Grand Rapids Community College | Grand Rapids Community … › sites › default › files › docs › board › ... · 2020-03-03 · 1 1 PROCEEDINGS OF GRAND RAPIDS COMMUNITY

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PROCEEDINGS

OF

GRAND RAPIDS COMMUNITY COLLEGE

BOARD OF TRUSTEES

OFFICIAL

REGULAR MEETING

BOARD CHAMBERS

MONDAY, SEPTEMER 21, 2015

I. ORDER OF BUSINESS

Meeting called to order at 4:17 p.m., Bert Bleke in the chair. Trustee Bleke

acknowledged the empty chair at the board table asking for a moment of silence

for the loss of Trustee Ryskamp. Trustee Bleke said his voice and passion will be

missed at the board table.

A.

Present: Bailey, Bristol, James, Verburg, Stewart, Bleke – 6

Absent: 1 vacant seat

B. Introduction of Guests

No guests at this time.

C. Review and Approval of Agenda

Motion by Trustee Bailey, seconded by Trustee Bristol to approve the agenda as

presented. Motion carries. 6-0

D. Open Comments

None at this time.

E. Special Order of Business

John Helmholdt from GRPS presented their bond proposal.

Lisa Freiburger presented the Local Strategic Value Resolution. Motion

was made by Trustee Bristol, seconded by Trustee Bailey to approve the

resolution as presented. Motion carries 6-0.

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II. MONITORING REPORTS

F. Report (s)

Student Success Indicator Report – Articulations, presented by Laurie

Chelsey.

Treatment of People Executive Limitation – presented by Cathy Kubiak.

Motion was made by Trustee James, seconded by Trustee Stewart to

approve the Treatment of People Executive Limitation as presented.

Motion carries 6-0.

Finance Update – Presented by Lisa Freiburger

III. UPDATES

G. Student Report

Student Alliance Update – Brandon Sinclair the new President of Student Alliance

shared a little be about himself with the board and thanked Trustee James and

Trustee Verburg for attending the September Student Alliance meeting.

H. Foundation Update

None at this time.

I. Board Chair Update

Trustee Bleke announced the board was accepting applications for the open board

seat through Thursday, September 24th by 5 PM.

J. President’s Report

President Ender also acknowledged the absence of Trustee Ryskamp

recognizing his commitment to the institution and community. He shared

that the enrollment target that the budget was based on was met due largely

to the Student Support departments which enrolled 2000 students in one

week alone. Dr. Ender noted that parking has not been a problem this

semester which he believes it is because of number enrollment is at. He

announced the institution missed the top 100 institutes for granting degrees

by 2 degrees but was excited to announce that the college is receiving an

important award which will be announced the following day.

K. Faculty Association Update

Fred van Hartesveldt gave his condolences to the trustees for the loss of Dr.

Rsykamp and stated it was a good example of the “power of one”. He went on to

say that the fall opening day which highlighted first year generation students was

well received and discussed the need to make sure the Trio Program which

supports those students has the support that is needed, stating there is two positions

currently open within that department. He discussed the current 55/45 ratio of

full-time faculty to adjunct and acknowledged the gap was decreasing in size.

IV. COMMUNITY CONNECTIONS

L. Communications to the Board

None at this time.

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CONSENT ITEMS

L. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions,

& Financial Transactions

Minutes from August 21, 2015 Board Meeting

Grants GRCC received from August 1, 2015 to August 30, 2015.

o The Area Agency on Aging awarded a continuation grant of

$11,433 through the Older Americans Act to support Older

Learner Center programming that includes the DP/HP (Arthritis

Foundation Aquatics Program) that helps participants maintain

independence through increased and/or maintained physical

fitness, and the Grandparent/Grandchild Summer Wellness Day

Camps that facilitate activities designed to help each participant

develop a deeper appreciation and understanding of the other

generation. Providing support through this type of programming

enables grandparent caregivers to continue to maintain their own

independence while providing for the needs of their

grandchildren.

o The JPMorgan Chase Foundation awarded a $45,000 grant to

support the expansion of Industry-Approved Job Certification

Programs in industrial sewing and logistics. Specifically, the

industrial sewing program will be a continuation of a highly

successful 2014 pilot that was also funded by JPMorgan Chase.

The logistics portion of the project will be to evaluate which

logistics certifications are needed by West Michigan employers.

PERSONNEL REPORT

(Includes in-process transactions through 9-11-15)

Appointments

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE

NOTES

Sue Goeman Ford Fieldhouse Meet & Confer

Ford Fieldhouse

Building and

Activities

Coordinator (PM)

8-24-15 Former

Contingency Employee

Robin Kerkstra Dental Auxiliaries Faculty

Assistant Professor

8-27-15 New to College

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Krystle Duthil Dental Auxiliaries APSS Support

Professional 9-2-15

Former

Contingency Employee

Separations

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE

NOTES

Jeremy Osborn

Instructional Support

Meet & Confer Director, Center for Teaching Excellence

8-14-15 Separation

Financial Transactions

D. Financial Transactions

(August 1 - 31, 2015)

1. Purchases $10,000-$100,000

a. General Fund

1) Purchase order issued to provide (96) Nano-fiber air filters as required for the

Tassell MTEC operations.

Requestor: Thomas Smith - Facilities

Expenditure: $16,167.76

Disposition: Replacement Purchase

Supplier: Midwest Air Filter

Grand Rapids, MI

Bid: Yes, RFP #1415-6197A, previously reported.

2) Blanket purchase order issued to provide parts, supplies and components as

needed for multimedia classrooms.

Requestor: Mark Vogel – Media Technologies


Disposition: Replacement Purchase

Supplier: GovConnection

Dakota Dunes, SD

Bid: Yes, RFP #1415-5226B, previously reported.

3) Blanket purchase order issued to provide fuel and miscellaneous automotive

supplies for the GRCC fleet of vehicles.

Requestor: Mansfield Matthewson - Purchasing

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Disposition: Recurring Purchase

Supplier: Wex Bank

Carol Steam, IL

Bid: No, NJPA consortium agreement.

4) Purchase order issued to provide CRM (customer relationship management)

software tool for year 1 of a 3 year term.

Requestor: David Anderson – Information Technology



Supplier: Hobson’s

Cincinnati, OH

Bid: Yes, RFP #1011-6191B, previously reported.

5) Blanket purchase order issued to provide elevator maintenance services for all

GRCC elevators.




Supplier: Elevator Service Inc.

Grand Rapids, MI

Bid: Yes, RFP #1415-6197F

b. Other Special Funds

1) Purchase order issued to provide meals for students and staff as required for the

Upward Bound Summer 2015 programming.

Requestor: Rhondo Cooper – Upward Bound

Expenditure: $10,880.78 (51-2216)


Supplier: Aquinas College

Grand Rapids, MI

Source of Funds: Upward Bound Grant

Bid: No, single source.

2) Purchase order issued to provide annual licensing for the Continuity Spectrum

non-credit enterprise system.

Requestor: Julie Parks– Workforce Development

Expenditure: $15,266.00 (15-2271)


Plexus Systems

Lake Forest, CA

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Source of Funds: Designated Fund


3) Purchase order issued to provide payment for online class fees and registration

as required for Education to Go.


Expenditure: $18,000.00 (15-2271)


Education to Go

Chicago, IL



4) Purchase order issued to provide Workkeys tests for job training and continuing

education programs as required for the National Career Readiness certificate

program.


Expenditure: $19,000.00 (15-2271)

Disposition: New Purchase

Supplier: ACT

Iowa City, IA



5) Purchase order issued to provide A/E professional services as required for the

Main Building Students Services and Conceptual Design project.


Expenditure: $22,680.00 (42-2271)


Supplier: Integrated Design Solutions

Troy, MI

Source of Funds: Plant Fund

Bid: Yes, RFP #1415-3282, previously reported.

6) Blanket purchase order issued to provide printing paper as required for ePrint

operations.

Requestor: Danelle Sedore - ePrint

Expenditure: $30,000.00 (14-2364)


Supplier: Central Michigan Paper Company

Ada, MI

Source of Funds: Auxiliary Fund

Bid: Yes, RFQ #1415-3294, previously reported.

7) Purchase order issued to provide electrical installations for new and relocated

equipment (mills, lathes, etc.) for the Tassell MTEC machine tool lab.

Requestor: Jeff Danner – Workforce Development

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Expenditure: $39,085 (42-2271)


Supplier: Martech Enterprise LLC

Montague, MI

Source of Funds: Plant Fund/CCSTEP (Community College Skilled

Trades Equipment Program)

Bid: Yes, RFQ #1516-7169.

8) Purchase order issued to provide annual licensing and maintenance agreement

for Perceptive (ImageNow) enterprise content management software.

Requestor: David Anderson – Information Technology

Expenditure: $45,392.72 (14-2822)


Supplier: Lexmark Software

Dallas, TX


Bid: Yes, RFP #0809-12008, previously reported.

9) Blanket purchase orders issued to provide printing paper as required for ePrint

operations and campus copier paper

Requestor: Danelle Sedore - ePrint

Expenditure: $63,000.00 (14-2364)


Supplier: Lindenmeyr Munroe

Ada, MI


Bid: Yes, RFQ #1415-3294, previously reported.

ACCOUNTS: KEY:

11 – General Fund * MBE

14 – Auxiliary Fund ** WBE

15 – Designated Fund *** M/WBE

42 – Bonds, Plant Fund ****MLBE

51 – Grants # Non Responsive Bid

91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined

market. Typically the product of market conditions such as: technology leadership, patent

protection, limited or exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as:

leveraged volume purchase contracts, standardization programs, OEM (original equipment

manufacturer) parts/service, just in time delivery requirements, etc.

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Trustee Bailey made a motion to approve the consent items as presented, seconded by

Trustee Bristol. Motion carried 6-0.

VI. ACTION ITEMS

M. Purchases over $100,000 (ACTION ITEMS)

a. General Fund

No purchases for August 2015.

b. Other Special Funds

1) Request permission to retain (4) Construction Management firms for a

maximum of (5) years for ongoing GRCC projects. Firms will provide

construction management services and will be utilized as projects occur based

upon their experience and expertise of the given project scope of work.

(weighted criteria award based upon cost, breadth of capabilities, educational

experience, LEED expertise, BIM experience, etc.)


Expenditure: $ VARIES (42-2330)

Disposition: Recurring Purchases

Suppliers Retained: BCI Construction

Grand Rapids, MI

Beckering Construction

Grand Rapids, MI

Christman

Grand Rapids, MI

Pioneer Construction Grand Rapids, MI

Bid: Yes, RFP #1415-6211.

Bidders: BCI Construction

Beckering Construction

Christman

Fishbeck, Thompson, Carr & Huber (FTCH)

Owen Ames Kimball (OAK)

Pioneer Construction

Sole Source: A single supplier that controls the supply of products or services in a defined

market. Typically the product of market conditions such as: technology leadership, patent

protection, limited or exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as:

leveraged volume purchase contracts, standardization programs, OEM (original equipment

manufacturer) parts/service, just in time delivery requirements, etc.

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Trustee Stewart made a motion to accept permission to retain a construction

management firm for now more than five (5) years for ongoing GRCC projects,

Trustee Bailey seconded the motion. Motion carries 6-0

VII. OPEN COMMENTS

None at this time.

VII. FINAL BOARD COMMENTS

Trustee Bailey – appreciated the reports given and understands all the hard work that goes

into the Treatment of People report and thinks it great the college is committed to this

report that is not mandated. She also welcomed Brandon Sinclare to his role and looks

forward to hearing from him each month. Trustee Bailey closed with saying she is

looking forward to a great year.

Trustee Verberg – Thanked Student Alliance for the invitation to their meeting that he and

Ellen attended, he went on to say the first annual Peace Day that the college hosted was a

meaningful event to the college and community.

Trustee James – felt opening day was wonderful and the dedication to the preschool lab had

been on the wish list and now it’s a wish come true. She also thanked Student Alliance

for the invite to their meeting, that was the first time trustees have been invited and she

was honored to share what the trustees do with the students. Trustee James went on to

say that Dr. Ryskamp will be missed, most believe she did not always agree with Dr.

Ryskamp but that is not true they agreed more than people believed. She also looks

forward to upcoming interviews for the vacancy and will find someone to strengthen the

board as Trustee Ryskamp did.

Trustee Bristol – She shared that driving down to campus she was sad thinking of the

absence of Dr. Ryskamp but after attending the Peace Day with Trustee Verberg and

seeing students she had taught in the past and talking with brand new students what

started out as a sad day ended up to be up lighting.

Chair Bleke – Recognized CJ Shroll whom was in the audience he is a retired GRCC Dean

of Workforce. He reminded everyone the next board meeting Monday, October 12th

which is the second Monday of the month.

V. ADJOURNMENT

The Board adjourned at 5:38 p.m.

No further business was discussed.

_________________________________________

Secretary

Documents

Grand Rapids Community College | Grand Rapids Community … › sites › default › files › docs › board › ... · 2020-03-03 · 1 1 PROCEEDINGS OF GRAND RAPIDS COMMUNITY