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OverviewOverview
Graduation Ceremony BasicsGraduation Ceremony Basics InvitationsInvitations Wing CC/CCM E-vitesWing CC/CCM E-vites HostingHosting Main SpreadsheetMain Spreadsheet Payment InformationPayment Information Deadlines/Additional MeetingsDeadlines/Additional Meetings QuestionsQuestions
Ceremony BasicsCeremony Basics Renaissance Hotel (Located Downtown)Renaissance Hotel (Located Downtown) Guest speaker: MCPO John Neice Guest speaker: MCPO John Neice $24 per person; Chicken Primavera or $24 per person; Chicken Primavera or
Vegetable PrimaveraVegetable Primavera (NO outside food allowed.)(NO outside food allowed.) Graduation seating is by FLIGHTS, NOT BY Graduation seating is by FLIGHTS, NOT BY
BASESBASES No entrance/exit to banquet room once the No entrance/exit to banquet room once the
doors are closed & ceremony has begundoors are closed & ceremony has begun No entrance into banquet room during social No entrance into banquet room during social
hr hr No children under the age of 12 allowed No children under the age of 12 allowed
(NO EXCEPTIONS)(NO EXCEPTIONS)
Will be sent from student to guest electronically, Will be sent from student to guest electronically, by fax, or contact by phoneby fax, or contact by phone
You must pay for your guest(s) meal You must pay for your guest(s) meal Maximum of 3 guests allowed per studentMaximum of 3 guests allowed per student (This does not include Wing CC or CCM)(This does not include Wing CC or CCM)
**Electronic Invitation (E-vite) available**Electronic Invitation (E-vite) available::https://maxpoint.maxwell.af.mil/sites/au/bcee/gtncoa/students/default.aspxhttps://maxpoint.maxwell.af.mil/sites/au/bcee/gtncoa/students/default.aspx
InvitationsInvitations
Wing CC/Wing CCM Wing CC/Wing CCM InvitesInvites
GTNCOA/CSS will invite all Wing GTNCOA/CSS will invite all Wing CC/CCM with the names the students CC/CCM with the names the students provide in I-Gecko. Please make sure provide in I-Gecko. Please make sure your information is correct.your information is correct.
We will hand out a confirmation We will hand out a confirmation listing to show/confirm which Wing listing to show/confirm which Wing CC/CCM we actually sent the e-vite. CC/CCM we actually sent the e-vite.
Reminder, the Wing CC/CCM DOES Reminder, the Wing CC/CCM DOES NOT count against your numbers. NOT count against your numbers.
HostingHosting Students MUST host all their guestsStudents MUST host all their guests
Pay for ticket(s) prior to ceremonyPay for ticket(s) prior to ceremony Suggest guest reserve rental car Suggest guest reserve rental car Arrange billeting for Arrange billeting for allall guests guests!!
Use billeting reservation forms in LRC Use billeting reservation forms in LRC Turn completed forms into Gunter billeting Turn completed forms into Gunter billeting
office front desk NLT DOT 25, (office front desk NLT DOT 25, (After this After this date, billeting will not accept anymore date, billeting will not accept anymore requests)requests)
Notify GTNCOA/CSS Notify GTNCOA/CSS AS SOON ASAS SOON AS you you know a know a General OfficerGeneral Officer (0-7(0-7 and and above) will be coming.above) will be coming.
Provide Name, Rank and Phone NumberProvide Name, Rank and Phone NumberTheir billeting will be arranged by Air Their billeting will be arranged by Air
University Protocol University Protocol ImmediatelyImmediately notify GTNCOA/CSS of notify GTNCOA/CSS of
changes involving General Officers.changes involving General Officers.- AU Form 88 is given to you by the CSS, - AU Form 88 is given to you by the CSS,
please fill out the form completely. The please fill out the form completely. The form will then be sent to AU Protocol by form will then be sent to AU Protocol by GTNCOA/CSSGTNCOA/CSS
Hosting (continued)Hosting (continued)
Main Spreadsheets…Main Spreadsheets…
INFORMATION ON student SharePoint MUST BE TYPED FOR EACH GUEST
All information must be in ALL CAPS & filled out completely & accurately
Spreadsheets will be returned if not in correct format
Save the copy of the respective Flt spreadsheet on the SharePoint
Spreadsheet Procedures:Spreadsheet Procedures:
** ** All students need a “All students need a “SS” by their name to ” by their name to distinguish students distinguish students
from guestsfrom guests
** ** Ensure all guests have the correct student # Ensure all guests have the correct student # beside their namebeside their name
** Need to annotate Wing ** Need to annotate Wing CCCC or or CCMCCM
** ** Your spreadsheet is importantYour spreadsheet is important. It is . It is copied/pasted and used copied/pasted and used
to do the seating chartto do the seating chart..
** ** Make sure all students and guests are Make sure all students and guests are listed on MAIN spreadsheet.listed on MAIN spreadsheet.
SPREADSHEET SPREADSHEET INPUTINPUT
ALL AREAS – TYPE CAPITAL LETTERS•MAKE SURE WING CC OR CCM IS ANNOTATEDFLIGHTS – ALPHA NOT NUMBERSTUDENT – PUT “S” BY THE STUDENT
Flig
ht
Stu
d
Stu
de
nt #
Last Name First Name
Rank or
Mr/Mrs
Ro
as
t Be
ef
Ve
gg
ie
Se
at O
nly
Table ID (Use after
Mtg 3)
DV Title for
Generals, Wing
CCs/CCMs, or SESs
Ba
se
Co
mm
an
d
K S 1 ANDERSON CLINTON TSGT X FAIRCHILD AMC
K 1 MARTINEZ GEORGE CMSgt X FAIRCHILD AMC
K 1 HUERECA JOHNNY MSgt X FAIRCHILD AMC
K S 2 DAUPHINAIS DALE TSGT X MOODY ACC
K S 3 ECKFORD MELISSA TSgt X WPAFB AFMC
K 3 DRUZBACKY DANIEL CMSgt X WPAFB AFMC
K S 4 GREEN KENNETH TSgt X Edwards AFMC
K 4 SERGEANT JEFFREY CMSgt X CCM Edwards AFMC
K 4 SHIRLEY KIMBERLY MSgt X Edwards AFMC
K S 5 JANTZ JEFFREY TSgt X Hill AFMC
Acceptable formsAcceptable forms: Cash and/or Money : Cash and/or Money Orders Orders
DV’s-Credit Cards Only (Col, CMSgt, O-DV’s-Credit Cards Only (Col, CMSgt, O-7-above)7-above)
Money OrdersMoney Orders Payable to GTNCOA Class FundPayable to GTNCOA Class Fund
Submit money for students and guestsSubmit money for students and guests No partial paymentsNo partial payments NO REFUNDS (EVEN IF YOUR NO REFUNDS (EVEN IF YOUR
GUEST(S) CANCEL)GUEST(S) CANCEL)
Payment InformationPayment Information
DeadlinesDeadlines CSS will not accept anymore RSVP’s after your CSS will not accept anymore RSVP’s after your
flight Turn-In date. flight Turn-In date. Money collection for Graduation will be on:Money collection for Graduation will be on:
Dot 22, Time: 1300 Flights F-JDot 22, Time: 1300 Flights F-J Dot 23, Time: 1300 Flights K-SDot 23, Time: 1300 Flights K-S SSgt Deschene or A1C Jackson - Command SectionSSgt Deschene or A1C Jackson - Command Section Items to be included with collection: Items to be included with collection:
Information saved on SharePoint (CSS will have Information saved on SharePoint (CSS will have access to spreadsheet saved on SharePoint)access to spreadsheet saved on SharePoint)
Money BagMoney Bag
** Please Know How Much Money You Have** Please Know How Much Money You Have
DOT 16DOT 16• To address questions about To address questions about
Spreadsheets and Money Turn in.Spreadsheets and Money Turn in.
DOT 26DOT 26• To address Graduation Ceremony Set-upTo address Graduation Ceremony Set-up
Please be on time!Please be on time!
Additional MeetingsAdditional Meetings
A-6 A-5 A-4 A-3 A-2 A-1
A-16
A-12
A-13
A-24
A-25
A-19
A-30 A-29 A-28 A-27 A-26
A-20 A-21 A-22
A-8
A-17
A-7
A-18
A-23
A-10A-9
A-15
A-11
A-14
B-1 B-2 B-3 B-4 B-5 B-6
B-15
B-7
B-18
B-19
B-30
B-24
B-25 B-26 B-27 B-28 B-29
B-25 B-26 B-21
B-11
B-14
B-12
B-13
B-20
B-9B-10
B-16
B-8
B-17
Section A Section BSCREEN
SCREENPOW TABLE
Stage
AV Equip
Seating ChartSeating Chart
Renaissance
ConclusionConclusion Graduation Ceremony BasicsGraduation Ceremony Basics InvitationsInvitations Wing CC/CCM E-vitesWing CC/CCM E-vites HostingHosting Main Spreadsheet Main Spreadsheet Payment InformationPayment Information Deadlines/Additional MeetingsDeadlines/Additional Meetings QuestionsQuestions