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National Exhibition and Convention Center

Shanghai, China

12 – 16 June 2021

GUIDE TO ONLINE APPLICATION FOR STAND SPACE

• Save-as-Draft

• Individual Application

• Group Application (updated as at 22 April 2020)

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Acceptance of Terms and Conditions

(www.itmaasia.com>Exhibitors>Online Application)

1. Please tick the check box to accept the terms and conditions of your participation at ITMA ASIA +

CITME 2020 and begin your application.

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‘Save as Draft’ function

• The ‘Save as Draft’ function allows exhibitors to save their application at any stage of the application process by clicking “Save as draft”.

• Please click ‘Create ID’ after you have provided your email address and password. Please note that your application is not complete at this stage.

• To retrieve your saved draft, please log in with your email ID and password.

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Individual Application

Step 1: Type of Application Click ‘Individual Application’ for single company application or ‘Group Application’ if you are applying as a group for your member companies. Group application is for a group of related companies (group leader and members) seeking admission into ITMA ASIA + CITME 2020 sharing a common stand. Click ‘Yes’ if you were an ITMA ASIA + CITME 2018 exhibitors for the pre-population of your company details (go to step 2) from your participation at ITMA ASIA + CITME 2018. Otherwise, click ‘No’ to proceed with completing the form (go to step 3).

Step 2: ITMA ASIA + CITME 2018 Exhibitors’ list

After selecting your abbreviated name, Section 1a of the application form will be prepopulated with

details from ITMA ASIA + CITME 2018.

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Step 3: Section 1a – Company Details Type in your details as indicated in the form. All mandatory fields have been marked with an asterisk ‘*’.

Step 3i: Section 1b- Correspondence Details

If details for Section 1b- Correspondence Details and/or Section 1c – Invoicing Address differs from

Section 1a – Company Details, click to expand the fields and input the relevant information.

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Step 3ii: Section 1c- Invoicing Details

If details for Section 1c – Invoicing Address differs from Section 1b - Correspondence Details, click to

expand the fields and input the relevant information.

Step 4: Section 2 – Sector Allocation

• Please click ‘Click here for reference’ to refer to the description of the chapters in the Index of

Products.

• Select the product chapter of your main field of activity from the drop-down menu.

• Select the product category of “Index of Products” from the drop-down menu.

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Step 5i: Section 3a – Exhibits of the Company

• Select product codes and provide description of exhibits, floor loading and weight.

• If you are exhibiting a new product, please click BROWSE to add a brochure of the exhibit. Only pdf, jpg, jpeg format up to 3mb is accepted.

• Click ‘Add to List’ to confirm the selection of product codes and to continue.

• Repeat the same steps as above to add another product code of your exhibits.

If you need to edit details or delete a product code, click ‘EDIT/DELETE’. You can continue until you

have added in all your product codes.

Step 5ii: Section 3b – Exhibits of Other Exhibitors

Input the product codes of any other exhibitors that are to be displayed on your stand in order to

demonstrate your own machines or accessories. Please note that only machines manufactured by

other ITMA ASIA + CITME 2020 exhibitors may be used to demonstrate your machines or accessories

(see "General Regulations", Article A5). Refer to Step 5i for guide to add product code.

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Step 6: Section 4 – Exhibition Catalogue

• The product codes entered at Section 3a will auto populate into Section 4.

• You can delete your catalogue codes by clicking the ‘DELETE’ button corresponding to the code. Deleting a code in Section 4 will automatically delete the corresponding code in Section 3a.

• Add all product codes to be entered into the exhibition catalogue. Refer to Step 5i for guide to add product codes.

• Click ‘Add to List’ to confirm the selection of product codes and to continue.

• Click ‘NEXT’ to proceed once all the product codes have been added.

Step 7: Section 5 – Stand Space Required

• Indicate your stand space requirements (one of the dimensions must be in multiples of 3) and dimensions of your largest exhibit.

• Click ‘Yes’ if you require a double storey stand or ‘No’ if otherwise.

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Step 8: Section 6 – Comments You can indicate your other comments in this field for Organiser’s reference.

Step 9: Section 7a – Stand Rental Charge; Section 7b – Regulations for First Payment on Stand Rental; Section 7c – Deposit Due

• Please ensure you have read and understood section 7.

• Click ‘Next’ to proceed.

• Exhibitors from the European continent* and Japan should remit their stand space rental payments in Euros. For more information, please read General regulations article A9.1 & 14.

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Step 10: Review of Application

• After step 9, you will encounter a pop-up message as follows. Please acknowledge by clicking ‘ok’.

• Then, review the information which you have provided in the application form.

• Click ‘Prev’ to edit your information (if required).

• Click ‘Submit’ to proceed to the next stage of the application.

*The above screenshot serves to be a sample. All Exhibitors should refer to ITMA ASIA + CITME 2020 General Regulation A14 for details on payment methods.

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Step 11: Acknowledgement for Receipt of Application before Authentication

• You should see the acknowledgement page on-screen after you click “Submit”. You will receive an authentication email to the email address as indicated in Section 1b with an authentication code and a web-link.

• Note: Your application will only be complete after you have completed the authentication process.

Step 12: Endorsement of Application

• Click on the web-link in the authentication email to start the authentication process. • Copy and paste the authentication code into the box ‘Applicant's legally valid authentication

code’.

• Please ensure you do not have additional spaces or symbols as the code is case-sensitive.

• Check one of the boxes if you are a member of the national associations.

• Click ‘Submit’ to complete the application.

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Step 13: Acknowledgement of Authentication

• An acknowledgement page will be shown to indicate that you have successfully submitted your application.

Step 14: PDF Copy of Application Form and First Invoice of 20% Deposit

• Upon completion of the application, an email will be sent out to the email address specified in Section 1b and/or 1c of the application.

• The PDF copy of the application form and the invoice for the first 20% deposit will be attached to the email for your reference and action.

• The application will be processed only upon receipt of payment for the first 20% deposit.

-End of Individual Application-

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Group Application IMPORTANT NOTE: Group applications are for related companies seeking admission into ITMA ASIA + CITME 2020, sharing a common booth. • For application by Group Leader, the application process will be similar to individual application. • Please refer to step 1 to 10 from the guide of individual application on completing the application process. For Group Application only The Group Leader will be required to provide a Group Name for the group application.

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Section 5 – Total space required

• The Group Leader will be required to indicate the group’s total space requirements.

• The space allocated to the Group Leader (within the group’s total space) will have to be indicated.

• Click ‘Next’ to proceed and review your application details before submitting.

Addition of Group Member

• After submission by the Group Leader, application for Group Member companies can be done by clicking ‘Add New Group Member Application’.

• All Group Members shall be located with the Group Leader in the same stand.

Click ‘Yes’ if your group member was an ITMA ASIA + CITME 2018 exhibitors for the pre-population of your member’s company details from its participation at ITMA ASIA + CITME 2018. Otherwise, click ‘No’ to proceed with completing the form.

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• The application process for Group Member will be similar to that of the Group Leader.

• All invoices for space rental by Group Members will be billed to the Group Leader by default. Section 4 – Space allocated to Group Member

• The Group Leader will be required to allocate space to the Group Member (within the group’s total space).

• Click ‘Next’ to proceed to review your Group Member application form.

• Lastly, click ‘Submit’ to complete the application for Group Member.

• You will be directed to a summary page of the participating companies in the group.

• The summation of space allocated to the Group Leader and Group Member(s) should be the same as the group’s total space requirement.

• Repeat the steps above to add another Group Member.

• If there is no further Group Member to add to the group application, simply click on “Group application completed. Submit now” button.

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The group leader will receive an email for authentication. Please refer to page 11-12 of this guide for more information.

-End of Group Application-