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Grantee Briefing for the FY 2012 Supplemental Funding for
Quality Improvement in Health Centers Interim Report
U.S. Department of Health and Human ServicesHealth Resources and Services AdministrationBureau of Primary Health Care
Agenda
• FY 12 PCMH Supplemental
• Supplemental Funding and Reporting Requirements
• QI Interim Report Electronic Submission Process
• Review of QI Interim Report Form
• Questions and Answers
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FY 12 QI Supplemental
1. Purpose of FY 12 QI Supplemental
2. Outcomes
3. 810 Awards ($55,000 each)
4. Project Period – September 2012 – September 2013
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Supplemental Terms&
Project Requirements
PCMH recognition/accreditation by September 30, 2013o June 1, 2013 – Submission of final PCMH survey or
scheduling of final site visito June 3, 2013 – Interim report dueo September 30, 2013 – Project completed and PCMH
recognition obtainedo November 1, 2013 – Final report dueo Submission of all necessary documentation to meet
HRSA/BPHC’s deadlines
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PCMH 2013 QI Interim Report
• System will create PCMH 2013 QI Interim Report submission for all 2012 PCMH grantees in their H80 grant handbook.
• The QI Interim Report submission will be made available on April 29, 2013.
• Submission will be due by the June 3, 2013.
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PCMH 2013 QI Interim ReportSubmission Process
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PCMH 2013 QI Interim ReportSubmission Process – Part 2
Additional Instructions for EDM Submission Page
• You must upload a document onto this section of the form for the Interim Report to be marked complete.
• You may use this section to upload documents related to your health center’s PCMH and Cervical Cancer Screening activities. Only upload information pertinent to the FY 12 QI PCMH funding opportunity.
• You may upload a blank sheet of paper marked “This page has been intentionally left blank”.
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PCMH 2013 QI Interim ReportProgram Specific Forms
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PCMH 2013 QI Interim ReportPCMH Survey Status
• This is a required field that must be completed.
• Respond to the question: My health center has submitted a survey or scheduled a site visit for PCMH recognition or accreditation by checking the Yes or No box provided in the form.
• If you respond Yes to this question, you have the option to provide comments in the space provided.
• If your response is No, you are required to provide a narrative explaining why your survey was not submitted or site visit scheduled.
• Your narrative must state a date by when you intend to submit your survey or scheduled the site visit.
• Your narrative cannot exceed 5,000 characters.
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PCMH 2013 QI Interim ReportPCMH Recognition Information
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PCMH 2013 QI Interim ReportRecognition Information
• Check box on question # 4 if your health center has not submitted a survey or scheduled a site visit for PCMH recognition or accreditation.
• Check box on question # 5 and upload proof of survey submission if your health center is seeking PCMH recognition through NCQA.
• Check box on question # 6 and upload proof of scheduled site visit, if your health center is seeking PCMH accreditation through The Joint Commission.
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PCMH 2013 QI Interim ReportRecognition Information (Cont.)
• Check box on question # 7 and upload proof of scheduled site visit if your health center is seeking PCMH accreditation through AAAHC.
• Check box on question # 8 and upload proof of survey submission or scheduled site visit if your health center is seeking PCMH recognition through another recognition/accrediting organization.
The system will only allow you to upload one attachment for the above listed questions. Please consolidate the documents into one attachment for PCMH recognition.
The system will not allow you to select more than one answer for questions 4 through 8. Please check only one answer.
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PCMH 2013 QI Interim ReportPCMH Domains 1-2
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PCMH 2013 QI Interim ReportPCMH Domains 3, 4 and 5
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PCMH 2013 QI Interim ReportDomain 6
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PCMH 2013 QI Interim ReportDomains 1 and 2
PCMH Domain 1: Enhance Access and Continuity1a. Access During Office Hours
1b. After-Hours Access
1c. Electronic Access
1d. Continuity
1e. Medical Home Responsibilities
1f. Culturally and Linguistically
Appropriate Services
PCMH Domain 2: Identify and Manage Patient Populations2a. Patient Information
2b. Clinical Data
2c. Comprehensive Health
Assessment
2d. Use of Data for
Population Management
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PCMH 2013 QI Interim ReportDomains 3 and 4
PCMH Domain 4: Provide Self-Care Support and Community Resources4a. Support and Self-Care Process
4b. Provide Referrals to
Community Resources
PCMH Domain 3: Plan and Manage Care3a. Implement Evidence-Based
Guidelines
3b. Identify High Risk Patients
3c. Care Management
3d. Medication Management
3e. Use Electronic Prescribing
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PCMH 2013 QI Interim ReportDomains 5 and 6
PCMH Domain 5: Track and Coordinate Care5a. Test Tracking and Follow-up
5b. Referral Tracking and
Follow-up
5c. Coordinate with Facilities and
Care Transitions
PCMH Domain 6: Measure and Improve Performance6a. Measure Performance
6b. Measure Patient/Family
Experience
6c. Implement Continuous Quality
Improvement
6d. Demonstrate Continuous
Quality Improvement
6e. Report Performance
6f. Report Data Externally
6g. Use Certified EHR Technology
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PCMH 2013 QI Interim ReportCervical Cancer Screening Goal
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PCMH 2013 QI Interim ReportCervical Cancer Screening Goal
• This is a required section for which Current Performance and Progress Narrative are required.
• If you selected NCQA, Oregon Health Authority or Minnesota State recognition, you will only need to report on participating sites.
• If you selected AAAHC or The Joint Commission accreditation, you will need to report data across the entire Health Center.
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PCMH 2013 QI Interim ReportCervical Cancer Screening Goal
(Cont.)
• The Timeframe for the QI Interim Report is October 1, 2012 through June 1, 2013.
• In this section you will describe the progress and challenges related to improving cervical cancer screening rate.
• Current performance should be calculated based on 2012 UDS cervical cancer screening measure definition.
• The narrative should not exceed more than 1,000 characters.
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PCMH 2013 QI Interim ReportSubmission Process
• E-mail notifications that the PCMH 2013 QI Interim Report is available for submission have been sent to Health Center Project Directors.
• The QI Interim Report will be completed in HRSA’s Electronic Handbook (EHB) only.
• Grantees submit the QI Interim Report through the Other Submissions Module within the H80 Grants Handbook.
• Interim Report is due by June 3, 2013.
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Contacts
Electronic submission issues: Problems accessing EHB account:
BPHC HelplineMonday through Friday, 8:30 a.m. to 5:30 p.m. ET (excluding Federal holidays) at:[email protected]
HRSA Contact CenterMonday through Friday, 9:00 a.m. to 5:30 p.m. ET (excluding Federal holidays) at:[email protected]
Program related questions or concerns: Budget or other fiscal issues:
Health Resources and Services AdministrationBureau of Primary Health CareOffice of Quality and Data [email protected]
Health Resources and Services AdministrationBureau of Primary Health CareOffice of Quality and Data [email protected]
Questions about the HRSA NCQA PCMHH Initiative: Questions about the HRSA Accreditation Initiative with The Joint Commission or AAAHC:
Health Resources and Services AdministrationBureau of Primary Health CareOffice of Quality and Data Email: [email protected]
Health Resources and Services AdministrationBureau of Primary Health CareOffice of Quality and Data Email: [email protected]
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Thank You!
Questions and Answers
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