GREEN IMPACT BYE-LAW AMENDMENT€¦ · Web viewAlongside relevant Union Staff, write up the Student Written Submission AQR. ... All candidates must submit a five hundred word (maximum)

GREEN IMPACT BYE-LAW AMENDMENT

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Student Council Bye-Law Amendment Proposal (SCF1)The Students’ Union constitution allows Student Council to amend bye-laws. The Constitution specifically states:

78. The Trustees and the Student Council shall have the power from time to time to jointly make, repeal or amend Bye-Laws as to the management of the Union and its working practices provided that such Bye-Laws shall not be inconsistent with this Constitution.

97.3 make, repeal and amend the Bye-Laws jointly with the Trustees in accordance with Clause 78;

Submission of this document (Student Council Bye-Law Amendment Proposal) to Student Council is a request for a change to the bye-laws.

1. This Council NotesState the facts surrounding the proposal

UNSU are part of NUS’ Green Impact (http://sustainability.nus.org.uk/green-impact/about) and fill out their work book every year

October (plan) December (interim) February (report)

2. This Council BelievesState the reasons for amendment

That Student Council wishes to take a more active role in monitoring the effort of our Students’ Union in regards to the Green Impact Workbook. In October, December, and February’s Council meetings, the VPUD will bring the progress of this workbook to Council.

3. This Council Resolves

That the following bye-law amendments are made:

Old bye-law:

Reports3.1.1. Trustee report3.1.2. Finance report3.1.3. Officer reports3.1.4. Ratification of Committee minutes3.1.5. Issues arising from Committee minutes3.1.6. Any Other Business3.1.7. Date of Next Meeting

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http://sustainability.nus.org.uk/green-impact/about

New bye-law:

Reports3.1.8. Trustee report3.1.9. Finance report3.1.10. Green Impact Workbook report3.1.11. Officer reports3.1.12. Ratification of Committee minutes3.1.13. Issues arising from Committee minutes3.1.14. Any Other Business3.1.15. Date of Next Meeting

AMENDMENT PROPOSED BYNAME Arte Artemiou

DATE 09/12/16

SIGNATURE

AMENDMENT SECONDED BYNAME David Lewis

DATE 09/12/16

SIGNATURE

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OBSERVERS BYE-LAW AMENDMENT

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That during the Any Other Business of the last Council meeting (08/12/16) the VPUD brought a question that was asked by someone watching the live feed of the council meeting


That this highlights an important progression of Council. That observers must be given the ability to ask questions during Any Other Business. This will be in accordance with points 4.66 and 4.67 regarding the difference between full members of the Union and others. If a question is asked online or wants to be asked in the room, then it falls to the Chair’s discretion



Old bye-law:

4.66 . Any observing full members of the Students’ Union shall automatically be granted speaking rights but have no other powers.

4.67 . Speaking rights may only be granted to any other observers at the discretion of the Chair.

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New bye-law:

4.66 . Any observing full members of the Students’ Union shall automatically be granted speaking rights but have no other powers.

4.66.1 Any observing full members can ask a maximum of three questions (including those allowed to be asked by any other observers) to Council during the ‘Any Other Business’ section of Council. The Chair will decide whose questions are asked. Each question can be discussed for a maximum of five minutes. If the question needs more discussion or Council do not wish to discuss it at the current meeting, any Councillor can choose to bring the question as a discussion point to the next Council.

4.67 . Speaking rights may only be granted to any other observers at the discretion of the Chair.4.67.1 At the discretion of the chair, any other observers can ask a maximum of three

questions to Council (including those asked by full member observers) during the ‘Any Other Business’ section of Council. The Chair will decide whose questions are asked. Each question can be discussed for a maximum of five minutes. If the question needs more discussion or Council do not wish to discuss it at the current meeting, any Councillor can choose to bring the question as a discussion point to the next Council.


DATE 09/12/16

SIGNATURE

AMENDMENT SECONDED BYNAME Danjie Zhong

DATE 09/12/2016

SIGNATURE Danjie.Z

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OFFICER ROLES BYE-LAW AMENDMENT

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The Officer Bye-Law is missing the appendices (mentioned in points 3.6 and 3.11) which should contain the role descriptions for all Full and Part-time Officers. In this proposal, the role descriptions have been copied from the election packs of 2016 with the addition to each job description of:

“The job description may be altered in the future but only in full consultation with the post holder (if role is filled) and with any proposed amendments brought to Student Council to be voted upon.”


The appendices must be put back into the Bye-Law so that future Councils can officially edit role descriptions.



Old bye-law:

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New bye-law:

Appendicesa. Sabbatical Officers’ Job Descriptions

i. President1. Manifesto

a. To deliver promises and pledges made to the student body during the election process.

2. Leadershipa. Lead the team of elected officers and support them in fulfilling their

aims and Students’ Union objective.b. Chair the Students’ Union Trustee Board and be the principle

representative of the Students’ Union to external organisations and partners.

c. Take responsibility for financial management of the Students’ Union.3. Representation

a. Be the principal representative of the Students’ Union to all parties, articulating the student voice to committees, University and to external organisations and partners.

b. Act as a critical friend of the University in delivering the opinion of the student body.

c. Take responsibility for implementing and changing Union policy.d. Be responsible for all external media interactions in consultation with

Students’ Union Marketing and Communication Team, including facilitating Students’ Union press releases.

4. Developmenta. To represent students on all student activities related matters.b. To run campaigns on employability, internships, development, and

skills.c. To run campaigns on sport and student activities and to assist in

campaigns that other Officers may be running.d. Has key oversight over the Students’ Union’s commercial activity and

communications.e. Ensures Students’ Union services are relevant and responsive to

Student needs.f. To work with British Universities and Colleges Sport (BUCS) for the

benefit of students at UNSU.g. To represent UNSU at other external sports and activities

committees. 5. Student Experience

a. To carry out surveys within different demographics within the student body to influence decisions made by UNSU

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6. To Contribute to the Overall Effectiveness of the Uniona. Attending all meetings and training events as required. Providing

reports where requested.b. Ensuring that statutory and legal obligations are met.c. Ensure our financial sustainability by adhering to all financial

procedures and processes of the Students’ Union.d. Promoting the Students’ Union’s various policies within your work, in

particular Health & Safety, Equality & Diversity and Ethical & Environmental.

e. Contributing to the positive image of the Students’ Union with students, the University, and the local community.

f. Be clean, tidy, and professional in appearance, wearing identification and (where stipulated) a uniform, which will be clean and ironed.

g. Working with the team, to provide mutual support, and ensure a full service is maintained at all times, providing cover as necessary.

h. Be flexible in your approach to work, able to work at any site as required, and unsocial hours as required in order to meet organisational objectives and projects.

i. Ensuring personal knowledge and skills are updated to ensure effectiveness in meeting work objectives and supporting your own development by taking part in training opportunities as agreed by the Students’ Union.

j. Such other duties and project as may be reasonably prescribed by the Union, appropriate to the grade and responsibilities of this post.

k. It is important to know that you will be expected to participate in any training programme considered relevant to your job. The Students’ Union expects all staff to participate and take ownership of their Induction, Personal Review Programmes, Departmental Staff Meetings, Training, and networking opportunities.

l. The job description may be altered in the future but only in full consultation with the post holder (if role is filled) and with any proposed amendments brought to Student Council to be voted upon.

ii. Vice President (Union Development)1. Manifesto


2. Leadershipa. Lead the team of elected officers and support them in fulfilling their

aims and Students’ Union objective.b. Chair the Students’ Union Trustee Board and be the principle

representative of the Students’ Union to external organisations and partners.

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c. Take responsibility for financial management of the Students’ Union3. Representation





4. Developmenta. To represent students on all student activities related matters.b. To run campaigns on employability, internships, development, and

skills. To run campaigns on sport and student activities and to assist in campaigns that other Officer may be running.

c. Has key oversight over the Students’ Union’s commercial activity and communications.

d. Ensures Students’ Union services are relevant and responsive to Student needs.

e. To work with British Universities and Colleges Sport (BUCS) for the benefit of students at UNSU.

f. To represent UNSU at other external sports and activities committees.

5. Student Experiencea. To carry out surveys within different demographics within the

student body to influence decisions made by UNSU.6. To Contribute to the Overall Effectiveness of the Union

a. Attending all meetings and training events as required. Providing reports where requested.

b. Ensuring that statutory and legal obligations are met.c. Ensure our financial sustainability by adhering to all financial






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iii. Vice President (Education)1. Manifesto


2. Leadershipa. Lead the team of elected school and course reps and support them in

creating changes.b. Be the principle representative of the Students’ Union to external

organisations and partners on matters relating to Education.3. Representation





4. Educationa. Represent student interests in academic matters.b. Be responsible for knowing internal and national academic issues and

reaction to them, including the position of NUS.c. Alongside Part Time Officers and relevant Union and University Staff

coordinate and lead Education Campaigns for the year.

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d. Alongside relevant Union Staff, write up the Student Written Submission AQR.

e. Alongside School Reps and relevant Union and University Staff coordinators and lead Student Lead Teaching Awards.

f. Alongside relevant staff, coordinate a monthly conference/meeting with course reps.

g. Alongside relevant staff, coordinate and lead monthly meetings with School Reps.


reports where requested.b. Ensuring that statutory and legal obligations are met.c. Ensure our financial sustainability by adhering to all financial











b. Part-Time Officers’ Job Descriptionsi. Sports Officer

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1. To Deliver on Elected manifestoa. To deliver pledges made to the Student Body during the election

process in your manifesto and in response to questions posed at Question Time debates.

b. To work with the Sabbatical Officers and Students’ Union Staff in creating an action plan for the year based on these pledges to the Student Body and reporting on progress against this plan to Student Council.

2. To Lead the Student Bodya. To lead members of the Athletic Union and all students participating

in Students’ Union sports and fitness activities.b. To gather student views, opinion, and feedback through GOATing,

GOALing, surveying and data collection activities.c. To campaign for change on areas to the betterment of Athletic Union

members. 3. To Represent Students Participating in Sport

a. To be the principal representative of the Students’ Union to all parties on matters relating to sport to all parties, articulating the student voice to committees, the University, external organisations and partners.

b. To act as a critical friend to the University in delivering the opinion of the Student Body.

c. To take responsibility for creating, implementing and changing Union policy in relation to its application to students participating in sport.

d. To represent the views of students participating in sport on the following Students’ Union committees and meetings:

i. Student Councilii. Executive Committee

iii. AU Committeeiv. Allocations Committee

e. To contribute feedback to the Sabbatical Officers to be incorporated into Students’ Union responses on the following University committees:

i. Board of Governorsii. Student Experience Committee

iii. Operational Student Experience Working Group4. To Contribute to the Overall Effectiveness of the Union


b. Ensuring that statutory and legal obligations are met.c. Promoting the Students’ Union’s various policies within your work, in


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d. Contributing to the positive image of the Students’ Union with students, the University and the local community.

e. Be flexible in your approach to your role.f. Supporting your own development by taking part in training

opportunities as agreed by the Students’ Union.g. The job description may be altered in the future but only in full

consultation with the post holder (if role is filled) and with any proposed amendments brought to Student Council to be voted upon.

ii. Societies Officer1. To Deliver on Elected Manifesto

a. To deliver pledges made to the Student Body during the election process in your manifesto and in response to questions posed at Question Time debates.


2. To Lead the Student Bodya. To lead members of the Societies Committee and all students

participating in Students’ Union Societies.b. To gather student views, opinion, and feedback through GOATing,

GOALing, surveying and data collection activities.c. To campaign for change on areas to the betterment of Students’

Union Society members. 3. To Represent Students Participating in Societies

a. To be the principal representative of the Students’ Union to all parties on matters relating to Societies to all parties, articulating the student voice to committees, the University, external organisations and partners.


c. To take responsibility for creating, implementing and changing Union policy in relation to its application to students participating in Societies.

d. To represent the views of students participating in Societies on the following Students’ Union committees and meetings:


iii. Societies Committeeiv. Allocations Committee


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b. Ensuring that statutory and legal obligations are met.c. Promoting the Students’ Union’s various policies within your work,

in particular Health & Safety, Equality & Diversity and Ethical & Environmental.





iii. Black and Minority Ethnic (BME) Students’ Officer1. To Deliver on Elected Manifesto



2. To Lead the Student bodya. To lead BME Students.b. To gather student views, opinion, and feedback through GOATing,

GOALing, surveying and data collection activities.c. To campaign for change on areas to the betterment of BME Students

at the University of Northampton.3. To Represent BME Students

a. To be the principal representative of the Students’ Union to all parties on matters relating to BME Students, articulating the student voice to committees, the University, external organisations and partners.


c. To take responsibility for creating, implementing and changing Union policy in relation to its application to BME Students.

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d. To represent the views of BME Students on the following Students’ Union committees and meetings:



i. Board of Governorsii. Student Experience Committee Operational

iii. Student Experience Working Group4. To Contribute to the Overall Effectiveness of the Union








iv. Disabled Students’ Officer1. To Deliver on Elected Manifesto



2. To Lead the Student Bodya. To gather student views, opinion, and feedback through GOATing,

GOALing, surveying and data collection activities.b. To campaign for change on areas that will enhance the Students’

Union’s entertainments provision and the Student Body’s enjoyment of this provision.

3. To Represent Disabled Studentsa. To be the principal representative of the Students’ Union to all

parties on matters relating to disabled students, articulating the

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student voice to committees, the University, external organisations and partners.


c. To take responsibility for creating, implementing and changing Union policy in relation to its application to Disabled Students.

d. To represent the views of Disabled Students on the following Students’ Union committees and meetings:




iii. Operational Student Experience Working Groupiv. Inclusive Student Experience Group


reports where requested.b. Ensuring that statutory and legal obligations are met.c. Promoting the Students’ Union’s various policies within your work, in


d. Contributing to the positive image of the Students’ Union with students, the University, and the local community.




v. Entertainments Officer1. To Deliver on Elected Manifesto



2. To Lead the Student Body

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a. To gather student views, opinion, and feedback through GOATing, GOALing, surveying and data collection activities.

b. To campaign for change on areas that will enhance the Students’ Union’s entertainments provision and the Student Body’s enjoyment of this provision.

3. To Represent Students on Matters Relating to Entertainmentsa. To be the principal representative of the Students’ Union to all

parties on matters relating to Students’ Union entertainments, articulating the student voice to committees, the University, external organisations and partners.


c. To take responsibility for creating, implementing and changing Union policy in relation to its application to Students’ Union entertainments.

d. To represent the views of students in relation to entertainments on the following Students’ Union committees and meetings:












vi. Ethics and Environment Officer1. To Deliver on Elected Manifesto

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2. To Lead the Student Bodya. To gather student views, opinion, and feedback through GOATing,

GOALing, surveying and data collection activities.b. To campaign for change on areas that will enhance the Students’

Union’s ethical and environmental credentials.3. To Represent Students on Matters Relating to Ethics & the Environment

a. To be the principal representative of the Students’ Union to all parties on matters relating to ethics and the environment, articulating the student voice to committees, the University, external organisations and partners.


c. To take responsibility for creating, implementing and changing Union policy in relation to its application to ethics and the environment.

d. To represent the views of students in relation to ethics and the environment on the following Students’ Union committees and meetings:






b. Ensuring that statutory and legal obligations are met.c. Promoting the Students’ Union’s various policies within your work,

in particular Health & Safety, Equality & Diversity and Ethical & Environmental.


e. Be flexible in your approach to your role.

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f. Supporting your own development by taking part in training opportunities as agreed by the Students’ Union.

g. The job description may be altered in the future but only in full consultation with the post holder (if role is filled) and with any proposed amendments brought to Student Council to be voted upon.

vii. International Students’ Officer1. To Deliver on Elected Manifesto



2. To Lead the Student Bodya. To lead International Students.b. To gather student views, opinion, and feedback through GOATing,

GOALing, surveying and data collection activities.c. To campaign for change on areas to the betterment of International

Students at the University of Northampton.3. To Represent International Students

a. To be the principal representative of the Students’ Union to all parties on matters relating to International Students, articulating the student voice to committees, the University, external organisations and partners.


c. To take responsibility for creating, implementing and changing Union policy in relation to its application to International Students.

d. To represent the views of International Students on the following Students’ Union committees and meetings:



i. Board of Governors ii. Student Experience Committee



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viii. Lesbian, Gay, Bisexual, Transsexual, Queer (LGBTQ) Students’ Officer1. To Deliver on Elected manifesto



2. To Lead the Student Bodya. To lead LGBTQ Students.b. To gather student views, opinion, and feedback through GOATing,

GOALing, surveying and data collection activities.c. To campaign for change on areas to the betterment of LGBTQ

Students at the University of Northampton.3. To Represent LGBTQ Students

a. To be the principal representative of the Students’ Union to all parties on matters relating to LGBTQ Students, articulating the student voice to committees, the University, external organisations and partners.


c. To take responsibility for creating, implementing and changing Union policy in relation to its application to LGBTQ Students.

d. To represent the views of LGBTQ Students on the following Students’ Union committees and meetings:



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ix. Mature Students’ Officer1. To Deliver on Elected Manifesto



2. To Lead the Student Bodya. To lead Mature Students.b. To gather student views, opinion, and feedback through GOATing,

GOALing, surveying and data collection activities.c. To campaign for change on areas to the betterment of Mature

Students at the University of Northampton.3. To Represent Mature Students

a. To be the principal representative of the Students’ Union to all parties on matters relating to Mature Students, articulating the student voice to committees, the University, external organisations and partners.


c. To take responsibility for creating, implementing and changing Union policy in relation to its application to Mature Students.

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d. To represent the views of Mature Students on the following Students’ Union committees and meetings:












x. Moulton College Officer1. To Deliver on Elected Manifesto



2. To Lead the Student Bodya. To lead Moulton College Students studying University of

Northampton qualifications.b. To gather student views, opinion, and feedback through

GOATing, GOALing, surveying and data collection activities.

c. To campaign for change on areas to the betterment of Moulton College Students at the University of Northampton.

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3. To Represent Moulton College Studentsa. To be the principal representative of the Students’ Union to all

parties on matters relating to Moulton College Students, articulating the student voice to committees, the University, external organisations and partners.


c. To take responsibility for creating, implementing and changing Union policy in relation to its application to Moulton College Students.

d. To represent the views of Moulton College Students on the following Students’ Union committees and meetings:






b. Ensuring that statutory and legal obligations are met.c. Promoting the Students’ Union’s various policies within your

work, in particular Health & Safety, Equality & Diversity and Ethical & Environmental.





xi. Postgraduate Students’ Officer1. To Deliver on Elected Manifesto


b. To work with the Sabbatical Officers and Students’ Union Staff in creating an action plan for the year based on these pledges to

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the Student Body and reporting on progress against this plan to Student Council.

2. To Lead the Student Bodya. To lead Postgraduate Students.b. To gather student views, opinion, and feedback through

GOATing, GOALing, surveying and data collection activities.c. To campaign for change on areas to the betterment of

Postgraduate Students at the University of Northampton.3. To Represent Postgraduate Students

a. To be the principal representative of the Students’ Union to all parties on matters relating to Postgraduate Students, articulating the student voice to committees, the University, external organisations and partners.


c. To take responsibility for creating, implementing and changing Union policy in relation to its application to Postgraduate Students.

d. To represent the views of Postgraduate Students on the following Students’ Union committees and meetings:











consultation with the post holder (if role is filled) and with any

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proposed amendments brought to Student Council to be voted upon.

xii. Women’s Officer1. To Deliver on Elected Manifesto



2. To Lead the Student Bodya. To lead women.b. To gather student views, opinion, and feedback through

GOATing, GOALing, surveying and data collection activities.c. To campaign for change on areas to the betterment of women at

the University of Northampton.3. To Represent Women

a. To be the principal representative of the Students’ Union to all parties on matters relating to women, articulating the student voice to committees, the University, external organisations and partners.


c. To take responsibility for creating, implementing and changing Union policy in relation to its application to women.

d. To represent the views of women on the following Students’ Union committees and meetings:








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opportunities as agreed by the Students’ Union.g. The job description may be altered but only in full consultation

with the post holder (if role is filled) and with any proposed amendments brought to Student Council to be voted upon.


DATE 09/12/16

SIGNATURE

AMENDMENT SECONDED BYNAME Tyler Spencer-Pote

DATE 09/12/16

SIGNATURE

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OFFICER MANDATE PROCEDURAL MOTION BYE-LAW AMENDMENT

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10.This Council NotesState the facts surrounding the proposal

There is currently no procedural motion to mandate officers during Student Council

11.This Council BelievesState the reasons for amendment

Having the ability to mandate officers during Student Council is important because if an officer refuses to carry an action raised during Student Council, Councilors must wait approximately one month until they can mandate the officer(s) on this action thereby reducing Student Council’s effectiveness as a representative active body

12.This Council Resolves


Old bye-law:

3.2. In the event that a motion is proposed before another is resolved, the motions shall be prioritised as ordered below:

3.2.1. Vote of No Confidence in the Chair- This can be used if Councillors feel that the Chair’s decisions or ability to chair the Council are damaging to fair debate or process. The Deputy Chair shall take over the Chair once this has been proposed and will conduct the vote. . If Council votes in favour, then the Deputy Chair will facilitate an election for a new Chair in which the Deputy Chair cannot be a candidate.

3.2.2. Chair/Deputy Chair’s ruling be overturned- This can be used if Councillors feel that a specific ruling by the Chair or Deputy Chair was wrong.

3.2.3. Vote in Parts- This can be used to discuss one or a few particular parts of a motion separately. This debate will then begin immediately if agreed purely on the parts as

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agreed. If parts are ‘deleted’ then they will be removed from the original motion. If parts are ‘kept’ then they will remain in the original motion. Once parts are decided, the debate will continue on the original motion.

3.2.4. A vote taken by secret ballot- This can be used to ensure that a vote takes place via a secret paper or electronic ballot.

3.2.5. Move to a vote- This can be used to halt the debate and go straight to a vote on a motion if Councillors feel that it is appropriate.

3.2.6. Amend a motion- This can be used to edit the wording of a motion. This should not substantially change the spirit of the motion.

3.2.7. A vote is referred to referendum- This can be used to refer a vote to the wider student body.

3.2.8. A vote be adjourned to a later meeting- This can be used to move an item to a later meeting. This may be because it is not urgent or Councillors feel they need more time to consider relevant issues and consult with students. All items that that fall after a guillotine will automatically be transferred to the next meeting of that Council.

3.2.9. A vote be referred to a Council Committee or Executive Committee- This can be used to move an item to a later meeting. This may be because it is not urgent or Councillors feel they need more time to consider relevant issues and consult with students. All items that that fall after a guillotine will automatically be transferred to the next meeting of Student Council.

3.2.10. A vote is not taken- This can be used if it is felt that the proposal is not relevant to the work of the Students’ Union or will impact our students, or if it is felt that Student Council is not the correct place for a decision to be made.

3.2.11. Move an item on the agenda- This can be used if an item is deemed important and needs to be brought forward to be the next item on the agenda to ensure it is fully discussed.

3.2.12. The meeting is adjourned- This can be used to pause the meeting for a break of up to 15 minutes or to close the Council meeting completely.

New bye-law:

3.3. In the event that a motion is proposed before another is resolved, the motions shall be prioritised as ordered below:

3.3.1. Vote of No Confidence in the Chair- This can be used if Councillors feel that the Chair’s decisions or ability to chair the Council are damaging to fair debate or process. The Deputy Chair shall take over the Chair once this has been proposed and will conduct the vote. . If Council votes in favour, then the Deputy Chair will facilitate an election for a new Chair in which the Deputy Chair cannot be a candidate.

3.3.2. Chair/Deputy Chair’s ruling be overturned- This can be used if Councillors feel that a specific ruling by the Chair or Deputy Chair was wrong.

3.3.3. Vote in Parts- This can be used to discuss one or a few particular parts of a motion separately. This debate will then begin immediately if agreed purely on the parts as agreed. If parts are ‘deleted’ then they will be removed from the original motion. If parts are ‘kept’ then they will remain in the original motion. Once parts are decided, the debate will continue on the original motion.

3.3.4. A vote taken by secret ballot- This can be used to ensure that a vote takes place via a secret paper or electronic ballot.

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3.3.5. Move to a vote- This can be used to halt the debate and go straight to a vote on a motion if Councillors feel that it is appropriate.

3.3.6. Amend a motion- This can be used to edit the wording of a motion. This should not substantially change the spirit of the motion.

3.3.7. A vote is referred to referendum- This can be used to refer a vote to the wider student body.

3.3.8. A vote be adjourned to a later meeting- This can be used to move an item to a later meeting. This may be because it is not urgent or Councillors feel they need more time to consider relevant issues and consult with students. All items that that fall after a guillotine will automatically be transferred to the next meeting of that Council.

3.3.9. A vote be referred to a Council Committee or Executive Committee- This can be used to move an item to a later meeting. This may be because it is not urgent or Councillors feel they need more time to consider relevant issues and consult with students. All items that that fall after a guillotine will automatically be transferred to the next meeting of Student Council.

3.3.10. A vote is not taken- This can be used if it is felt that the proposal is not relevant to the work of the Students’ Union or will impact our students, or if it is felt that Student Council is not the correct place for a decision to be made.

3.3.11. Move an item on the agenda- This can be used if an item is deemed important and needs to be brought forward to be the next item on the agenda to ensure it is fully discussed.

3.3.12. Mandate an officer – This can be used to mandate an officer to carry out an action that is related to a report or proposed motion.

3.3.13. The meeting is adjourned- This can be used to pause the meeting for a break of up to 15 minutes or to close the Council meeting completely.

AMENDMENT PROPOSED BYNAME Artemis Artemiou

DATE 09/12/16

SIGNATURE

AMENDMENT SECONDED BYNAME Jemma Vobe

DATE 09/12/16

SIGNATURE

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OFFICER MANDATES PROCEDURAL MOTION BYE-LAW AMENDMENT

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That during the last Council, an Officer voted to adjourn Officer reports until the next Council


That Officers must not have the ability to avoid scrutiny at Council in regards to their roles



Old bye-law:

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4.54. A procedural motion must be proposed by a Councillor

New bye-law:

4.54. A procedural motion must be proposed by a Councillor4.54.1. A procedural motion cannot be brought by an Officer (Full or Part

Time) to affect Officer reports


DATE 09/12/16

SIGNATURE

AMENDMENT SECONDED BYNAME Dean Davies

DATE 09/12/16

SIGNATURE

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ELECTIONS BYE-LAW AMENDMENT

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Currently the manifestos are often too long winded and don’t allow officers to be help to account at council.

All the photocopying be collated by the Students’ Union is often unfeasible.

There is not an opportunity for the subcommittees to host their own husting events.


The manifestos must be shorter and more concise so candidates may be more accountable and allows for better questions during hustings.

That any photocopying or printing must be declared to the deputy returning officers to ensure fairness.

The subcommittees should have the power to hold their potential candidates to account.



Old bye-law:

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2.34 All candidates must submit a five hundred word (maximum) manifesto which shall be displayed on the Union website and in the student newspaper.

2.35 It is important that candidates’ manifestos abide by Union regulations, that they emphasise the positives of their own campaign and do not negatively reflect other candidates’ manifestos.

2.50 All photocopying must be done at the Students’ Union.

New bye-law:

2.34 All candidates must submit three key manifesto points that they plan on working on during their term in office.

2.35 Each manifesto point must be no longer than 140 characters.

2.45 Each subcommittee of Student Council must host their own question time for the candidates accountable to said Subcommittee.

2.46 Each question time will be held by the chair of that committee. If the chair of said committee is running for one of the elected positions in question. The event will be facilitated by the appropriate staff member.

2.54 All photocopying and printing must be declared to the deputy returning officer, in conjunction with the candidate budget.

AMENDMENT PROPOSED BY

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NAME David Lewis

DATE 19.01.17

SIGNATURE D.M.Lewis

AMENDMENT SECONDED BYNAME Danjie Zhong

DATE 19.01.17

SIGNATURE D. Zhong

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EDUCATION COMMITTEE BYE-LAW AMENDMENT

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This Council NotesState the facts surrounding the proposal

This Council notes that currently under 5.5 the Education committee has no obligation to hold VP of Education to account. That Under 5.5.3.3 Faculty Reps who have not been performing their role essentially have a “free pass” come the new calendar year.

This Council BelievesState the reasons for amendment

This Council believes that the Education Committee should have an obligation to hold VP of Education to account as well as performing their role sufficiently to maintain satisfactory student representation

This Council Resolves


Old bye-law:

5.5. Education Committee

Definition of Education Committee5.5.1. This committee is a collection of students who have responsibility for all

education issues on behalf of Council.

5.5.2. The aim the committee is to improve teaching and learning in partnership with the University of Northampton.

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Electing Faculty Representatives

Faculty Representatives are ratified via a vote in the elections, held in accordance with the Student Representation Policy.Removing Faculty Representatives

5.5.3. Faculty Representatives may only be removed from position under one of the following circumstances:

5.5.3.1. Disciplinary decision, governed by disciplinary bye-law.

5.5.3.2. Vote of no confidence at Faculty Forum

5.5.3.3. Failure to attend 3 meetings in a calendar year, without submitting apologies

5.5.4. A Faculty Representative can appeal their vote of no confidence to the chair of Student Council, in writing, within 10 working days.

5.5.5. For a vote of no confidence decision to be overturned, a majority vote at Student Council must be achieved.

Education Committee Regulations5.5.6. See the Terms of Reference in the appendices of this bye-law.

5.5.7. A Chair and minute-taker must be in post by their first Education Committee meeting.

5.5.8. The Vice President Education will both provide written reports to the Education Committee on their progress since the previous meeting.

New bye-law:

5.5. Education Committee

Definition of Education Committee5.5.1. This committee is a collection of students who have responsibility for all

education issues on behalf of Council.

5.5.2. The aims of the committee are:

5.5.2.1. To improve teaching and learning in partnership with the University of Northampton.

5.5.2.2. To hold the VP of Education to account

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Electing Faculty Representatives5.5.3. Faculty Representatives are ratified via a vote in the elections, held in

accordance with the Student Representation Policy.

Removing Faculty Representatives5.5.4. Faculty Representatives may only be removed from position under one of the

following circumstances:

5.5.4.1. Disciplinary decision, governed by disciplinary bye-law.

5.5.4.2. Vote of no confidence at Faculty Forum or Education Committee

5.5.4.3. Failure to attend 3 meetings in an Academic year, without submitting apologies 24 hours before the meeting.

5.5.5. A Faculty Representative can appeal their vote of no confidence to the chair of Student Council, in writing, within 10 working days.

5.5.6. For a vote of no confidence decision to be overturned, a majority vote at Student Council must be achieved.

5.5.7. Quorum for the Education committee shall be set at 50% plus one but must also include at least 1 representative from each of the 4 Faculties

5.6 Education Committee Regulations5.6.1. See the Terms of Reference in the appendices of this bye-law.

5.6.2. A Chair and minute-taker must be in post by their first Education Committee meeting.

5.6.3. The Vice President Education will provide a written report to the Education Committee on their progress since the previous meeting.

AMENDMENT PROPOSED BYNAME Joseph Atkins

DATE 13/12/16

SIGNATURE J. Atkins

AMENDMENT SECONDED BYNAME David Lewis

DATE 17/01/17

SIGNATURE D. Lewis

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MSA BYE-LAW AMENDMENT

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That there is no bye-law that recognises the Mature Students’ Association as an official student group which represent mature students at Student Council and therefore Mature Students are not able to .


That the previous mature student society failed for four main reasons they were:That the Mature Student Officer held a role in the committee as well as being an officer. In the past they have been focused on parents and others have felt excluded due to this focus. Not enough events or enough variety. Not enough support from the Students Union itself.

Therefore in the MSA bye-law the Mature Student Officer cannot hold a role within the MSA as stated in 5.2.3.1. There is a Social secretary to ensure a variety of events for all Mature Students as stated in 5.2.3.1.4. Also ensuring that both the elected Mature Student Officer and the President for the SU have to attend and support where necessary (such as providing contacts) the association will now have dedicated support. And by increasing the amount of committee members from 3 to 5 will hopefully ensure that there are members who aren’t parents and that it can grow and adapt to student’s needs. This council also believes that this is not something exclusive to Northampton Students Union, there are a variety of different ways that unions have helped to support their mature students. With Lincoln and Kent having a Mature Students society which is separate from societies in the union with a separate funding pot and specialised in function such as rooms and support. Coventry and Birmingham have combined Mature students and Postgraduate students and created a separate guild or association as they recognise they have different needs but don’t have as many mature students as Northampton. Sheffield have mature students sit on student council and have a separate committee to gain student voice. Cardiff, Loughborough, Bath, Strathclyde and Glasgow all have a Mature Students Association, many have separate rooms with lockers, microwaves and social spaces just for mature students. Bath also has representation for mature students at NUS and Cardiff not

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only have an association for mature students but also for all protected groups, so LGBT, BAME and others. Therefore a Mature Students association has been proven to be popular among other SU’s (only a few have been listed here) and is contextually appropriate for a university with such a high number of mature students. Data about how many students are mature students has been produced by the Students union stating around 60% of all students are classed as mature students this means over half are classed as mature. Furthermore this council believes this is what Mature students want. This is due to the popularity of the Facebook page, student feedback given to the Mature Students Officer and over 50 students signing a petition to say they want an MSA at the University of Northampton. Mature students would not be isolated from the students union and instead would collaborate and join in with student union activities due to having a dedicated collaborations committee member as stated in 5.2.3.1.5.Therefore this council believes that an MSA is appropriate for the number of mature students, is wanted by mature students and due to the committee structure is able to better support the needs of mature students than what previously existed.

21.This Council ResolvesThat the following bye-law amendments are made:

Old bye-law:Nil

New bye-law:5. Council Committees

5.1. General Committee Regulations5.1.1. All Chairpersons of Student Council committees are expected to submit a written

report of the committee’s work to the Chair of Student Council which contains minutes of all meetings since the last Student Council, and any issues that the Chair has with the work of the committee and its elected representative.

5.1.2. The membership of each group will be defined in the Terms of Reference for that meeting (see Appendices to Bye-Law 5)

5.1.3. Each committee will have three roles, elected annually by the committee members.5.1.3.1. Chair- To chair the meetings and report to Student Council on the work of

the committee.5.1.3.2. Deputy Chair- To assist the Chair in their duties, and deputise in their

absence.5.1.3.3. Secretary- To minute the committee meetings and pass on to the members

of the committee and upload to the SU website within 5 working days.5.1.4. No elected officer of the Students’ Union may stand for any of the roles in 5.1.35.1.5. Council committees have the right to form and dissolve sub-committees as and

when required.5.1.6. Only members of a committee may be elected as a member of one of its sub-

committees.

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5.1.7. All committees are expected to adhere to the SU’s Brand Guidelines, and guidelines for relevant sub-brands, which are available on the SU website.

5.2. Mature Students Association (MSA) Committee

Definition of MSA Committee5.2.1 Mature students are usually students aged 21 or over at the start of their course, however the Mature Students association is open to any students who identify as a mature students regardless of age.

5.2.1.1 This committee is a collection of students who have responsibility for all issues that mature students face on behalf of Council.

5.2.1.2 The aim of the committee is to provide a support network and community which will improve the experience of mature students at the University of Northampton.

Electing MSA Committee Members5.2.2. MSA committee members are ratified via a vote in the elections, held in

accordance with the Election Bye-law on the Students’ Union website.5.2.3.1 The roles will be outlined as below and none of the below roles can be held by the Mature Student Officer. 5.2.3.1.1 President: The President of the MSA will ensure that all other committee members are fulfilling their duties, will be responsible for making sure that the MSA weekly activities are advertised and will hold monthly MSA committee meetings being chair as outlined in 5.1.3.1 . Both the Mature Students Officer and the President of the Students Union have to attend or send apologies for all MSA committee meetings. The President of the MSA is also responsible for ensuring the MSA development plan is completed every 3 years and reviewed every year alongside all other MSA committee members and the Mature Students officer. The president of the MSA automatically holds one of the 4 available seats set aside for Mature students and needs to present the minutes of the MSA Committee meetings at student council. The president will also be responsible for providing communication between the MSA committee and the Mature Student Councillors with the Mature Students officer. 5.2.3.1.2 Secretary: They will be responsible for minute taking in MSA committee meetings as outlined in 5.1.3.3, as well as booking rooms as and when required for the MSA, such as weekly meetings. They also need to make sure the minutes of these meetings are sent to student council. They along with the President need to make sure that any agenda items are distributed to MSA committee members at least 3 working days before the meeting. 5.2.3.1.3 Treasurer: Responsible for all actions regarding money such as applying for funding, ensuring the MSA does not over spend its budget and for processing receipts for materials bought for socials etc. Treasurer will also be the vice chair in MSA committee meetings in line with 5.3.1.2 5.2.3.1.4 Social secretary: Responsible for holding bigger monthly events minimum of 4 per academic year and for organising a research project in to events that Students want along with other MSA committee members during Fresher’s week. The results of the research project should determine the events organised for the remainder of the academic year. 5.2.3.1.5 Collaboration committee member: Responsible for organising at least 6 social events in an academic year that collaborate with other existing groups in

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the SU, this can include but is not exclusive to societies, sports clubs and volunteering projects.

Removing MSA Committee Members5.2.3. MSA committee members may only be removed from position under one of the

following circumstances:5.2.3.1. Disciplinary decision, governed by disciplinary bye-law.5.2.3.2. Vote of no confidence at an emergency members meeting called by any

member of the MSA.5.2.3.3. Failure to attend 3 MSA committee meetings in an academic year,

without submitting apologies. 5.2.4. A MSA committee member can appeal their vote of no confidence to the chair of 5.2.5. Student Council, in writing, within 10 working days. 5.2.6. For a vote of no confidence decision to be overturned, a majority vote at Student

Council must be achieved.

MSA Committee Regulations5.2.7. See the Terms of Reference in the appendices of this bye-law.

General Regulations for Committees5.2.8. Committees are required to abide by the Constitution and Bye-laws of UNSU,

and the Mission, Values, Policies, Regulations and Procedures adopted by Student Council and the Board of Trustees.

5.2.9. All elected Committee positions will expire at midnight on 31st March, with new roles taking over on 1st April. 5.2.10.1 All roles will be advertised from February 1st at the latest. 5.2.10.2 Any roles not filled will be included in the October bye election period.

5.2.10. MSA committee members are responsible for holding meetings with all of the members from the MSA.

AMENDMENT PROPOSED BYNAME Jemma Vobe

DATE 19/01/17

SIGNATURE J. Vobe

AMENDMENT SECONDED BYNAME Stephanie Nixon

DATE 19/01/17

SIGNATURE S. Nixon

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Documents

GREEN IMPACT BYE-LAW AMENDMENT€¦ · Web viewAlongside relevant Union Staff, write up the Student Written Submission AQR. ... All candidates must submit a five hundred word (maximum)