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Gregory Manor Swim Club Fall Member Meeting
Sunday March 22nd, 2015 11:00AM – 1:00PMKing Street United Church of Christ - Downstairs
Agenda• President’s Welcome, Introduction of the Current Board, and Review
– Annual Overview, Property Highlights
• Introduction of 2015 & Board Position Reviews – Vice President Update – Property Operations & Present Potential Upcoming Projects– Lifeguard Chair Update – Treasurer Update – Current Financials, Proposed 2015 Budget– Social Chair Update– Guest Fee Chair Update– Membership & Guest List Update
• 2015 Season Budget, Dues & Assessments– Vote on Season Pool Dues & Assessments– Formal Presentation of 2015 budgets
• New Business / Motions for Discussion– Vote on Guest Fee Increases, Discussion & Voting
• Targeted 2015 Pool Opening Date – Friday May 22, Set-up Date Saturday May 16th
• Q&A
2015 GMSC Board Introduction
• 2015 President: Bob
MacNevin
• 2015 Vice President: Jake Muller
• 2015 Secretary: Celia Cuk
(absent)
• 2015 Treasurer: Stephanie
Parker
• 2015 Lifeguard Chair: Mary Beth Heady
• 2015 Social Chair: Phil Attina
• 2015 Membership Chair: Michele Donaty
• 2015 Guest Fee Chair: John Philbin
Another Great Pool Season!
• Another Great Pool Season with lots of continued Improvements• New Patio behind diving board, extending use of grounds• New Grilling Station with additional Grill – no waiting to cook!• Piped in Propane – no need for tanks• New Community Pool Grade Diving Board• New Portable Picnic Tables – more table space• Removal of Kiddie Pool • New “Member Parking Only” Signs
• Finances • Came in on or under budget versus plan again – 4 years in a row!• Club Self Financed over 40% of Pool Improvements in the past 4 years (due to cash flow)• 2 Payment Plan worked extremely well in 2014 (for those who qualifed)
• New Members• We welcomed 7 new Families to our Club this past season • Over the past 4 years, 40% of our membership are new Families• 4 Bonds for sale
• Break-in & Vandalism Issue – Gate Repair, Stereo Receiver Stolen, Microwave • Big Thanks to the GMSC Board – Collaboration & Cooperation
4 Year Improvements
• Over $70,000 has been used to improve / repair our Club Grounds
• Member Assessments have totaled $400 over that 4 year period (or $30,000 in total)
• Club Finances have paid the balances without the need to pull financing from equity line.
Our Ongoing Improvement Efforts
• Reserve Study Results & Other Improvements Proposed– Pool Heater Replacement– Pool Patio Deck Replacement & Repair– Pool Pump– Tree & Tree Top Clearing (sun on pool), Extend & Round Off Patio– New Lounge Chairs, Video Security / Alarm System
• Overall Goal – to Self-Finance and or Minimize Assessments• $18,175 currently in GMSC Reserve Fund ($50 per Family for 4 yrs
PLUS new member initiation & late payment fees)• Board Recommends to keep dues the same, but still need for small
assessment to address improvements – total $700 ($600 dues, $50 reserve, $50 assessment)– Based on Improvement Voting & Finances
Vice President Update / Proposal• Based on new proposal, initial recommendation is for the
2015 assessment to be $50 per family• Cobblestone / gravel area for Garbage Cans / Under Gates
– estimate = $1,100• Tree Pruning (topping) / misc Clean up = $1,000• Round off Patio behind diving board = $1,850• Total Current Estimate = $3,950 total for improvements• Additional Items to consider:
– Security System, new microwave– New Furniture – Multi year leasing plan (vote on using reserves)
• To be voted on at the Spring Membership Meeting
Treasurer's Update
• 2015 Pool Season Budget = $46,900– Spending Projected to be slightly under budget again
• Start of Year Balances:– $2,800 Accrued End of Year Operating Cash– $18,175 Reserve Fund – $0 Balance in Line of Equity Account ($25,000)
• Proposal $700 per family ($600 dues, $50 reserve, $50 improvement assessment)– 2 Pay Plan Bills $350 Due by April 30 (for those who qualify)– Last payment of $350 Due by June 30
• Vote to approve 2015 Budget
Lifeguard Chair Update
• Created an incident report binder
• Lifeguard Protocols Adopted & Accepted (4 hr Shifts)
• 4 - 5 Lifeguards for 2015 Season
• Guards on Duty only when School is not in session
• Shifts will start at 10:30am, On-duty @ 11:00am
• Lifeguard Uniforms will be required (GMSC subsidizes)
Social Chair Update
• 1st Annual Hawaiian Luau Party was a Success!
• In 2015, Pool Parties were much lower than 2013 - $180 less in revenue.
• New Grill & Grilling Station worked out very well.
• 2015 Pool Party New Ideas – TOGA Party
• Gas Grill Shut off
Membership Chair Update
• 4 Bonds currently for sale (Dolan, Taylor, Smierciak, Scalia)
• No waitlist
• Recent bonds sold between $4,500 - $4,800
• 7 New Families joining in off-season and during 2014:
– Dube’s, Keefe’s, Mitchell’s, and Ceppos’, Lenz’s, Florian’s, Robinson-Suri’s, Lounsbury
• Website – Printable Brochure Available + All Information
Guest Fee Update
• Issues improving with Members not consistently signing in themselves or their Guests. – Please print legibly – issues with “scribbled” names that could not be
recognized
– 477 Registered Guests in 2014, up from 415 in 2013– Better Weather in 2014 vs. 2013– Not Signing In Guests
• All 2014 Guest fees have been reconciled and billed to membership– $1,598 Generated in Revenue from Guest Fees in 2014– $395 More in Revenue from 2013– Elected Board Members do not pay guest fees
• Midseason, guest fees changed to $5.00 per person on Weekends,$3.00 on weekdays
New Business / Issues / Q&A
• Continued Discussion / Voting on Guest Fee Changes:– Proposal to raise guest fees to $5.00 per person– Membership Courtesy Vote
• Other New Business / Discussion
• Open Question & Answers
2015 GMSC Board Elections
• 2015 President: Bob MacNevin
• 2015 Vice President: Jake Muller
• 2015 Secretary: Celia Cuk
• 2015 Treasurer: Stephanie Parker
• 2015 Lifeguard Chair: Mary Beth Heady
• 2015 Social Chair: Phil Attina
• 2015 Membership Chair: Michele Donaty
• 2015 Guest Fee Chair: John Philbin
CURRENT NOMINEES – OPEN FLOOR TO OTHER NOMINATIONS
Proposed Spring 2015 & GMSC Board Meetings
• Sunday March 29th, 2015 – King Street Church
• 2015 Pool Season Opening Date – Friday May 22rd
• Pool Set-up Day, Saturday May 16th
• GMSC Board meets at least once a month during pool season. Schedule and dates are determined by majority of GMSC board members being available.
• Membership is always welcome to attend