RES 4691-2014

18 Resolution authorizing the City Manager to apply for a grant from the Texas Department of Transportation 2014 Memorial Day Click It or Ticket (CIOT)



Mobilization for the enforcement of safety belt and child safety seat laws in the amount of $4,950.97.

Adopted


19 Ordinance amending the FY 2013/2014 Capital Improvement Projects Budget and authorize the City Manager to enter into an agreement with the North Central Texas Council of Governments (NCTCOG) for Signal Timing Optimization of 94 traffic signals for total project cost of $520,102 of which $416,082 is COG, $55,330 is State funded and $48,690 is the City match.

Adopted

Enactment No: ORD 9695-2014

20 Ordinance amending the FY 2013/2014 Capital and Lending Reserve Fund for the Library System to buy hard-bound and e-books for the Childrens section in both English and Spanish

Adopted


21 Ordinance amending the FY 2013/2014 Capital Improvement Projects Budget; Amendment/Change Order No. 3 with Gra-Tex Utilities FY 2011/2012 Water Replacements in the amount of $53,114

Adopted


Public Hearing on Zoning Applications

22 Z131102 - Zoning Change - Mira Lagos PD-298A Amendment (City Council District 6). Approval of a zoning change from Agriculture (A) District and Planned Development 298A (PD-298A) District to PD-298A with single family and townhouse residential uses. The 124-acre property, zoned PD-298A, is located at the northeast corner of the Charles England Parkway/Arlington Webb Britton Road intersection and is within the Lake Ridge Overlay District. The agent is Thomas Juhn, JBI Partners, Inc., the applicant is Ben Luedtke, Hanover Property Company, and the owner is Robert Morris. (On November 4, 2013, the Planning and Zoning Commission recommended approval of this request by a vote of 8-0. On April 15, 2014, the City Council tabled this case to the May 6, 2014 meeting; on May 6, 2014 the City Council tabled this case to the May 20, 2014 meeting.)

Council Member Wooldridge moved, seconded by Council Member Thorn, to close the public hearing and table Case Z131102 until the May 20, 2014 meeting. The motion carried unanimously.



Ayes: Mayor Ron Jensen; Mayor Pro Tem Greg Giessner; Deputy Mayor Pro Tem Richard Fregoe; Council Member Jorja Clemson; Council Member Jeff Copeland; Council Member Tony Shotwell; Council Member Jim Swafford; Council Member Lila Thorn and Council Member Jeff Wooldridge

9 -

Items for Individual Consideration

23 Public Hearing and Standards of Care Ordinance for 2014 After School Programs and Summer Camps

Danny Boykin, Parks and Recreation Manager, stated the State law requires the adoption of standards of care for the city's recreation centers, summer camps and other recreation programs.

Council Member Shotwell moved, seconded by Council Member Clemson, to adopt the Standards of Care ordinance. The motion carried unanimously.


9 -


24 Resolution Denying Atmos Mid-Tex's Proposed Rate Increase

Mayor Jensen noted that the Atmos rate increase request had been discussed at length earlier in the briefing session and that Atmos has a contract where they are guaranteed a rate of return. He said the City Council could vote "no" for any increase requests, but the PUC in the past could dictate the rate. Mayor Jensen said Grand Prairie belongs to a consortium of 164 Texas cities and that consortium is recommending that participating deny the rate increase because they felt the increase was too high. The Railroad Commission is an elected body and they may listen to the 164 cities and their recommended rate.

Council Member Shotwell moved, seconded by Deputy Mayor Pro Tem Fregoe, to adopt a resolution denying the Atmos Energy rate request. The motion carried unanimously.


9 -


Citizen Comments

Larry Payne, 4416 Crane Drive, asked for assistance from the city for an abandoned property at 4408 Crand Drive. Mr. Payne presented photographs of the deterioration of the property and high grass and weeds.



Adjournment

Mayor Jensen adjourned the meeting at 7:20 p.m.

The foregoing minutes were approved at the May 20, 2014 Meeting.

________________________________________Catherine E. DiMaggio, City Secretary





File #: Version: 114-3688 Name: Final Reconciliation TxDOT CSJ: 1047-03-049FM1382 Union Pacific RR Crossing


File created: In control:5/7/2014 Engineering


Title: Final reconciliation on Texas Department of Transportation Project FM1382 Union Pacific RailroadCrossing in the amount of $20,205.91

Sponsors:

Indexes:

Code sections:

Attachments: Statement of Cost from TxDOTFIS 14-3688.pdf


Frommax

TitleFinal reconciliation on Texas Department of Transportation Project FM1382 Union Pacific Railroad Crossingin the amount of $20,205.91

PresenterJim Sparks, Director of Transportation


AnalysisThe Union Pacific Railroad Crossing at FM1382 project has been completed in accordance with the terms ofthe Local Project Advance Funding Agreement, executed on October 26, 2004, and amended on September 19,2005, between the Texas Department of Transportation (TxDOT) and the City of Grand Prairie.

A final audit of the project revealed additional funds are due from the City to TxDOT in the amount of$20,205.91. Initially, the City paid a total of $365,016.51 to TxDOT for its estimated funding share associatedwith the project. The City's total project cost at final accounting is $385,222.42, leaving a deficit of$20,205.91. The Financial Statement of Cost describes the project charges and payments.

Financial ConsiderationThe additional $20,205.91 is requested to be reclassified from Streets Capital Project Fund (400192) WO#01205703 FY12 High Accidents to Grant Fund (300596) ENH1 -Beltline Overpass for final reconciliation ofTxDOT Project CSJ: 1047-03-049 FM1382 Union Pacific Railroad Crossing.


Account # 400192 01205703

SECTION I

Project Title: FY12 High Accident Department: Transporation

Project Manager Jim Sparks Vendor No/Name TxDOT

V4309

Expenditure Amount: $20,206 Vendor No/Name

Vendor No/Name

CURRENT TOTAL

APPROPRIATION PREVIOUS APPROPRIATION REMAINING PROJECT

CATEGORY APPROPRIATION REQUEST APPROPRIATION ESTIMATE

60520 Minor Equip $6,003 $6,003

61039 Prof Services $172,450 $172,450

63030 Streets, Road Main $1,125 $1,125

63115 Roadway Mark Maint $3,400 $3,400

63125 Traffic Sig Maint $9,880 $9,880

68513 Traffic Sig Equip $187,690 $187,690

68540 Construction $419,096 $419,096

69915 Labor Dist $83,500

90075 Tr to Grant $20,206 $20,206

TOTAL $903,350 $0 $0 $819,850

Explanation of Cost Differences:

SECTION II

AMOUNT SOURCE OF FUNDS

Previous Approp. $903,350

Current Approp. $0

Remaining Approp. $0

TOTAL PROJECT

ESTIMATE $819,850


FISCAL IMPACT SUMMARY




File #: Version: 114-3689 Name: Professional Engineering Contract in the Amount of$88,200 plus a contingency of $4,410 for a total of$92,610 to Brikhoff, Hendricks and Carter, Inc. todevelop a Facility Plan for the Water Utilities atSmall Hill & Beltline.


File created: In control:5/8/2014 Public Works


Title: Professional engineering contract in the Amount of $88,200 with Birkhoff, Hendricks and Carter, Inc.to develop a facility plan for the Water Utilities Division Operations Center located at Small Hill andBeltline and approve a 5% contingency of $4,410, for a total of $92,610

Sponsors:

Indexes:

Code sections:

Attachments: FIS 613.pdf


FromRon McCuller

TitleProfessional engineering contract in the Amount of $88,200 with Birkhoff, Hendricks and Carter, Inc. todevelop a facility plan for the Water Utilities Division Operations Center located at Small Hill and Beltline andapprove a 5% contingency of $4,410, for a total of $92,610

PresenterRon McCuller, Public Works Director


AnalysisThe Water Utilities Facility at Small Hill and Beltline has evolved over the years without any organizedplanning. Currently the utilization of space is inefficient resulting in overcrowding, safety concerns, andinterfering with operational efficiency.

This contract will provide a study to better organize the facility and analyze potential construction requirementsand costs to recover some of the City owned property to the west that is currently impaired by a drainage ditch.

Financial ConsiderationFunding in the amount of $92,610 is available in the Water Capital Projects Fund (500592) WO #01307903(Building Infrastructure WTER).


Account # 500592 01307903

SECTION I

Project Title: FY13 Bldg Infrastructure Department: Public Works

Project Manager Ron McCuller Vendor No/Name Birhoff Hendricks and Carter


Vendor No/Name

CURRENT TOTAL



68540 Construction $200,000 $200,000

$0

$0

$0

$0

$0

$0

TOTAL $200,000 $0 $0 $200,000


SECTION II



Current Approp. $0


TOTAL PROJECT

ESTIMATE $200,000






File #: Version: 114-3693 Name: Change Order No. 2 with Pogue Construction forFire Station No. 1 in the amount of $91,042.00.




Title: Change Order No. 2 with Pogue Construction for Fire Station No. 1 in the amount of $91,042

Sponsors:

Indexes:

Code sections:

Attachments: FIS 612.pdfContract Breakdown


Frommax

TitleChange Order No. 2 with Pogue Construction for Fire Station No. 1 in the amount of $91,042

PresenterMarshall Warder, Facilities Construction Manager


AnalysisOn November 19, 2013, Council approved a Guaranteed Maximum Price (GMP) construction contract withPogue Construction in the amount of $3,856,295 for a new Fire Station No. 1 replacement facility, andapproved a 5% contingency in the amount of $192,815 . Since the contract award, various pricing proposalitems have been requested of the Contractor for RFP purposes. At this time City staff is requesting Councilapproval of Change Order No. 2, which is a compilation of RFP Nos. 1 through 5 that have been requested ofand received from the Contractor to date.

RFP No. 1 in the amount of $1,186 provides for Apparatus Bay floor slope and trench drain modifications,shower stall floor slab recess modifications, and the pier foundation to accommodate the public art tower at theeast end of the site.

RFP No. 2 in the amount of $660 provides for sawed control joints in the floor slab that were not included inthe original drawings.

RFP No. 3 in the amount of $45,803 provides for change from garage style overhead doors to four-fold rapidopening doors on the south elevation (exiting side) of the Station apparatus bays as requested by FD



administrative personnel, exterior electrical lighting enhancements for the Main Street side of the facility,necessary electrical service runs for control of personnel parking security gates, and masonry and caststonework detailing enhancements along the front face of the building.

RFP No. 4 in the amount of $35,295 provides for new parking lot lighting, foundation bases, and undergroundwiring service, installation of bullet proof glass at the front entry foyer to the Station, masonry screen wallmodifications at the dumpster/emergency generator/pad mounted transformer grouping, and a taller U.S.flagpole placement in the three flagpole setting.

RFP No. 5 in the amount of $8,098 provides for inclusion of security swipe card door and parking gate accessthat will be provided by DSS as a sub-contractor under Pogues contract along with door hardware and doorframe modifications in conjunction with the DSS installations.

As a clarification relative to RFP No. 4, no parking lot lighting was originally anticipated because standardstreet lighting along Main Street was available, though the City had requested that the light poles be poweredby underground electrical service to improve aesthetic appearance. Parking lights became a necessity becauseTxDot and Oncor could not come to an agreement regarding the type of underground wiring. Oncor standardsconflict with the type of wiring that TxDot will allow within its ROW. This change order cost would originallyhave been offset by the direct cost of having Oncor provide the underground wiring services and installing thenew street lights.

Financial ConsiderationFunding in the amount of $91,042 is available in project contingency in Fire Capital Projects Fund (400591)WO#01201301-03 (Relocation of Station 1) Contract C13089 Pogue Construction Contingency.


Account # 400591 01201301-03

SECTION I

Planning and

Project Title: Relocation of Station 1 Department: Development

Project Manager Marshall Warder Vendor No/Name Pogue Construction

V19497 C13089


Vendor No/Name

CURRENT TOTAL



61065 Contractural Srv $12,000 $12,000

61205 Environmental $84,205 $84,205

61210 Demolition/Asbest $57,495 $57,495

61360 Legal Services $121 $121

61405 Survey/Studies $7,350 $7,350

61575 Public Information $8,500 $8,500

62027 Utility Cost $2,786 $2,786

68090 Land Purchase $248,974 $248,974

68201 Building Purchase $239,040 $239,040

68540 Eng-Design $432,381 $432,381

68080 Art $50,000 $50,000

68290 Office Furn/Equip $190,000 $190,000

68540 Construction $4,367,148 $4,367,148

TOTAL $5,700,000 $0 $0 $5,700,000


SECTION II


Previous Approp. $5,700,000

Current Approp. $0


TOTAL PROJECT

ESTIMATE $5,700,000






File #: Version: 114-3695 Name: Professional Design Services Contract withKomatsu Architecture for Renovations to theCouncil Briefing Room, CMO Suite, and formerFinance Department Offices in the amount of$78,869, plus a 5% design contingency in theamount of $3,943 for a total fundi




Title: Professional Design Services Contract with Komatsu Architecture for renovations to the CouncilBriefing Room, CMO Suite, and former Finance Department Offices in the amount of $78,869, and a5% design contingency in the amount of $3,943, for a total funding request of $82,812

Sponsors:

Indexes:

Code sections:

Attachments: FIS 614.pdfFIS 613.pdf


Frommax

TitleProfessional Design Services Contract with Komatsu Architecture for renovations to the Council BriefingRoom, CMO Suite, and former Finance Department Offices in the amount of $78,869, and a 5% designcontingency in the amount of $3,943, for a total funding request of $82,812

PresenterMarshall Warder, Facilities Construction Manager


AnalysisDiscussions have been underway for a period of time regarding the need for renovation and enhancement of theCouncil Briefing Room (CBR) area in City Hall. Since the renovation and conversion of this space in the early1990s from its original use as the Engineering Department Offices, the CBR has provided an appropriatesetting for pre-Council briefings, not to mention a myriad of other functions that occur during the day and afterhours on non-Council meeting days. However, with the growth of the City over the last several years, theaccommodations have become cramped and overcrowded at times. The original columns that had to remainfrom its previous planning have also resulted in sight line restrictions for those in attendance at the briefingsessions.



To alleviate this condition, it has been proposed that the small offices to the west of the CBR be removed all theway to the main corridor outside the Council Chambers. This will open up the area significantly. However, theproblem of the existing column remains. Discussions with Structural Engineers have revealed that one of thetwo columns could reasonably be removed with the addition of a new beam to span the greater distance forsupport of the roof structure above it. With this approach in mind, the space can be renovated such that morecitizens can be accommodated at the briefing sessions and there will be improved sight lines for viewing of thevisual presentations.

In conjunction with expansion of the CBR itself, additional security measures will be incorporated within theareas immediately adjacent to the CBR, moving Reception within the current Marketing Offices lobby andproviding better controlled access to the Mayors Office. Two new offices will be added in the existingMarketing lobby area to offset the loss of the offices that will be removed for enlargement of the CBR.

Additionally, these renovations offer an appropriate time to upgrade the rather dated wood paneled walls in theCMO Suite, which will basically receive some cosmetic changes, including new carpeting, wall treatments, andfurnishings. Finally, the proposed design effort will include the recently vacated Finance Department Offices.This area will be updated with new finishes as well before being occupied by another department.

As a final item, it is anticipated that new windows will be cut into several of the exterior pre-cast concrete wallpanels that comprise the exterior faade of the City Hall facility. These windows are tentatively set to beinstalled in the Executive Council Conference Room across from the Mayors Office and in a few selectedlocations within the former Finance Department Offices.

Komatsu has performed well for the City on numerous projects, including the recent updating of the CityCouncil Chambers. It is anticipated that the aesthetic enhancements included in this project will be of acomplementary nature to the recent work already done in other areas of City Hall.

Financial ConsiderationFunding in the amount of $82,812 is available in Municipal Facilities Capital Projects Fund (405090), WO#01302503 (Update City Hall Facilities)

$100,000 is available in the Capital Reserve Fund (402590) WO #01411303 (FY14 IT-Remodel old Finance)and another $550,000 has been approved by the Sports Corp and will be appropriated at the time a constructioncontract has been approved.


Account # 402590 01411303

SECTION I

Planning and

Project Title: FY15 IT-Remodel old Finance Department: Development

Project Manager Marshall Warder Vendor No/Name Komatsu Architecture

C(new)


Vendor No/Name

CURRENT TOTAL



68540 Construction $17,188 $17,188

68560 Eng/Con/Geo $82,812 $82,812

$0

$0

$0

$0

$0

TOTAL $100,000 $0 $0 $100,000


SECTION II



Current Approp. $0


TOTAL PROJECT

ESTIMATE $100,000



Account # 405090 01302503

SECTION I

Planning and

Project Title: Update City Hall Department: Development

Project Manager Marshall Warder Vendor No/Name Komatsu Architecture

C(new)


Vendor No/Name

CURRENT TOTAL



68540 Construction $67,188 $550,000 $617,188

68560 Eng/Con/Geo $82,812 $82,812

$0

$0

$0

$0

$0

TOTAL $150,000 $0 $550,000 $700,000


SECTION II



Current Approp. $0

Remaining Approp. $550,000

TOTAL PROJECT

ESTIMATE $700,000






File #: Version: 114-3685 Name: Resolution - TAP Call for Projects Submission

Status:Type: Resolution Consent Agenda

File created: In control:5/7/2014 Transportation


Title: Resolution of the City Council of the City of Grand Prairie, Texas to show support for submitting four(4) projects related to safe access to schools for federal funding consideration in the TransportationAlternative Program (TAP) Call for Projects.

Sponsors:

Indexes:

Code sections:

Attachments:


FromAnda Upchurch

TitleResolution of the City Council of the City of Grand Prairie, Texas to show support for submitting four (4)projects related to safe access to schools for federal funding consideration in the Transportation AlternativeProgram (TAP) Call for Projects.

PresenterJim Sparks, Director of Transportation Services


AnalysisThe North Central Texas Council of Governments has issued a c

Documents

Grand Prairie, TX City Council Meeting Agenda 05-20-2014 (Includes April 15, 2014 Minutes)