GUJARAT ENERGY TRANSMISSION … Office/Himmatnagar...Page 1 of 23 GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED Transmission Circle Office, Himatnagar TENDER NO: 2014-15/HTC/77 Name

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GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

Transmission Circle Office, Himatnagar

TENDER NO: 2014-15/HTC/77

Name of Work: Tender for providing services of Ex. Serviceman security Guard (Armed & Un- Armed) f or The Security Of V a r i o u s Sub- Stations and Store Under Tr. Circle, Himatnagar for t h e p e r i o d o f one year.

Party’s Name : …………………………………………………………………………………

…………………………………………………………………………………

………………………………………………………………………………….

Due Date of Tender : …………………………………………………………………………………

…………………………………………………………………………………

………………………………………………………………………………….

Contractor’s Signature

With Seal and date Superintending Engineer (Tr) GETCO Himatnagar

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GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

TRANSMISSION CIRCLE OFFICE, Himatnagar

• Name of Work: Tender for providing services of Ex. Serviceman security Guard (Armed & Un- Armed) for The Security Of V a r i o u s Sub- Stations and Store Under Tr. Circle, Himatnagar for t h e p e r i o d o f one year.

TENDER INDEX

Sr. No. Particulars

1 Tender Notice

2 Qualifying Requirement

3 Special Terms and Condition

4 General Condition of Contract

5 Annexure-1

6 Annexure-2

7 Annexure-3

8 EMD Bank Guarantee Format

9 Form’s of Banker’s under taking

NAME & ADDRESS OF PARTY : …………………………………………………………………….. …………………………………………………………………….

……………………………………………………………………..

Tender Fee Receipt No : Date:

EMD paid vide D. D. No : Date:

I have read the terms and conditions of contract and abide by the same in

all respects. Contractor’s Signature With Seal and date Superintending Engineer (Tr) GETCO ,

Himatnagar

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Gujarat Energy Transmission Corporation Ltd. Transmission Circle office, 66KV Himatnagar-1 Substation Compound,

Nr. Motipura Circle, N H -8, Motipura, Himatnagar-383 001

Phone No. 02772-229136 Fax: 02772 – 229138 Web site: www.getcogujarat.com Email: [email protected], [email protected]

TENDER NO: 2014-15/HTC/77 Superintending Engineer,Mehsana Invites “On L ine Tender” (e-Tendering) for the work “ for

providing services of Ex. Serviceman security Guard (armed & Un- Armed) for The Security Of V a r i o u s Sub- Stations and Store Under Tr. Circle, Himatnagar for t h e p e r i o d o f one year.” From registered Contractors in appropriate class with GETCO / Central / State Government / Railway / Semi. Govt. and who has executed similar nature of work successfully as mentioned in Qualification requirement criteria given in the tender document. Bidders should fulfill the all the qualification criteria. Otherwise their bids will not be considered & price bid will not be opened. All the bidders should have valid e-tender vender registration. Tender Papers & Specifications may be down loaded from Web site https://getco.nprocure.com (For view, down load and on line submission) and GUVNL / GETCO web sites www.gseb.com & www.getcogujarat.com (For view & download only). Tender fee may be paid along with submission of tender in EMD cover, for respective tender. “All the relevant documents (Except Price Bid) of tender to be submitted physically only by registered Post A.D. or Speed Post addressed to: The Superintending Engineer (TR), Gujarat Energy Transmission Corporation Limited, Circle Office, Motipura Himatnagar – 383 001. “NO COURIER SERVICE OR HAND DELIVERY” will be allowed. Sr. No.

Tender No.

Name of work Est. Cost in Rs.

Time Limit

Tender Fee

EMD Rs.

1 2014-

15/HTC/77

Providing services of Ex. Serviceman security Guard (armed & Un- Armed) for the Security Of V a r i o u s Sub- stations and Store Under Tr. Circle, Himatnagar for t h e p e r i o d o f one year.

5356065.60 01

(One) Year

5360.00 (Non

refunda

ble)

53560.00

1 On line (E-tendering) tender/ offer submission last

date up to 16.00 hours only (This is mandatory) 23/12/2014 16.00

2 Physical submission of all the relevant documents, last date up to 16.00 hours by RPAD or SPEED POST only.

26/12/2014 16.00

3 Date of opening of Tender fee, EMD cover, and technical bid physical as well as on – line opening at 11.00 Hours.( if Possible)

29/12/2014 11.00

4 Tentative Date of on – line opening of Price bid Shall be intimated separately

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IMPORTANT: THE BIDDER WILL HAVE TO SUBMIT THEIR OFFER IN THREE SAPERATE SEALED ENVELOPES SUPER SCRIBED AS : ENVELOPE –(1) : “ TENDER FEE & EMD” ENVELOPE –(2) : “ TECHNICAL BID” –(“CONTAINING DETAILS SPECIFICATION “) ENVELOPE –(3) : “ PRICE BID”(if the tender is invited through e-tender not to be submitted physically) THE TENDERS ARE TO BE SUBMITTED IN SINGLE ENVELOPE WITH THREE SAPERATE SEALED AND SUPER SCRIBED ENVELOPES AS MENTIONED ABOVE.

OTHERWISE OFFER WILL BE REJECTED.

1. All the relevant documents as per requirement of the Tender also to be submitted physically i.e. Technical bid, Qualification requirement data, detail specification along with the two separate D.D. One for Tender Fee, and One for EMD cover in sealed cover superscripted with the “for providing services of Ex. Serviceman security Guard (armed & Un- Armed) for The Security Of V a r i o u s Sub- Stationsand Store Under Tr. Circle, Himatnagar for t h e p e r i o d o f one year” on OR before due date and time. All such documents should be strictly submitted by RPAD / speed post only. Otherwise the offer will not be considered and no any further communication in the matter will be entertained. The tender in physical form is to be submitted in single copy only. (The price bid is not to be submitted with the physical documents).

2. Any deviation found in Data / Details / Documents in on line offer (E-tendering) and

physically submitted documents (Tender document fee, EMD, Vender Registration,

Technical and commercial documents etc.) of bidder, offer of the same bidder will not

considered and no any further communication in the matter will be entertained. Physical

copy is for reference only and tender will be evaluated on Data / Details / Documents of

the on line offer. For any discrepancy between online & physical bid. Online bid is

considered as final.

3. It is mandatory for all the bidders to submit their tender documents by both forms viz. on –

line (E-tendering) and physically in schedule time. If tender documents submitted in only

any one form, say either by on line or physically, in that case the same tender will not be

considered.

4. The bidders are required to fill up all the online appendices (annexure) / forms. This is intended for transparency and speedy evaluation of the bids. Instead of simply confirming / attached in bid / refer physical offer, the Bidder shall fill in the particulars against appropriate place in respect of each line appearing in each online annexure. Wherever required, bidder shall invariably have to submit supporting authentic documents in the physical bid. (In the absence of required details in the online annexure, the purchaser has every right to evaluate the bids accordingly and bidder cannot raise any objection against any point during evaluation.)

5. Bidders are requested to remain in touch with the web-site for any amendment/ corrigendum or extension of due date etc.

6. No tender shall be accepted / opened in case of receipt after due date and time of tender, irrespective of delay due to postal services or any other reasons and the Corporation shall not assume any responsibility for late receipt of tender.

7. The Earnest Money Deposit and tender fee will be accepted by Demand Draft on any Nationalized Bank only situated at “Himatnagar” drawn in favor of “GUJARAT ENERGY TRANSMISSION CORPORATION LTD.” Tender without EMD and tender fee shall be rejected. Two separate demand draft for Tender fee and EMD should be submitted with technical bid.

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8. The GETCO reserves the right to award the work to one or more bidders, considering their technical and financial capacity OR to reject any or all tenders or accept any tender without assigning any reason thereof. Any technical questions, information and clarifications that may be required pertaining to this enquiry should be referred to: The Superintending Engineer (TR), Gujarat Energy Transmission Corporation Limited, Circle Office,Motipura circle, Himatnagar - 383001. GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

9. Validity of Tender will be 120 Days from the date of opening of Technical Bid. 10. The Prevailing rules of wages payable to various categories of personnel, viz. DGR,

GISF, Paramilitary and Civil Guards are to be mentioned invariably in the tender documents in Schedule-“A”.

11. The offering party quoting lesser then the above prescribed rate of wages shall be

automatically disqualified from the tender process mentioned in schedule- “A” . 12. Various supporting documents related to finance Turnover i.e. Audited balance sheet/

Profit & Loss A/C. etc. of the organization is to be provided along with technical bid. Superintending Engineer (TR)

GETCO, Circle Office, Himatnagar To view the PDF file please use “Acrobat Reader” soft ware which can be downloaded from “Adobe” website.

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(2) PREQUALIFICATION CONDITION (TECHNICAL BID)

The Bidders have to furnish/enclose following documents for subject work along

with the Technical Bid of their offer otherwise their offer will liable to be ignored

without any reference/correspondence.

1. The intending party must have Registration under the DGR, New Delhi. 2. Professional Tax Number. 3. Party shall have to submit the Latest Bank Solvency Certificate of at least 20%

of estimated cost.(Not more than one year old) 4. Certificate of P.F. Code Number is to be attached. 5. Party shall have to submit the List of available ARMS (FOR ARM GUARDS) for

execution of subject work. 6. Certified copy of Group Insurance Policy. 7. Party shall have to certify that submitted Tender is “UN CONDITIONAL”. 8. Certified copy of PAN Number. 9. Certified copy of Labour License Number. 10. Certified copy of Service Tax Registration Number. 11. Certify copy of last executed order for the same work. 12. DGR Registration number & Certificate. 13. Experience certificate.

Contractor’s Signature With Seal and date Superintending Engineer (Tr) GETCO , Himatnagar

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(3) SCHEDULE‘A’- SPECIAL TERMS AND CONDITION

1. The contract will be initiated for a period of three month from the date of starting the

assignment, subject to further extension for nine months or as per requirement of

the Company/Corporation/Nigam. The company / Corporation/Nigam can terminate the

contract by giving fifteen day’s Notice over during the currency of the contract. If the

performance of the Contractor is found unsatisfactory and also if the Contractor

violates any of the condition of the contract mentioned herein.

2. The Contractor upon receipt of the order shall have to supply all the Guards as per

order. In case Contractor’s failure to provide the guards as per order, 15% shall be

deducted as a penalty and the same shall be continued till he supplied all the Guards as

per the order.

Nature of duties to be performed by Security Guards provided by the Contractor shall be

as under.

“To provide security at different points to safeguard Company’s/Corporation’s/Nigam’s

properties, buildings, materials installation etc. situated at various area of the premises, as

per the directives of the Security Head/Office Head.

3. The Contractor has to engage personnel from the group of ex-serviceman as

specified by DGR. New Delhi, retired personal from Indian Army, Indian Air Force, &

Indian Navy only. Agency is expected to provide 100% Ex-army personnel, however

in the event of non providing the same, as per admissible limit Prescribed by DGR the

Bidder/agency will be paid the rate and service charge as per type of Guards (i.e.

Paramilitary Guards and Civil Guards) provided for Security.

Sr.

no

Category Agency Requirement of No. of Guards

Present rate per

month/per security

guard unarmed

Present rate per

month/per security

guard with

armed./Suprvisor

1 Ex-

service

men

Directorate

General of

Resettlement

(New Delhi)

Un-armed –37

Nos,

Armed- 1Nos.,

Supervisor -02

Nos

10928.95

13121.17/ 14423.24

3.1 The offering party quoting lesser then the above prescribed rate of wages shall be automatically disqualifying from the tender process.

3.2. Payment of rates for various categories shall be applicable as declared by above

Agencies from time to time. The Agency shall be reimbursed the difference of rates in case

of increase by the Appropriate Authority.

3.3. Deployment and payment of category of other than Ex-Army personnel as admissible

limit by DGR shall be subject to prior approval of the Competent Authority of the

Company/Corporate/Nigam.

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3.4. The DGR Agency shall have to provide minimum/maximum Guards As follows.

a. Minimum 60% of Ex-Serviceman.

b. Maximum 40% of Ex-police/paramilitary men.

c. Maximum 10% of civil guards.

3.5 Any DGR Agency fails to provide minimum 60% Ex-Service man, such Agency shall be imposed

penalty @15% deduction of the entire bill till the Agency completely provide 60% Ex-Service man.

4. Physical fitness & Age criteria:

For Ex-service men as specified by DGR (New Delhi)

Age Limit : Minimum 20 years, Maximum 60 years.

Height : Minimum 5’-6’’

Weight : Not Less than 50 kg.

Chest : Minimum 32”

Education : Minimum 8th std. Pass and should be able to read & write Gujarati

Language.

Eligibility : Ex-Service men as specified by DGR New Delhi which are retired personal

from Indian Army, Indian Air force and Indian Navy only.

BMI : i.e. Body Mass Index-Maximum 26.

They should be physically fit and mentally alert and should be able to run a Kilometer in

three minutes.

APPOINTMENT ORDER:-

The Agency shall provide the personnel meeting with the Company’s/Corporation/Nigam’s

requirement as shown herein and the Agency will have to furnish a copy of appointment order

issued, by them to the individual ex-service security Guard as and when deployed for the assignment

of the Company/Corporation/Nigam.

The Contractor should also submit Character Certificate of all personnel at the time of engaging

and Police Verification for each personnel within one month. Discharge Book of all ex-servicemen

should be submitted duly verified before starting the Security Contract.

5. Payment to Contractor: - Payment will be made on monthly basis upon raising bill by the

contractor which shall be recorded in MB & RA bill by Authorized Officer of the

Company/Corporation/Nigam. Payment will be made by the concern officer of the

Company/Corporation/Nigam after fulfillment of above

6. All the persons engaged by Contractor shall be on the Contractor’s Payroll and the Contractor

shall have to disburse wages through Banks to the personnel engaged as per prevailing rates

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applicable to various categories like DGR, GISF, Civil Guards DGR, New Delhi. The contractor

should also indicate the names along with the wages paid to them and submit one copy of the

payment sheet and Xerox Copy of the Register as proof for record.

7. The Agency shall provide the daily attendance sheet of such Guards to the Authorized officer of

the Company/Corporation/Nigam. The Contractor will be paid only for the period his staff

remains present as per the attendance statement given to the Company’s/Corporation/Nigam’s

responsible officer. The charges of the staff will have to be reduced for the number of days of

absence from duty.

8. The contractor shall have to make his own arrangement for residential accommodation,

conveyance, furniture, etc., for his Security staff. The Company/Corporation/Nigam will not make

any payment for such attainments during the stay of the personnel at the Headquarter. However

accommodation will be provided wherever it is available at the existing rates of the

Company/Corporation/Nigam.

9. Security Deposit: The Contractor shall deposit with the Company/Corporation/Nigam an

amount equivalent to 5% of the total order value as Security Deposited by DD or by Bank

Guarantee of any of the Nationalized Banks as per Govt. GR NO. EMD-SD/102006/108/DMO

dated 30.03.2012 and also have to submit an Indemnity Bond in the prescribed format within one

month of receipt of order, as per Company’s/Corporation’s/Nigam’s Rules. Agency may alternatively

provide 2.5% of S.D in the form of F.D. and rest amount will be recovered R.A. bill.

10. The Company/Corporation/Nigam shall be at liberty to deny the entry to the Contractor’s

person /persons in the premises of the Company/Corporation/Nigam if there is complaint

against person/persons for whatever reason including non integrity, misconduct, non

committing, misbehavior displayed, and in that case, such type of person/persons should be

withdrawn immediately from company’s/Corporation’s/Nigam’s assignment on written request from

the Authorized Officer of the Company/Corporation/Nigam.

11. The Company/Corporation/Nigam shall not be liable to pay any charges other than agreed upon

in this Contract. Weekly off reliever or substitute or overtime or any kind of financial burden will not

be paid by the Company/Corporation/Nigam whatsoever it may be. All such payments, i.e. overtime

etc. as per statutory provision of the Act should be borne by the Contractor, if the contractor

engages any security personnel for more than eight hours on any day, no any escalation will

be paid by the Company/Corporation/Nigam.

12. The Contractor shall deploy his staff as per requirement, which may vary from time to time.

13. The Contractor shall have to reduce or increase the security personnel as per the requirement

of the work for the duration indicated from time to time and the payment will be made to the

Agency for the actual number of personnel deployed at the same rates agreed by the

Company/Corporation/Nigam against this Tender.

14. The Contractor shall have to provide security uniform, badges, clubs (Lathi), torches, shoes and

required kits etc. in consultation with the Authorized Officer of the

Company/Corporation/Nigam for proper identification.

15. All other general terms and conditions of the Company’s/Corporation’s/Nigam’s General terms

and Condition of contracts shall be applicable to this contract also.

16. The Contractor should provide copies of Discharge / Release Certificate of ex army personnel.

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Personal Bio-data with photographs of all such ex service personnel to be deployed before

starting the contract activity.

17. The Security Head/Head of the concern office/Dept. concern, only will have the right to check

the physical standards, educational qualifications and age limit, service records and antecedents

before allowing a particular person retained by the Contractor for security. The party shall hand over

copies of such records of security men at the commencement of the contract.

18. The agency shall provide full information, to the Company/Corporation/Nigam of the personnel

to be deployed, which shall include:-

a) Tamper proof photo copy of PAN Card.

b) Full name [Photo copy of Ex-serviceman Card or photo copy of Retirement/Release order]

c) Details of his native place with proof of address,

d) Bank Account Number;&

e) Declaration of Guard that he was not dismissed from Military/Police Department.

f) Along with antecedents of each person as well as local Police Station where he was posted,

19. As the matter of security Department is a crucial the Contractor’s security men shall be

deployed at given points after prior permission from the Company/Corporation/Nigam. No

contract security men will be shifted or inducted without prior permission and consent of

Authorized Officer of the Company/Corporation/Nigam.

20. Neither part of the contract nor any share of interest therein shall in any manner or

whatsoever, be transferred or assigned or subject to any person, form or corporation, by the

Contractor directly or indirectly.

21. a) The Contractor shall be responsible for proper behavior of the persons employed by him and

exercise control over them. He shall also be bound to prohibit and prevent his employees for taking

any direct or indirect interest and / or support, assistance, maintaining or helping any person or

persons engaged in any anti-social activities, demonstrations ,riots agitations, which may in

any way be detrimental or prejudicial to the interests of the Company/Corporation/Nigam

community, proprietors or occupiers in the neighborhood in such events the Contractor not

jeopardize the interest of the Company/Corporation/Nigam in any manner, i.e. by any commission

and the Company/Corporation/Nigam shall be indemnified by the Contractor against any

consequential claims, actions, suits, proceeding,losses or damages on any grounds whatever. The

contractor shall be solely responsible and liable for any commission/commission by his

personnel, which may lead to any proceedings in the Court of Law against the

Company/Corporation/Nigam or claim for payment of damages/loss of property of any citizen.

b) All persons of the Contractor entering in the work premises shall be properly and neatly

dressed and shall wear badges while working in the Company/Corporation/Nigam premises,

including work site.

22. Any failure on the part of the Company/Corporation/Nigam at any time of enforcement of strict

observation of the performance of any of the terms and conditions of this Contract, exercise of any

rights mentioned in the contract, shall not constitute a waiver of such terms and conditions of rights

and shall not affect or deprive the Company/Corporation/Nigam of exercising the same at any later

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date.

23. The Contractor employing more than ten workmen on any day of the preceding six months as

contract labor shall be required to obtain requisite License at his cost from the appropriate

Licensing officer before undertaking contract work. The Contractor shall be solely liable and

responsible for short compliance with the requirements under the Contract Labor (Regulation and

Abolition Act.) 1970 and Rules therein.

24. The Company/Corporation/Nigam shall not be liable in any respect for damages or

compensation for any injury or for any occupational disease particular to the employment to any

person engaged throughout the contract and the Contractor shall keep the

Company/Corporation/Nigam indemnified thereof by obtaining insurance of his security men.

25. The Contractor shall ensure that all persons are provide with the protective clothing like

helmets, gloves, safety shoes etc. as may be required from safety point of view, and all his

persons shall follow the instructions issued by the Company/Corporation/Nigam from time to time

in connection with Safety and Security.

26. Each security Guard provided by the Contractor should display Photo identity on his chest and

should wear ex. Army badge on both arms and the same Pattern worn by guards of regiments.

27. In case of any default for more than three days in respect of supply of ex. servicemen in

accordance with the requirements specified by the officer in charge, the

Company/Corporation/Nigam will have the right to engage the required number of persons from

other sources at the risk and the cost of the Contractor or terminate the contract and forfeit the

security Deposit etc. The Contractor shall be liable to the Company/Corporation/Nigam for all

consequential losses/damages/additional expenses etc. incurred by the

Company/Corporation/Nigam on account of breach of Contract.

28. Final payment will be made only after satisfactory performance of the Ex Servicemen provided

by the Contractor. Monthly bill shall be paid as per provision contained in and subject to tender

terms and condition.

29. For any reasons whatsoever and of which the Company/Corporation/Nigam shall be sole judge,

the Company/Corporation/Nigam may terminate this contract by giving the Notice of FIFTEEN

DAYS and the Contractor and his personal shall vacate the site/ work place on the expiry of such

period, In the event of such termination of contract, the Contractor shall be paid, for all the work

executed up to the period of termination, including refund of Security Deposited, subject to

deduction of any dues penalties, other recoveries etc. within a period of two months at the

direction of the officer in charge.

30. The Contractor shall be liable to compensate for making good all the damages/losses arising out

of theft, breakage, pilferage of any office furniture, equipment, fittings and fixture whatsoever as

may be caused directly or indirectly by the persons engaged through him.

31. Contractor shall exclusively be liable for non compliance of any Acts, Laws Rules and

Regulations having over engagement directly or indirectly or execution of work and Contractor

hereby undertakes to indemnity the company/Corporation/Nigam against all actions, suits,

proceedings, claims, losses, damages etc. Which may arise under payment of Wages Act,

Workmen’s compensation Act. Fatal Accident Act, Employees Provident Fund Act, Family

Pension Scheme, Deposit Linked Insurance Scheme, or any other Act or statue herein not

specifically mentioned, but having direct or indirect application for the persons engaged in this

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contract.

32. During the period of contract, Contractor himself or his authorized representative shall be

required to remain present at site, so that he can be contact in case of emergency.

33. In case of any incident arises, pertaining to security, the Contractor’s security staff has to lodge

police complaint, i.e. FIR and carry out other police station procedures on behalf of the

Company/Corporation/Nigam and simultaneously the matter should be reported to the local

officer in charge. Security staff has to give details of incident and police complain along with copy

of FIR to the DOS & CVO under the jurisdiction of the concerned Police Station area and other

areas which are governed as notified areas.

34. Contractor has to produce attested copies of the following documents in the name of the

Agency issued by the Competent Authority.

a) Registration number.

b) Provident Fund Code Number.

c) Income Tax Number.

d) Professional Tax Number.

35. Contractors should possess PF Code Number in the name of the Agency. Contractor who does

not possess PF Code will not be consideration for accepted of tender.

36. EXTENSION/TERMINATION OF THE CONTRACT: - This is the rate contract for one year. The

Company/Corporation/Nigam reserves the right to terminate the contract at any time or to

extend for further period from time to time on the basis of same terms. Conditions and rates of the

original contract and it will be binding on the contractor. THE PERFORMANCE OF THE Agency

shall be observed for initial 03(three) months & if would be found not up to the required

standard, the same will be brought to an end by giving one month’s notice in writing.

37. The Company/Corporation/Nigam will release the payment of bill only after the Contractor

makes payment of wages through Bank to the security personal and submits evidence thereof to

the security personnel, deposited the Provident Fund and/or produces the challan for the

respective persons and prominence certificate issued by the Competent Officer, so authorized by

the Company/Corporation/Nigam, every month.

38. The contract rates shall include any incidental and contingent work, although not specifically

mentioned in the contract, but is necessary for its completion in an efficient and workman like

manner.

39. ARBITRATION: In case of any dispute arisen in the Contract, the Arbitration can be nominated

by the Superintending Engineer of the Company/Corporation/Nigam, which will be binding to the

Security Agency.

40. All other general Terms and Condition of the Company Agreement shall be application to this

contract also. During the tenure of the order, the Company/Corporation/Nigam may impose

terms and condition for safety of the Company/Corporation/Nigam asset and men power.


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(4) GENERAL CONDITION OF CONTRACT 1) Wages to be paid through banks to the employees deployed by the Contractor.

a) The Contractors shall pay minimum rates fixed under the DGR norms or at the

applicable rate depending upon the category of Guards. The wages shall be paid by him

before the expiry of 7th day of the last day of the month in respect of which the wages

are payable (i.e. wages of a month have to the paid by him in the first week of the next

month). The payment shall be disbursed to the Guards through Banks, The Agency shall

have to submit the copy of a letter given to the Bank advisory for crediting wages in

individual Account of the Guard along with photo copy of the enclosed Cheque showing

total payment to be made to all such Guards, whose Account are operated in that

Branch,( if there is more than one Branch, the Agency will have to submit separately for

each Branch).Alternative Agency may transfer the salary in security Guards bank account

through transfer the fund.Appropriate document for the same shall be submitted.

b)The Contractor shall give his telephone number and address to the

company/Corporation/Nigam so that in case of labour trouble etc. the Contractor can

be contacted. The Contractor shall arrange to have his office outside the factory

premises and the Contractor shall keep himself present throughout the work hour.

2

(a)

(b)

(c)

LABOURS LAWS:-

Person below the age of 18 years shall not be employed for the work.

No female worker shall be employed in the night shift between 07-00 PM to 06.00 AM.

Contractor shall maintain a valid labour license under the Contractor Labour (Regulation and Abolition) Act for the employing necessary manpower to be required by him in the

absence of such license the Contractor shall be liable to terminated without assigning any

reasons thereof.

(d)

The Contractor shall, at his own expense, comply with all Labor Laws and keep the

Company/Corporation/Nigam indemnified in respect thereof. Some of the majored

liabilities under various Labour and industrial Laws which the Contractor shall comply with

are as under:-

i. Payment of contributing of way of Employer’s contribution towards provident fund

family pension scheme, Deposited Links Insurance scheme Administration charges etc. at

the rates made applicable from time to time by the Government of

Gujarat/Government of India or other Statutory Authorities.

ii. Payment of deposit in respect of each contract labor at the applicable rate with the

office of Commissioner of labor as per Contract Labors per Contract Labor(Regulation

and Abolition) Act.

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iii. License as prescribed under the Contract Labor (Regulation and Abolition) Act and

Rules framed three under depending upon the number of workman employed by the

Contractor, License is compulsory if ten or more labors engaged due date.

iv. Identity Cards as prescribed under the Factory Act/shops & establishment Act ( as the

case may be) with photo affixed there to the same for identification.

v. Payment of retrenchment compensation, notice pay and other liabilities as per

industrial Dispute Act, Any payment to the Contractor’s employees arising out of any claim

or disputes under the industrial Dispute Act. 1947 or any other Labor Laws.

vi. Payment of compensation in case of accidental injury. vii. Provision of crèche if female labour employed is more than 30 numbers. viii.

Maternity leave as per the provision of the Maternity Benefit Act.

ix. Provident Fund and Family Pension Scheme. : The Contractor shall submit along with his bill (month wise) a statement regarding

deductions against employees provident fund and family pension scheme in respect of each

concerned employees. Provident Fund and Family Pension Schema at the rate of 8.33% (or

at the rate made applicable by the Government from time to time) af wages. The

Contractor’s contribution and his workers contribution towards Provident Fund and Family

Pension scheme shall be deposited by the Contractor with the Regional Provident Fund

Commissioner, Ahmedabad.

x. Deposit Linked Insurance Scheme: The Contractor shall have to deposit ½ % of the wages in respect of employees who is a

member of the Provident Fund as the contribution to the Deposit Linked insurance Scheme

with Regional Provident Fund Commissioner, Ahmedabad.

xi. Administrative Charges. Administrative charges for maintaining Provident Fund Account shall be deposited by

the Contractor with Regional Provident Fund Commissioner, Ahmedabad at the rate

applicable.

xii. Paid Leave Facility:

Paid leave Facility at the rate of one day for every 20 days worked by the Contractor

labour shall be provided by the Contractor to his workers. He shall maintain leave

Records / Leave Cards for individual labourers which shall be duly verified, approved and

certified by the Authorized Officer of the Company/Corporation/Nigam.xiii. Workmen’s

Compensation Fund and Employer’s Liability Insurance: The Contractor shall cover all his

employees under Workmen Compensation Fund and under the liability Insurance.

xiv. The contractor shall employ adequate number of experienced staff at site for daily

supervision for maintenance of various register and records required under the law and

contract no payment for supervision shall be admissible.

Page 15 of 23

xv. Contractor to indemnity the Company/Corporation/Nigam: The Contractor shall

indemnity and keep indemnified the Company/Corporation/Nigam, every member,

officer and employees of the Company/Corporation/Nigam, also Engineer in charge and

his staff against action proceeding claim, demand, costs and expenses

whatsoever arising out of in connection with the maters referred in above clauses and

elsewhere and against all action claims, demands, cost and expenses which may be made

against the Company/Corporation/Nigam by any workmen/employees of the Contractor

or any sub contractor and /or Contractor from any liability any wise any workmen

employees of the Contractor or sub contractor under any Laws, rules or Regulation having

the force of law including but not limited to claims against the Owner Workmen

Compassion Act 1923.

The Employees Provident Fund Act,1952 and/or the contract Labour (ABOLITION AND

Regulation) act 1970 the Company/Corporation/Nigam shall not be liable for in

respect of or in consequent of any accident or injury to workmen of other person in the

employment of the Contractor or his sub Contractor and the Contractor shall identified

workman in the Company/Corporation/Nigam against all such damage and compensation

and against all claim demand, proceeding cost charges and expenses what so ever in

respect thereof or in relation there to.

xvi. Workmen Compensation & Employer’s Liability Insurance: Insurance shall be affected

for all the Contractor’s employees engaged in the performance of these Contractors. If any

of the work is subjected the Contractor shall require the sub contractor to provide

workmen’s compensation and Employees liability Insurance for the letter’s employees are

covered under this Scheme.

xvii. If any agency found having involved in any kind of malpractices such as under

payment to its employees, irregularity in computation of duty hours, less deduction of

Provident Fund & default in other statutory compliance or in maintaining require

manpower as per Contract or failure in employing Leave Reserve Supervisor, the

Company will have the right to terminate the contract of such Agency immediately

without giving any notice.

3) The Company/Corporation/Nigam will be entitled to deduct directly from the bills, to

be paid to the Contractor any sum payable by the contractor and which sum/sums the

Company/Corporation/Nigam is required to pay as a principle employer on account

ofContractor’s default in respect of all liabilities referred to in above Contractor’s default in

respect of all liability referred to in above clauses.

4) Nothing in the contract document stated shall anywise constitutes any

workmen/employees of the Contractor or any sub contractor as or to be workmen employees of

the owner or place obligatory liability in respect of any such workmen/employees upon the

Company/Corporation/Nigam.

5) Office correspondence will be carried out in English and if at any time to facilities the

Contractor, Gujarati Translation may be furnished if deemed fit, The English version will be the

contract one and the same only will be held good for legal matter.

Page 16 of 23

6) Contractor will be responsible and liable to pay difference and liable to pay difference

to wages if any and of observe the revised Service Conditions that may be awarded by the

Honorable Industrial Tribunal effective from the dated directed in the award.

7) In case of delay in exaction of work the penalty as per clause No.3 of Schedule `A`

(Special Terms and condition) of Tender and contract for work will be applicable.

8) Party shall have to provide at their own the required personnel protective equipment

of stander make (ISI approve) to their staff during work execution and it will be their

responsibility to see that same are wear by your while at work.



Page 17 of 23

(5) ANNEXURE-1

INTEGRITY PACT

OUR ENDEAVOUR

To create an environment where Business Confidence is built through Best Business Practice

and is fostered in an atmosphere of trust and respect between providers of goods and services

and their users for the ultimate benefit of society and the nation.

Company’s Commitment Party’s Commitment

Maintain the highest Technical Standard in

business and profession Not to bring pressure

recommendation

from outside Company to influence

its decision Ensure maximum transparency to the

satisfaction of stakeholders. Not to use intirnidation, threat

inducement or pressure of any

Ensure to fill the terms of Agreement/contract

and to consider objectively the

viewpoint of parties.

To be prompt and reasonable

unfulfilling the contract,

agreement legal obligations.

Ensure regular and timely release of payments

on due dates for work done.

Provide goods and/or services timely as

per agreed quality and specifications

at minimum cost to COMPANY /

CORPORATION / NIGAM. Ensure that no improper demand is made by

employees or by anyone on our behalf. Abide by the general discipline to be

maintained in our dealings.

To give maximum possible assistance to all the

Vendor / Tenderer /Service provider and

other to enable them to complete the

contract in time.

To be true and honest in furnishing

information.

To provide all information to Tenderer

/Contractors relating to contract/job

which facilitate him to complete the

contract/job successfully in time.

Not to divulge any information business

details available during the course

of business relationship to others

without the written consent of

Company/Corporation/Nigam Ensure minimum hurdles to Vendors/

Tenderers /Contractors in completion of

Agreement/Contract/Work Order

Not to enter into

carter/syndicate/understanding

whether formal/non formal so as

to influence the price

Seal & Signature Seal & Signature

(Party`s Authorized Person) (Company`s Authorized Person)

Name: Name:

(6)ANNEXURE-2

Page 18 of 23

(To be submitted by Tenderer along with Technical bid)

DETAILS OF THE TENDERER / AGENCY

[These details are necessary to create the database of Tenderer(S)]

Name of the TENDERER

Within Gujarat / Outside Gujarat

Pvt. Firm / Public Ltd. / State Govt.

Undertaking / Central Govt.

(Indicate the relevant status)

Registration Letter No. & Date

(if registered and letter issued by the

Company / Corporation / Nigam)

Registration Fee Paid / Not Paid (Tick any one, for New

Entrants)

Registration Date

Registration Validity Period From Date to Date

DGR Registration No and Date

Address of Registered Office Authorized Representatives

Contact Person name

Designation

Address

City & Pin code State Country Phone Nos. (Office) Phone Nos. (Residence)

Fax nos. STD code Mobile no. Web site address e-mail address

Page 19 of 23

(7) ANNEXURE-3

(UNDER TAKING IN REGARD TO STOP DEAL / BLACK LIST THEREOF)

All Bidders will have to furnish the following undertaking duly filled in, signed

and stamped for each quoted item of the Tender along with the Technical Bid.

I / We authorized signatory of

M/s

hereby certify that M/s

is not stop deal / black listed by GUVNL / GETCO / DGVCL /

MGVCL / UGVCL / PGVCL for the tendered item.

Page 20 of 23

(8) E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.:

APPENDIX- I (Bank Guarantee on Non- Judicial Stamp Paper of Rs.100/-)

Messer`s WHEREAS (Name & Address

of the Firm) having their registered office at

(Address of the firm`s Registered office)

(Hereinafter called the ‘Tenderer’) wish to participate in the Tender No.

for of

(Supply /Erection / Supply & erection Work) (Name of the Material / Equipment /

Work) for

(Location) of the GUVNL / GSECL / GETCO / DGVCL / MGVCL / UGVCL

/ PGVCL.AND WHEREAS a Bank Guarantee for (hereinafter called the “Beneficiary”) Rs.

(Amount of EMD) valid till (Mention here date of validity of this

Guarantee which will be 4 (Four) months beyond initial validity of Tender`s offer) is required to

be submitted by the Tenderer along with the Tender.

We, (Name of the

Bank and address of the Branch giving the Bank Guarantee) having our Registered office at

(Address of Bank`s Registered

office) hereby give this Bank Guarantee No. Dtd:- And

hereby agree unequivocally and unconditionally to pay immediately on demand in writing from

the GUVNL / GSECL / GETCO / DGVCL / MGVCL / UGVCL / PGVCL or any officer authorized by it in

this behalf any amount not exceeding Rs. (Amount of E.M.D.)

(Rupees (in words) to

the said GUVNL / GSECL / GETCO / DGVCL / MGVCL / UGVCL / PGVCL on behalf of the Tenderer.

We, (Name of the Bank) also agree that

withdrawal of the Tender or part thereof by the Tenderer within its validity or Non submission of

Security Deposit by the Tenderer within one month from the date of tender or a part thereof has

been accepted by the GUVNL / GSECL / GETCO / DGVCL / MGVCL / UGVCL / PGVCL would

constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be

invoked and encashed within its validity by the Beneficiary in case of any occurrence of a default

on the part of the Tenderer and that the encashed amount is liable to be forfeited by the

Beneficiary. This agreement shall be valid and binding on this Bank up to and inclusive of

____________(Mention here the Date of validity of Bank Guarantee) and shall not be terminable

by Notice or by Guarantee change in the constitution of the Bank or the Firm of Tenderer or by

any reason whatsoever and our liability hereunder shall not be impaired or discharged by any

extension of time or variations or alternations made given conceded with or without our

knowledge or consent by or between the Tenderer and the GUVNL / GSECL / GETCO / DGVCL /

MGVCL / UGVCL / PGVCL.

NOTWITHSTANDING anything contained hereinbefore our liability under this Guarantee is

restricted to Rs. (Amount of EMD) (Rupees

) (In words). Our Guarantee shall remain in force till

(Date of Validity of the Guarantee).

Place: Date: Please Mention here Complete Postal Address of

the Bank with Branch code, Telephone and Fax

Nos.

Signature of the Bank`s Authorized

Signatory with Official Seal

Regd. Office: Sardar Patel Vidyut Bhavan, Race Course, VADODARA – 390 007 Corporate Identity No: U40100GJ1999SGC036018

(9) FORM OF BANKER`S UNDER TAKING (For SD & PG)

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.100/-)

We, Bank of hereby agree

unequivocally and unconditionally to pay immediately on demand in writing from the GUVNL

/ GSECL / GETCO / DGVCL / MGVCL / UGVCL / PGVCL or any officer authorized by it

in this behalf an amount up to and not exceeding Rs. (In words)

Rupees to the

said GUVNL / GSECL / GETCO / DGVCL / MGVCL / UGVCL / PGVCL on behalf of M/s. Who have entered into a contract for

the supply / works specified below:

A/T No. Dated

This agreement shall be valid and binding on this bank up to and inclusive of

and shall not be terminable by notice or by change in the constitution of the Bank or the

Firm of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder

shall not be impaired or discharged by any extension of time or variations or alterations made,

given conceded or agreed, with or without our knowledge or consent, by or between parties to

the said within written contract.

“ NOTWITHSTANDING” anything contained herein before our liability under this guarantee is

restricted to Rs. (Rupees

only). Our guarantee shall remain in force until

Place:

Date:

Please mention here complete postal Signature of the Bank’s Address of the Bank with Branch Authorized Signatory with

Code, Telephone and Fax Nos. Official Round Seal


Gujarat Energy Transmission Corporation Ltd. Transmission Circle office, 66KV Himatnagar-1 Substation Compound,

Nr. Motipura Circle, N H -8, Motipura, Himatnagar-383 001

Phone No. 02772-229136 Fax: 02772 – 229138 Web site: www.getcogujarat.com Email: [email protected], [email protected]

TENDER NOTICE NO: 2014-15/HTC/77

SHEDUAL – B (PRICE BID)

(To be submitted on line n-code only)

Schedule-B

Sub :- Work of annual rate contract for providing security services at various sub-

stations/store/locations under GETCO Transmission Circle Himatnagar

Rates are taken as per circular NO:DIG(S)&CVO/GUVNL/sec/DGR/Rev/13/139 dated 01-Jul-2013 (For

service charge) and circular NO:SO/MW/DGR/rate/Revi/APR/14/112 on 09-sept-2014 for other rates.

Sr. No. Description Qty Unit Rate/Person per

month (Rs.)

Amount per

year in Rs.

1

Providing security guards at 08 (Eight)

points round the clock (Ex-servicemen as

specified by DGR New Delhi which are

retired personal from Indain Army,

Indian Air Force and Indian Navy Only)

(1 Number = 1 point routd the

clock/month) for C-class area

37 Person/

Month 10928.95 4852453.80

2

Providing Arm Guards at 1 (One) points

round the clock (as specified by DGR,

Delhi which are retired personal from

Indian Army, Indian Air Force and Indian

Navy only)

(1 number = 1 point round the

clock/month) for C-class area

1 Person/

Month 13121.17 157454.04

3

Providing of Security Supervisor at Circle

Office & Soja R&M Store under Tr. Circle

Himatnagar as directed by the SE (TR)

Himatnagar for C-class area

2 Person/

Month 14423.24 346157.76

(a) Estimated Amount Rs. 5356065.60

(b) Service Charge on estimated cost (______%)

Total amount (a) + (b) in Rs.

(In Words Rupees________________________________________________________________

__________________________________________________________________________only)

The rates are exclusive of Service Tax. Service tax at prevailing rate, if applicable will be paid by GETCO extra

on production of documentary evidence of payment as party applicable statutory provision.

Party's Seal Name of Agency:

Signature:

Name:

Date : Designation:


� Above indicated rates of wages are mentioned as per prevailing rates of each

category on the date of issuance of tender. However, actual payments shall be

made on the wages rates declared by the DGR/GISFS/ minimum wages notified

from time by the Government of Gujarat for civilian Guards and applicable for the

relevant period.Agency shall submit its bill for the same.

� Service Tax and Workers Welfare cess will be reimbursed on production of

documentary evidence of payment made to appropriate Government Taxation Department. As per Government rules & regulation Service Tax will be paid to the party as per the applicable statutory provision.

Superintending Engineer (Tr) Signature of Bidder with Rubber Stamp GETCO, Circle, Himatnagatr