GRS experience with a web-based information and cooperation platform for nuclear safety purposes

GNSSN Workshop

BMU, Bonn, Germany

L. Küchler (GRS)Germany

Content

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GRS Cooperation Portal – Web-based information and cooperation platforms

• Objectives

• Content

• Steps of work

• Principles

Improvement of international communication and cooperation

• Structure

• International Projects Management

• Cooperation and documentation

• Principles and Benefits

Future Tasks Benefits

Screenshot Info Server – GRS Cooperation Portal (GCP)

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Objectives

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Improvement of the internal cooperation and coverage of national and international activities within projects

• Cooperation platform (Info Server on the SharePoint-Basis)

• Sharing and distribution of information

• Creation of portals and topic sites (important documents)

• Maintaining and improving knowledge

• Keep an overview about past and on-going activities

Aims: The best possible support of all the members by information which he/she

needs for the optimal performance project work Platform for cooperation and document management for bilateral and

multilateral projects in the field of nuclear safety and security, waste management, decommissioning etc.

Content of GRS Cooperation Portal

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GCP is the Information and Cooperation portal for the GRS and its partners consisting of:

• Teamsites for selected topics, to work on with external partners

• Project sites for national and international projects with external partners (example SIP-LC)

• Sites providing an overview on collaboration with other countries, institutions and organisations

• Record keeping for completed projects (example RF/TS/47)

Main Structure xx-Cooperation

• Bilaterale

• EU and

• EBRD-Kooperation

• (potentially others like IAEA/EC)

Steps of work

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By now: Identification of standard structure

Webparts, Functionality, Responsibilities, … Development of structure and architecture Development of standard procedure (workflow) for new (external) users

In the future: Archiving of explicit knowledge and Exploitation of implicit knowledge Identification of knowledge holders – Experts Network of Experts

Screenshot GRS Cooperation Portal Entry Page

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Structure – Kind of Project/Countries

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Bilateral Cooperation• GER-ARM• GER-Belarus• GER-Bulgaria• GER-Russia• GER-Ukraine• Project INT Ost

EBRD Cooperation• LRTP• SIP LC• ISF-2

EU-Cooperation• EU-ARM• EU-Belarus• EU/EBRD-Bulgaria• EU-Egypt• EU-Jordan• EU-Georgia• EU-Ukraine• EU-Russia• EU-Regional

International Project Management (EU-Ukraine Projects)

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International Project Management (EU-Project UK/RA/07 - running)

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International Project Management (EBRD-Project SIP-LC - running)

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International Project Management (EU-Project RF/TS/47 - completed)

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JRCDisseminationPage

Example forincomplete list of projects

(RF/TS/47 missing)

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Structure of EU-Project Documentation

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Main Documents

• Action Fiche

• Terms of Reference

• Technical Project Description Sheet

• Annex III to the offer

• Inception report

Project Documents

• Technical Reports

• Task Reports

• Final Report

• Any other required technical document

• (No monthly reports)

Shared Documents

• Documents of the applicant

• Review Reports

• Regulations

• Working documentation

Principles - for development of cooperation and team sites of the Info Server for bilateral and multilateral projects

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Ultimate responsibility for the content and quality remains with the respective providers of the information and operators - Project Manager, TPL, TL, Contract Manager, Controlling

Agreements on responsibilities, copy rights, access rights necessary Agreements on contents and who should provide which information

necessary Continuous efforts (day to day work) by process owners to make the

sites available as a source of actual information and for managing of tasks

Consideration of requirements for confidentiality, data security on international and national levels

Screenshot SAR NPP Belene

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Benefits – Cooperation and Team Sites

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Support to regulatory authorities or other state authorities with regard to international missions and activities

Transfer of knowledge and experience in the areas of nuclear legislation and classification and storage of documentation

Contribution to maintaining of the competence Record keeping about projects performed and their main results Establishment of good premises for further cooperation in this field Better exchange of operational experience Optimal cooperation while harmonizing safety concepts Support to the efficiency of the national regulatory authorities and to their

cooperation in international panels