Guidelines to bidders for participation e-TAPS (e-Tender And Procurement System) of

Airports Authority of India (AAI).

1. e-TAPS portal of AAI.

1.1 The bidders can visit and download the electronic bids (tenders) of AAI by

visiting the e-TAPS Portal of AAI at the following address (URL).

https://etender.aai.aero/irj/portal

1.2 The portal can also be visited from the website of AAI http://www.aai.aero ,

where a link as “E-Tender” has been provided on the home page for this purpose.

1.3 Please read the instructions carefully in the documents contained in the following

links before you start with the tender process:

a) Self Help Files

b) Frequently Asked Questions (FAQs) & System Settings c) Privacy Policy

2. Pre-requisites to submit tenders on line

2.1 As a first step each bidder is required to register himself before he can proceed

with the procurement and online submission of tenders on this portal. On

successful registration, the user ID is displayed on the screen and an e-mail

containing user ID and password is sent to the bidder. Kindly note down your

user ID for all future correspondence. The detailed registration process is given

below in section- 5. Same can also be accessed by clicking on How to register?.

The registration process is free.

2.2 Digital Certificates:

a. For encryption and online submission of Bids, the bidder should have a

legally valid Class III digital certificate as per Indian IT Act from the

licensed Certifying Authorities operating under the Root Certifying

Authority of India (RCAI), Controller of Certifying Authorities (CCA) of

India. The details can be seen by visiting the link http://www.cca.gov.in.

Links of some of the digital certificate providers are given below.

http://www.ncodesolutions.com/

http://www.tcs-ca.tcs.co.in

http://www.safescrypt.com

http://www.e-mudhra.com

http://www.mtnltrustline.com

b. For additional guidelines on digital certificates, click DC Guidelines

c. Bidders may please note that newly issued digital signatures take 24 hours for

activation from the issuing authority.

2.3 The tender fee for the procurement of the tenders is required to be paid online

through the payment gateway. The payments are governed by the rules and

regulations of the payment gateway.

At present Payment Gateway:

a) Accepts all valid VISA / MASTER Cards.

b) Accepts only Personal cards. No Corporate Cards are

accepted by the Payment Gateway.

c) The card should start with 4 series (ex., 4123 XXXX XXXX XXXX).

AAI shall not be responsible for denial of payment or non acceptance of the credit

card by the Banking gateway. The detailed process on fee payment is given in

section-6. Same can also be accessed by clicking on Tender Fee Procedure.

3. Recommended Browser & JAVA component:

3.1 The recommended browser for this portal is Internet Explorer (ver 8.0 ). Other

browsers like Mozilla Firefox etc. may encounter some problem and should not

be used.

3.2 The link to the JAVA component required for accessing the portal successfully

and downloading and uploading the documents without any trouble is given on

the home page. All bidders are advised to download and install the JAVA

component before they start accessing the portal. No registration is required for

this purpose. A screen shot of the home page is given in Section-5. Same can

also be accessed by clicking on Where is Java Component?.

4. It may be noted that upload of technical documents entail heavy data and hence the use of normal data card is not recommended for this activity. It is suggested that landline broadband with minimum 2 MBPS speed should be used for this activity.

5. Bidder Registration (access Authentication) Process

Anyone interested in AAI tenders can register themselves. Registration is free of cost.

Step 1 – Open internet explorer and type the link http://etender.aai.aero/irj/portal. Below

mentioned screen appears

Step 2 – Click on „Apply for Access Authentication‟

Step 3 – A Blank screen as shown below will appear as shown below.

Step 4 – Fill in all the details as applicable. After the entry is complete, click on „Save‟ to

confirm.

Once data is saved, it will give confirmation message as shown below. The password will be sent to

the e-mail provided during registration. Once mail is received, the login id is ready to use.

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Navigation Tips for bidders

Home screen of e-TAPS Portal has links to the following

1. Enter your User id and Password New Bidder? Apply for Access Authentication 2. Go to AAI Site 3. The Central Vigilance Commission 4. Guidelines to Bidders 5. Revised Guide Lines wrt DSC from Jan 2012 6. Self Help Files 7. Forgot Password? Click Here 8. FAQ's & System Settings 9. Download Java Component 10. Privacy Policy 11. Contact Us / Help Desk Support Contact Details

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To reset password, click on the option „Forgot Password? Click here‟.

Another screen will open up, enter the user id and the email given at the time of registration. The new

password will be sent by mail.

6. How to procure the Bids / Tender Documents – Tender Fee payment process:

Screen1: In below shown screen click on the Bid Invitation number.

Screen2: Following screen is opened and on this screen there is “Register” button. Click this button

and register for the tender.

After clicking on the Register button you will be able to see the button “Pay Tender Fee”. Click on

the button for making the tender fee payment.

Screen3: On clicking the Pay Tender Fee button the following screen appears click on the “Pay Fees”

button which will take you to the payment gateway shown in screen 4.

Screen4: Here choose your card by clicking on the checkbox following screen appears as shown in

screen 5.

Screen5: Provide the Card Details and click on the submit button as shown in below screen.

Screen6: Now click on the “Pay” button for to make the payment process.

Once the payment is successful the process returns back to the following screen as shown below

with successful messages as shown in below screen.

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Guidelines for Digital Certificates

1. Bidders are requested to acquire class III digital certificate conforming to the latest

guidelines issued by CCA ,Govt. of India – Implementation of interoperability guidelines

Ver2.1 dated 18.3.2011. (Copy of the letter is

reproduced below )

2. The digital certificate shall comprise following features :

(i) Signing

(ii) Encryption

3. All the bidders are advised to ensure that their digital certificate is in line with the above

guidelines. The digital signature not in line with above guidelines shall not be accepted by

the system.

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