GSA Assisted Acquisition Services

Federal Acquisition Service

U.S. General Services Administration

GSA Assisted Acquisition Services GSA Assisted Acquisition Services

Lisa P. GrantGeneral Services AdministrationLisa P. GrantGeneral Services Administration

June 9-11, 2009June 9-11, 2009

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Today’s Training: Overview of GSA and the Federal Acquisition Service Assisted Acquisition Service (AAS) Mission and Value Statement Concept of Operations AAS Clientele Profile of the AAS Organization Assisted Acquisition Service Pre-award Support Assisted Acquisition Service Post-award Support Service Delivery Process E-Commerce Tools AAS Success Stories Recap of AAS Service Offerings Questions

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PublicBuilding

Service



U.S. General Services Administration

Office of Administration

Office of Administration

Office of Strategic Business Planning

and Process Improvement

Office of Strategic Business Planning

and Process Improvement

Commissioner

Deputy Commissioner

Commissioner

Deputy Commissioner

****Office of Assisted Acquisition

ServicesMary Davie, AC

****Office of Assisted Acquisition

ServicesMary Davie, AC

Office of Integrated

Technology Services

Office of Integrated

Technology Services

Office of the Controller

Office of the Controller

Office of the Chief

Information Officer

Office of the Chief

Information Officer

Office of Customer Accounts and

Research

Office of Customer Accounts and

Research

Office of Acquisition

Management

Office of Acquisition

Management

Office of Travel, Motor Vehicle,

and Card Services

Office of Travel, Motor Vehicle,

and Card Services

Office of General Supplies

and Services

Office of General Supplies

and Services

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Value to the client Mission:

Provide timely, best value assisted acquisition solutions for Federal agencies.

Value Proposition:Achieve client success on projects through Technical,

Acquisition, Project Management and Financial Management Excellence

Perform efficient and effective acquisitions to attain best value for taxpayer dollars

Deliver a consistent acquisition experience for clients and industry partners

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Concept of Operations

Fee-for-Service

Self-sustaining

No Appropriated Funds

Voluntary

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Who are our clients?

Every Department/Branch of the FederalFederal Government

More than 50 Independent Federal Agencies

Department Of Defense – One of our largest clients

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Profile of the AAS Organization

Acquisition Experts

Contracting Officers Project Managers

Financial Management & Legal Support

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We’re everywhere you are….

Over 100 locations world wide

Central Office and 9 regional offices including CONUS, Hawaii, Pacific-Rim, and Europe

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Look to AAS as your Procurement Partner …Look to AAS as your Procurement Partner …

A la Carte Assistance

Assisted Acquisition ServiceAssisted Acquisition Service

Consulting Consulting SupportSupport

Full Assisted Full Assisted ServicesServices

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Assisted Acquisition Service Pre-Award Support

• Technical SupportCollaborates directly with the Client AgencySigns the Interagency AgreementPerforms Requirements AnalysisConducts Market ResearchWrites Statement of WorkDevelops Independent Government

Cost Estimate

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• Acquisition Support

Develops Acquisition Strategy and Options Develops Acquisition Plan Prepares Solicitation Issues Solicitation Conducts Acquisition

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• Acquisition SupportReviews and evaluates proposalsPrepares award documentation Ensures compliance with all applicable Federal

Acquisition Regulations and PoliciesSigns contracting documentsAwards Task Orders, BPAs, contracts, etc….Provides Legal Support, as necessary

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Assisted Acquisition Service Post Award Support

• Task Order/Project Management SupportAct as COTRTrack deliverables against the timelineManage milestones, schedules, and costsMonitor the Industry Partner’s performanceAccept, review and approve invoicesPerform problem resolutionChair progress reviewsHandle contract close-out

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Assisted Acquisition Service Post Award Support

• Financial ManagementManage Project Funding and

Report to clientAccept Invoices and

Prepare Receiving ReportsPay Industry Partner Invoices

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Service Delivery Process

CONTRACTING OFFICERS

INDUSTRY PARTNERS

BONIFIDE NEED /FUNDING

TOTAL SOLUTIONS

PROJECT MANAGERS

AASCLIENTS

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E – Commerce

IT Solutions Shop (ITSS)• Clients• Industry Partners• GSA (Financial Operations and

Acquisition)

Task Ordering System (TOS)• Industry Partners• GSA (Financial Operations and

Acquisition)

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Client Department of Homeland Security (DHS) Secure Border Initiative

Vehicle Consulting Services

Value $1,990,350

Milestones • PIMMS Full & Open RFQ release in March 2009• SBI Fence / Port of entry Industry Days – February 2009• Period of Performance on IA extended through September 2009, anticipated to

continue into FY10 and increase in size.

Impact •AAS PMs prepared all acquisition document for the DHS COs. •AAS PMs have served as the sole Government POC for requirements definition, development, and COTR duties.

Value Add

• AAS PMs have awarded critical SBI projects on schedule• Introduced DHS to performance based acquisitions and new templates• Conducted many acquisition workshops for DHS

AAS Success Story –AAS Success Story –

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Client Federal Deposit Insurance Corporation (FDIC)

Vehicle Millennia

Value $387,528,745

Milestones • IP is providing additional support to new and expanded regional FDIC Offices• IP provides key support role in all bank closures

Impact Support to allow FDIC to close and transition bank assets without delay

AAS

Value Add

AAS PM is integrated into client org. Provides expertise in PBSC & Acqprinciples.


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Client U.S. Central Command (USCENTCOM)

Vehicle Millennia

Value $232M

Milestones • Task Order Award: September 22, 2008 • Transition Ended November 1, 2008

Impact Project provides IT support to USCENTCOM at its Headquarters in Tampa, Florida and in locations that are areas of responsibility for USCENTCOM. Network support to the war-fighter is a critical component of this effort.

FEDSIMValue Add

AAS PM/COR is on site with the client in Tampa and is able to address client needs immediately in this dynamic environment (trusted advisor/action officer).


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Client Army Reserve Command (USARC)

Vehicle Millennia

Value $ 441,969,059

Milestones Task order awarded May08 Incorporating Surge efforts for USARC BRAC FY09 Initiatives and the USARC 3 Sites 2/3 Refresh

Impact CAS – Enhances mobilization preparedness and execution capability

DTTP – Improves readiness through training

NGB AIS – Provides effective information management capability to NGB and the ARN

FEDSIM

Value Add

• Integral decision maker for technical issues• On-site CO support (2days/week)


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Assisted Acquisition Services Recap Interagency Agreement (IA)Interagency Agreement (IA)

Acceptance of Agency FundingAcceptance of Agency Funding

GSA works with client agency to develop requirementsGSA works with client agency to develop requirements

GSA develops Statement of Work, Acquisition GSA develops Statement of Work, Acquisition Plan and Independent Government Estimate Plan and Independent Government Estimate

GSA conducts the procurementGSA conducts the procurement

Client approval – Award – and the task beginsClient approval – Award – and the task begins

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Why use Assisted Acquisition Services…

Our years of experience providing civilian and defense agencies with timely access to total solutions gives us the ability to ensure you get the right technology and service, from the right source, with the right

price to meet your current and future needs.

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AAS Contact Information

Office of Assisted Acquisition Services

Phone: (703) 605-3699

E-mail: [email protected]

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Documents

GSA Assisted Acquisition Services