Group Activity Planning

Best Buddies Canada 2005 National Leadership Conference

“Be the change you want to see in the world.” Gandhi.

Why should chapters plan group activities?Why should chapters plan group activities?

■ ■ Encourages one-to-one interactionsEncourages one-to-one interactions

■ ■ Builds unity amongst the chapter membersBuilds unity amongst the chapter members

■ ■ Publicizes the impact of Best Buddies Canada to the communityPublicizes the impact of Best Buddies Canada to the community

■ ■ Meet & GreetMeet & Greet

■ ■ End-of-Year PartyEnd-of-Year Party

■ ■ FundraiserFundraiser

■ ■ Rap SessionsRap Sessions

What are the types of events each chapter What are the types of events each chapter should organize and do each year?should organize and do each year?

What?What? ■ ■ Choose what activity to planChoose what activity to plan ■ ■ Determine what items you will need for the activityDetermine what items you will need for the activity

When?When? ■ ■ Set a date Set a date ■ ■ Tip: inform and advertise EARLY!Tip: inform and advertise EARLY!

Where?Where? ■ ■ Choose an Choose an accessibleaccessible place to hold the activity place to hold the activity

How to Plan a Group Activity: 3WsHow to Plan a Group Activity: 3Ws

How?How?

■ ■ Determine how much the activity will costDetermine how much the activity will cost

■ ■ Delegate responsibilities and follow upDelegate responsibilities and follow up

■ ■ Confirm all reservations and transportationConfirm all reservations and transportation

■ ■ Communicate! Make sure everyone (including your Program Coordinator) Communicate! Make sure everyone (including your Program Coordinator) knows the specifics of the activityknows the specifics of the activity

■ ■ Get chapter members to fill out permission slips and formsGet chapter members to fill out permission slips and forms

……and an H:and an H:

■■ Incident reports must be filled out when a chapter member is injured or has a Incident reports must be filled out when a chapter member is injured or has a medical problem during a chapter eventmedical problem during a chapter event

■■ The Host Site Coordinator, Staff Advisor and Program Coordinator must be given The Host Site Coordinator, Staff Advisor and Program Coordinator must be given the incident report within 48 hoursthe incident report within 48 hours

Remember:Remember: