Grant Management Seminar 1 TRF Global Grants District 5470

Grant Management Seminar 1

TRF Global GrantsDistrict 5470

Grant Management Seminar

Rotary Foundation Grants

• District grants• Global grants• Packaged grants

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Successful Grant Projects• Areas of Focus• Real community needs Needs assessment• Frequent partner communication• Implementation plan • Sustainable• Proper stewardship of funds• Measureable goals• Proper stewardship of funds


Proposals

Multi-step process:• Submit a brief proposal to D-5470 Global

Grants Committee

• Submit more detailed TRF online application (after taking online tutorial)


Applying for Global Grants

• Two-step application process online• Meet goals of area of focus • Be sustainable• Involve Rotary clubs in two districts• Minimum budget of US$30,000• District confirms club is qualified


Application

Rotarians will submit an online application that provides the Foundation with more detailed grant activity and budget information.

(Depending on the award amount or complexity of the project, the Foundation may request additional details.) Applications requesting a World Fund award (match) of more than US$100,000 will be reviewed by the Trustees quarterly. The following dates will be used to determine at which Trustee meeting applications will be reviewed:


Global Grant Conditions

Activities must be sustainable and measurable.

Activities should stem from real community needs.

Global grants must be sponsored by two Rotary clubs or districts.

Both partners must be actively involved in the planning and implementing of all global grants.

http://www.rotary.org/RIdocuments/en_pdf/fv_global_grants_sustainability_principles_en.pdf


Areas of Focus

Peace and conflict prevention/resolution

Disease prevention and treatment

Water and sanitation

Maternal and child health

Basic education and literacy

Economic and community development


Needs Assessment

• Base project on the community’s need• Assess resources of your club and

potential partners• Talk to the community


Sustainable Projects

Giving a community the skills and knowledge to maintain project outcomes for the long term, after grant funds have been expended


Funding

The minimum award amount from the World Fund for a global grant, regardless of activity type, is US$15,000, which results in a minimum total financing of $30,000.

Maximum TRF award is $200,000.00


Global Grant Financing• DDF matched 100% with World Fund• Rotary Club cash contributions matched

50% with World Fund• Non-Rotarian organizations’ cash

contributions (no benefits from project) matched 50%

• Non-Rotarian organizations’ cash contributions (involved in project - not matched by the Foundation)


Sample Grant Funding

Contributions Rotary Foundation Match

District 5470 Designated Funds (DDF): $ 10,000.00 ----- $10,000.00

Rotary Club “A” Funds: $ 5,000.00 ------ $ 2,500.00

Rotary Club “B” Funds: $ 5,000.00 ----- $ 2,500.00

Cooperating Organization Funds: $ 1,000.00 ---- $ 0.00

$ 21,000.00 + $ 15,000.00* =

$ 36,000.00* (Project Funding)

*Satisfies Minimum Match of $15,000.00 and Minimum Project Total of $30,000.00


GLOBAL GRANT FUNDING TEMPLATE

TOTAL PROPOSED TRF FUNDING FOR HOST AND INTERNATIONAL SPONSOR CLUBS AND DISTRICTS MUST MEET OR EXCEED $15,000.00 TO BE FUNDED BY TRF FUNDS

GLOBAL GRANTS FUNDING TEMPLATE

PLEASE USE THIS TEMPLATE AS A TOOL WHEN WORKING TO ESTABLISH FUNDING LEVELS BY ALL PARTNERS

Typical Grant Funding Example OR Variable Grant Funding Sample

with EQUAL participation by With UNEQUAL participation

individual Club and District By BOTH Districts

Host Club Commitment Host Club Commitment

TRF Match 50% $ - TRF Match 50% 50% $ -

Host DDF 100% $ - Host DDF Variable TRF Match to Host DDF 100% $ - TRF Match to Host DDF 100% 100% $ -

Sponsor Club Commitment Sponsor Club Commitment

TRF Match 50% $ - TRF Match 50% 50% $ -

Sponsor DDF 100% $ - Sponsor DDF Variable

TRF Match to Host DDF 100% $ - TRF TOTAL $ - TRF Match to Host DDF 100% 100% $ - TRF TOTAL $ - needs to exceed $15,000

Total Grant Funding Amount $ - Total Grant Funding Amount $ -

PLEASE NOTE:

Insert the amount to be contributed by each Club partner and District into the colored cells to find out the total amount of the proposed grant, and to find out the amount of TRF funding to see if you have reached the TRF minimum.

TOTAL PROPOSED TRF FUNDING FOR HOST AND INTERNATIONAL SPONSOR CLUBS AND DISTRICTS MUST MEET OR EXCEED $15,000.00 TO BE FUNDED BY TRF FUNDS

All dollar amounts have been rounded up to the next dollar for use in these examples.


Financing Guidelines

• Cash contributions must come from orbe raised by Rotarians

• Funds cannot be raised from beneficiaries in exchange for receiving the grant

• Funds cannot come from other grants• Contributions should be credited to donor


Global Grant Reports: Frequency

• Progress reports• Within 12 months of first payment• Every 12 months through the life of the grant

• Final report within 2 months of completion


Global Grant Proposal Form


Project Planning

• Form a three-person grant committee• Assign roles• Implementation plan• Budget• Contingency plan• Document retention plan


Creating a Budget

• Realistic• Competitive bidding• Reasonable prices• Disclose conflicts of

interest


Setting Goals

• Measurable• Sustainable• Qualitative (descriptive)• Quantitative (numeric)


Setting Goals

• Gather baseline data• Set goals• Determine method of measurement


Applying for and Implementing a Grant


Areas of Focus

Peace and conflict prevention/resolution

Disease prevention and treatment

Water and sanitation


Basic education and literacy

Economic and community development


Sustainable Projects

Giving a community the skills and knowledge to maintain project outcomes for the long term, after grant funds have been expended

Lack of sustainability = No. 1 reason for GG rejection by TRF reviewers


Developing Sustainable ProjectsSustainability means different things to different organizations. For The Rotary Foundation, sustainability means

providing long-term solutions to community needs that the benefiting community can maintain after grant funding ends. Global grant projects must be sustainable and display the following characteristics:

CommunityNeeds/

Strengths

Have local sponsors conduct

a thorough assessment of the community’s needs

to identify a need that sponsors

are able to support and that

meets beneficiaries’ needs and fits

their values and culture. Involve

multiple communitypartners in the

planning process.

Materials/Technology

Funding Knowledge MotivationMonitoring/Evaluation

Purchase equipment andnew technology

from local sources,when possible.Ensure spare

parts are readilyavailable.

Involve communitymembers when

selectingtechnology or

equipment, andtrain them to

operate, maintain,and repair it on

their own.

Confirm local funding source

to provide long-term operation,

maintenance, repair, and

project longevity. Compensate

project participants appropriately

for their work to ensure continuity

of services.

Provide training, education, and

communityoutreach to strengthen

beneficiaries’capacity to meet

project objectives. Confirm that

recipients have a plan to transfer

knowledge to new beneficiaries.

Collaborate withlocal agencies/ organizations to

supply expertise, as needed.

Provide incentives for beneficiaries

and project participants to

continue ongoing support. Identify personnel willing

to lead beneficiaries to sustain project

outcomes.Prepare the

community to assume ownership

of the projectonce global grant

funds are fully expended.

Develop clear andmeasurable

project objectives,and identify methods for

collecting projectdata. Establish

baseline data for evaluation capable of demonstrating

significant change for at least three

years.

Global Grant Timeline

Planning Implementation Reporting


Global Grant First Steps

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Application


Implementation

• Communication• Financial

management plan• Recordkeeping• Following original

plan


Evaluation

• Assists with reporting• Improves future projects• Based on goals • Ongoing process• Identifies successes


Oversight and Reporting


Financial Management Plan

• Bank account for funds• Distributing funds• Use checks/bank cards to track funds• Detailed ledger• Include local laws


Resources

• Document retention worksheet• Financial management plan worksheet• Transferring custody of a bank account• More on Rotary.org

Included in handouts


Document Retention

• Provide access• Retain for a minimum of five years• Make copies


Global Grant Reports: Frequency

• Progress reports• Within 12 months of first payment• Every 12 months through the life of the grant

• Final report within 2 months of completion


Global Grant Reports: Content

• How partners were involved• Type of activity• Evaluation of project goals • How area of focus goals were met• How funds were spent• Number of beneficiaries and how they

benefited


Conflict of Interest

• Exists when a Rotarian benefits financially or personally from a grant

• Benefit can be direct (the Rotarian benefits) or indirect (an associate of the Rotarian benefits)


Global Grants Training

Feb 28 – 2014 PETS - Denver

April 12 – Assembly - Pueblo

May 3 – Assembly – Grand Junction


Packaged Grants

Work with strategic partners

Predesigned projects

World Fund

Aligned with an area of focus

Grant Management SeminarDistrict Rotary Foundation Seminar

Strategic Partners

Global scope of work

NGOs, universities, corporations

Expertise in an area of focus

Formal relationship to secure resources

Enhance service opportunities through packaged grants


Packaged Grants

Rotarians involved with• Needs assessment• Technical expertise• Service• Promotion• Monitoring and evaluation


Packaged Grants

For clubs and districts

Predesigned projects

Funded by World Fund and strategic partner

Educational and humanitarian activities

Rotarians focus on implementation


Oikocredit

• Provides funds to microfinance institutions

• Economic and community development


• Connect Rotary clubs and microfinance institutions

• Training activities – humanitarian projects

• Available in India, Philippines, Uruguay

Developing Local Entrepreneurs


Aga Khan University

• 11 campuses in eight countries

• Curriculum reflects local community needs

• Maternal and child health


Training Health Educators

Vocational training teams to train nurse educators

Available in Kenya, Uganda, Tanzania



Nursing Scholarships

Campuses in Kenya, Uganda, Tanzania


http://www.aku.edu/admissions/undergraduate/nursingandmidwifery/eastafrica/uganda/postrnbscnprogramme/pages/postrnbscnprogramme.aspx


• Operates hospital ship Africa Mercy

• In port in one country for about one year

• Disease prevention and treatment

Mercy Ships


• Support the Africa Mercy• Upcoming ports: Togo

and Guinea• Vocational training

teams• Disease prevention

and treatment

Medical Service and Training


• Postgraduate water education institution

• Global student body• Campus in the

Netherlands• Water and sanitation

UNESCO-IHE


• Study in the Netherlands

• 18 months • Building long-term

connections in the student’s home country

Water Scholarships


Rotary.org - Learning


Rotary.org – Learning: Grants


Rotary.org – Learning Center


Rotary.org – Take Action – Apply for Grants


Grant Application Tool


Continue: Rotary Grants


Global Grants: First Step


Online Application


Vocational Training Teams (VTT)

A vocational training team (VTT) is a group of professionals who travel to another country either to learn more about their profession or to teach local professionals about a particular field.


VTTs

District Grant VTTs

Global Grant VTTs

Packaged Grant VTTs

Details: downloadable from rotary5470.com


Example VTTS

D7980 (CT) and Indonesia• Combat spread of Dengue fever; tiling bathrooms

D7980 (CT) and South Africa• Best practices in early childhood education, preschool

curriculum, facilities and community support

D6400 (MI, Ontario) and D9550 Australia and East Timor• Train midwives• Train pharmacists in inventory control and security of

dangerous drugs


Example VTTs

Design efficient water D5340 (CA) and Uganda• pumps• Train community leaders and NGOs on microfinance• Train farmers to produce crops with high market value

D9600 and Holland• Train on how to combat the effects of drugs and

alcohol

D5020 (WA) and Philippines• Instruct elementary school teachers on methods of

teaching science.


Rotary Foundation District Committee

Foundation Chair: Ann Harris – [email protected]

District Grants Chair: Chris Unfug - [email protected]

Global Grants Chair: Peter Jeschofnig – [email protected]

Scholarship Chair: Dennis Shoemaker - [email protected]

Vocational Training Team Chair (VTT): Claudine Bogart - [email protected]

Annual & Perm. Fund Chair - Tony Cerato - [email protected]

Paul Harris Society Chair - Rice Brown - [email protected]

Polio Plus – Ken Robinson - [email protected]

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mailto:[email protected]









Global Grants Committee

Chair: Peter Jeschofnig – Glenwood Springs Sunset RC - [email protected]

Allen Adger – Snowmass Village RC

Jerry Grandey – Telluride RC

Werner Stark – C.S. Interquest RC

Derk Torinus – Aspen RC

Tom Tudor- Rampart Range RC



http://www.matchinggrants.org/global/


In the 2011-2012 Rotary year, Roger Ptolemy was District Governor. Roger got an anonymous donor to match all Rotarians donations up to $500,000. Our District members stepped up and we collected $727,570 for the Annual Fund. Three Rotary years later 2014-15, 50% of that is given back to the District as DDF (District Designated Funds) to use for scholarships, grants, VTT or the polio fund. 50%= $363,785

2011-12 COLLECTED $727,570

Use of Foundation Dollars for 2014-15Global Scholarship (2) $15,000 each $30,000

Vocational Training Team ( 2) $15,000 each $30,000

District Grants $65,000 $65,000

Global Grants $120,000 $120,000

ROLL OVER (2015-16) $ 118,785

We CANNOT do any of these Rotary programs if Rotarians do not contribute EVERY YEAR to our Rotary Foundation.

2014-15 Returned to us $363,785

Documents

Grant Management Seminar 1 TRF Global Grants District 5470