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Tender Notice no.6/2016-17
TENDER DOCUMENT
FOR
Installation of Chainlink Fancing work at Research Centre, Basan,
Gandhinagar for
Gujarat Forest Department, Gandhinagar
Office of the
Deputy Conservator of Forests- Research,
T.R.O.Bhavan, Sector-30, Gandhinagar, Gujarat-PIN-382030.
Gujarat Forest Department
Gandhinagar
Through online e-tender only.
January – 2017
Price `1500.00(`One ThousandFiveHundred only)
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Notice Inviting On-line Tender Details about Tender: Tender Notice No.6/2016-17
Department Name : Gujarat Forest Department (GFD)
Office : Deputy Conservator of Forests-Research,
TRO Bhavan, Sector-30, Gandhinagar, GujaratPIN-382030
Tender Notice No. : Tender Notice No. 6/2016-17
Name of Work : Installation Chainlink Fancing work at Research Centre, Basan,
Gandhinagar for
Gujarat Forest Department, Gandhinagar ( As per Plan Estimate )
Period of Completion : One yearfrom the date of Agreement
Tender Currency : `Indian Rupee (INR)
Payment Details
Tender Fee : `1500/- (` One Thousand Five Hundred) in form of Demand Draft
Favoring : „Deputy Conservator of Forests, Research Division, Gandhinagar‟
payable at Gandhinagar
Bid Security /EMD (INR) : `25,000/- (` Twenty Five Thousand only)
Favoring : „Deputy Conservator of Forests, Research Division, Gandhinagar‟
payable at Gandhinagar
Tender Dates
Bid Document Downloading
Start Date
: 24/01/201710:30 hours
Bid Document Downloading
End Date
: 13/02/201718:10 hours
Last Date & Time for
Submission of physical Bids
: 14/02/2017 18:10 hours in the office of the office of Deputy
Conservator of Forests, Research Division, TRO Bhavan, Sector-30,
Gandhinagar, GujaratPIN-382030
Pre Bid Meeting : 30/01/201712:00 hours at Office of the Conservator of Forests,
Research Division, First Floor, TRO Bhavan, J road,
OppositeAkshardham, Gandhinagar
Technical Opening : 16/02/2017 12.00 hours If Possible
Financial bid opening Date : 18/02/2017 12.00 hours If Possible
Bid Validity Period : 180 days from opening of financial bid
Remarks : Bidder shall submit their offer in electronic format only on website
with digital signature. „No Financial bid offer in physical form will
be accepted and if any such offer is received by GFD,
Gandhinagar, shall be treated as rejected‟.
Phone : (079) 232 59912, 56928
Other Details
Office Inviting Bids : Deputy Conservator of Forests,Research Division,
TRO Bhavan, Sector-30, Gandhinagar, Gujarat PIN-382030
Tender Authority : The Addl. Pri. Chief Conservator of Forests, R & T, TRO Bhavan,
Sector-30, Gandhinagar, Gujarat PIN-382030
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General Terms and Conditions:
1. Bidders can download the tender document free of cost from the n-Procure website;
2. There shall be separate EMD (Earnest Money Deposit) and Tender fee for each bid
submitted;
3. Bidders shall submit Financial bid in Electronic form only on n-procure website till the Last
Date & time for submission;
4. Financial offers in physical form shall not be accepted;
5. Bidders who wish to participate in tenders shall have validDigital signature as per prevalent
rules and acts;
6. All bids shall be digitally signed.
For details regarding digital signature certificate / related training contact:
(n) Code Solutions- A Division of GNFC,
301, GNFC Info Tower, Bodakdev Ahmedabad –380 054 (India)
Tel: +91 26857316/ 17/ 18 Fax: +91 79 26857321
E-mail: [email protected]
Website: www.nwr.nprocure.com
Toll Free: 1800-233-1010(Ext.321)
„Other Terms and Conditions as per detailed tender document‟
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INVITATION OF BIDS
Installation Chainlink Fancing work at Research Centre,
Basan, Gandhinagar for
Gujarat Forest Department, Gandhinagar (To be signed and returned with the technical proposal)
1. Installation of Chainlink Fancing work at Research Centre, Basan, Gandhinagar for
Gujarat Forest Department, Gandhinagar ( As per Plan Estimate )
2. Bids shall be submitted as per instructions given on different pages of tender
document;
3. All the pages of bids shall be duly signed with seal;
4. Bids to be submitted so as to reach to the office of the Deputy Conservator of Forest-
Research, TRO Bhavan Sector-30, Gandhinagar, Gujarat-382030 on or before
18:10hours of 14/01/2017;
5. Bids submitted shall be complete in all respects with signature on all pages by
authorized signatories. Incomplete, partially signed or unsigned bids shall be treated
as invalid;
6. Physical documents of technical bid not submitted in above time limit shall be treated
as invalid and no representations in this regard shall be entertained;
7. Technical bids shall be opened on 16/02/2017at 12.00 hours (If Possible)at Office of
the Conservator of Forests, Research Division, First Floor, TRO Bhavan, J road,
Opposite Akshardham, Gandhinagar;
8. The bids offered by the applicant organization must be valid for a minimum period of
six months from the date of opening of bids;
9. The Gujarat Forest Department reserves the right to accept or reject any or all bids
without assigning any reason;
10. The Gujarat Forest Department reserves the right to seek additional information from
the applicant organization, if necessary, during the course of bid‟s evaluation;
11. Experience and Quality of work will be given preference, hence comprehensive
proposal with details of similar work experience are expected;
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12. The payment schedule after entering in to the agreement with successful applicant
organization will be subject to submission of deliverables and progress reports;
13. All statutory taxes will have to be borne by and paid to the relevant authorities by the
applicant organization separately. In case there is any statutory requirement of tax
deduction at source under any Act, rules etc., such taxes will be deducted at source
while making payment by the Gujarat Forest Department;
14. After receipt of the proposal, the Gujarat Forest Department may establish official
communication with the prospective organizations in order to seek
explanation/clarification and confirmations. The Organizations are being advised
not to establish any contact on their own or indulge in any form of canvassing-
failure to adhere to this shall invite disqualification of the bid.
_____________________________________________________________
I …………………………………………….. on behalf of the
………………………………………………………….. Institution / organization
have read and understood the above mentioned conditions and the same are
acceptable to us.
Date:
Place:
Signature of the authorized person
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SCHEDULE FOR INVITATION OF TENDER
Tender No. 6/2016-17
TENDER NAME: Installation Chainlink Fancing work at Research Centre, Basan,
Gandhinagar for Gujarat Forest Department, Gandhinagar
To,
The Deputy Conservator Of Forest- Research, TRO Bhavan Sector-30, Gandhinagar, Gujarat-
382030 Bid Document Downloading Start
Date
24/01/201710:30 hours
Bid Document Downloading End
Date
13/01/201718:10 hours
Last Date & Time for Submission
of physical Bids
14/01/201718:10 hours
Pre Bid Meeting 30/01/201712:00 hoursat Office of Conservator of Forests-
Research, FF- TRO Bhavan, J road, OppositeAkshardham,
Gandhinagar
Physical Bid submission Address Office of the Deputy Conservator of Forest Research, TRO
Bhavan Sector-30, Gandhinagar, Gujarat-382030 Technical Opening 16/02/2017 12.00 hours If Possible
Technical bid opening Address Office of Conservator of Forests- Research, FF- TRO
Bhavan, J road, Opposite Akshardham, Gandhinagar,
Gujarat PIN-382030
Financial Bid Opening 18/02/2017 12.00 hours If Possible
Financial bid opening Address Office of Conservator of Forests- Research, FF- TRO
Bhavan, J road, Opposite Akshardham, Gandhinagar,
Gujarat PIN-382030
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CHAPTER – I
General Instructions
1. Bidders who wish to participate in this tender process will have to register on
www.nprocure.comFurther, participating Bidders will have to procure Digital signature
Certificate as per prevalent Acts and Rules. The Bidders who already have a Digital signature
Certificate need not procure a new one for this tender;
2. Technical Bid: Bidders shall submit physically their bids in TWO SEPARATE sealed
envelopes super-scribed with due date, time, project, zone and nature of bid through Registered
Post only.
PART-I: One Sealed Envelope containing two DDs:
Tender Security Deposit/ EMD. Please enclose EMD in form of Demand Draft drawn in
favor of “Deputy Conservator of Forests, Research Division, Gandhinagar” payable at
Gandhinagar. Tender fee for one Tender is `1500/- in form of Demand Draft drawn in favor
of “Deputy Conservator of Forests, Research Division, Gandhinagar” payable at
Gandhinagar.
PART-II:One Sealed Envelope containing technical bid with all documents:
Original and one copy of TECHNICAL BID complete with all technical and commercial
details EXCEPT the prices. Original printed document shall be considered as authentic.
Note: Filling up of prices in Part II shall render the Bidder disqualified.
The envelopes containing Part-I and Part-II of offer should be enclosed in a larger envelope duly
sealed. The enclosed CUT-OUT Slips shall be filled and pasted on the envelopes;
3. All pages of the offer must be signed;
4. Financial Bid: Bidder shall submit the FINANCIAL BID online only;
5. Goods offered should be strictly as per specifications mentioned in this Tender Document.
Please spell out any unavoidable deviations, article-wise, in your bid under the heading
“Deviations”;
6. Once quoted, the Bidder shall not make any subsequent price changes, whether resulting or
arising out of any technical/commercial clarifications sought regarding the bid, even if any
deviation or exclusion may be specifically stated in the bid. Such price changes shall render the
bid liable for rejection;
7. Bidder shall quote the prices of goods offered as mentioned valid for minimum 180 days.
Yours faithfully,
For and on behalf of
Additional Principal Chief Conservator of Forests,
Research & Training,
TRO Bhavan, Sector-30,Gandhinagar,
Gujarat PIN-382030
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To be pasted on the outer main envelope containing Security/ EMD and Tender Fees &
Technical bid
---------------------------------------------------------------------------------------------------------------------
Important Data DO NOT OPEN – THIS IS A BID
Name of Work Installation of Chainlink Fancing work at Research Centre,
Basan, Gandhinagar for Gujarat Forest Department,
Gandhinagar ( As per Plan Estimate )
Due Date : 14/02/2017
Closing Time : 18:10 hours
To,
The Deputy Conservator Of Forests, Research Division, TRO
Bhavan Sector-30, Gandhinagar, Gujarat-382030
From
Name of Bidder
Address
Phone no. (With Code) : (Land Line)
(Mobile)
Fax no. (With Code) :
e-Mail ID :
9
To be pasted on the outer envelope containing Security/ EMD, Tender Fees
---------------------------------------------------------------------------------------------------------------------------
Security/ EMDDO NOT OPEN – THIS IS A BID
Name of Work Installation of Chainlink Fancing work at Research Centre,
Basan, Gandhinagar for Gujarat Forest Department,
Gandhinagar ( As per Plan Estimate )
Due Date : 14/02/2017
Closing Time : 18:10 hours
To,
The Deputy Conservator of Forests, Research Division, TRO
Bhavan, Sector-30, Gandhinagar, Gujarat-382030
From
Name of Bidder
Address
Phone no. (With Code) : (Land Line)
(Mobile)
Fax no. (With Code) :
e-Mail ID :
10
To be pasted on the outer envelopecontainingTECHNICAL BID
----------------------------------------------------------------------------------------------------------------
DO NOT OPEN – THIS IS A BID
Technical Bid Original + Copy-1
Name of Work Installation of Chainlink Fancing work at Research
Centre, Basan, Gandhinagar for Gujarat Forest
Department, Gandhinagar ( As per Plan Estimate )
Due Date : 14/02/2017
Closing Time : 18:10 hours
To,
The Deputy Conservator Of Forests, Research Division, TRO
Bhavan, Sector-30, Gandhinagar, Gujarat-382030
From
Name of Bidder
Address
Phone no. (With Code) : (Land Line)
(Mobile)
Fax no. (With Code) :
e-Mail ID :
11
CHAPTER –II
GENERAL TERMS AND CONDITIONS AND INSTRUCTIONS TO THE BIDDERS
ELIGIBILITY CRITERIA FOR BIDDERS
The Bidder should be fulfilling the following preconditions and must also submit documentary
evidence in support of fulfillment of these conditions while submitting the technical bid. Claims
without documentary evidence will not be considered.
S. No. Eligibility Criteria Documentary evidence to be attached
2 The bidder should have minimum
annual turnover of `2.50 Lakh for
the last 2 years ( 2014-15 & 2015-
16) ending 31stMarch 2016
1. Chartered accountant certificate for the last 2
years (2014-15& 2015-16) indicating Turnover
from business
2. Audited Reports (Income statement & Balance
sheet) for the last 2 years (2014-15& 2015-16)
The GFD reserves the right to verify the claims made by the Bidders and to carry out the
capability assessment of the Bidders and the GFD‟s decision shall be final in this regard.
CHECKLIST OF DOCUMENTS COMPRISING THE BID
1.1 The bid/bids submitted shall have the following documents:
Part-I
Earnest Money Deposit and Price of one copy of the Tender Document in the form and
amount prescribed in the Tender.
Part – II
1. Bid signed and sealed in Original (with photocopies in copy I) on all pages with all pages duly
numbered.
2. A CD containing the softcopy of the Technical Bid and scan copy of the documents submitted.
3. In case bidder is a company- Certified copy of Certificate of incorporation for companies &
Memorandum and Articles of Associations,
Or
- In case the Bidder is a society- Certified copy of registration deed with objects of constitution of
society
Or
- In case Bidder is a corporation- Authenticated copy of the parent statute Or In case of Trust-
Certified copy of the Trust Deed
Or
- In case of Firm- Certified copy of the Registration Deed Or- In case of Proprietorship Firm-
Registration under Shop Establishment Act Certified copies of documents submitted, as above, must
be signed and carry the seal of the authorized signatory.
4. List of present Directors/Owners/Executive Council Members/Trustees/ Board members as
applicable.
5. Current Sales Tax or VAT Clearance Certificate and certified copy (duly signed) of Sales Tax or
VAT Registration Certificate.
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6. General power of attorney/Board of Directors resolution/ Deed of Authority contract and all
correspondences/documents thereof.
7. The bidder should have minimum annual turnover of` 2.50 Lakh of for the last 2 years (2014-15
& 2015-16) ending 31st March 2016
8. Audited Balance sheet and Income statement duly signed by the statutory auditors and authorized
signatory/ies of the Bidder for the recent last three years.
9. Documentary evidence (signed by authorized signatory) proving that bidder fulfills the eligibility
criteria as stated in tender document.
10. Documentary evidence (signed by authorized signatory) proving that bidder has provided all the
data and documents required for carrying the evaluation of their Bid as per the parameters given
tender document.
11. Clause by clause acceptance of all the clauses of the whole Tender Document including all
Annexures
12. All deviations and/or non-compliance clauses shall be listed separately
13. Provide Details in the formats as given at Annexure – I to IV.
(Please check all the Annexures Nos I to IV)
Part-III
a) Financial Bid as per Annexure – 1;TO BE SUBMITTED ON-LINE ONLY
b) No deviations and/or non-compliance clauses shall be allowed in the Financial Bid.
BID DOCUMENT Bidder is expected to examine all instructions, forms, terms and specifications in the bidding
documents. Failure to furnish all information required by the bidding documents or submits a Bid
not substantially responsive to the bidding documents in every respect may result in the rejection of
the Bid.
AMENDMENT OF BIDDING DOCUMENTS
At any time prior to the deadline for submission of bids, GFD for any reason, whether at its
own initiative or in response to the clarifications requested by prospective Bidders may modify the
bidding documents by amendment.
All prospective Bidders who have received the bidding documents will be notified of the
amendment and such modification will be binding on them.
In order to allow prospective Bidders a reasonable time to take the amendment into account in
preparing their bids, GFD, at its discretion, may extend the deadline for the submission of bids.
LANGUAGE OF BID
The Bid prepared by the Bidder, as well as all correspondence and documents relating to the Bid
exchanged by the Bidder and GFD shall be in English. Supporting documents and printed literature
furnished by the Bidder may be in another language provided they are accompanied by an accurate
translation of the relevant pages in English. For purposes of interpretation of the bid, the translation
shall govern.
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COST OF BIDDING
The Bidder shall bear all costs associated with the preparation and submission of the Bid and GFD
will in no case be responsible for those costs, regardless of the conduct or outcome of the bidding
process.
BID FORMS
Wherever a specific form is prescribed in the Tender Document, the Bidder shall use the form to
provide relevant information. If the form does not provide space for any required information, space
at the end of the form or additional sheets shall be used to convey the said information.
For all other cases, the Bidder shall design a form to hold the required information.
GFD shall not be bound by any conditions or provisions in the Bidder's Bid Forms.
FRAUDULENT & CORRUPT PRACTICE
Fraudulent practice means a misrepresentation of facts in order to influence a procurement process
or the execution of a Contract and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish bid prices at artificial on-competitive levels and to deprive the
GFD of the benefits of free and open competition.
GFD will reject a proposal for award if it determines that the Bidder recommended for award has
engaged in corrupt or fraudulent practices in competing for, or in executing, contract(s).
LACK OF INFORMATION TO BIDDER
The Bidder shall be deemed to have carefully examined all contracts documents to his entire
satisfaction. Any lack of information shall not in any way relieve the Bidder of his responsibility to
fulfill his obligation under the document.
CONTRACT OBLIGATIONS
If after the award of the contract, the Bidder does not sign the Agreement or fails to furnish the
performance guarantee within the prescribed time limit as mentioned in the purchase order (PO), the
GFD reserves the right to cancel the contract and apply all remedies available to him under the
terms and conditions of this document.
PENALTY CLAUSE
Nonperformance, poor performance or failure to Installationteak tissue culture seedlings in quantity
and/ or quality as per the agreement signed subsequent to issue of PO shall not be allowed. Penalty
will be levied on the defaulter as per the agreement.
Party‟s failure to produce and Installationteak tissue culture seedlings as per the terms and
conditions of the tender agreement shall entitle Gujarat Forest Department to cancel the PO,
forfeiture of security and arrange production from next party at the cost and risk of defaulting
producer.
BID PRICE
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The Financial bid should indicate the prices in the format/price schedule given at Annexure – 1.
Bidder shall categorically confirm strict compliance with the following stipulation in respect of their
offer.
a) Any effort by a Bidder or Bidder's agent/consultant or representative howsoever described, to
influence the GFD in any way concerning scrutiny/consideration/ evaluation/ comparison of the bid
or decision concerning award of contract shall entail rejection of the bid.
b) The Bidder should indicate a single consolidated rate for contract period based on the payment
terms specified in the Tender.
c)FINANCIAL BIDS should be submitted directly and “ONLINE” only by the Bidder.
GFD reserves the right to seek clarification/justification from the Bidder on the bid price in case
GFD deems it necessary. Based on the justification provided by the Bidder, if GFD feels that the
price is unrealistic/ infeasible in order to execute a project of this nature, GFD reserves the right to
negotiate the rates offered or to reject the said bid at their discretion. The decision of GFD shall be
final in this regard.
BID CURRENCY
For the services required in the Tender the prices shall be quoted in R-Indian Rupees. Payment for
such services as specified in the agreement shall be made in R-Indian Rupees only.
BID EARNEST MONEY DEPOSIT (EMD)
The Bidder shall furnish, anEMD for the amount as specified in the form of DD in favor of “Deputy
Conservator of Forests, Research Division, Gandhinagar” payable at Gandhinagar issued by any
nationalized bank in India in a separate envelope. Only after the confirmation of valid EMD, the
Technical Bid will be opened.
No interest shall be paid on bid security / EMD.
EMD of Bidders not short-listed will be refunded within 30 days from the date of declaration of
Short-listed Bidders.
The EMD may be forfeited either in full or in part, at the discretion of GFD, on account of one or
more of the following reasons:
a) The Bidder withdraws their Bid during the period of Bid validity;
b) Bidder does not respond to requests for clarification of their Bid;
c) Bidder fails to co-operate in the Bid evaluation process, and
d) Bidder fails to sign the Agreement in time.
PERIOD OF VALIDITY OF BIDS
Bids shall remain valid for 180 days after the date of Bid opening prescribed by GFD. A Bid valid
for a shorter period shall be rejected as non-responsive.
FORMAT AND SIGNING OF BID
The Bidder shall prepare required number of copies of the bid, clearly marking each “Original Bid”
and “Copy of Bid” as appropriate. In the event of any discrepancy between them, the original shall
govern.
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The original and all copies of the bid shall be typed or written in indelible ink and shall be signed by
the Bidder or a person duly authorized to bind the Bidder to the Contract/Concession Agreement.
All pages of the bid, except for un-amended printed literature, shall be signed by the person or
persons signing the bid.
The complete bid shall be without alteration or erasures, except those to accord with instruction
issued by the GFD or as necessary to correct errors made by the Bidder, in which case such
corrections shall be initiated by the person or persons signing the bid
SEALING AND MARKING OF BID
Bidder shall submit their bids zone wise in TWO SEPARATE PARTS in sealed envelopes super-
scribed with due date, time, project and nature of bid (Bid Security and Technical Bid).
Part: I
The Security/ EMD and Tender Fees in a separate sealed envelope super scribed with the Tender
Document number.
Part: II
Original and one copy of TECHNICAL BID complete with all technical and commercial details
other than price.
NOTE: Filling up prices in Part-II will render the Bidder disqualified.
The envelopes containing Part-I and Part-II of bid should be enclosed in a larger envelope duly
sealed. The enclosed CUT-OUT Slips (as per Formats given) shall be filled and pasted on the
envelopes. All pages of the offer must be numbered and signed.
The outer envelope shall indicate the name and address of the Bidder to enable the bid to be
returned unopened in cases it is declared `late'.
If these envelopes are not sealed and marked as required, the GFD will assume no responsibility for
the bid's misplacement or premature opening and rejection.
BID DUE DATE
Bid must be received by the GFD at the address specified in the Tender Document not later than the
date specified in the bid.
The GFD may, at its discretion, on giving reasonable notice to all prospective Bidders who have
been issued the Tender documents, extend the bid due date, in which case all rights and obligations
of the GFD and the Bidders, previously subject to the bid due date, shall thereafter be subject to the
new bid due date as extended.
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LATE BID/CONDITIONAL BID
Any bid received by the GFD after the bid due date/time prescribed in the Tender Document shall
be rejected.
Any bid indicating conditions beyond those indicated in this Tender Document, i.e. conditional bid
shall be rejected.
MODIFICATION AND WITHDRAWAL OF BID
The Bidder shall not be permitted to modify the bid. The bidder can withdraw its Bid after the Bid's
submission, provided that written notice of the withdrawal of the bids is received by the GFD prior
to the deadline prescribed for submission of bids.
No Bid may be withdrawn after the deadline for submission of bids.
OPENING OF BIDS BY THE GFD
Bids will be opened in the presence of Bidder's representatives, who choose to attend.
The Bidder's representatives who are present shall sign a register evidencing their attendance.
The Bidder's names, Bid modifications or withdrawals and the presence or absence of relevant Bid
security and such other details as the GFD at his/her discretion, may consider appropriate, will be
announced at the opening.
At the pre-decided time, anauthorized officer of GFD from FM wing shall open the Technical Bids
and list them for further evaluation. Any participating Bidder may depute a representative to witness
these procedures.
CONTACTING GFD
Bidder shall not approach the GFD officers beyond office hours and/or outside the GFD premises,
from the time of the Bid opening to the time the Contract is awarded. Any effort by a Bidder to
influence the GFD officers in the decisions on Bid evaluation bid comparison or contract award may
result in rejection of the Bidder's offer.
17
Bidding process:
Bidding process shall be divided into two part i.e. technical presentation and financial bid opening.
Each of the pre-qualifying bidders shall be invited to make a presentation of the proposal submitted
by them.
Top 3 agencies scoring marks shall be considered for opening of financial bid.
Client holds the right to accept or reject any/all offers received even after technical qualification of
the agency.
THE GFD‟S RIGHT TO VARY SCOPE OF CONTRACT
If any such change causes an increase or decrease in the cost of, or the time required for, the Bidder
performance of any part of the work under the Contract; whether changed or not changed by the
order, an equitable adjustment shall be made in the Contract Price or schedule of implementation, or
both, and the Contract shall accordingly be amended. Any claims by the Bidder for adjustment
under this Para must be asserted within thirty (30) days from the date of the Bidder receipt of the
GFD changed order.
GFD'S RIGHTS TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS
The GFD reserves the right to reject any Bid and to annul the bidding process and reject all bids at
any time prior to award of Contract without thereby incurring any liability to the affected Bidder(s)
or any obligation to inform the affected Bidder(s) of the grounds for such decision.
NOTIFICATION OF AWARD & SIGNING OF CONTRACT
Prior to expiry of the period of Bid validity, the GFD will notify the successful Bidder in writing
that its Bid has been accepted and send successful Bidder the Contract Form with PO.
Within 15 days of issue of the PO, the successful Bidder shall sign and date the contract and return
it to the GFD.
If the successful Bidder thus selected fails to sign the contract as stipulated, the GFD reserves the
right to offer the contract to the next lowest Bidder.
PERFORMANCE GUARANTEE ( SECURITY DEPOSIT)
The contract performance guarantee (Security Deposit)has to be submitted within 15 (Fifteen) days
of issue of PO. The performance guarantee shall be 5% of the Total Accepted Tender Value of one
year. The performance guarantee can be in the form of bank guarantee from any of the Nationalized
Bank only, which shall be valid for duration of 90 days beyond the expiry of contract period.
If the successful Bidder fails to remit the performance guarantee the EMD remitted by him will be
forfeited by the GFD and his bid will be held void.
Upon the successful Bidder's furnishing of performance guarantee and signing of contractual
documents, the GFD will promptly notify all Short-listed Bidders and will refund their Bid Security.
The Performance Guarantee shall be submitted as per prescribed format.
The Performance Guarantee of the successful Bidder shall be refunded within two months from the
expiry of the contract period and on satisfaction of the GFD for execution of the work / settlement
of disputes, if any.
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PAYMENT TERMS
The payment terms will be as per the following conditions:
All the payments will be made by the concerned officers directly as per the rates
finalized.
No advance will be paid.
The total value of the material will be paid on receipt of thematerial, subject to quality
certification by the officers concerned.
Documents to be submitted for payment:
Payments shall be made on submission of following documents:
Details of Installationof coco pellets to GFD;
Request letter clearly mentioning the amount of payment;
Bank Details;
Delivery challans duly signed by consignor & consignee with satisfactory/remark;
Invoices with stamp and authority signature.
GFD‟s RIGHT TO AWARD THE CONTRACT TO ONE OR MORE BIDDERS
The GFD reserves the right to award the contract to one or more than one Bidder and split the order
among different Bidders.
CONTRACT PERIOD
This service shall commence within 1 month from the date of signing of the Agreement and shall
continue thereafter for a period of 1 year.
Bidders are expected to quote rates for providing up to 3 lakh CocoPellets.
The contract may be extended beyond its tenure with mutual consent. The terms and conditions for
extension of the contract may be negotiated.
BIDDER‟S OBLIGATION
I. The Bidder shall have to Installationminimum 1 lakh and maximum 3 lakh Coco Pellets to
Gujarat Forest Department as per the requirement of Gujarat Forest Department.
OBLIGATIONS OF GFD
I. GFD will release the funds in a timely manner as per the payment terms, after satisfying
itself of all the work-related, statutory and accounting aspects.
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TERMINATION OF THE CONTRACT
The GFD will have the right to cancel the contract if the Bidder commits breach of any or all
conditions of the contract. Breach of Contract includes, but not limited to, the following:
a) It is found that the schedule of implementation of the project is not being adhered to.
b) The Bidder stops work and such stoppage has not been authorized by the GFD.
c) The Bidder may become bankrupt or goes into liquidation other than for project or amalgamation.
d) The GFD gives notice to correct a particular defect/irregularity and the Bidder fails to correct
such defects/irregularity within a reasonable period of time determined by the GFD.
If the contract is terminated by the GFD unilaterally, the GFD will pay to the TCSP remaining
amount, if any, for the payment for service / charges for the period for which the service has been
rendered and all other claims through mutually agreeable settlement.
“NO CLAIM” CONDITION
The Bidder shall not be entitled to make any claim, whatsoever, against the GFD, under or by virtue
of or arising out of this Contract, nor shall the GFD entertain or consider any such claim.
SUSPENSION
GFD may, by a written notice of suspension to the Bidder, suspend the Contract if the Bidder fails
to perform any of its obligations under this Contract (including the carrying out of the services)
provided that such notice of suspension:
1. Shall specify the nature of the failure and
2. Shall request the Bidder to make good such failure within a specified period from the date of
receipt of such notice of suspension by the Bidder.
TRANSFER ON COMPLETION OF CONTRACT PERIOD
The ownership of all the facilities and IPR assets (without any liability) necessary for proper and
normal operation of the project including but not limited to all electrical, civil and mechanical
works, vehicles, implements, tools and tackles on completion of the Contract period will
automatically be vested with the GFD.
TRANSFER OF RIGHTS
The Bidder shall not transfer the Contract to anybody except with the prior permission of GFD.
IMPLEMENTATION SCHEDULE
The Successful Bidder is expected to submit an implementation schedule for every assignment
offered by GFD wherein the level of preparation and planning of work by the bidder can be assessed
by GFD.
20
GFD AUTHORITY
Over and above all, the decision of GFD will be final and the bidder shall abide by it.
AMENDMENT IN DOCUMENT
GFD may amend the document if required and the details shall be made available at website from
where the tender document is to be downloaded.
LEGAL DISPUTE
Legal dispute, if any, would be subject to the Gandhinagar jurisdiction
21
CHAPTER – III
TERMS OF REFERENCE
Gujarat State Forest department is well known for its innovative initiatives and
providing leadership in the matters of forestry and allied fields. There is need of Chainlink
Fancing for Protection of Research Station.
The Specification are given in the Plan -Estimate attached with Tender document.
22
CHAPTER- IV
ANNEXURES
ANNEXURE-I
FINANCIAL BID FORMAT
Tender Notice No.:-6/2016-17
To:
The Chairman -Purchase Committee and Conservator of Forests- Research,
FF- TRO Bhavan, J road,
Opp. Akshardham, Gandhinagar,
Gujarat-PIN-382010
Sir,
I/We hereby bid for Installation of Chainlink Fancing work at Research Centre, Basan, Gandhinagar for
Gujarat Forest Department, Gandhinagar ( As per Plan Estimate ) for Gujarat Forest Department,
Gandhinagar as per the Terms of Reference given in this Tender Document of the GFD, Gandhinagar within
the time specified and in accordance with the specifications, design and instructions as per Special Terms and
Conditions as well as General Terms and Conditions including Free delivery at site (i.e. at consignee's
place). The rate (inclusive of all taxes, duties, levies, freight, transportation charges, etc.) are quoted in the
prescribed format given below:-
FINANCIAL BID
Rates offered for Installation of Chainlink Fancing at Basan Centre, Gandhinagar (INCLUSIVE OF ALL
TAXES, DUTIES, LEVIES, FREIGHT, TRANSPORTATION CHARGES, ETC.)
Sr.
No.
Particulars Percentage
above/below
of Plan Estimate
1. Installation of Chainlink Fancing work at Research Centre,
Basan, Gandhinagar for Research Division, Gandhinagar, As
per Plan Estimate `. 4,99,600/- as per the conditions of Tender
Filled online only
Rates offered Percentage .......................... (In Words) .......................(Filled online only)
(Inclusive of all taxes, duties, levies, freight, transportation charges, etc.)
23
ANNEXURE –II
PROFILE OF THE BIDDER
The Bidder should furnish the following details:
1) Name of the Organization :
2) Nature of the Organization :
(Govt./Public/Private/Partnership/
Proprietorship/ Trust/ Society)
3) Address with phone no and fax :
4) Name of the Authorized Person :
5) Bidder firms Partners Name and Address:
6) Bidders PAN No : ..................................
VAT No :...................................
7) Certified copy of Power of attorney or Partner ship deed
in case of representative
8) Any other details in
support of your offer :
Signature of the bidder with seal
24
ANNEXURE – III
CHECKLIST FOR FULFILLMENT OF ELIGIBILITY CRITERIA
Signature of the Bidder with seal
S.
No.
Eligibility Criteria Documentary evidence to be
attached
Specify Annexure
No. for
documentary proof
2 The bidder should have
minimum annual turnover
of ` 2.50 Lakh for the last
2 years (2014-15 & 2015-
16) ending 31stMarch
2016
1. Chartered accountant certificate
for the last 2 years (2014-15& 2015-
16) indicating Turnover from
business
2. Audited Reports (Income
statement & Balance sheet) for the
last 2 years (2014-15& 2015-16)
25
ANNEXURE –IV
As per Plan Estimate
* to be filled up by bidder
Signature of the Bidder with seal
