GROSSMONT-CUYAMACA COMMUNITY COLLEGE DISTRICT

PROGRAM MANAGEMENT REPORT

August 20, 2013

FIRST 80 DAYS

PROGRAM GOALS

• Clear Accountability

• Implement Best Industry Practices

• Standardized Policies and Procedures

• Clear Program Budget and Traceability

• Tailored Program Controls

• Measure Performance

• Outreach/Local Business Participation

• Communication – Internal and External

• Continuous Improvement

Program Controls

Oracle Unifier – Program Management/Controls System

• State of the Art Configurable Workflow and

Task Management System

• Advanced Business Process Automation

• Full Featured, Secure Document

Management

• Dashboards

• Comprehensive Audit Logs (Accountability)

• Financial Reporting Tool

Program Controls

Future Dashboards, Reporting, and Metrics

Program Controls

Program Budget & Cash Flow

Program Controls

Program Management Plan (PMP)

• Program Governance Document

• Standards and Procedures

• Policy Guidelines

• Processes and Workflows

• Digital Document Control

• Dynamic to Meet Needs of Program Changes

• Best Practices

What is it?

Communications and Engagement

Bond Program Communications Plan

Purpose: build a district-wide communications infrastructure providing timely, regular and accurate information to the public regarding Proposition R/V projects.

The plan identifies:

•Objectives

•Target Audiences

•Communications Channels

•Key Messages and Boilerplate

•Strategies and Tactics to Achieve Communications Objectives

Communications and Engagement

Propositions R and V Construction Program Website

The bond program website will provide a single location to provide up-to-date, accurate and transparent information about:

•All Proposition R projects, including a photograph, project details, and sustainability features

•All Proposition V information, with individual project pages to include renderings and project information as it becomes available

•All CBOC information, reports and meeting details

•All program reports, schedules, and financials.

Communications and Engagement

Citizens’ Bond Oversight Committee

•Recruitment to - engineering, construction, architectural and business organizations with East County membership.

• Revised handbook - user-friendly and enhances ability of members to identify and engage with District leadership and Governing Board.

• Monthly Program Updates

• Greater outreach planned so all members may participate in campus/project tours.

Communications and Engagement

Small Business Outreach Program

The District’s Small Contractor Outreach Program will promote the participation of the following groups:

•Small, disadvantaged, minority-owned, woman-owned or disabled veteran-owned businesses, to be added to a Database of Small and Underutilized Businesses.

•Businesses located specifically in the GCCCD boundaries, to be added to a Database of East County Businesses

•Businesses located elsewhere within San Diego County, to be considered ‘local’

Advance bid notifications will be provided to these groups. Program and project-specific outreach events will be coordinated.

Diamond Pacific Construction is located in La Mesa and is certified as

a SBE and a DVBE

Activities To Date (partial)

• Program Budget + Detailed Project Budgets

• Infrastructure master planning - kickoff

• EIR update – kickoff

• Program material standards and specifications - kickoff

• Architect RFQ – interviews and pool selection late August

• Communications Plan – under review

• Website update – in construction

• Recruitment for CBOC vacancies

• CBOC handbook updated

• Project Fact Sheets

• LEED recommendation – drafted

Thank you!