Guideline for Accreditation of Maritime Training Institute garispanduanaudit.pdf · General of Marine may recognize any related courses required for the maritime ... 7.2.6 List of

Guideline for Accreditation of Maritime Training Institute

JABATAN LAUT MALAYSIA http://www.marine.gov.my/ Cert. No : KLR 0403591 A Cert. No : KLR 0403591 C Cert. No : KLR 0403951 D

CONTENT

Topic Page

1.Introduction…………………………………………………………………………………………….. 1

2.Maritime Training Institute………………………………………………………………………….... 1

3.Accreditation………………………………………………………………………………………….. 2

4.Type of Accreditation……………………………………………………………………………...... 2

4.1 Initial Accreditation

4.2 Full Accreditation

4.3 Annual Accreditation

4.4 Renewal Accreditation

5.Audit…………………………………………………………………………………….……………….. 3

5.1 Notified Audit

5.2 Unmodified Audit

5.3 Customer Response Audit

6.Courses Approved by Marine Department………………………. …………………………………. 4

7.Types of Application…………………………………………….…. …………………………………. 4

7.1 Application

7.2 Establishment of New Maritime Training Institute and Branch/Campus or External Premise

7.3 Proposal for New Courses

7.4 Approval Process for Establishment of New Training Institute

7.5 Changes to Course Content, Structure or Instructors

7.6 Change of Address/Premise

8.Qualification of Instructors………………………………………………………………………….. 8

9.Types of Non-conformities…………………………………….……………………………………….. 9

9.1 Major Non-conformity

9.2 Minor Non-conformity

9.3 Observation

10.Audit Form & Document…………………………………………………………..………………… 10

11.Audit Process…………………………………………………………………………………...………. 11

11.1 Initial Audit

11.2 Full Audit

11.3 Annual Audit

11.4 Follow-up Audit

11.5 Renewal Audit

12.Audit Reference Materials…………………………………………………….……………………… 17

GUIDELINE FOR ACCREDITATION OF MARITIME TRAINING INSTITUTE AND COURSES APPROVED BY MARINE DEPARTMENT OF MALAYSIA


2. Maritime Training Institute

2.1 Maritime Training Institute is a training institute established by the government, companies or

individuals to train seafarers and other shipping community.

2.2 The following rules and standards are applicable to maritime training institutes:

2.2.1 Standards of Training, Certification and Watch keeping for Seafarers 1978 as amended

(STCW95);

2.2.2 Merchant Shipping (Training and Certification) Rules 1999 (P.U.(A)152/99);

2.2.3 Standard of Competence for Master, Officer and Ratings (JL/P/1/99);

2.2.4 Information Note and Marine Guide (NMPM 1/1999 & 22/2000);

2.2.5 Related International Conventions (i.e. SOLAS'74).

The purpose of this guideline is to provide guidance to the department's audit team in conducting audit as

well as assisting the training institute in handling training and assessment of seafarers.

1. Introduction

This guideline has been established to fulfill the requirements as set out in Rule 1/8 under Standards of

Training, Certification and Watch keeping for Seafarers 1978 as amended (STCW95) and in accordance

with the Merchant Shipping (Training and Certification) Rules 1999.


3. Accreditation

3.1 Accreditation is a recognition given by Marine Department to maritime training institutes. It

aims to ensure that maritime training institute provides trainings in accordance with the

standards set out by Marine Department.

3.2 Accreditation also aims to ensure compliance of the rules/regulations as provided in para 1.2

and instructors approved by Marine Department.

4. Types of Accreditation

4.1 Initial Accreditation

4.1.1 Initial accreditation will be given based on the minimum standard in order to commence

courses. Approval will be granted for a period of one (1) year.

4.1.2 To avoid from revocation of the approval, the training institute has to obtain full

accreditation within the stipulated period.

4.2 Full Accreditation

4.2.1 Marine Department will conduct a full audit such as attending ongoing courses,

interviewing instructors, visiting demonstration and simulation facilities, inspecting

equipment and course materials. Auditor may comment for improvement in order to meet the

set standards.

4.2.2 Approval will be granted for five (5) years subject to an annual audit.

4.3 Annual Accreditation

4.3.1 Marine Department will conduct an annual audit on training institute and any approved

courses to ensure compliance of the standards at all times.

4.3.2 Annual accreditation is conducted once (1) a year.


4.4 Renewal Accreditation

4.4.1 Renewal of full accreditation can be made by submitting a written application to the

Director General of Marine at least 90 days prior to its expiry.

4.4.2 Director General of Marine may impose additional conditions to the existing conditions.

Renewal Accreditation will be made and a report will be prepared to the Director General of

Marine.

5. Audit

The Marine Department will conduct an audit on a maritime institute to ensure accreditation can be

carried out. Types of audits are as follows :

5.1 Notified Audit

5.1.1 This audit is conducted by notifying the training institute prior to any inspection.

5.2 Unmodified Audit

5.2.1 This Audit is conducted without any notification to the training institute prior to any

inspection. Normally it will be conducted during an ongoing course.

5.3 Customer Response Audit

5.3.1 This audit is conducted on participant who has completed a course to obtain response in

respect of the courses conducted.


6. Courses Approved by Marine Department

6.1 ‘Approved Courses’ means any courses approved by Marine Department.

6.2 Marine Department may approve the courses if :

6.2.1 Required by the regulations and standards as set out in part 1.2.1, 1.2.2, 1.2.3 and 1.2.5

(i.e. modular courses)

6.2.2 It is part of the Marine Department's examination and assessment requirements (i.e.

certificate of competency course and preparation course)

6.2.3 It is part of the requirement to obtain certification for marine services (i.e. ratings

engine/navigation control room course)

6.2.4 Director General of Marine specifies the need for other courses i.e. International Ship

and Port Security Certificate for Ship Security Officer under SOLAS i.e. Ship Security

Officer, Port Facilities Security Officer, Company Security Officer etc.

6.3 "New Courses" means courses that are pending approval from Marine Department. Director

General of Marine may recognize any related courses required for the maritime industry.

7. Types of Application

7.1 Training institute is required to apply for approval from the Director General of Marine for

the following purposes :

7.1.1 Establishment of maritime training institute

7.1.2 Proposal for new courses

7.1.3 Changes to training content, structure or instructors

7.1.4 Establishment of branch, campus or external premise

7.1.5 Other matters related to the previous approvals


7.2 Establishment of New Maritime Training Institute and Branch/Campus or External Premise

A Maritime Training Institute that intends to obtain approval from the Maritime Department for

establishing new maritime training institute, branch/campus or external premise must submit its

application to the Director General of Marine. Applications must fulfill the following requirements:

7.2.1 Objective and reason for establishing the maritime training institute;

7.2.2 Location map of the training institute;

7.2.3 Plan of the training room, laboratory, workshop and practical training room or practical

area;

7.2.4 Other facilities such as simulation equipment, survival equipment, radar, engine etc.

7.2.5 List of instructors or speakers including their qualifications and experiences;

7.2.6 List of existing reference materials to be used by the students and instructors; and

7.2. Estimated number of students for the next five (5) years

7.3 Proposal for New Courses

7.3.1 Course Specification

A maritime training institute that intends to obtain accreditation for its approved courses by Marine

Department must submit its application to the Director General of Marine. Application must fulfill

the requirement of a specified course model as provided below :

A. Application Letter - name of course, location where the course to be conducted, explanation on

the course and type of approval applied

B. Course framework - to prepare the purpose, situation and individual course component

1. Scope - brief explanation on the course in accordance with the international convention/code

i.e. STCW 95, rules, regulations etc.

2. Objective - statement discussing the purpose and objective of the learning courses -

competency level to carry out duties.

3. Admission standard - qualification of students attending the course i.e healthy, age,

qualification


4. Class limitation - maximum number in a class and practical room

5. Size of class - maximum class size for learning, demonstration or simulation programmed

together with the number of students to one simulation equipment

6. Ratio student/instructor suitable with the course applied

7. Instructor - list of instructor together with details of experience, background and

qualification (CV)

8. Training facilities and teaching aids;

a. Training facilities - address and explanation as to where trainings are held (i.e swimming

pool, smoke house etc.)

b. Course equipment - explanation on all equipment used during the course including testing equipment/simulation equipment, dummy, workshop, engine, engine room equipment, diagrams etc. 9. Teaching aids (i.e. OHP, projector, writing board etc)

10. Visual - copies of all visual aids and usage of the audio visual/video and others during the

training

11. Text books - copies of work book, notes and text books

C. Course Schedule - time breakdown and type of learning whether in a classroom, demonstration,

practical, simulation equipment or examination

D. Detail teaching syllabus - to list the learning objective that explains the demonstration of

knowledge or skills learned (i.e. IMO course model, department's model, standards syllabus etc.)

E. Course Outline - summary of syllabus including its content and timeframe for each course.

F. Instructors manual - specific guidelines of teaching strategy and techniques used during course,

which explains presentation strategy for each lessons identified in the course.

G. Examination and Assessment

1. Method - student will be assessed throughout the course through examination and/or

assessment


a. Practical demonstration - explanation on all practical training or simulation examination, test or training. b. Written - copies of all written examination, grading procedure used and number of repeats and what is considered pass. c. Oral - conducted by Marine Department

2. Final grade achievement - explanation in determining the final grade through the above method. 3. Procedure for re-sit of test - explanation regarding method for re-sit of examination for candidates who have failed or violated the examination rules (i.e. cheating)

7.4 Approval Process for Establishment of Training Institute

7.4.1 Marine Department will assess all documents submitted and visit the proposed location.

Physical assessment will be conducted at the premise, location, equipment, reference materials and

other facilities.

7.4.2 Report will be prepared for the Director General's approval.

7.3.2 Document Review

Marine Department will conduct a document review for the course specification submitted by using

the Document Review form as annexed in Attachment 1.

H. Course assessment - course assessment form to be filled by participants at the end of each course. I. Certification - certificate of attendance for courses and others.

7.5 Changes to Course Content, Structure or Instructor

Any changes to the course content, structure and instructor shall be sent to the

Director General of Marine for assessment and approval.


7.6 Changes to Address/Premise

7.6.1 Any changes to maritime training institute's address and premise shall be sent to the

Director General of Marine for approval.

7.6.2 Marine Department will conduct an audit on the premise and a site visit. Proposals,

comments and physical assessment will be carried out at the premise to confirm the location,

equipment, reference materials and other facilities.

8. Qualification of Instructors

8.1 Qualified instructor is a person trained in technical teaching and related field.

8.2 To be a qualified instructor a person must comply to the following conditions:

8.2.1 Holds the required certification, endorsement or professional recognition; and

8.2.2 Ability to conduct training and possess related operational experience; and

8.2.3 Experience, training or trained in effective teaching techniques ; and

8.2.4 Documented proof in a form of performance assessment or successfully completed a

"train the trainer" course in accordance with IMO No.6.09 course model or syllabus approved

by Marine Department.

8.2.5 Individual who does not possess any certificate of competency

and is not from the maritime field must submit documents confirming that they are expert in a

particular field or possess at least five (5) years in specific professional services in the related

field.

8.2.6 Academician serving at Public Higher Learning Institutions who does not hold any

certificate of competency and teaches in the navigation course or engineering.

8.3 Qualification of Simulator Instructor

A simulator instructor must have practical operational experience in technical teaching of specific

types of simulator including its usage.


9. Types of Non-conformities

9.1 Major Non-conformity

9.1.1 Non-conformity to the set requirements or procedural elements that may cause failure

in meeting the objectives (i.e. establishment of training institute, courses, etc)

9.1.2 Causing the maritime training institute not in operation or courses could not be

conducted until all the major non-conformity has been close out.

9.1.3 The timeframe to close out any non-conformity must be reasonable and should not

exceed 90 days.

9.1.4 Director General of Maritime may withdraw any approval in the event the maritime

training institute fails to close out the major non-conformity within the stipulated timeframe.

9.2 Minor Non-conformity

9.2.1 Minor non-conformity in relation with the procedures derived from human discipline

resulting in the non-conformity.

9.2.2 Maritime Training Institute may continue to operate and the courses may proceed as

usual. However, the maritime training institute must close out the minor non-conformity

within 90 days.

9.2.3 Failure to close out the non-conformity within the stipulated timeframe may cause

change in the status of minor non-conformity to major non-conformity.

9.3 Observation

9.3.1 Observation is for the purpose of enhancement and prevention. However, it may be

imposed when there is insufficient objective evidence that shows any non-conformity.

9.3.2 Observation has to be complied by the maritime training institute from time to time.

Minor non-conformity status may be imposed in the event observation is repeated or no

prevention action/enhancement is made by the maritime training institute.


10. Form & Audit Document

10.1 Lead auditor must complete forms, report/audit record. The original report must be submitted

to the maritime training institute and a copy for the institute's file. Another copy to be given to the

Principal Assistant Director, Assessment and Training Standard Unit, Seafarer Affairs and Port

Division, Marine Head Office for his information. Auditor will be provided with the following

forms and documents during the audit exercise:

a. Checklist (Attachment 2a, 2b)

b. Audit Meeting Attendance Form (Attachment 3)

c. Non-conformity Report Form (Attachment 4)

d. Audit Report Form (Attachment 5)


11. Audit Process

11.1 Initial Audit

11.1.1 Receipt of application from maritime training institute

11.1.2 Document review and initial accreditation may be granted based on the minimum

conformance of the standard in order for the training institute to commence course.

11.1.3 Lead auditor must ensure the assessment and review are carried out on the following items

during the audit exercise such as an Initial Audit Checklist in Attachment 2a and 2b.

11.1.4 If there is none non-conformity, temporary approval certificate will be prepared for signing

by Director of Seafarer Affairs and Port Division and will be sent to the maritime training institute.

Initial Audit Flowchart


11.2 Full Audit

11.2.1 Lead Auditor has to prepare an audit plan and must notify the training institute in writing

prior to an audit. An audit team comprises a lead auditor and auditor.

11.2.2 Lead Auditor has to ensure the assessment and review on the following items during an

audit such as Annual Audit Checklist in Attachment 2b.

11.2.3 Audit team has to prepare an audit report for the maritime training institute.

11.2.4 If there is none non-conformity, full approval certificate will be prepared for signing by the

Director General of Marine.

11.2.5 Full approval for a period of five (5) years subject to an annual audit.

Full Audit Flowchart


11.3 Annual Audit

11.3.1 Annual audit of maritime training institute must be conducted on any courses approved by

Maritime Department as follows :

a. Preparation Course

b. Modular Course

c. Other Courses

11.3.2 Lead Auditor has to prepare an Audit Plan. The timeframe for an audit has to be

reasonable and suitable with the location of the maritime training institute and number of courses

conducted.

11.3.3 Lead Auditor must notify the approved training institute in writing ten (10) days prior to

the audit together with an audit plan. A copy of the plan must be given to all auditors involved

and the Principal Assistant Director, Assessment and Training Standard Unit, Seafarer Affairs

and Port Division, Marine Head Office.

11.3.4 Lead Auditor has to ensure the assessment and review on the following items during an

audit such as Annual Audit Checklist in Attachment 2b.

11.3.5 The approved Maritime Training Institute has to submit course statistics, course

participants' comments/response, follow-up actions for the responses etc for the Lead Auditor to

appraise the performance of the training institute from time to time.

11.3.6 Audit may be conducted on any related documentation involving :

a. ISO 9001 Certification i.e. validity date, serial no., certification body etc.

b. Approved course curriculum including course framework, course schedule, detail

course syllabus, course outline, teaching manual, examination, course assessment,

participant’s course admission standard, list of instructors, qualifications, teaching

manual etc.

c. Trainee’s admission record, examination, practical test, attendance certificate,

attendance.

d. Other related documents i.e. contract document, rental of premise etc.


11.3.7 Maritime Training Institute has to make available facilities, equipment and premise in

accordance with the prescribed standards as approved by the department. Among the items to be

considered are :

a. To ensure the number of course participants at one particular time does not exceed the

approved number.

b. To inspect the multimedia facilities, projector and teaching aids are operational.

c. To take into account the safety aspects of the maritime training institute on course

participants. Example : visit to ship, smoke house, swimming pool, teaching room etc.

d. Other inspection and related training facilities.

11.3.8 To prepare an audit report on the maritime training institute and a file copy.

Annual Audit Flowchart


11.4 Follow-up Audit

11.4.1Solution and effectiveness of a corrective action must be confirmed. Confirmation action is a

follow-up audit. In the event corrective action has not been made during a follow-up audit, the Lead

Auditor shall :

a. send a report to the Maritime Training Institute

b. issue a new non-conformity report

c. present and assess the status of the corrective action prior to a decision.

Follow-up Audit Flowchart


11.5 Renewal Audit

11.5.1 Application for renewal audit is to be submitted to the Director General of Marine.

11.5.2 Additional conditions may be imposed depending on the institute's performance for the

past five (5) years.

11.5.3 Audit team will conduct renewal audit and the Lead Auditor will prepare a report to the

Director General of Marine.

Renewal Audit Flowchart


12. Audit on Reference Materials

12.1 Course curriculum or the training institute's documents, which have been approved by the

Department.

12.2 IMO Course Model & Department's Course Model

12.3 Information Note and Marine Guide (NMPM) No. 1 Year 1999 & 22/2000.

12.4 Standards of Training Convention, Certification and Watch keeping for Seafarers 1978 as

amended (i.e. STCW95)

12.5 Competency Standard for Master, Officer and Ratings (JL/P/1/99)

12.6 Merchant Shipping (Training and Certification) Rules 1999 (P.U.(A)152/99)

12.7 Security Code (ISPS)

12.8 Training Record Book for Engineer & Deck Cadet

12.9 Training Record Book for Deck and Engine Ratings

12.10 Health and Eyesight Standard

12.11Other related official documents

Types of Accreditation : Establishment of training institution / New Course / Renewal

Name of course : Name of Training Institution :

LAMPIRAN 1

MARINE DEPARTMENT MALAYSIA

Page 1 of 1

DOCUMENT REVIEW

ITEMS MEET REQUIREMENT COMMENT

YES NO

Establishment of Training Inst.

(1) Proposal

(2) Locations

(3) Drawing

(4) Projected Intake

Course Framework And Outline.

(1) Scope

(2) Objective

(3) Entry Standards

(4) Course certificate or document

(5) Course intake limitations

(6) Staff requirements

(7) Teaching facilities and equipment.

(8) Teaching aids (A 1, A2, A3, etc.)

(9) Reference Documents

- IMO

- TEXTBOOKS

(10) Safety routines.

(11) Course outline and time table

(12) Detailed teaching syllabus

(13) Language of instructions.

(14) Evaluation (course critique)

(15) Examination & Assessment

VERIFICATION

Nonconformity : 0 Major Nonconformity 0

Conforms : 0 Observation 0

Name and Auditor’s

Signature :

_______________________

Name of Auditor::

Date:

…………………………………………………………………………………………… …………………………………………………………………………………………… …………………………………………………………………………………………… ……………………………………………………………………………………………

Auditors Recommendation:

Page 2 of 2

MARITIME TRAINING INSTITUTION

ACCREDITATION AUDIT REPORT

Initial Audit Annual Audit

REPORT NO.………./…..……

(No. ……/……. Year)

Date :

Name & Address of Training Institution : Date, Place & Time of Audit :

Setting-up New Institution / Branch / Renewal Scope of Audit : Modular Courses STCW95 / Preparatory Courses Course Name :

Lead Auditor / Team :

1. - (Lead Auditor)

2.

3.

4.

Summary :

1. __________ courses were audited and the following deficiencies was noted.

2. Major NCs -

3. Minor NCs –

4. Observation –

Prepared by : Date : Lead Auditor :

LAMPIRAN 5


TRAINING INSTITUTION : LOCATION : AUDITORS : i) ii) iii)

DATE : TIME :

ATTENDANCE

No NAME DESIGNATION

LAMPIRAN 3


ATTENDANCE RECORD

OPENING MEETING CLOSING MEETING

MARITIME TRAINING INSTITUTION ACCREDITATION NON-CONFORMITY REPORT

NON-CONFORMITY REPORT NO. 00/00

STATUS MAJOR MINOR OBSERVATION

Auditor : Date : Course Name:

Audit : Institution : Element No. :

Non-Conformity Description :

Auditor (Signature) : Audit (Signature) : Date :

Corrective Action To be Taken : (to be filled by Training Institution) Target Date :

Training Institution Rep. (Signature) : Date :

Corrective Action Review (Non-Conformity) : Non-Conformity Closed : Yes / No

Auditor (Signature) : Date :


Attachment 4

ATTACHMENT 2

Name of Training Institute :

Setting of Maritime Training Institution

Setting of Branch / Campus

Change of Address / Premise

Annual Audit

Application of New Courses Audit

Follow-up Audit

Renewal Audit

Change of Course Content

Change of Course Structure

AUDIT PLAN OF APPROVED TRAINING INSTITUTION AND COURSES

Date / Time Agenda Audit Remarks

Opening Meeting

Documents Audit/Review

Premise, Teaching Facilities, Equipments Audit Etc

Training Facilities Audit

Report Writing

Closing Meeting

NAME OF INSTITUTION :

ADDRESS OF

INSTITUTION:

AUDITED COURSES : AUDIT DATE

1.0 DESCRIPTION DATE REMARKS1.1 INTIAL ACCREDITATION (1 year)

Date of Initial Approval (Initial): Expiry Date of Approval :

- -

Certificate No. :

1.2 FULL ACCREDITATION (5 years) Date of Full Approval : Expiry Date of Approval : Renewal Date of Full Accreditation :

- - -

Certificate No. :

1.3 ANNUAL ACCREDITATION Date of Previous Annual Accreditation : Date of Close Out of the last Non-Conformity (If any) :

- -

1.4 QUALITY STANDARD (Reg. 1/8 – STCW 95) Expiry of ISO Certificate : ISO Certification Body : Scope of Certification :

1.5 COMPANY’S REGISTRATION DOCUMENT Date of Approval : Expiry Date of Approval (exception to government owned training institution)

2.0 DESCRIPTION OF REVIEW (COURSE) YES NO REMARKS

2.1

Specification of approved course under supervision such as Course Framework, Detail Teaching Syllabus, Instruction Manual, etc.

2.2 Procedure and admission record of course participants based on conditions of Entry Standard and Course Intake Limitation, such as course registration form and attendance list.

Attachment 2b

JL/HEPP/B/XX ANNUAL AUDIT CHECK LIST

2.3 Procedure and assessment record of participants established, such as assessment form, answer record, marking system, examination papers, etc.

2.4 Procedure and participant’s course assessment, such as assessment form, complaint, enhancement action, etc.

2.5 Procedure on management of course record, such as 3.2, 3.3 and 3.4.

2.6 Training facilities and equipment provided such as specification of approved course.

2.7 List of instructors as provided in specification of approved course.

2.8 Complete reference material ready for use as provided in the specification of approved course.

2.9 Sufficient teaching aids as provided in the specification of approved course.

2.10 Approval letter for change of specification of approved course (if any).

2.11 Previous non-conformity audit report (if any), Are all non-conformity been closed?

2.12 Statistics on courses conducted.

2.13 Courses conducted based on the approved course timeframe, such as attendance form, etc.

Comments (if any) …………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………… Prepared and reviewed by :- Signature : ………………………………………….. Name : (Lead Auditor/Auditor)

1.0 DESCRIPTION DATE REMARKS 1.1

Review of proposal document for establishment of training institution

1.2 QUALITY STANDARD (Reg. I/8 – STCW 95) Expiry Date of ISO Certificate : ISO Certification Body : Scope of Certification

- - -

Note : i) Proposal document for establishment of maritime training institution, which has been reviewed and approved, must be used

during physical review. ii) This Checklist is applicable for new courses and Renewal of Accreditation.

2.0 DESCRIPTION OF REVIEW (PREMISE) YES NO REMARKS 2.1

Location of training institution as provided in the location map submitted.

2.2

Design plan of lecture room, laboratory, practical training room or demonstration and practical area provided.

2.3

Sufficient lecture room equipped with desks, chairs and teaching aids such as white board, LCD projector etc.

2.4

Registration document as a company to carry out training activity (exception to government owned training institution)

LAMPIRAN 2a

(FORM A) JL/HEPP/B/XX

Establishment of Maritime Training Institution and CourseChecklist

NAME OF INSTITUTION

ADDRESS OF INSTITUTION

AUDIT DATE

(FORM B)

JL/HEPP/B/XX

NAME OF COURSE :

DATE OF AUDIT

3.0 DESCRIPTION OF REVIEW (COURSE) YES NO REMARKS 3.1

Specification of approved course under supervision such as Course Framework, Detail Teaching Syllabus, Instruction Manual, etc.

3.2 Procedure and admission record of course participants based on conditions of Entry Standard and Course Intake Limitation, such as course registration form and attendance list.

3.3 Procedure and assessment record of participants established, such as assessment form, answer record, marking system, examination papers, etc.

3.4 Procedure and participant’s course assessment, such as assessment form, complaint, enhancement action, etc.

3.5 Procedure on management of course record, such as 3.2, 3.3 and 3.4.

3.6 Training facilities and equipment provided such as specification of approved course.

3.7 List of instructors as provided in specification of approved course.

3.8 Complete reference material ready for use as provided in the specification of approved course.

3.9 Sufficient teaching aids such as LCD projector, writing board, etc.

Comments (if any) …………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………… Prepared and reviewed by :- Signature : ………………………………………….. Name : (Lead Auditor/Auditor)

Certificate No): ALAM/2007/01

PROVISIONAL/FULL

Cert. No : KLR 0403591 A Cert. No : KLR 0403591 C Cert. No : KLR 0403591 D


CERTIFICATE OF ACCREDITATION FOR MARITIME TRAINING INSTITUTION

Is hereby issued to

AKADEMI LAUT MALAYSIA (ALAM) 20 Kuala Sungai Baru,

23000 Alor Gajah, MELAKA

for complying with the requirements under The Merchant Shipping (Training and Certification) Rules 1999, Regulation 1/6 and 1/8 of the International Convention

Standard of Training ,Certification and Watch keeping 1978 as amended in 1995 for conducting approved course(s).

Date of Approval

Expiry Date

……………………………………… ( )

Director General of Marine, Malaysia

P.O. Box 12, Jalan Limbungan 42007 Port Klang, Selangor Darul Ehsan

ENDOREMENT OF ANNUAL AUDIT

This is to verify that annual audit has been conducted and the maritime training institute was found to be in compliance to the provision of Merchant Shipping (Training andCertification) Rules 1999, Regulation I/6 and I/8 of the International Convention Standardof Training ,Certification and Watch keeping 1978 as amended.

1st

Annual Audit

Signed : ……………………….

Place : ……………………………….

Date : ………………………………………

2nd

Annual Audit

Signed : ……………………….

Place : ……………………………….

Date : ………………………………………

3rd

Annual Audit

Signed : ……………………….

Place : ……………………………….

Date : ………………………………………

4th

Annual Audit

Signed : ……………………….

Place : ……………………………….

Date : ………………………………………

Certificate No: ALAM/2007/01

PROVISIONAL/FULL

Cert No : KLR 0403591 D Cert. No : KLR 0403591 A Cert. No : KLR 0403591 C


CERTIFICATE OF COURSE ACCREDITATION FOR MARITIME TRAINING INSTITUTION

Is hereby issued to

AKADEMI LAUT MALAYSIA (ALAM) 20 Kuala Sungai Baru, 23000

Alor Gajah, MELAKA

for complying with the requirements under The Merchant Shipping (Training and Certification) Rules 1999, Regulation 1/6 and 1/8 of the International Convention

Standard of Training ,Certification and Watch keeping 1978 as amended in 1995 for conducting the approved course(s).

BASIC SAFETY TRAINING (Reg. VI/1 STCW 95)

Date of Approval

Expiry Date

……………………………………… ( )

Director General of Marine,

Malaysia

P.O. Box 12, Jalan Limbungan 42007 Port Klang, Selangor Darul Ehsan