1. Internship Reference Guide Created by the Georgia Society of Association Executives 2006 Advancing the Profession Task ForceGeorgia Society of Association Executives, 2175 Northlake Pkwy. Ste 128, Tucker, GA 30084 (770) 934-2555 www.gsae.org gsae@gsae.org 2. Disclaimer:The 2005-06 Advancing the Profession Task Force hopes that the information contained in thisdocument will be beneficial to you and your organization. Our goal has been to collect ourshared knowledge for the benefit of all members of our community. Members using thisdocument are always encouraged to conduct due diligence on current employment practices inGeorgia before implementation. GSAE does not endorse this document and makes norepresentations, warranties or guarantees as to, and assumes no responsibility for, the use of it tocreate an internship program. GSAE expressly disclaims all liability for damages of any kindarising out of the use of this document. 2006 Georgia Society of Association Executives 2 3. Internship Reference Guide Created by the Georgia Society of Association Executives 2006 Advancing the Profession Task ForceTable of ContentsIntroduction 4Internships 101 5Internship Planning Steps 6Advertising Your Internship 7Academic Programs Geared to Nonprofits 8Advancing the Profession 9Online Resources 10Georgia College and University Information 11Resources for Posting Internship Openings 17Acknowledgements 20 3 4. IntroductionIn the 2005-2006 fiscal year, GSAE charged its Advancing the Profession Task Force with twogoals: 1) build relationships with colleges and universities and 2) create awareness about careeropportunities in association management. From discussions and planning, the task forceconcluded that internships could effectively achieve both of these goals. The resulting documentis a collection of the resources and best practices gathered by the task force. 4 5. 1. Internships 1011.1 What is an Internship?An internship is a period of practical training, carried out by a student within a companyor organization. An internship can be offered by any type of organization or companylarge or small, for-profit or not-for-profitand may come from any industry or economicsector1.1.2 Todays InternshipsInterns today are no longer simple, inexpensive, administrative helpers or gophers. Whilemaking coffee, filing and running copies may be tasks that an intern performs as part of a largerproject, they are no longer the main components of the job.Many college and university programs require that students complete an internship as part oftheir coursework. These internships must meet academic and content-rich requirements.Students must be able to document that the internship program they participate in will representthe subject matter they are studying.Interns today are not a drop-in, temporary staff person. Internships should be planned positionswith designated tasks and functions. Much like a full-time job, internships should includetraining, management and regular evaluations. If this seems like a lot of work, think about thebenefits to your association: Bringing in novices gives your staff the opportunity to coach and/or supervise young pre- professionals, building your staffs supervisory skills; Supervising interns gives permanent staff the satisfaction that comes from mentoring junior professionals and enhancing their professional experience; Internships often provide opportunities for employers to evaluate and train students for possible permanent employment; College students usually initiate their own internships; therefore, they are motivated to perform at a professional level and gain new skills and insight into the world of work; Being an intern host helps position your organization as a good corporate citizen that invests in the future, and An intern can provide the time and energy to work on a project that a permanent staff member may not have time to do.21 2005 Career Philly, 2600 Centre Square West, 1500 Market Street, Philadelphia, PA 19102 Phone 215.496.8110 | Fax 215.320.1991 and Innovation Philadelphia in conjunction with Thomas P. Miller and Associates, LLC: .2 Internships FAQ: The Internship Course at UNH Manchester, UNH Manchester, 400 Commercial Street, Manchester, NH 03101 603-641-4321, Last modified May 24, 2005, . 5 6. 2. Internship Planning StepsConsider these steps toward long-range planning for an internship: Be aware that students are usually available based on the school term/calendar year. o This means that you will need to advertise in advance of the beginning of that term, usually by two to three months. o Will you be able to pay hourly or a flat rate for the internship to your intern? Is it in your budget? Decide what the qualifications are for the intern you would like to recruit. Write a job description for the internship, just as you would for any regular staff position. Determine the tasks/goals to be accomplished in a specified timeframe for the intern. Understand state and federal regulations regarding interns and how they are governed by EEOC and other employment regulations/laws. Arrange for a member of your team to be the mentor/direct supervisor for the intern. Plan for on-boarding or acclimating your intern to your office environment, rules and practices. Establish the evaluation tools and timeframes for your internship program. Investigate the educational requirements from local academic institutions for their internship programs, and ensure your planning incorporates these guidelines. Locate resources at colleges and universities, as well as online, where you can post your internship opportunity. See sections 7 and 8 of this document for resources.Internship-In-A-Box by Career Philly and Innovation Philadelphia contains a thoroughcompilation of planning guides, documents and evaluation tools. You will find a link to theirwebsite and instructions on how to access Internship-In-A-Box in the Online Resourcessection of this document (section 6).33 2005 Career Philly, 2600 Centre Square West, 1500 Market Street, Philadelphia, PA 19102 Phone 215.496.8110 | Fax 215.320.1991 and Innovation Philadelphia in conjunction with Thomas P. Miller and Associates, LLC: . 6 7. 3. Advertising Your InternshipAs with any job posting, you want to put your information in the right place to be seen by thebest possible prospects.All colleges and universities have career centers or placement offices. These offices havebinders and/or online listings of job and internship opportunities. It is there that students willsearch through the binders, files and databases to find opportunities.How can you make your organization stand out? Start to establish a direct relationship with thecareer offices. Contact the appropriate counselor. You can also contact the department oracademic unit most closely related to the key tasks of the internship. Professors have the chanceto pass along such opportunities directly to their classes. Also, professors in each academicunit/department are also academic advisors to students and oftentimes have connections to thebusiness community.You can find links to these offices and departments to a select list of Georgia colleges anduniversities in section 7 of this document. These links are in no way complete but represent acollection of opportunities for you to contact various academic institutions where your internmay be enrolled.Its not just the university system that advertises internships today. The internet also boastsmany sites where you can list your internship, just as you would any other job listing. Section 8of this document offers a sampling of such websites where you may choose to advertise yourinternship. 7 8. 4. Academic Programs Geared to NonprofitsThere are several local universities with an American Humanics Certificate program. AmericanHumanics is a national alliance of colleges, universities and nonprofits. Their mission is toeducate, prepare and certify professionals to strengthen and lead nonprofit organizations.4 Youcan find links to the Georgia academic institutions with American Humanics programs in section8 of this document.4 Home - American Humanics National Website, American Humanics 2005, . 8 9. 5. Advancing the ProfessionAs association management professionals, hopefully we, as a community, will view internshipsas a two-fold educational opportunity.As you are reaching out to academic institutions,when you contact career advisors, counselorsand professorsyou become an association community ambassador. This is an opportunity foryou to educate the academic community about the profession of association management. Theseconnections are also an opportunity for the association management community to beginbuilding relationships with the academic community. You are creating strong bridges that willbenefit our profession and the academic institutions, especially since they will become aware ofthe very real and large portion of the job market represented by the association managementsector.When you plan for and hire your intern, plan to have him or her attend the GSAE EssentialsShared Interest Group or the Association 101 Online Program. Make sure that your internunderstands the complexities and differences between associations and the for-profit businessworld. Each intern who attains this knowledge while working with an association can become anassociation management ambassador to their peers and future colleagues. This is a key elementthat we as association management professionals should not overlook while we use the richstream of human resources available to us via internship programs. 9 10. 10. Online ResourcesThis is by no means a complete or exhaustive list of reference sites. These links are those that werefound useful and rich in information regarding the process of planning and implementing aninternship program.The Internship Course at UNHKeys to a Successful Internship Program: Congressional Management FoundationKeys to a Successful Internship Program Employer Tips: Internsearch.comLife of a Non-Profit-Management Intern: Breckenridge Outdoor Education CenterInternship Guide: Neighborhood Planning for Community RevitalizationTips for Successful Internship from the Intern Co-op Connection of OhioDesigning an Effective Internship Program: Internweb.comInternship-In-A-Box: Career Philly and Innovation PhiladelphiaBuilding a Premiere Internship Program: A Practical Guide for Employers (for purchase) 10 11. 7. Georgia College Information7.1 Clayton State UniversityColleges and SchoolsSchool of Business>http://business.clayton.edu/>Phone: (678) 466-4500There are four departments in the school of business: Accounting & Business Law Economics & Finance Management MarketingSchool of Social SciencesPhone: (678) 466-4800American Humanics Certificate in Nonprofit ManagementCareer ServicesOffice Hours: Monday-Tuesday 8:00 a.m.-6:00 p.m. Wednesday-Friday 8:00 a.m.-5:00 p.m.Phone: (678) 466-5400Internship Informationhttp://adminservices.clayton.edu/experiential_learning/hostorganization.htmHost organizations post internship opportunities online through Experience Georgia.Call (678) 466-5400 to set up your account and receive your free password.Academic Programs Requiring InternshipsStudents enrolled in the following programs are required to complete an internship: Biology Communication & Media Studies Criminal Justice English Health & Fitness Management Healthcare Management 11 12. History Information Technology Integrative Studies (Public Service, Arts Administration, Pre-law, International Studies, Ministerial & Community Development) Marketing & Merchandising Technology Medical Assisting Office Administration Political Science Psychology/Human ServicesStudents enrolled in the following programs have the option of participating inexperiential learning: Accounting Administrative Management Computer Network Technology Drafting & Design Technology Mathematics Management Marketing Paralegal Studies Technology ManagementStudent Information FormExperiential Learning AgreementExperiential Learning Agreement for IT Students Only7.2 Georgia College and State UniversityColleges and SchoolsArts and SciencesSchool of BusinessSchool of Education 12 13. School of Health SciencesPre-professional ProgramsAmerican Humanics ProgramCareer CenterPhone: (478) 445-5384Internship Posting Information7.3 Georgia State UniversityColleges and SchoolsAndrew Young School of Policy Studies: MPA ProgramRobinson College of BusinessRobinson College of BusinessThere are eleven academic units/departments in the college; each website lists faculty anddepartment contacts. Accountancy: Computer Information Systems Finance Health Administration Hospitality International Business Managerial Sciences (formerly Department of Management) Marketing Personnel & Employee Relations Real Estate Risk Management & Insurance 13 14. Robinson Career Management CenterInternship checklist for studentsProgram information form for internship host: Word & PDFProgram evaluation form to be completed by internship host/employerUniversity Career Center OfficeMail: University Career Services PO Box 3972 Atlanta, GA 30303-3972.Phone: (404) 651-2223Office Hours: Monday-Friday 8:30 a.m.-5:15 p.m.Information about internshipsHow to post an internshipTo register with GSU Panther Career.net7.4 Kennesaw State UniversityColleges and SchoolsCollege of Health and Human Services: American Humanics Certificate in Non-ProfitManagementMJ Coles College of Business 14 15. Coles CollegeThere are five academic departments in the college: Accounting Economics, Finance and Quantitative Analysis Leadership & Professional Development Management & Entrepreneurship Marketing & Professional SalesMPA ProgramMail: Mail Box #2302 Kennesaw State University 1000 Chastain Rd. Kennesaw, GA 30144Phone: (770) 423-6631KSU Career CenterMail: The Career Services Center 1000 Chastain Road #0118 Kennesaw, GA 30144Phone: (770) 423-6555Fax: (770) 423-6517Office hours: Monday-Thursday 8:00 a.m.-7:00 p.m. Friday 8:00 a.m.-5:00 p.m.7.5 Middle Georgia CollegeColleges and SchoolsHealth Science and Physical EducationHumanitiesNatural Sciences, Mathematics, and BusinessSocial Science and EducationCareer Development Center 15 16. 7.6 University of GeorgiaColleges and SchoolsCareer CenterCareer Centers by CollegeInternship Information PageCareer Consultants by College/Academic AreaHow to post an internship online via UGAs Experience Georgia portalCareer Fairs and EventsRed and Black Student NewspaperInternship websites (to post and find) 16 17. 8. Resources for Posting Internship OpeningsAmerican Humanics.orgAmeriCorp ProCorpsAtlanta Craigslist Jobs Non-Profit SectorEnergize Inc.orgExperience GeorgiaConsortia of colleges and universities across the state of Georgia sharing internship andjob opportunities with students. Visit the schools websites for access.Participating Schools Agnes Scott College Albany State University Armstrong Atlantic State University Berry College Clayton College and State University Georgia Southern University Georgia State University Kennesaw State University LaGrange College Macon State College Mercer University Oglethorpe University Spelman College State University of West Georgia University of Georgia Valdosta State UniversityGSAE.orgGeorgia Hire.comReview rising and recent graduates as well as alumni from Georgias higher educationinstitutions. Resumes of students are available for browsing, registration is free. 17 18. Idealist.orgInternWeb.comNon-Profit Oyster.comOpportunity Knocks.orgUGAs Internship Links pageInternship Websites for All fields4 Internship: About.com: After College.com: Americas Student Job Site: Campus Career Center: College Grad Job Hunter: CollegeRecruiter.com: Cool Works: DawgTRAK: Inroads Inc: Internship 4 America: Internships.com: Internship Programs: Internships-USA: Intern Web: Job Resource: Rising Star Internships: The Princeton Review: Wet Feet: Environmental InternshipsEnvironmental Careers Organization: The Outdoor Network: Government/DC Area InternshipsCarter Center Internships: Georgia Governors Intern Program: Institute for Experiential Learning: Job Market in DC: 18 19. StudentJobs.gov: The Washington Center: Washington Internships: Office of Personnel Management: First Gov: (search for internships)International InternshipsCross Cultural Solutions: European Internships: Intern Abroad: Institute of International Education: International Travel and Service Center: Media/Entertainment InternshipsAcademy of Television: Entertainment Careers: Entertainment Employment Journal: Entertainment Jobs: Get Gigs: Magazine Publishers of America: Showbizjobs: Silicon Valley (NY media) : TV Jobs Internships: Public/Human Service InternshipsAmeriCorps: Volunteer Match: Everett Public Servic: Habitat for Humanity: Idealist: International Service for Human Rights: Internships in Youth Development: Volunteers for Peace: Science & Engineering InternshipsStudents of Engineering: American Institute of Physics: Envirojobs Page: National Academies: National Science Foundation: Physics and Astronomy: 19 20. 9. AcknowledgementsThank you to the 2005-2006 Advancing the Profession Task Force for this assistance incompiling this document.Fabian De Rozario (GSAE Board Liaison)Megan DitkaGabriel EckertTiffany FlickRobin Gray (GSAE 2005-2006 President)Debbie Hackman, CAE (Advancing the Profession Task Force Chair)Donna Heavener, CAEWendy Kavanagh, CAE (GSAE Executive Director, Staff Liaison)Rita LoweryVikki McReynoldsSamantha Spears, CAERob WoodardLinda Woodworth, CAE 20