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.Graph for ExcelEnhancing the Graphics Production Process at the OECDMSIS2014 Dublin Prepared by: Susan CartwrightPresented by: Jonathan Challener
Outline
A. IntroductionB. Overview of three solutions provided by
OECD.Graph– Formatting – Facilitating the translation process – Creation of Statlink files
C. Evidence of impactD. Future developments
OECD.Graph: A solution to 3 problems
OECD.Graph is enhancing the graphics production process at the OECD in three ways:• Automating the formatting of graphs with the
OECD Look & Feel• Facilitating the creation of alternative language
versions of graphs (translating process)• Automating the generation of “StatLink” files
(catalogued Excel files for dissemination).
How does it work?
• OECD.Graph is an Excel macro that users add to their Excel menu
• They then open the Excel file with the graphs they want to work on, and move through the ribbon left to right, making formatting, translating,… choices
1. Formatting graphs with the OECD Look & Feel
General (publication) options:Choice of: Style templates, color palette, page dimensions
Chart/ panel options:Choice of: Size/layout, Colors, Patterns
Open an Excel file with a graph to format..
Choose a style template
Select: “OECD Standard”
Icon changes
Choose a colour palette
Select: “Bichrome”
Icon changes
Choose page dimensions
Select: 21 x 28
Icon is Large Page by default
Choose a size/layout
Icon reflects choice
Select: “1/3 Page (2 graphs in same row)”
Choose a start color
Apply Formatting –> Go
OECD Look & Feel
Formatting a Panel of charts
Select Panel Size & Panel Layout -> Go
OECD Look & Feel
Options
Option: Focus country• Allows users to highlight one or two bars• Below: CZE = first focus; OECD= 2nd focus
Option: Customize
Panel Legends: Development in progressBefore - 4 graphs, 4 legends:
After - 4 graphs, 1 legend:
Separation of macro code and formatting specifications
• Style templates = XML files
XML tags = components of the Excel Chart
XML attribute values = formatting specifications in the
“charte graphique”
<Palette Name="Bichrome (B & W + Blue)"><Picture>PaletteBlue</Picture>...<Color R="79" G="129" B="189">
<Label> Blue accent 1 </Label></Color><Color R="184" G="204" B="228">
<Label> Blue Accent One Lighter 60% </Label></Color><Color R="216" G="216" B="216">
<Label> White Background Darker 15% </Label></Color>
...</Palette>
Excerpt from the “OECD Standard” XML file: “Bichrome palette” tag
2. Translation Facilitator
Extract TextsApply Translation
Extract Texts icon -> Extract all text elements from the graph
“Extracted texts” sheet
Do the actual translation
Apply translation icon -> New graph is created with translated texts
New sheet: Figure 1_French
3. Automating the creation of Statlink files
Statlink
Statlink file: graph + data in particular format
Evidence of impact of OECD.Graph
• The usage of OECD.Graph within the OECD has increased significantly in recent months: from 25 at the beginning of 2013 to over 160 users today.
• The tool is used to format graphs in more and more OECD publications.
Feedback from users“Very useful knowledge. Everyone should use OECD.Graph!”
“This will save me a lot of time and the end result (the graphs) will look a lot nicer.”
“ It's a great tool that should be used across all directorates - people need to know about it!”
“Real value for our organisation”
“Prepare complying graphs more efficiently.”
“I will be using OECD.Graph immediately as a result of this training.”
“Great for integrating harmonised graphs into our publications.”
Development roadmap for 2014
• OECD.Graph will be interfaced with our new “SVG engine” in order to create high quality SGV (scalable vector graphics) output for the web
• Formatting functionality will be extended to tables• Integration with new Authoring Environment: graphs
will become smart content in XML-based documents
Thank you
Susan Cartwright, OECD [email protected]