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Grant Rollover Process,Expenditure Reports & Payment
Vouchersand
Grant Amendments & Revision Requests
Tim JohnsonGrants Management Officer
Division of HIV, STD and TB Services(DHSTS)
609- 777-7776 or 609- 633-7463
Grantee Fields to Input Information
a. Grantee Account/Fund Numberb. Reporting Datec. Period Expendituresd. Revision Report Numbere. Finalf. Name of Chief Financial Officer & Titleg. Click on Certification Box• All Errors (a. – g.) must be corrected before submission
Certification Box & All Errors
You must complete:Reporting From Date
Reporting To Date
You must certify:Report is true and correct
You must complete:Name of Chief Financial OfficerTitle of Chief Financial Officer.
AFTER ALL IS COMPLETE SELECT SAVE
Grantee Must Agree to Submission
NOTE: Once the EXPENDITURE REPORT has been submitted, the STATUS MANAGEMENT section will disappear from the screen and the document will no longer be in “active” status for Grantee
Grantee Returns PaymentVoucher to GMO
NOTE: Once the PAYMENT VOUCHER has been forwarded to DHSS GMO for processing, the STATUS MANAGEMENT section will disappear from the page and the document will no longer be in “active” status for the Grantee
Selects the:
Grant “Amendment/Budget Revision Request” form
(links to the “Complete the Justification Page”)
Grantee Returns to
Application Menu
GMO can either:
Approve -
“Grant in Amendment”“Grant in Revision”
Deny –
Return to grantee for modification
GMO reviews and can either:
Approve -- (“Grant Revision Executed”)- grant becomes executed
OR Return –
- (“Grant in Revision” )
- return to grantee for modification
ORDeny –
- returned to grantee